11 Results for Legal Secretary Jobs in Ontario

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Legal Counsel, Legal Services

Ottawa, ON
remote
Permanent
130000.00 - 150000.00 CAD / Yearly
We are looking for an experienced In House Counsel to provide practical legal guidance that supports business decisions and protects organizational interests within the mining sector. Based in Ottawa, Ontario, this role works closely with internal teams to deliver clear advice on commercial matters, contracts, compliance, and risk. The successful candidate will combine strong legal judgment with a collaborative approach to help the organization meet its operational and strategic objectives. Responsibilities:• Offer day-to-day legal counsel on commercial transactions, procurement activity, workplace matters, intellectual property, privacy, regulatory obligations, and broader corporate issues.• Prepare, assess, and negotiate a wide range of legal documents, including service agreements, procurement terms, internal policies, and other binding instruments.• Evaluate legal exposure across business activities and develop practical recommendations to reduce risk while supporting operational needs.• Partner with internal clients to provide responsive, business-focused guidance and manage legal files efficiently from intake to resolution.• Track changes in legislation, regulations, and industry requirements, and help revise templates, policies, and legal practices accordingly.• Work closely with business units and external legal advisors to advance organizational priorities while maintaining appropriate legal safeguards.• Contribute to legal research, briefing materials, and formal opinions to support informed decision-making across the organization.• Support a hybrid work model by attending the Ottawa, Ontario office three to five days per week based on meetings and business requirements.
2026-11-09T00:00:00Z

Litigation Associate

Concord, ON
remote
Permanent
100000.00 - 120000.00 CAD / Yearly
We are looking for a Litigation Associate to join a busy legal practice in Concord, Ontario. This opportunity is well suited to a lawyer with solid commercial litigation experience who is ready to take ownership of files and build trusted client relationships. The successful candidate will handle a varied dispute portfolio, contribute practical legal insight, and work closely with colleagues in a collaborative and focused environment. Responsibilities:• Take carriage of litigation matters from initial assessment through to settlement, hearing, or trial, ensuring each file progresses efficiently.• Prepare a wide range of legal documents, including pleadings, motion records, affidavits, applications, settlement materials, and client correspondence.• Represent clients at examinations, mediations, pre-trial conferences, and court attendances with confidence and professionalism.• Develop thoughtful litigation approaches for disputes involving commercial matters, construction issues, employment concerns, and contractual claims.• Advise clients on legal risk, procedural options, and practical next steps tailored to the circumstances of each matter.• Work closely with lawyers, clerks, and administrative team members to coordinate file activity and support effective case management.• Maintain regular communication with clients, opposing counsel, and external experts to move matters forward and resolve issues promptly.• Monitor limitation periods, court schedules, and procedural obligations to ensure all deadlines and filing requirements are met.
2026-11-09T00:00:00Z

Office Assistant

Toronto, ON
remote
Temporary
19.00 - 21.00 CAD / Hourly
We are looking for a dependable Office Assistant to join a busy independent pharmacy in Ontario on a contract basis. This opportunity is ideal for someone who thrives in a fast-paced setting and can provide strong administrative support while helping keep daily operations organized. The initial term is 8 weeks, with the possibility of extension, and the successful candidate will play an important role in supporting non-clinical pharmacy activities. Responsibilities: • Manage incoming and outgoing fax communications and maintain accurate document organization for office records. • Scan, sort, and file administrative and pharmacy-related documents in a timely and orderly manner. • Monitor and log vaccine refrigerator temperatures twice each day to support proper record-keeping procedures. • Receive supply shipments, verify items against orders, and ensure deliveries are checked in correctly. • Arrange and follow up on medication drop-offs to help ensure patients receive their deliveries as scheduled. • Assist with setting up straightforward digital tools, including electronic faxing and temperature tracking systems, as needed. • Provide day-to-day administrative assistance across the pharmacy to help maintain smooth office operations.
2026-11-12T00:00:00Z

Personal Injury Litigation Associate

Ottawa, ON
remote
Permanent
150000.00 - 200000.00 CAD / Yearly
Location: Remote / Hybrid (Ontario)About the OpportunityA growing and well-established plaintiff-side litigation firm is seeking a Personal Injury Litigation Associate to join its team. This is an excellent opportunity for a lawyer who is passionate about advocacy and client service and is looking to build or further develop a successful plaintiff-side personal injury practice.The firm offers a flexible remote/hybrid work environment, strong administrative and litigation support, high-quality files, and a compensation structure designed to reward performance and results. Lawyers will have the opportunity to manage meaningful cases while working alongside an experienced and collaborative team focused on achieving exceptional outcomes for injured clients.Key Responsibilities<ul><li>Manage a portfolio of plaintiff personal injury matters from intake through resolution, settlement, mediation, or trial.</li><li>Conduct examinations for discovery, mediations, motions, pre-trials, and trial preparation.</li><li>Develop litigation strategies and assess liability, damages, and litigation risk.</li><li>Draft pleadings, motion materials, mediation briefs, and other litigation documents.</li><li>Work closely with clients, experts, healthcare professionals, and opposing counsel.</li><li>Collaborate with law clerks, legal assistants, and support staff to advance files efficiently.</li><li>Maintain compliance with court deadlines, procedural requirements, and internal file management protocols.</li><li>Leverage technology and case management systems to maximize efficiency and client service.</li><li>Contribute to a collaborative and supportive team environment. </li></ul>Qualifications<ul><li>Licensed to practice law in Ontario and in good standing with the Law Society of Ontario.</li><li>Minimum 5+ years of plaintiff personal injury or civil litigation experience.</li><li>Demonstrated experience handling files through discoveries, mediations, settlements, and/or trial.</li><li>Strong knowledge of the Ontario Rules of Civil Procedure and Insurance Act.</li><li>Proven ability to assess liability, damages, and litigation risk.</li><li>Experience managing a significant litigation caseload while maintaining excellent client service.</li><li>Strong advocacy, negotiation, legal research, and drafting skills. </li></ul>Ideal Candidate<ul><li>Experienced plaintiff-side personal injury lawyer capable of independently managing files through litigation, mediation, settlement, and/or trial.</li><li>Strong advocate with excellent litigation, negotiation, and client relationship management skills.</li><li>Entrepreneurial, results-oriented, and motivated to build a successful long-term practice.</li><li>Highly organized, detail-oriented, and capable of managing competing priorities in a fast-paced environment.</li><li>Collaborative team player with sound professional judgment and a client-focused approach.</li><li>Lawyers with strong insurance defence experience who are interested in transitioning to a plaintiff-side personal injury practice are also encouraged to apply.</li></ul>Compensation & Benefits<ul><li>Remote, hybrid, or in-office flexibility.</li><li>Highly competitive compensation package, including a generous base salary plus quarterly incentive bonuses tied to settlement and growth targets.</li><li>Unlimited vacation policy.</li><li>Pension matching program.</li><li>Full health, dental and disability benefits.</li><li>Ongoing professional development, continuing legal education, and conference attendance opportunities.</li><li>Strong administrative, law clerk, and litigation support resources. </li></ul>Why Consider This Opportunity?<ul><li>Fully remote or hybrid flexibility within Ontario.</li><li>Opportunity to work on meaningful and complex personal injury matters.</li><li>Strong compensation model with substantial upside potential.</li><li>Established infrastructure and support systems that allow lawyers to focus on advocacy and client service.</li><li>Collaborative environment that supports professional growth and long-term career development.</li></ul>
2026-11-12T00:00:00Z

Executive Assistant

Markham, ON
remote
Temporary
30.40 - 35.20 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership for a Contract position in Markham, Ontario. This opportunity is ideal for someone who excels at presentation preparation using advanced excel, managing complex schedules, coordinating travel, and handling administrative priorities with professionalism and discretion. The successful candidate will play a key role in keeping executive operations organized, supporting meetings and communications, and ensuring day-to-day activities run smoothly within a fast-paced electronics environment. Responsibilities:• Manage executive calendars, arrange meetings, and adjust priorities to keep leadership schedules running efficiently.• Coordinate domestic and international travel plans, including itineraries, bookings, and related logistics.• Prepare, review, and submit expense claims using approved systems while maintaining accuracy and compliance.• Support virtual and in-person meetings by organizing materials, scheduling sessions through Cisco Webex Meetings, and following up on action items.• Maintain records and administrative data within CRM and other business systems to ensure information remains current and accessible.• Assist with timekeeping and attendance-related administrative tasks using Kronos Timekeeping System and other internal tools as required.• Produce, organize, scan, and copy documents to support executive reporting, correspondence, and operational needs.• Provide day-to-day administrative support to C-suite stakeholders, handling sensitive information with a high level of confidentiality.
2026-11-13T00:00:00Z

Executive Assistant

Ottawa, ON
remote
Permanent
71000.00 - 87000.00 CAD / Yearly
We are partnering with an excellent Non for Profit organization that's looking to add a Bilingual Executive Assistant supporting a VP. This is a full-time/permanent role. Advantages:-Competitive salary (71-87K)-Full benefits + pension-4 weeks vacation + sick, personal and appointment days-Closed between Christmas - NYE-Hybrid (2 days on site/weekly) + flex hours-Excellent culture <h3>Responsibilities:</h3><ul><li>Provide senior administrative support to an Executive and Division.</li><li>Manage calendars, meetings, correspondence, reports, and confidential information.</li><li>Coordinate committees, prepare agendas/minutes, and track action items.</li><li>Draft, edit, and format reports, presentations, briefing notes, and communications.</li><li>Liaise with internal and external stakeholders on behalf of the Executive.</li><li>Coordinate travel, events, budgets, invoices, and expense processing.</li><li>Support HR administration, staffing activities, and divisional operations.</li></ul><h3>Qualifications:</h3><ul><li>5+ years of executive or senior administrative support experience.</li><li>Strong organizational, communication, and stakeholder management skills.</li><li>Experience managing calendars, meetings, travel, and executive correspondence.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Experience with budgeting, invoice processing, and administrative reporting.</li><li>Bilingualism (English/French) is considered an asset.</li></ul>If you hold the ideal qualifications, please apply online today! Job Reference Number: 001268527
2026-11-13T00:00:00Z

Executive Assistant

Guelph, ON
remote
Permanent
80000.00 - 95000.00 CAD / Yearly
We are seeking an experienced Executive Assistant to provide high-level administrative and governance support to senior leadership and a Board of Directors. This role is ideal for a polished, highly organized professional who is comfortable working with executives, board members, and confidential information in a fast-paced environment. This is a hybrid opportunity located in Guelph.What you’ll do:<ul><li>Provide senior-level administrative support to executive leadership and the Board of Directors</li><li>Coordinate Board and committee meetings, including scheduling, logistics, agendas, meeting materials and follow-up</li><li>Prepare and distribute Board packages, reports, presentations and other governance materials</li><li>Record and prepare Board and committee meeting minutes, tracking decisions and action items</li><li>Maintain Board calendars, records, policies and other governance documentation</li><li>Coordinate complex executive calendars, meetings and appointments</li><li>Draft and proofread correspondence, presentations and executive-level communications</li><li>Serve as a key point of contact between executives, Board members and internal/external stakeholders</li><li>Handle sensitive and confidential information with a high level of discretion</li><li>Support special projects and other executive-level initiatives as required</li></ul>
2026-11-11T00:00:00Z

Executive Assistant

Bolton, ON
remote
Permanent
75000.00 - 80000.00 CAD / Yearly
Key Responsibilities Executive & Administrative Support • Provide direct administrative support to the President. • Manage calendars, meetings, appointments, and daily scheduling. • Prepare, edit, and organize emails, letters, reports, presentations, and other business documents. • Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners. • Screen and prioritize calls, emails, and requests. • Coordinate meetings, including booking rooms, preparing agendas, taking notes, and tracking action items. • Maintain confidential company and executive information with professionalism and discretion. • Assist with travel arrangements, reservations, event planning, and other executive needs. • Organize and maintain digital and physical files. Business & Office Coordination • Support the President with daily business operations and administrative priorities. • Track outstanding items, deadlines, approvals, and follow-ups. • Assist with coordinating documents for projects, vendors, clients, and internal departments. • Communicate with staff, management, and external contacts in a professional manner. • Help prepare information for meetings, proposals, company updates, and presentations. • Support general office administration as needed. Social Media & Marketing Support • Assist with creating and posting basic social media content for platforms such as LinkedIn. • Help collect project photos, company updates, employee highlights, and event content. • Work with internal teams to gather information for posts and marketing materials. • Draft captions and simple company announcements. • Help maintain a professional and consistent company brand online. • Support website or marketing updates when required. • Coordinate with external marketing vendors, photographers, or designers when needed.
2026-11-12T00:00:00Z

Executive Assistant

London, ON
remote
Permanent
55000.00 - 64000.00 CAD / Yearly
London, Ontario | $55,000-$64,000 + Outstanding Pension + 3 Weeks' VacationMake a difference every day.Are you an organized, proactive professional who loves keeping people and priorities on track? Do you want your work to have a meaningful impact on the lives of others?We , a respected not-for-profit organization in London, Ontario, is seeking an Executive Assistant to provide high-level support to senior leadership. This is an opportunity to join a purpose-driven organization where your contributions will directly support a mission that makes a real difference in the community. What You'll Do<ul><li>Provide confidential administrative support to senior leadership</li><li>Manage complex calendars, meetings, and scheduling priorities</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Coordinate board and committee meetings, including agendas and minutes</li><li>Support special projects and organizational initiatives</li><li>Organize travel arrangements, events, and logistics as required</li><li>Assist with light reception and office coordination duties</li><li>Maintain accurate records and documentation while handling sensitive information with discretion</li></ul>
2026-11-13T00:00:00Z

Executive Assistant

Toronto, ON
remote
Permanent
70000.00 - 90000.00 CAD / Yearly
On behalf of our client, Robert Half is seeking an Executive Assistant based in Toronto, ON. This on-site position provides comprehensive support to two principals and ensures the smooth operation of the office environment. The role requires a proactive approach to executive support, office management, and oversight of daily technology and software functions. Job Responsibilities <ul><li>Coordinate schedules, travel arrangements, meetings, and correspondence for both principals, including personal and family administration.</li><li>Manage document routing for signatures and organize logistics for events and charitable activities.</li><li>Oversee office operations, including supplies, vendor relationships, telecom services, and team events.</li><li>Facilitate onboarding and offboarding of staff, ensuring proper account and device setup using established checklists.</li><li>Serve as the primary contact for IT issues, triaging requests to the managed IT vendor and maintaining a weekly review of open tickets.</li><li>Administer software and AI subscriptions, monitor usage and renewals, and track monthly expenditures to remain within set limits.</li><li>Supervise low-code automations and scheduled processes, ensuring adherence to existing documentation and runbooks.</li><li>Maintain the internal IT Hub and standard operating procedure library to support ongoing operations.</li><li>Provide one-on-one assistance to team members on software and AI tools, updating quick-start guides as needed.</li><li>Handle operational projects delegated by the principals, such as sourcing vendors, obtaining quotes, and managing small purchases.</li></ul> Job Requirements <ul><li>Minimum of 3 years in an executive assistant, office manager, or operations coordination role.</li><li>Demonstrated experience supporting senior leaders in a small business or entrepreneurial setting.</li><li>Strong proficiency with Microsoft 365, including Outlook, Teams, and SharePoint, as well as familiarity with admin consoles.</li><li>Experience managing AI tools such as ChatGPT, Claude, or Copilot, and overseeing related subscriptions.</li><li>Vendor management skills, including accountability and follow-up on service delivery.</li><li>Ability to prioritize tasks for multiple principals and maintain discretion in handling sensitive matters.</li><li>Comfort with documented low-code systems; coding ability is not required.</li><li>Strong organizational discipline, attention to detail, and the capacity to independently close tasks.</li></ul>
2026-11-11T00:00:00Z

Executive Assistant

Kitchener, ON
remote
Permanent
80000.00 - 90000.00 CAD / Yearly
A great Executive Assistant doesn't just manage calendars; they create capacity for leaders to focus on what matters most. We're looking for a polished, proactive Executive Assistant who thrives on staying one step ahead. In this role, you'll serve as a trusted partner to a senior executive, expertly managing priorities, communications, schedules, and key initiatives while bringing organization and efficiency to a fast-moving environment. What You'll DoAs the Executive Assistant, you will be the primary point of coordination for the executive's schedule, communications, and administrative priorities.Key Responsibilities:<ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements</li><li>Coordinate and prioritize a high volume of emails and correspondence</li><li>Prepare, review, and format presentations, reports, and executive communications</li><li>Process and reconcile executive expense reports accurately and on time</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-up actions</li><li>Draft professional correspondence, meeting summaries, and other business documents</li><li>Maintain confidential information and exercise sound judgment in sensitive situations</li><li>Support special projects and strategic initiatives as assigned</li><li>Liaise with senior leaders, clients, and stakeholders on behalf of the executive</li></ul>
2026-11-11T00:00:00Z

11 results for Legal Secretary in Ontario