<p>Our client is looking for a dedicated Administrative Assistant to join their team in Ottawa, Ontario, on a long-term contract basis. This position offers an opportunity to work closely with a Risk Manager, contributing to essential administrative tasks and ensuring smooth operations. If you are detail-oriented and have a strong command of advanced Excel skills, this role may be an excellent fit for you.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage a high volume of documentation with precision and organization.</p><p>• Collaborate with the Risk Manager to support daily administrative needs.</p><p>• Utilize advanced Microsoft Excel functions to analyze and organize data effectively.</p><p>• Handle inbound and outbound calls, providing attentive and courteous assistance.</p><p>• Maintain accurate records through efficient data entry processes.</p><p>• Coordinate email correspondence, ensuring timely responses and clear communication.</p><p>• Schedule appointments and manage calendars to optimize workflow.</p><p>• Prepare well-organized presentations and reports using Microsoft PowerPoint.</p><p>• Perform general office duties, including organizing files and managing supplies.</p>
<p>Robert Half Management Resources is the worldwide leader in specialized consulting and staffing services for senior-level accounting, finance and business systems professionals. </p><p> </p><p>Our Not-for-Profit client seeks a Financial Analyst for a 12-month contract. In this role you will oversee all aspects of project financial accounting, monitoring, reporting, and audit preparation.</p><p> </p><p>The Financial Analyst’s duties will include: </p><p> </p><p>· Performing month-end/year-end closings, sub-ledger balancing, payment verification, exchange rate calculations, journal entries, and chart of accounts maintenance</p><p>· Preparing and analyzing monthly, quarterly, and annual financial reports</p><p>· Preparing donor financial reports in compliance with funding requirements</p><p>· Preparing project working papers, reconciling accounts for audits, and supporting audit processes.</p><p>· Providing variance analysis, creating project budgets and forecasts, and contributing to new project proposal development.</p><p>· Other duties as required</p><p> </p>
<p>Robert Half Management Resources is the worldwide leader in specialized consulting and staffing services for senior-level accounting, finance and business systems professionals. </p><p> </p><p>Our not-for-profit client seeks a Controller for a six-month contract with the possibility of extension or permanency. In this role, you will work closely with the Director of Finance & Administration and will be responsible for the organization’s financial management and oversight, internal controls and reporting.</p><p> </p><p><strong>The Controller’s duties will include: </strong></p><ul><li>Ensuring all operational accounting activities are completed and correct</li><li>Reporting on externally and internally-funded projects and programs</li><li>Updating and maintaining all finance policies, processes and procedures</li><li>Ensuring monthly, quarterly and annual processes are understood and completed</li><li>Preparing interim financial statements and associated analysis</li><li>Monitoring and managing cash flow and investments</li><li>Ensuring regulatory compliance</li><li>Supervising a finance team of 10</li><li>Leading finance projects</li><li>Other duties as required</li></ul>
<p><strong>Robert Half is partnering with an excellent organization that's looking to add a Senior Finance Administrator to their Finance team. This is a full-time/permanent position.</strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (75-80K)</p><p>-Full benefits + RRSP's</p><p>-3 weeks vacation + sick days</p><p>-Hybrid (3 days on site) after 3 months probation</p><p>-Excellent culture and leadership team</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and process a high volume of monthly invoices, including Time & Expense, Percentage Complete, and Fixed Fee billings.</li><li>Oversee Accounts Payable functions for vendors, suppliers, and sub-consultants.</li><li>Code and enter vendor invoices, identify discrepancies, and follow up as needed.</li><li>Process and enter employee expense claims.</li><li>Reconcile credit card statements with supporting documentation, input transactions, and resolve discrepancies directly with cardholders.</li><li>Manage Accounts Receivable, including performing customer collection calls.</li><li>Set up and maintain project budgets and accounting details within the Project Management system.</li><li>Conduct bank reconciliations and handle bank deposits and related banking tasks.</li><li>Maintain strong relationships with vendors and clients.</li><li>Assist the Director of Finance & Administration with year-end financial activities.</li><li>Organize and maintain financial records, ensuring the filing system remains up to date.</li><li>Provide backup support to Financial and Office Administrators during peak periods or absences.</li><li>Prepare and remit weekly, monthly, and annual government liability payments and filings.</li><li>Manage payroll processing, including the preparation and filing of staff T4s and Records of Employment.</li><li>Complete month-end reconciliations and prepare supporting working papers.</li><li>Record monthly journal entries and assist with year-end reconciliations and closing processes.</li></ul>
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Ottawa, Ontario. This contract position is ideal for someone with a strong background in accounting and office administration, who enjoys working in a dynamic construction industry environment. The successful candidate will play a pivotal role in ensuring accurate financial records and assisting in the smooth operation of administrative tasks.<br><br>Responsibilities:<br>• Record journal entries and maintain accurate financial documentation.<br>• Reconcile accounts to ensure all financial transactions are balanced and correct.<br>• Process accounts payable and accounts receivable transactions in a timely manner.<br>• Prepare invoices, manage billing processes, and follow up on outstanding payments.<br>• Conduct audits of accounts to verify accuracy and compliance.<br>• Collaborate with the IT department to address system-related issues and ensure smooth functionality.<br>• Manage inventory and place orders for office supplies as needed.<br>• Perform data entry tasks to update and maintain financial records.<br>• Utilize accounting software such as QuickBooks, SAP, and Oracle for financial operations.<br>• Generate financial reports and assist with budget tracking as required.
<p>We are looking for a dedicated Payroll Administrator to join our clients team in Ottawa, Ontario. In this long-term contract role, you will play a vital part in ensuring accurate payroll processing and supporting HR functions within a non-profit environment. This position offers an excellent opportunity to contribute to meaningful organizational goals while utilizing your expertise in payroll and human resources.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Process payroll for approximately 100 salaried employees, ensuring accuracy and compliance with organizational policies.</p><p>• Handle payroll reconciliations and maintain detailed records for auditing purposes.</p><p>• Support HR operations by assisting with onboarding, preparing offer letters, and managing workflow development.</p><p>• Collaborate with team members to streamline payroll and HR processes, enhancing overall efficiency.</p><p>• Ensure compliance with tax regulations and employment standards in all payroll-related activities.</p><p>• Utilize payroll software, such as Ceridian and ADP Workforce Now, for accurate and timely payroll processing.</p><p>• Manage benefit administration, including enrollments and updates, to maintain employee satisfaction.</p><p>• Generate reports using Crystal Reports to provide insights into payroll and HR operations.</p><p>• Address employee inquiries regarding payroll and benefits with professionalism and clarity.</p><p>• Assist in implementing best practices for payroll and HR management within the organization.</p>
We are looking for a skilled Full Charge Bookkeeper to join our team in Ottawa, Ontario. This long-term contract position is ideal for someone with a strong background in accounting and financial management. If you excel in using QuickBooks Online and Microsoft Excel, and have a passion for maintaining accurate financial records, we encourage you to apply.<br><br>Responsibilities:<br>• Manage full-cycle bookkeeping tasks, including accounts payable and receivable, payroll, and bank reconciliations.<br>• Prepare and post journal entries to ensure accurate financial reporting.<br>• Assist with audit processes by organizing and providing necessary financial documentation.<br>• Maintain and update computerized accounting systems, including QuickBooks Online and Great Plains, for efficient financial tracking.<br>• Analyze financial data to prepare accurate reports and summaries for management.<br>• Ensure compliance with tax regulations by managing tax filings and related accounting tasks.<br>• Collaborate with team members to improve accounting procedures and systems.<br>• Handle sales and financial transactions, ensuring proper documentation and accuracy.<br>• Perform periodic account reconciliations to verify financial data integrity.<br>• Support additional accounting functions as needed to meet organizational objectives.
