94 results for Office Coordinator in Secondary

Executive Assistant & Office Manager

Toronto, ON
onsite
Permanent
75000.00 - 90000.00 CAD / Yearly
We are looking for a highly organized Executive Assistant & Office Manager to support senior leadership while keeping daily office operations running smoothly in Toronto, Ontario. This position combines executive-level coordination with hands-on administrative oversight, requiring strong judgement, discretion, and a service-focused approach. The successful candidate will manage competing priorities, maintain efficient workflows, and help create a detail-oriented and well-organized workplace environment. Responsibilities: • Provide proactive administrative support to senior executives, ensuring schedules, priorities, and communications are managed efficiently. • Coordinate complex calendars, arrange meetings, and prepare materials to support leadership decisions and day-to-day operations. • Organize business travel, including itineraries, bookings, and related logistics, while anticipating changes and resolving scheduling conflicts. • Prepare, review, and submit expense reports with accuracy and in accordance with internal policies and timelines. • Oversee general office administration, including supplies, document handling, scanning, photocopying, and maintenance of organized records. • Support meeting delivery through virtual platforms such as Cisco Webex Meetings and assist with room setup or technical coordination as needed. • Maintain and update administrative information across business systems, including CRM and timekeeping or expense platforms such as Kronos, Concur, or ADP-related tools. • Act as a reliable point of contact for internal stakeholders, demonstrating strong attention to detail when working with C-suite leaders and cross-functional teams.
2026-08-11T22:13:38Z

Office Administrator

Edmonton, AB
onsite
Temporary
- CAD / Hourly
Our client is looking for a detail-focused Office Administrator to join their team in Edmonton, Alberta. This role supports daily office, accounting, and onboarding activities within a close-knit team environment. The ideal candidate is organized, detail-oriented, and reliable, with the ability to manage multiple priorities while ensuring accurate communication and follow-through across various business functions.Responsibilities:<ul><li>Oversee daily administrative operations and ensure office processes run efficiently.</li><li>Manage accounts payable, including invoice entry, coding, matching, approvals, and recordkeeping.</li><li>Support accounts receivable by tracking payments, preparing statements, and following up on outstanding balances.</li><li>Assist with bookkeeping, including bank transactions, monthly reconciliations, and financial documentation.</li><li>Coordinate payroll administration by collecting timesheets and preparing payroll data.</li><li>Manage new-hire onboarding, including documentation, tracking, and administrative support.</li><li>Monitor shared inboxes and respond to administrative, accounting, and customer inquiries.</li><li>Coordinate vendor payments and related administrative follow-up with warehouse and internal teams.</li></ul>
2026-08-21T21:13:49Z

Office Manager

Winnipeg, MB
onsite
Permanent
70000.00 - 80000.00 CAD / Yearly
We are looking for an experienced Office Manager to support efficient day-to-day operations in our office. This position is well suited to an experienced, detail-oriented individual who can coordinate administrative activities, support staff, and keep financial and office processes running smoothly. The successful candidate will bring strong organizational skills, sound judgment, and the ability to maintain an organized and productive workplace. Responsibilities: • Oversee daily office activities to ensure administrative tasks are completed accurately and on schedule. • Coordinate calendars, incoming communications, and general office workflows to support smooth operations. • Provide guidance to administrative staff and help maintain consistent office procedures and service standards. • Manage payroll-related administration, process invoices, and support accounts payable and accounts receivable functions. • Prepare month-end reporting information and assist with full-cycle accounting activities using QuickBooks. • Maintain organized records, documents, and office files while ensuring confidentiality and accuracy. • Respond to internal and external inquiries with a strong customer service approach. • Monitor office needs and recommend process improvements that enhance efficiency and compliance.
2026-08-13T13:48:40Z

Office Manager

Headingley, MB
onsite
Permanent
60000.00 - 75000.00 CAD / Yearly
We are looking for an organized and dependable Office Manager to support daily operations in Headingley, Manitoba. This position combines office administration with accounting coordination, requiring someone who can keep workflows on track, manage competing priorities, and maintain accurate records. You will work closely with leadership to help the office run smoothly while ensuring administrative and financial activities are handled with care and professionalism. Responsibilities: • Manage the daily administrative activities of the office to ensure efficient and well-organized operations. • Maintain and update physical and electronic records so documents are easy to access and properly stored. • Coordinate office supplies, equipment needs, and external service providers to support uninterrupted business operations. • Prepare correspondence, internal documents, reports, and presentation materials for leadership and operational needs. • Organize meetings, appointments, and calendars while helping leadership stay aligned on priorities and schedules. • Support bookkeeping activities by gathering financial documents, entering information accurately, and assisting with routine accounting administration. • Monitor outstanding accounts and communicate with clients to obtain payment updates or required documentation. • Provide administrative assistance for contracts, project files, and operational tasks while handling sensitive information with discretion. • Identify opportunities to improve office procedures and contribute to more efficient administrative and accounting processes.
2026-07-30T15:28:45Z

Administrative Coordinator

Ottawa, ON
onsite
Temporary
21.38 - 24.75 CAD / Hourly
We are looking for an Administrative Coordinator to support project delivery and day-to-day operations for a client based in Ottawa, Ontario. This Long-term Contract opportunity is well suited to someone who is highly organized, comfortable managing multiple priorities, and confident working with detailed administrative processes. The successful candidate will contribute to international development-related initiatives by coordinating documentation, travel, scheduling, and project support activities while maintaining a high standard of accuracy and service. Responsibilities: • Coordinate administrative and operational support for projects, ensuring timelines, documentation, and follow-up activities are handled efficiently. • Assist with project execution and analytical tasks related to initiatives supporting developing countries. • Prepare, review, and finalize agreements and related records with close attention to detail and compliance requirements. • Arrange travel requests and provide logistical coordination for meetings, events, and project activities. • Maintain schedules, organize appointments, and support calendar management for project-related needs. • Use spreadsheets and reporting tools to track information, summarize data, and support decision-making. • Support communication across internal teams and external stakeholders using clear and timely correspondence. • Contribute to office administration and client service activities to help keep daily operations running smoothly.
2026-08-10T14:43:43Z

Office Services Coordinator

Toronto, ON
onsite
Temporary
20.90 - 24.20 CAD / Hourly
We are looking for an Office Services Coordinator to support daily front-of-house and administrative operations in our office within the services industry. This long-term contract opportunity is ideal for someone who brings a service-oriented approach to reception, office coordination, and team support. The successful candidate will help maintain an organized workplace, provide a welcoming experience for visitors, and assist with a range of office services that keep business activities running smoothly. Responsibilities: • Welcome visitors, clients, and staff in a courteous manner while managing the front desk and directing inquiries appropriately. • Answer and route incoming calls, take accurate messages, and respond to general administrative questions with strong customer service. • Coordinate day-to-day office services such as meeting room scheduling, mail distribution, courier arrangements, and supply management. • Support internal teams with administrative tasks including document preparation, filing, data entry, and general office organization. • Monitor shared office spaces to ensure they remain tidy, functional, and ready for employees and guests throughout the day. • Assist with onboarding logistics, workstation readiness, and other coordination activities that contribute to an efficient office environment. • Liaise with vendors and building contacts to address routine service requests and maintain smooth office operations. • Contribute to operational updates or office process changes as needed, including supporting administrative adjustments tied to internal systems or workflow improvements.
2026-08-04T18:38:48Z

Client Care Coordinator

West Vancouver, BC
onsite
Contract / Temporary to Hire
23.75 - 25.00 CAD / Hourly
We are looking for a Client Care Coordinator to support daily front-office operations in West Vancouver, British Columbia. This contract is ideal for someone who enjoys creating a welcoming client experience, coordinating appointments, and handling administrative tasks in a busy clinic setting. The successful candidate will play an important role in keeping schedules organized, assisting clients with hearing care products and services, and ensuring accurate documentation and billing support. Responsibilities:• Welcome clients upon arrival, confirm appointments, and prepare examination or consultation rooms for scheduled visits.• Coordinate the daily calendar by arranging appointments, sending reminders, and following up to help maintain attendance.• Provide attentive customer service in person and over the phone, responding to inquiries with professionalism and empathy.• Support the sale of hearing aids and related products by explaining basic information, processing transactions, and assisting with client needs.• Perform basic hearing aid handling such as removing batteries, completing simple upkeep tasks, and preparing devices for client use.• Maintain accurate client records within CRM and office systems while ensuring documentation is current and complete.• Assist with billing activities, including processing claims and supporting files related to third-party payers such as workplace insurance and benefits providers.• Contribute to smooth clinic operations by completing general administrative duties and adapting to day-to-day front desk priorities.
2026-08-12T16:53:42Z

Office and Finance Coordinator

Lower Mainland, BC
onsite
Permanent
50000.00 - 65000.00 CAD / Yearly
We are looking for an Office and Finance Coordinator to join a growing engineering firm in Lower Mainland, British Columbia. This position combines office administration, project support, executive assistance, and finance coordination in a collaborative team environment. The successful candidate will help keep daily operations organized while contributing to invoicing, bookkeeping, payroll administration, and client-facing documentation. This is an excellent opportunity for someone who enjoys a varied role and wants to build on both administrative and financial skills within a services setting. Responsibilities: • Support leaders and project staff with day-to-day administrative tasks, meeting logistics, calendar coordination, and follow-up on priorities. • Organize project files, maintain internal tracking tools, and help ensure schedules and documentation remain current and accessible. • Create and format client proposals, reports, presentations, and other business documents with a high degree of accuracy and professionalism. • Contribute to marketing and business development efforts by assisting with submission packages, promotional materials, and related administrative activities. • Maintain orderly office systems, records, and workflows to support efficient operations across the organization. • Prepare client billing for engineering work and help ensure invoices are issued accurately and on time. • Assist with accounts payable and accounts receivable activities, including entering vendor invoices, processing payments, and tracking outstanding items. • Provide bookkeeping support through bank reconciliations, financial record maintenance, and assistance with month-end administrative tasks. • Coordinate payroll-related information using Payworks and liaise with the external accounting firm to provide required financial and payroll documentation.
2026-08-05T22:23:48Z

Administrative Assistant

Kitchener, ON
onsite
Temporary
29.00 - 34.00 CAD / Hourly
We are looking for an Administrative Assistant to support a busy organization in Kitchener, Ontario through a long-term contract opportunity. This part-time role offers 20 hours per week in a hybrid environment with flexible scheduling and regular onsite availability during designated daytime hours. The successful candidate will provide dependable administrative support, help maintain accurate records and documentation, and contribute to smooth day-to-day operations while working closely with internal stakeholders. Responsibilities: • Maintain and update organizational records by entering historical and current information into a software platform with a strong focus on accuracy and completeness. • Prepare meeting materials, including agendas and supporting documents, within the designated system to ensure information is organized and accessible. • Learn the organization’s software platform through provided training and guide managers and board members on how to use it effectively. • Offer ongoing user support by answering questions, resolving basic issues, and helping staff become comfortable with the platform. • Assist with accreditation-related administration by organizing required documentation and ensuring materials are ready for review. • Complete general office duties such as document creation, filing, records management, and year-end shredding of outdated files. • Support daily administrative operations by managing a variety of ad hoc tasks and responding to changing priorities as needed.
2026-08-13T15:38:38Z

Dispatch Coordinator

Agassiz, BC
onsite
Permanent
55000.00 - 62000.00 CAD / Yearly
Our client, a well-established and respected organization within the construction materials and aggregate industry, is seeking a Dispatch Coordinator to join their growing team in the Fraser Valley. This is an excellent opportunity for an organized and detail-oriented professional who thrives in a fast-paced environment and enjoys coordinating daily operations, managing schedules, and supporting drivers, customers, and internal teams. Reporting to the Operations team, the Dispatch Coordinator will play an important role in ensuring efficient scheduling, communication, and coordination of daily deliveries while providing exceptional service to both internal and external stakeholders. Key Responsibilities<ul><li>Coordinate daily dispatch schedules and delivery requirements.</li><li>Communicate with drivers regarding routes, schedules, changes, and priorities.</li><li>Monitor delivery timelines and proactively address scheduling challenges.</li><li>Coordinate with customers, sales teams, and operations to ensure accurate and timely deliveries.</li><li>Enter and maintain dispatch information, delivery records, and related documentation.</li><li>Prepare daily reports and update tracking systems.</li><li>Assist with coordinating trucks, equipment, and resources based on operational needs.</li><li>Monitor driver availability and support efficient utilization of fleet resources.</li><li>Respond to customer inquiries and provide updates regarding deliveries.</li><li>Maintain accurate records related to orders, dispatch activity, and completed deliveries.</li><li>Support problem-solving when unexpected issues arise, including delays, changes, or last-minute requests.</li><li>Work closely with operations, drivers, and management to maintain a high level of service.</li><li>Follow company safety policies and support a strong safety-first culture.</li></ul>
2026-08-07T16:28:57Z

Dispatch Coordinator

Agassiz, BC
onsite
Permanent
62000.00 - 68000.00 CAD / Yearly
Our client, a well-established and respected organization within the construction materials and aggregate industry, is seeking a Dispatch Coordinator to join their growing team in the Fraser Valley. This is an excellent opportunity for an organized and detail-oriented professional who thrives in a fast-paced environment and enjoys coordinating daily operations, managing schedules, and supporting drivers, customers, and internal teams. Reporting to the Operations team, the Dispatch Coordinator will play an important role in ensuring efficient scheduling, communication, and coordination of daily deliveries while providing exceptional service to both internal and external stakeholders. Key Responsibilities<ul><li>Coordinate daily dispatch schedules and delivery requirements.</li><li>Communicate with drivers regarding routes, schedules, changes, and priorities.</li><li>Monitor delivery timelines and proactively address scheduling challenges.</li><li>Coordinate with customers, sales teams, and operations to ensure accurate and timely deliveries.</li><li>Enter and maintain dispatch information, delivery records, and related documentation.</li><li>Prepare daily reports and update tracking systems.</li><li>Assist with coordinating trucks, equipment, and resources based on operational needs.</li><li>Monitor driver availability and support efficient utilization of fleet resources.</li><li>Respond to customer inquiries and provide updates regarding deliveries.</li><li>Maintain accurate records related to orders, dispatch activity, and completed deliveries.</li><li>Support problem-solving when unexpected issues arise, including delays, changes, or last-minute requests.</li><li>Work closely with operations, drivers, and management to maintain a high level of service.</li><li>Follow company safety policies and support a strong safety-first culture.</li></ul>
2026-08-06T16:18:45Z

Front Desk Coordinator

Oakville, ON
onsite
Temporary
23.75 - 25.00 CAD / Hourly
We are looking for a Front Desk Coordinator to join our team in Oakville, Ontario on a Contract basis. This role is ideal for someone who enjoys creating a positive first impression while keeping front-office operations organized and efficient in a healthcare setting. The successful candidate will support patient intake, appointment coordination, documentation management, and day-to-day administrative activities with accuracy and professionalism. Responsibilities: • Welcome patients, visitors, and clinical partners warmly and ensure they are guided to the appropriate service area or team member. • Manage front-desk interactions by answering inquiries, handling incoming calls, and passing along urgent messages in a timely and accurate manner. • Complete patient registration by confirming demographic details, health coverage information, insurance data, and other required records. • Review incoming referrals for accuracy, follow up on incomplete submissions, and update electronic patient files with current information. • Book, confirm, adjust, and cancel appointments while coordinating related consultations, diagnostic services, and interpreter support when needed. • Prepare, scan, upload, copy, and organize patient forms, reports, and clinical documentation to maintain complete and accessible records. • Maintain accurate data in electronic systems, including appointment information, patient updates, discharge records, and operational tracking details. • Work closely with internal teams, physician offices, and external healthcare providers to support smooth scheduling and communication across services. • Protect confidential information, follow privacy and workplace safety requirements, and assist with additional administrative tasks such as billing support and receivables processing.
2026-08-20T17:53:45Z

Purchasing Coordinator

Acheson, AB
onsite
Temporary
- CAD / Hourly
Our client is looking for a detail-oriented Purchasing Coordinator to join their team in Acheson, Alberta. This role supports accurate receipt and invoice processing, travel administration, and financial coordination while helping maintain strong controls and efficient workflows. The ideal candidate is detail-oriented, organized, and proactive, with strong problem-solving and communication skills. Responsibilities:<ul><li>Verify receipts and invoices against purchase orders for accurate, timely processing.</li><li>Review, code, and reconcile invoices to maintain accurate financial records.</li><li>Investigate and resolve billing discrepancies with AP, Purchasing, Logistics, and other teams.</li><li>Maintain accurate documentation in line with company policies and audit requirements.</li><li>Code and reconcile corporate travel invoices and support Concur Travel inquiries.</li><li>Provide backup support for executive travel arrangements as needed.</li><li>Support Logistics with receipt and invoice processing during high-volume periods.</li><li>Identify process improvements to strengthen efficiency, governance, and data quality.</li><li>Leverage business systems and digital tools to improve purchasing support. </li></ul>
2026-08-17T21:28:45Z

Executive Assistant

Edmonton, AB
onsite
Permanent
75000.00 - 80000.00 CAD / Yearly
Our client is seeking a highly organized and detail-oriented Executive Assistant & HR Administrator to join their team. This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment and enjoys balancing executive support, human resources administration, payroll coordination, and operational support.Reporting to senior leadership, the successful candidate will play a key role in ensuring the smooth day-to-day operation of the organization while supporting HR initiatives, employee programs, and administrative processes. The key responsibilities include: Executive & Administrative Support<ul><li>Coordinate day-to-day administrative activities, including management of the master calendar, shared email accounts, document management systems, and maintenance of the organization's document library.</li><li>Prepare reports, correspondence, presentations, and other administrative documentation with a high degree of accuracy.</li><li>Collect, organize, maintain, and analyze data to support reporting, reconciliation, process control, and organizational decision-making.</li><li>Manage multiple priorities and deadlines while maintaining exceptional attention to detail.</li></ul>Human Resources Support<ul><li>Provide administrative support across the employee lifecycle, including:</li><li>Recruitment coordination</li><li>Job postings</li><li>Candidate screening and interview scheduling</li><li>New employee onboarding</li><li>Offboarding activities</li><li>Employee documentation and records management</li><li>Leave administration</li><li>Annual certifications and compliance tracking</li><li>Maintain employee files and HR records while ensuring strict confidentiality.</li><li>Support policy reviews and research initiatives by gathering information and preparing recommendations for leadership.</li><li>Assist with employee communications, programs, resources, and engagement initiatives.</li></ul>Payroll & Benefits Administration<ul><li>Assist with payroll administration and related documentation.</li><li>Coordinate employee benefits administration and support enrollment and maintenance activities.</li><li>Track performance review timelines, documentation, meeting coordination, and completion status.</li></ul>Training & Projects<ul><li>Prepare and maintain employee handbooks, training materials, and internal resources.</li><li>Coordinate training sessions, staff events, and employee development initiatives.</li><li>Support special projects and process improvement initiatives designed to enhance operational efficiency and organizational effectiveness.</li><li>Collaborate with management and team leaders on continuous improvement efforts and organizational initiatives.</li></ul>The ideal candidate is a proactive and service-oriented professional who enjoys supporting both people and processes. You bring a positive attitude, exceptional organizational skills, and a willingness to take initiative while maintaining a high level of professionalism and confidentiality. This is a full-time, permanent, office-based (West Edmonton) that offers a competitive total rewards package, and room for professional growth. Apply today!
2026-08-13T22:33:39Z

Payroll Administrator

Okotoks, AB
onsite
Permanent
- CAD / Yearly
Our client is seeking a detail-oriented and experienced Payroll Administrator to join their team. The Payroll Administrator will be responsible for the accurate and timely processing of payroll for a large employee group, including unionized teachers, substitute teachers, certified staff, support staff, and salaried office employees. <ul><li>Process monthly payroll for large and diverse employee population.</li><li>Administer payroll in compliance with collective agreements, employment standards, payroll legislation, and organizational policies.</li><li>Calculate and process payroll earnings, benefits, union dues, statutory deductions, and other employee payroll transactions accurately and in compliance with applicable legislation.</li><li>Maintain employee payroll records and ensure data accuracy.</li><li>Prepare and process payroll adjustments, retroactive pay, salary grid updates, and other payroll-related transactions.</li><li>Complete payroll remittances and ensure compliance with applicable federal and provincial regulations.</li><li>Prepare annual payroll reporting, including T4s and year-end reconciliations.</li><li>Prepare payroll journal entries and post payroll transactions to the general ledger.</li><li>Reconcile payroll accounts and work closely with the Finance team to investigate and resolve discrepancies.</li><li>Respond to employee payroll inquiries with professionalism and excellent customer service.</li><li>Communicate regularly with employees, managers, Human Resources, Finance, and external agencies regarding payroll-related matters.</li><li>Support payroll audits and provide documentation as required.</li><li>Assist with payroll process improvements and special projects.</li></ul>
2026-08-20T22:53:50Z

Web Content Coordinator

Edmonton, AB
onsite
Permanent
65000.00 - 75000.00 CAD / Yearly
THE ROLE:We are seeking a Web Content Developer to support the ongoing development, maintenance, and optimization of digital platforms. This role partners closely with marketing, digital, and technical teams to ensure web content and campaigns are accurate, engaging, and aligned with business objectives.Key responsibilities include:<ul><li>Maintaining and updating multiple web properties within a custom CMS</li><li>Developing and supporting HTML/CSS for websites, landing pages, and emails</li><li>Creating and managing landing page and digital campaign content</li><li>Testing, debugging, and quality-checking digital assets across web and email</li><li>Supporting front-end frameworks (e.g., React, Angular, TypeScript)</li><li>Managing web analytics and assisting with performance reporting</li><li>Supporting email templates and digital marketing initiatives</li><li>Collaborating with internal stakeholders and external partners on digital and e-commerce projects</li></ul>WHY THIS ROLE?This is a great opportunity to work in a collaborative, fast-paced digital environment where your work directly impacts brand presence, customer engagement, and online performance. You’ll gain exposure to a broad range of web technologies while partnering with cross-functional teams on meaningful initiatives. The role offers a competitive salary, benefits package, RRSP program along with long-term stability and opportunities to grow your technical and creative skill set. If you enjoy blending development, content, and design—and want to be part of a growing digital team—apply now!
2026-08-06T16:53:44Z

Front Desk Coordinator

Etobicoke, ON
onsite
Temporary
23.75 - 25.00 CAD / Hourly
We are looking for a Front Desk Coordinator to join a busy healthcare environment on a contract basis. This role is ideal for someone who enjoys creating a positive first impression, keeping administrative processes organized, and supporting patients through each stage of their clinic experience. The successful candidate will manage front reception activities, coordinate appointments and referrals, and maintain accurate records while working closely with clinical and administrative teams. Responsibilities: • Welcome patients, visitors, and medical professionals with a courteous and attentive approach while ensuring they are guided to the correct clinic area or contact person. • Handle patient intake by collecting and confirming demographic details, health coverage information, insurance data, and other required documentation. • Answer front desk and telephone inquiries, provide clear information within scope, relay messages promptly, and direct complex concerns to the appropriate team member. • Review incoming referrals for accuracy and completeness, then follow up with physicians, healthcare providers, or patients to obtain any missing details. • Maintain electronic patient files by updating charts, entering appointment and clinical information, and organizing scanned or uploaded documents, reports, and test results. • Coordinate bookings by arranging, confirming, adjusting, or cancelling appointments, referrals, consultations, and diagnostic services as needed. • Communicate schedule changes, patient movements, and service updates to healthcare providers, internal departments, and external partners in a timely manner. • Support patients with access to virtual care tools and arrange interpretation services when required to help ensure a smooth care experience. • Contribute to clinic administration by processing mail, filing records, tracking service data, preparing reports, and assisting with billing, receivables, and other shared office duties. • Follow privacy, health and safety, and organizational standards at all times while supporting accurate documentation and quality improvement efforts.
2026-08-20T18:08:51Z

Administrative Assistant

Waterloo, ON
onsite
Permanent
70000.00 - 100000.00 CAD / Yearly
We are hiring a Senior Administrative Assistant to support a well-established and highly successful Investment Advisory practice. The Senior Administrative Assistant is responsible for managing the full spectrum of client account administration, transaction processing, account transfers, and regulatory documentation within this high-volume Investment Advisory practice. This is a key position, the operational backbone of the practice and requires extensive experience supporting Investment Advisors, managing client accounts, processing investment transactions, and ensuring regulatory compliance.The successful candidate will be a seasoned financial services professional who can operate independently, oversee complex client transactions, and provide exceptional service to high-net-worth clients.ResponsibilitiesClient Account Administration<ul><li>Open new client accounts and maintain account documentation</li><li>Process account transfers, including incoming and outgoing assets</li><li>Manage client requests and account updates</li><li>Coordinate RESP withdrawals, RRIF payments, estate settlements, and other account transactions</li><li>Ensure all documentation is complete, accurate, and compliant</li></ul>Trade & Transaction Processing<ul><li>Process client trade instructions accurately and efficiently</li><li>Handle cash withdrawals, deposits, transfers, and journal requests</li><li>Monitor transactions through completion and resolve any discrepancies</li><li>Liaise with internal operations teams and external financial institutions</li></ul>Compliance & Regulatory Administration<ul><li>Maintain compliance documentation and client records</li><li>Review new account applications for completeness and regulatory requirements</li><li>Ensure adherence to CIRO and firm compliance standards</li><li>Prepare and submit regulatory and compliance-related paperwork</li><li>Support audits, reviews, and compliance inquiries</li></ul>Client Service Excellence<ul><li>Act as a primary point of contact for clients</li><li>Respond to client inquiries regarding accounts, transactions, and documentation</li><li>Build strong, trusted relationships with clients through professional and proactive service</li><li>Handle sensitive and confidential client information with discretion</li></ul>Office Operations Leadership<ul><li>Serve as the senior administrative resource within the practice</li><li>Identify opportunities to improve processes and efficiencies</li><li>Provide guidance and support to junior administrative staff as required</li><li>Ensure smooth day-to-day operations of the advisory practice</li></ul>
2026-07-29T00:18:51Z

Executive Assistant

Toronto, ON
onsite
Permanent
95000.00 - 100000.00 CAD / Yearly
We are looking for an Executive Assistant to provide dependable, high-level support within a busy healthcare organization. This position is suited to a highly experienced, detail-oriented candidate who can anticipate needs, manage sensitive information with care, and keep executive operations running smoothly. The successful candidate will bring strong judgement, excellent coordination skills, and the confidence to work effectively with senior leaders and board members. Responsibilities:• Oversee daily administrative activities for the executive office, ensuring priorities are organized and handled efficiently.• Review incoming requests, correspondence, and issues, then direct them appropriately so urgent matters receive prompt attention.• Prepare high-quality documents such as presentations, reports, letters, and briefing packages to support executive decision-making.• Arrange meetings, leadership forums, and special events by managing schedules, materials, logistics, and related services as needed.• Maintain the executive calendar, coordinate appointments, and organize travel plans, itineraries, and associated details.• Respond to confidential inquiries and communications with discretion and sound judgement.• Strengthen office workflows by identifying opportunities to improve administrative systems and operating processes.• Support the Board of Directors through meeting coordination, distribution of materials, and timely follow-up on administrative requirements.• Serve as a key point of contact between executive leadership, board members, and internal or external stakeholders when appropriate.
2026-08-20T19:58:44Z

Senior Manager, Assurance and Accounting

Hamilton, ON
onsite
Permanent
95000.00 - 150000.00 CAD / Yearly
Hybrid Work Environment | Path to Partnership | Strong Work-Life Balance Robert Half is partnering with a respected and growing public accounting firm in Hamilton, ON to recruit a Senior Manager, Accounting & Assurance. Reporting directly to the Partners, this leadership role offers an exceptional opportunity for an experienced CPA looking to take the next step in their career and work toward future partnership. This position is ideal for someone who enjoys building strong client relationships, leading engagement teams, mentoring staff, and contributing to the strategic direction of a firm. In return, you'll benefit from a collaborative culture, flexible hybrid work arrangements, and a clear path to Partner for long-term career advancement. Why Join?<ul><li>Defined career progression with partnership potential</li><li>Hybrid work environment and flexible scheduling (2-3 days/week onsite)</li><li>Strong commitment to work-life balance</li><li>Opportunity to influence firm strategy and growth</li><li>Collaborative and supportive team culture</li><li>Diverse client base including charities, not-for-profits, and owner-managed businesses</li><li>Leadership role with meaningful client interaction and team development responsibilities</li></ul>Key Responsibilities<ul><li>Manage a portfolio of client relationships, ensuring exceptional service and identifying opportunities to provide value-added advice.</li><li>Lead complex audit, review, and compilation engagements from planning through completion.</li><li>Deliver high-quality assurance and accounting services while ensuring compliance with professional standards.</li><li>Review financial statements, tax returns, CRA correspondence, and other client deliverables.</li><li>Meet with clients to discuss financial results, tax matters, planning opportunities, and business initiatives.</li><li>Present financial statements at Annual General Meetings (AGMs), both virtually and in person.</li><li>Oversee engagement planning, scheduling, budgeting, and overall project financial performance.</li><li>Mentor, coach, and develop team members while fostering a positive and collaborative culture.</li><li>Participate in performance reviews and support the professional growth of staff.</li><li>Contribute to operational and strategic planning initiatives designed to enhance client service and firm performance.</li><li>Stay current on evolving accounting, assurance, and auditing standards and provide guidance on technical matters.</li><li>Support additional firm initiatives and leadership activities as required.</li></ul> The OpportunityThis is an outstanding opportunity for a public accounting professional who is ready to take on a broader leadership role while enjoying the flexibility and balance of a modern work environment. If you're looking for a firm that values professional growth, invests in its people, and offers a genuine pathway to partnership, we encourage you to apply.
2026-08-20T17:33:45Z

Accounting and Administration Manager

Vancouver, BC
onsite
Permanent
100000.00 - 125000.00 CAD / Yearly
The Accounting and Administration Manager will oversee the efficient administrative operations, manage the billing and maintenance administration team while also performing other key duties as assigned. This role requires a strong blend of leadership, organizational skills, and the ability to maintain a l of customer service in a client-facing role. This role will be responsible for maintaining and documenting all contract information, provide regular data reporting to the client, overseeing the accounting and administrative requirements of the contract, and assisting in overall financial reporting. <ul><li>Lead, mentor, and coordinate the activities of the contract’s administrative and billing staff, ensuring efficient workflow and adherence to deadlines</li><li>Foster a collaborative and supportive team environment, setting performance expectations and conducting regular performance reviews for all direct reports</li><li>Oversee contract full-cycle accounting, including monthly, quarterly, and annual accrual processes</li><li>Oversee document control processes and maintain contract accounting records in accordance with the client’s requirements</li><li>Oversee the completion of accounts receivable, accounts payable, and payroll functions, ensuring accuracy and compliance.</li><li>Assist in development of facility maintenance budgets, forecasts, and variance analysis</li><li>Drive continuous improvement of accounting processes, controls and reporting</li><li>Oversee work order management responsibilities of the team</li><li>Work with procurement and other departments on implementing and streamlining workflow processes</li><li>Create and update training materials, ensuring consistency in process execution and quality of service</li><li>Lead ongoing training initiatives to improve team efficiency and service quality</li><li>Offer back-up support to the Administrators, ensuring administrative duties are handled efficiently when needed</li><li>Other duties as assigned</li></ul>
2026-08-13T19:40:24Z

Education Manager

Rosedale, BC
onsite
Permanent
70000.00 - 80000.00 CAD / Yearly
Our client, a respected First Nations community located in the Fraser Valley, is seeking an experienced and passionate Education Manager to provide leadership, coordination, and oversight of educational programs and services within the community. This is a unique opportunity for an education professional who is committed to supporting Indigenous learners, strengthening community-based education initiatives, and building positive relationships with students, families, staff, leadership, and external partners. Reporting to senior leadership, the Education Manager will oversee the planning, development, and delivery of education programs while ensuring services align with community priorities, cultural values, and the educational goals of the Nation. Key Responsibilities<ul><li>Provide leadership and direction for education programs and services.</li><li>Develop, implement, and evaluate educational initiatives that support student success.</li><li>Work collaboratively with community leadership, families, schools, post-secondary institutions, and external organizations.</li><li>Support the delivery of culturally appropriate education programs and services.</li><li>Oversee education budgets, funding agreements, and program reporting requirements.</li><li>Manage relationships with local school districts, educational partners, and government agencies.</li><li>Support students from early learning through post-secondary education.</li><li>Provide guidance and mentorship to education staff and program coordinators.</li><li>Assist with the development of policies, procedures, and best practices related to education services.</li><li>Monitor program outcomes and identify opportunities for continuous improvement.</li><li>Prepare reports, updates, and recommendations for leadership.</li><li>Advocate for the educational needs and success of community members.</li><li>Support initiatives that promote student engagement, retention, and achievement.</li><li>Ensure programs reflect community values, traditions, and cultural priorities.</li></ul>
2026-07-27T16:53:52Z

Purchasing Coordinator

Welland, ON
onsite
Temporary
27.00 - 34.00 CAD / Hourly
We are looking for a detail-oriented Materials Planner to join a metal fabrication operation in Welland, Ontario on a Contract basis. In this role, you will help keep production running smoothly by coordinating the supply of raw materials and components, maintaining accurate purchasing information, and working closely with internal teams and external suppliers. This opportunity is well suited to someone who can manage competing priorities, respond quickly to changing production needs, and support efficient inventory and procurement practices. Responsibilities:• Coordinate the procurement of raw materials and production components so plant operations remain supplied on schedule.• Work closely with external vendors and service providers to secure materials under terms that support business needs and timelines.• Arrange transportation and issue pickup requests with carriers to ensure inbound shipments move according to plan.• Partner with scheduling teams on a daily basis to align purchasing activity with production demand and forecast requirements.• Liaise with receiving personnel to verify delivery timing, confirm incoming materials, and resolve discrepancies when needed.• Track inventory levels to maintain required stock availability while identifying excess, slow-moving, or obsolete materials for follow-up action.• Prepare, update, and distribute purchasing and inventory reports to support operational visibility and decision-making.• Contribute to inventory control activities, including participation in annual physical inventory counts and related reconciliation efforts.
2026-07-24T19:08:38Z

Corporate Account Manager

Surrey, BC
onsite
Permanent
90000.00 - 129000.00 CAD / Yearly
We are partnering with a leading, global industrial manufacturer to support their search for a Corporate Account Manager to represent their business across British Columbia, with a primary focus on the Greater Vancouver market. This is a high-impact, externally facing role responsible for managing and growing strategic, large-scale corporate accounts. The successful candidate will act as the senior commercial representative in the region, owning key relationships and driving long-term, profitable growth within a competitive and evolving market. The Role Reporting to senior leadership, this role carries full responsibility for account strategy, customer relationships, and regional market growth. You will work autonomously while collaborating closely with internal stakeholders across sales, operations, supply chain, and product development. This position is ideal for a commercially driven professional who thrives in relationship-led sales, strategic account management, and market development. Key Responsibilities<ul><li>Manage and grow a portfolio of strategic and large corporate accounts across British Columbia</li><li>Develop and execute account strategies, including pricing, service models, and long-term agreements</li><li>Act as the primary point of contact for customers, building relationships at all levels, including executive stakeholders</li><li>Identify and secure new business opportunities while optimizing existing accounts for profitability</li><li>Lead contract negotiations and pricing discussions aligned with business objectives</li><li>Monitor market trends, competitor activity, and industry dynamics to inform strategy</li><li>Collaborate cross-functionally with internal teams to ensure seamless service delivery and customer satisfaction</li><li>Prepare and manage sales forecasts, reporting, and performance metrics</li><li>Contribute to the development of annual business plans and long-term market strategies</li></ul>
2026-08-12T14:58:41Z

Payroll Administrator

Coquitlam, BC
onsite
Permanent
55000.00 - 65000.00 CAD / Yearly
Our client, a well-established and growing Canadian organization, is seeking a Payroll Administrator to join their team in the Tri-Cities area. This is an excellent opportunity for a payroll professional who enjoys working in a high-volume environment and is looking to join a collaborative, people-focused organization. Reporting to the Payroll Team Lead, the Payroll Administrator will be responsible for processing full-cycle payroll for over 500+ union and non-union employees across multiple locations while ensuring compliance with employment standards, collective agreements, and company policies. Please note: This is a 16-month maternity leave coverage with the potential for extension or permanent employment based on business needs and performance. Key Responsibilities• Process bi-weekly payroll for 500+ unionized and non-unionized employees.• Process garnishments, off-cycle payments, terminations, and Records of Employment (ROEs).• Investigate and resolve payroll discrepancies and employee payroll inquiries.• Assist with year-end payroll activities, including T4-related inquiries and reporting.• Maintain employee payroll records, including new hires, rehires, compensation changes, and employee information updates.• Prepare payroll reconciliations and various payroll-related reports, including union dues and seniority reporting.• Monitor and communicate payroll and timekeeping discrepancies to internal stakeholders.• Provide payroll and timekeeping system training to new employees as required.• Stay current with employment standards legislation, collective agreements, and payroll best practices.• Contribute to process improvements and payroll documentation updates.• Support additional payroll and administrative projects as required.
2026-08-13T21:04:07Z