16 results for Data Entry in Mississauga, ON

Sr. Data Entry Clerk We are looking for a detail-oriented Sr. Data Entry Clerk / Claims Analyst to join our team on a long-term contract basis in Toronto, Ontario. In this role, you will be responsible for evaluating and processing insurance claims with precision and efficiency. Your ability to handle sensitive information, collaborate with key stakeholders, and ensure compliance with company policies will contribute to the success of our claims operations. The Claims Analyst is responsible for evaluating, processing, and adjudicating guaranteed asset protection (GAP) insurance claims. This role ensures that all claims are handled efficiently, accurately, and in compliance with company policies, industry standards, and applicable regulations. The analyst works closely with customers, dealerships, lenders, and internal departments to gather required documentation and resolve claims in a timely manner. <ul><li>High school diploma or equivalent; associate or bachelor’s degree preferred.</li><li>1–3 years of experience in insurance claims, finance, or auto-related industries.</li><li>An understanding of guaranteed auto protection insurance products, automotive financing, and loan/lease agreements would be ideal.</li><li>Strong analytical and problem-solving skills.</li><li>Excellent verbal and written communication abilities.</li><li>Proficiency in Microsoft Office Suite and claims management software.</li><li>Ability to prioritize tasks and manage time effectively in a fast-paced environment.</li></ul>

Reception / Mailroom We are offering a short term contract employment opportunity in the industry for a detail oriented Reception/Mailroom individual, at our workplace located in North York, Ontario. Responsibilities: • Efficiently manage a multi-line phone system, handling incoming calls and directing them to the appropriate personnel.• Provide excellent customer service, addressing inquiries and resolving issues promptly.• Handle data entry tasks, ensuring accuracy and efficiency in maintaining records.• Correspond professionally via email, ensuring timely responses and clear communication.• Utilize interpersonal skills to foster a positive and productive work environment.• Use Microsoft Excel, Word, and Outlook for various administrative tasks.• Organize files, ensuring easy accessibility and accurate record keeping.• Schedule appointments, managing calendars efficiently to avoid conflicts.• Manage mailroom duties, ensuring incoming and outgoing mail is handled promptly and accurately.

Payroll Clerk We are looking for a detail-oriented Payroll Clerk to join our team in Mississauga, Ontario. In this position, you will play a vital role in payroll and vendor payments, ensuring accuracy and timeliness in all processes. This is an exciting opportunity for someone with strong data entry skills, a knack for organization, and a commitment to meeting deadlines. Responsibilities:• Perform accurate data entry for payroll processing and invoicing.• Review and approve vendor invoices using information from spreadsheets or system reports.• Investigate and resolve discrepancies related to short payments on vendor statements.• Prepare weekly payroll files and distribute them to vendors.• Process and confirm overtime charges, making necessary daily payroll adjustments.• Address inquiries from drivers regarding payment issues and resolve billing discrepancies.• Prepare month-end accruals for agency payroll and purchased transportation using Excel.• Ensure adherence to month-end cut-off timelines and generate additional trip reports as needed.• Follow up with internal departments to address and resolve short payment concerns.

Administrative Assistant We are looking for a meticulous Administrative Assistant to join a team in the non-for-profit sector on a contract basis in the GTA. In this role, you will play a vital part in supporting daily operations through effective communication, organization, and administrative expertise. If you thrive in a fast-paced environment and enjoy providing exceptional support to teams, we’d love to hear from you.The tasks will be centred on administrative support to provincial operations. Responsibilities:• Respond to incoming calls and emails, ensuring clear and timely communication.• Manage schedules and coordinate appointments to optimize team efficiency.• Maintain and update records through accurate and efficient data entry.• Prepare and edit documents using Microsoft Word, Excel, and PowerPoint.• Organize and support charity events, ensuring smooth execution and coordination.• Monitor and handle email correspondence, prioritizing and escalating as necessary.• Provide exceptional customer service to internal and external stakeholders.• Assist in creating and maintaining organized filing systems for easy retrieval.• Troubleshoot and resolve basic administrative issues to maintain workflow.

Bookkeeper We are looking for a detail-oriented and organized Bookkeeper to join our team in Toronto, Ontario. This position involves a combination of accounting and administrative responsibilities, making it ideal for someone with a strong background in bookkeeping and office management. The successful candidate will play a key role in maintaining financial accuracy and supporting the efficient operation of the office. Responsibilities: • Maintain accurate financial records, including accounts payable, accounts receivable, and bank reconciliations. • Perform data entry tasks, ensuring all financial transactions are recorded accurately and promptly. • Utilize QuickBooks Desktop to manage bookkeeping activities and generate financial reports. • Prepare and process invoices, ensuring timely and accurate billing. • Organize and maintain an efficient filing system for financial and administrative documents. • Assist with cataloguing and documenting financial information for holding companies and personal accounts. • Support order entry processes, ensuring all data is captured correctly. • Use Microsoft Excel to create and manage spreadsheets for reporting and analysis. • Collaborate with team members to ensure compliance with company policies and accounting standards. • Perform general administrative tasks to support the smooth operation of the office.

Receptionist On behalf of our clients, we are looking for an experienced Receptionist to join their team on a contract basis in Toronto, Ontario. The ideal candidate will bring strong administrative skills and a customer-focused approach to service. This role requires multitasking and organizational abilities to support daily operations effectively. Responsibilities:• Manage incoming calls using a multi-line phone system, ensuring prompt and attentive responses.• Greet clients and visitors warmly while maintaining a welcoming environment.• Handle email correspondence efficiently, addressing inquiries and forwarding messages as needed.• Perform accurate data entry tasks to maintain organized and up-to-date records.• Schedule appointments and coordinate calendars to optimize office workflows.• Organize and maintain files, ensuring easy accessibility and proper documentation.• Assist with general administrative tasks, including preparing documents and reports.• Utilize Microsoft Word, Excel, and Outlook for various office functions.• Provide exceptional customer service by addressing concerns and resolving issues promptly.• Collaborate with team members to ensure smooth day-to-day operations.

Accounts Payable Clerk We are looking for a detail-oriented Accounts Payable Clerk to join our team in Toronto, Ontario. In this long-term contract position, you will oversee the accurate processing of invoices, payments, and payroll while maintaining compliance with company policies and relevant regulations. This role offers an excellent opportunity to contribute to the financial operations of a dynamic organization. Responsibilities: • Review and verify invoices for accuracy, ensuring alignment with receipts, purchase orders, and company policies. • Enter and maintain invoice data in the accounting system with precision and timeliness. • Route invoices to the appropriate departments for approval and follow up on pending authorizations. • Prepare payment batches, including checks, wire transfers, and electronic transfers, ensuring all approvals are in place. • Reconcile accounts payable transactions with bank statements and resolve discrepancies. • Assist with payroll calculations for board members, ensuring compliance with labor laws and company policies. • Maintain and organize payroll records, SSRs, and other related documentation for easy access during audits. • Support auditors by providing necessary documentation for invoice and payment validation processes. • Investigate and resolve issues related to invoice discrepancies or employee expense submissions. • Submit journal entries for corporate credit card transactions and ensure proper record-keeping.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our client on a contract basis in Toronto, Ontario. In this role, you will provide critical support to streamline processes and ensure efficient operations within a large residential building. Your ability to handle administrative tasks, communicate effectively, and manage data will be key to maintaining smooth day-to-day activities. Responsibilities:• Address inquiries and concerns from property owners, providing timely and thoughtful responses.• Manage and process status certificates and other essential documents.• Coordinate communications regarding short-term rentals and enforce policies against unauthorized usage.• Utilize software platforms such as Greetly, Skeda, Yardi, and ShiftSuite to manage bookings and administrative tasks.• Draft and distribute warning letters to residents and guests as required.• Oversee data collection and analysis to identify trends and support decision-making.• Respond promptly to inbound calls and emails, ensuring a high level of customer service.• Schedule appointments and meetings efficiently using Microsoft Office tools.• Assist with time sheet approvals and billing processes.• Provide general administrative support, including data entry and desktop tasks.

Bookkeeper We are looking for an experienced Bookkeeper to join our team in Stouffville, Ontario. This role involves maintaining accurate financial records, supporting office management tasks, and handling import/export documentation. If you have a strong background in bookkeeping and enjoy working in a flexible environment, we encourage you to apply. Responsibilities: • Manage and maintain accurate financial records, including accounts payable and accounts receivable. • Perform bank reconciliations and ensure timely resolution of discrepancies. • Process payroll accurately and in compliance with company policies. • Handle month-end closing activities and prepare necessary financial reports. • Input and organize financial data using QuickBooks Desktop and Microsoft Excel. • Oversee import and export documentation to ensure adherence to regulatory requirements. • Process customer orders and ensure all related financial transactions are recorded accurately. • Support general office management duties as needed.

AP/AR Clerk Position OverviewWe are seeking a highly organized and detail-oriented Accounts Receivable (AR)/ Accounts Payable (AP) Clerk for our client in Mississauga, Ontario for a full-time, in-office role. This dual-function position requires adept multitasking skills, accuracy in financial recordkeeping, and the ability to collaborate effectively with internal teams, customers, and vendors. The AR Lead oversees incoming payments and account reconciliation, while assisting with AP tasks such as invoice processing and vendor payment coordination. If you possess strong analytical skills and a commitment to financial accuracy, this opportunity is for you! Key Responsibilities Accounts Receivable (AR):<ul><li>Record and process incoming payments to maintain accurate financial records.</li><li>Reconcile customer payments with corresponding invoices, investigating and resolving discrepancies.</li><li>Communicate with customers to address overdue accounts, arrange payment plans, and ensure timely payments.</li><li>Prepare, analyze, and report AR aging data to management, identifying overdue accounts and recommending action.</li><li>Monitor receivable balances to support company cash flow and collection objectives.</li><li>Collaborate with the sales and customer service teams to keep customer information up to date.</li><li>Use and maintain accurate records in accounting systems.</li></ul>Accounts Payable (AP):<ul><li>Review, verify, and process vendor invoices, ensuring accuracy with purchase orders, contracts, and approvals.</li><li>Match invoices to purchase orders and delivery receipts to confirm correct billing for goods and services.</li><li>Prepare and submit payment schedules, ensuring timely and accurate processing in alignment with company policies.</li><li>Allocate vendor expenses to the appropriate General Ledger accounts for accurate financial reporting.</li><li>Maintain timely communication with vendors to resolve invoice discrepancies and clarify payment terms.</li><li>Organize AP transaction records, keeping documentation audit-ready and accessible.</li><li>Ensure proper filing and storage of payment-related documents, including invoices and receipts.</li></ul>

Accounts Payable Specialist We are looking for a detail-oriented Accounts Payable Specialist to join our team in Markham, Ontario. This is a long-term contract opportunity within the financial services industry, offering the chance to work in a collaborative and dynamic environment. The ideal candidate will play a key role in ensuring accurate and timely processing of invoices, payments, and reconciliations, while maintaining strong relationships with suppliers and internal teams. Responsibilities:• Process invoices, ensuring they are accurately coded and sent through the appropriate approval workflows.• Manage payment processing, including electronic funds transfers (EFTs) and occasional cheque runs.• Perform account reconciliations with suppliers, addressing discrepancies and ensuring timely resolution.• Handle inquiries and issues from suppliers and internal stakeholders with professionalism and efficiency.• Maintain accurate records of employee expenses, manually processing smaller volumes in spreadsheets as needed.• Assist with telecom invoice management, including reconciliations and consolidations.• Support the implementation and use of automation tools, such as Beanworks, for invoice and expense processing.• Ensure invoices are allocated to the correct departments and cost centres in alignment with budget requirements.• Update and maintain accounts payable policies and procedures to reflect current practices.• Collaborate with team members to improve efficiency and handle ad-hoc tasks as required.

Payroll Administrator We are offering an exciting opportunity for a Payroll Administrator in Toronto, Ontario. This individual will be a member of the Payroll Team and will be responsible for the full-cycle of payroll services.This includes ensuring that the payroll process is accurate, efficient, and compliant with all relevant laws and regulations. They will also provide timely and accurate financial information and responsible for the benefits and pension administration. Responsibilities:<ul><li>Process timely and accurate biweekly payroll using ADP WFN, ensuring compliance with all applicable tax laws and legislations and in accordance with policies and procedures</li><li>Ensure all payroll related payments, tax remittances and filings, and government reporting are completed accurately and on time</li><li>Ensure staff receive their year-end tax documents (e.g. T4s, W2s) by the deadline</li><li>Prepare and ensure timely and accurate remittance of retirement contributions</li><li>Ensure all payroll and benefit-related accounts are timely and accurately reviewed and reconciled</li><li>Support with external financial audits</li><li>First point of contact for all employee inquiries related to payroll</li><li>Perform various payroll related activities to support the business such as internal/external reporting requirements for various stakeholders</li><li>Look for innovative ways to improve the payroll cycle, including identifying and implementing ways to automate existing manual processe</li></ul>

Subrogation Coordinator We are looking for a dedicated and detail-oriented Subrogation Coordinator to join our team on a contract basis in Thornhill, Ontario. In this role, you will play an essential part in managing subrogation claims, handling administrative tasks, and ensuring accurate documentation and payments. This position offers an exciting opportunity to contribute to a dynamic team in the service industry. Responsibilities:• Prepare and process subrogation claims, ensuring all related legal documentation is accurate and complete.• Organize and upload documents into internal systems with a high degree of accuracy.• Maintain clear and effective communication through written and verbal correspondence with stakeholders.• Monitor the progress of subrogation claims and follow up on resolutions or payments as needed.• Process invoices and track financial transactions related to subrogation recoveries.• Provide administrative support to subrogation adjusters and examiners, assisting with data entry and record maintenance.• Assist in managing case files and coordinating daily team operations.• Ensure financial recordkeeping is accurate and well-documented for reporting purposes.• Communicate effectively with third parties, insurers, and internal team members to resolve issues and move claims forward.

Lead Generation Administrator We are looking for a detail-oriented Lead Generation Administrator on behalf of our client to join a team on a long-term contract basis in Toronto, Ontario. In this role, you will play a key part in identifying and qualifying leads, ensuring merchant interest, and utilizing essential software tools to support administrative functions. This position offers an opportunity to contribute to a dynamic environment while honing your expertise in lead generation and administrative support. Responsibilities:• Identify and qualify potential leads to assess merchant interest and business opportunities.• Utilize Salesforce to manage and track lead data effectively, ensuring accuracy and completeness.• Perform basic data entry and analysis using Excel to support lead generation activities.• Prepare and format documents using Word to assist with administrative tasks.• Manage email communications and scheduling through Outlook to facilitate efficient workflows.• Collaborate with team members to ensure seamless coordination of lead generation efforts.• Maintain organized records and documentation to support ongoing administrative activities.• Provide timely updates and reports on lead generation progress and outcomes.• Support the team in optimizing lead qualification processes for improved efficiency.

Payroll Specialist We are looking for an experienced Payroll Specialist to join our team in Mississauga, Ontario, on a contract basis. In this role, you will oversee payroll operations for a workforce of 500-600 employees across five provinces, ensuring accuracy and compliance with Canadian payroll regulations. This position requires a detail-oriented individual with strong analytical skills and the ability to work independently when needed. Responsibilities: • Process weekly and biweekly payroll for a multi-provincial workforce of 500-600 employees. • Accurately input employee hours and other payroll data into the payroll system. • Collaborate with the Payroll Manager to ensure seamless payroll operations, stepping in to manage tasks independently during absences. • Maintain compliance with Canadian payroll laws, regulations, and company policies. • Handle benefit and deduction calculations, ensuring accuracy and timely processing. • Reconcile payroll accounts and resolve discrepancies in a timely manner. • Utilize ADP Workforce Now to execute full-cycle payroll processes. • Provide support for year-end payroll activities, including tax forms and reporting. • Address employee inquiries related to payroll and benefits promptly and effectively.

Family Office Services – Associate (UHNW Tax/Planning) Please note that the listed salaries represent the total compensation amount. We are currently partnering with a prestigious Private Investment Office that provides tailored services to a select group of ultra-high-net-worth families. These families have made outstanding contributions to business, public service, and philanthropy.The organization is experiencing significant growth and is seeking to add a Family Office Services Associate (UHNW Tax/Planning) to their team. For the ideal candidate, they are open to considering more senior-level titles depending on experience and expertise. What You’ll Do:· Support an experienced team that acts as an Outsourced-Chief Investment Officer (“OCIO”), while also handling tax planning, accounting, and compliance for UHNW families.· Collaborate on complex tax structuring and assist in crafting forward-thinking strategies tailored to each client’s unique needs.· Actively contribute to team discussions focused on financial planning and family office operations.· Conduct in-depth analysis and modeling to offer detailed insights for tax-efficient strategies.· Work on projects of varying scope, from routine tasks to complex issues—no task is too small or too big. Why Join?· Exceptional culture: An environment built on mutual respect, shared success, and a supportive community.· Ultra-high-net-worth clients: Work alongside an experienced team to serve an elite group of families who value discretion, innovation, and excellence.· Collaborative Team: This close-knit, highly engaged group works together to maintain a supportive dynamic where ideas flow freely.· Prime Midtown Location: Spend 4 days in-office per week at a convenient and accessible location.