<p>We have an opening for a junior and/or an intermediate litigation legal assistant in our Vancouver office. The successful candidate would be motivated, a quick learner and be an integral part of our friendly and collaborative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Performing LAA work from file opening to closing.</li><li>Drafting simple pleadings, including application records, books of authorities, appeal records and appeal books.</li><li>Drafting correspondence.</li><li>Filing documents with court registries.</li><li>Communicating with opposing counsel, experts and clients.</li><li>Maintaining BF limitation dates.</li></ul>
<p>We are searching for a highly skilled Executive Assistant to provide high-level administrative support to executive leadership within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Manage and coordinate calendars for 1 Executive and coordinate all internal and external scheduling requests.</p><p>• Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.</p><p>• Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.</p><p>• Provide support to the Executive regarding written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.</p><p>• Coordinate with other departments internally to maintain the Executive’s action list and follow-up, as well as overseeing smooth work flow and assisting in compiling briefings and reports.</p><p>• Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.</p><p>• Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.</p><p>• Facilitate interdepartmental communication, as needed.</p><p>• Manage special projects, as assigned.</p><p><br></p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Burnaby, British Columbia. In this role, you will support daily office operations and assist construction professionals with administrative tasks. This is an on-site position requiring excellent organizational and communication skills.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, responding professionally to inquiries and directing them as needed.<br>• Perform data entry tasks with a high level of accuracy to ensure records are up-to-date.<br>• Coordinate and schedule appointments and meetings, maintaining team calendars.<br>• Handle email correspondence, ensuring timely and effective communication.<br>• Provide exceptional customer service to internal and external stakeholders.<br>• Utilize Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, to prepare and manage documents.<br>• Support team members in administrative tasks, including document preparation and filing.<br>• Assist with tracking and organizing invoices and other financial documents.<br>• Maintain a well-organized office environment, ensuring supplies and resources are readily available.
<p>A leading not-for-profit organization in the arts and entertainment sector is seeking a highly organized and adaptable Executive Assistant & Governance Specialist to provide confidential support to the CEO and coordinate governance activities. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with senior stakeholders, and has a passion for organizational excellence.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage CEO’s complex calendar, priorities, and expense reconciliations.</li><li>Prepare agendas, minutes, and follow-up actions for board and committee meetings.</li><li>Coordinate governance activities, ensuring compliance with bylaws and policies.</li><li>Create polished presentations, slide decks, and reports.</li><li>Liaise with high-profile industry representatives with professionalism and discretion.</li><li>Provide occasional backup to program administration and assist with KPI/data tracking.</li></ul><p><br></p>
<p>Our client, a boutique law firm in downtown Vancouver, is seeking a motivated and experienced <strong>Legal Assistant</strong> to join their estate planning and estate administration team to work closely with their lawyers. They specialize in estate administration, trust and estate planning, tax planning, and estate/tax litigation. The successful candidate will be a confident communicator who is able to manage a busy calendar, multitask, possesses sound business judgment, and can maintain confidential communications. An ability to collaborate with lawyers and all staff both in person and remotely in a supportive team environment is essential.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>drafting correspondence</li><li>maintaining all administrative functions of the practices</li><li>maintaining electronic and physical files in accordance with standard procedures, including file openings and closings</li><li>maintaining calendars</li><li>maintaining a BF system</li><li>providing support with respect to accounting</li><li>communicating with clients</li></ul>
<p>We are working with a top-tier global executive search and leadership advisory firm who is seeking an experienced Executive Assistant to support their Vancouver office. This role combines high-level administrative support with project coordination, client engagement, and communication responsibilities across confidential C-suite leadership mandates.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, client communications, and travel for a senior executive</li><li>Coordinate high-touch search projects and ensure deadlines, deliverables, and compliance are met</li><li>Liaise professionally with global clients and senior-level candidates</li><li>Create and edit confidential reports, presentations, and search materials</li><li>Collaborate with internal consultants, researchers, and a national EA team</li></ul>
<p>Our client in the investment space is looking for an Office Administrator to join their team. The successful candidate will support the smooth operation of their office and contribute to a positive, productive work environment. This role offers excellent exposure to the financial services industry and opportunities for career growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as first point of contact for visitors and vendors; manage mail, couriers, and office supplies.</li><li>Oversee office facilities, equipment, and service providers to ensure a well-maintained workplace.</li><li>Support onboarding and integration of new employees, coordinating with HR and IT.</li><li>Provide administrative support across departments including HR, Sales, Operations, Marketing, and Technology.</li><li>Assist with company-wide events, initiatives, and special projects.</li></ul>
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Vancouver, British Columbia. In this role, you will play a key part in supporting daily administrative functions, event coordination, and data management for various organizational operations. This position offers an excellent opportunity to contribute to high-quality services while ensuring the smooth execution of essential tasks.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records within databases.<br>• Manage reception duties, including answering inbound calls and greeting visitors.<br>• Coordinate and support the planning of approximately 60-70 development events annually.<br>• Handle clerical tasks such as scheduling appointments and managing email correspondence.<br>• Oversee supply ordering and inventory replenishment to ensure operational efficiency.<br>• Liaise with vendors for services such as photocopy maintenance and stock orders.<br>• Facilitate workshops by coordinating logistics and acting as a point of contact for service providers.<br>• Collaborate with the Ministry of Justice to coordinate criminal record checks and ensure compliance with regulations.<br>• Maintain records of employment, compliance documents, and other critical organizational data.<br>• Use Microsoft Office tools to create documents, presentations, and spreadsheets for reporting and administrative tasks.
<p>Our well-established business law firm client in downtown Vancouver is seeking a detail-oriented <strong>Corporate Paralegal</strong> to support its growing corporate/commercial practice. This role offers a mix of corporate records work and hands-on involvement in transactional files, including mergers and acquisitions, reorganizations, and governance matters.</p><p> </p><p><strong>This is a 14-month contract position with strong potential for a permanent role.</strong></p><p> </p><p><strong>Key Responsibilities:</strong></p><p><strong>Corporate Records Management</strong></p><ul><li>Maintain physical and digital corporate records (BC, federal, and extraprovincial)</li><li>Assist with the transition of records to digital minute books </li><li>Prepare corporate documents and filings using templates and precedents</li><li>Manage updates in the corporate records database</li><li>Coordinate outgoing record packages and couriers</li><li>Respond to email and telephone inquiries from clients and internal team members</li></ul><p><strong>Transactional Support</strong></p><ul><li>Support formation and governance matters for corporations, partnerships, and not-for-profits</li><li>Assist with documentation for M& A transactions, reorganizations, continuations, dissolutions, and joint ventures</li><li>Conduct due diligence reviews of minute books and public records</li><li>Prepare rectification resolutions and due diligence summaries</li><li>Perform BC Online and other registry searches</li><li>Review and format legal correspondence, agreements, and closing documents</li><li>Coordinate execution via DocuSign and assemble digital closing books (manually and through Closing Folders)</li><li>Provide assistance with large-scale transactions and firm-wide projects</li></ul><p><br></p>
<p>We are seeking a detail-oriented Civil Litigation Paralegal to join our office. The individual ideally will have experience or at least training in the full spectrum of creditors’ remedies – litigation, collections, and bankruptcy. The individual will also be trained on the job with a primary focus on our Creditors Remedies files in addition to supporting our broader litigation practice.</p><p><br></p><p>This role requires ability to work independently, strong organizational skills, and the ability to manage multiple tasks. The ideal candidate will be available to work on-site during regular business hours with some flexibility to be discussed.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Preparing court documents for Small Claims and Supreme Court of British Columbia, including pleadings, post-judgment enforcement-related chambers applications, garnishing orders, Summons to a Payment Hearing, and other enforcement-related court documents.</li><li>Occasionally preparing documents in bankruptcy court on behalf of unsecured creditors.</li><li>Learning and using federal government required software (Atrium) for correspondence, file access, organization, and timekeeping.</li><li>Effective oral and written communication with clients, debtors, and third parties involved in the collections procedure.</li><li>Managing case calendars and deadlines to ensure timely filings and compliance with the rules of all levels of court, and in particular, the Small Claims Rules and Supreme Court Civil Rules.</li></ul>
