We are looking for a detail-oriented Receptionist to join our team in Toronto, Ontario. In this long-term contract position, you will play a key role in ensuring smooth front-office operations and providing excellent administrative support. This role requires strong organizational skills and proficiency with various office tools to effectively manage daily tasks.<br><br>Responsibilities:<br>• Greet incoming visitors and clients with a friendly and attentive demeanor, ensuring a welcoming atmosphere.<br>• Answer and direct phone calls promptly, providing accurate information or routing calls to the appropriate department.<br>• Manage incoming and outgoing correspondence, including emails, letters, and packages.<br>• Perform data entry tasks with precision, ensuring accurate maintenance of records and databases.<br>• Utilize Microsoft Word and Microsoft Excel to create and update documents, spreadsheets, and reports.<br>• Maintain the reception area, ensuring it is clean, organized, and presentable at all times.<br>• Coordinate appointments and meetings, managing schedules effectively for team members.<br>• Assist with administrative tasks such as filing, photocopying, and scanning documents.<br>• Handle sensitive information with confidentiality and discretion.
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Pickering, Ontario. This is a long-term contract position offering an opportunity to contribute to key billing, accounting, and administrative tasks within a dynamic work environment. The role involves managing financial data, supporting service operations, and ensuring accuracy in invoicing and documentation.<br><br>Responsibilities:<br>• Process service job-related expenses and parts to prepare accurate invoices.<br>• Verify and input approved timesheets, assigning labour charges to the proper job accounts.<br>• Execute billing based on service rates and job details provided by managers and customer service representatives.<br>• Compile and submit weekly expense reports, including travel, office supplies, and other costs.<br>• Ensure correct job coding and accuracy of all financial charges and entries.<br>• Record minutes for periodic service team meetings to maintain clear documentation.<br>• Collaborate with customer service representatives to review open jobs, monitor dashboards, and resolve missing information.<br>• Support the Service Manager with safety booklets and other departmental documentation.<br>• Maintain and organize service-related files, reports, and job records for easy access and compliance.
We are looking for a detail-oriented Accounting Clerk to join our team in Toronto, Ontario. In this role, you will support essential financial operations, including accounts payable, accounts receivable, and billing processes. The ideal candidate will bring accuracy, efficiency, and a strong commitment to maintaining financial records.<br><br>Responsibilities:<br>• Process invoices and ensure proper documentation for timely payments.<br>• Reconcile accounts to maintain accurate financial records.<br>• Manage accounts payable and accounts receivable activities, including resolving discrepancies.<br>• Perform data entry tasks to update financial systems and ensure completeness.<br>• Handle billing operations and ensure invoices are sent and recorded accurately.<br>• Assist in preparing financial reports and summaries as required.<br>• Collaborate with internal departments to resolve financial queries and discrepancies.<br>• Utilize software tools such as Microsoft Excel, Oracle, and SAP to manage financial data effectively.<br>• Ensure compliance with company policies and accounting standards.<br>• Support audits and provide necessary documentation upon request.
<p>We are looking for an experienced Accounting Technician to join our team in Barrie, Ontario. The ideal candidate will bring expertise in financial operations, including accounts payable, accounts receivable, and account reconciliation. This role is essential to maintaining accurate financial records and ensuring the smooth execution of key accounting processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage personal tax returns (T1s)</p><p>• Oversee corporate tax returns (T2s)</p><p>• Perform account reconciliations to maintain accuracy and resolve discrepancies.</p><p>• Process invoices and maintain organized financial records for reporting purposes.</p><p>• Conduct data entry tasks with precision to support financial operations.</p><p>• Utilize accounting software such as Quickbooks, Taxcycle, and Caseware to streamline workflows.</p><p>• Prepare financial reports and summaries for management review.</p><p>• Collaborate with team members to improve accounting procedures and practices.</p><p>• Ensure compliance with accounting standards and regulatory requirements.</p><p>• Provide support during audits by preparing necessary documentation and reports.</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team on a long-term contract basis. This role is based in Toronto, Ontario, and offers the opportunity to contribute to a dynamic healthcare environment. The ideal candidate will bring strong organizational skills and a commitment to accurate financial processing.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices, ensuring proper coding and compliance with company standards.</p><p>• Prepare and execute check runs to maintain timely payments to vendors.</p><p>• Reconcile accounts to identify discrepancies and resolve issues promptly.</p><p>• Enter financial data accurately into accounting systems, maintaining records and documentation.</p><p>• Collaborate with internal teams to ensure smooth invoice approvals and payment workflows.</p><p>• Utilize accounting software such as NetSuite, Yardi and Microsoft Excel for efficient data management.</p><p>• Monitor and maintain accounts payable files for audit readiness and regulatory compliance.</p><p>• Generate reports to provide insights into accounts payable activities and support decision-making.</p><p>• Assist in month-end closing procedures and other periodic financial tasks.</p><p>• Respond to vendor inquiries and resolve payment-related concerns professionally.</p>
We are looking for an experienced Accounts Payable Clerk to join our team in Richmond Hill, Ontario. In this long-term contract position, you will play a vital role in managing vendor invoicing, payment processing, and ensuring the accuracy of financial records. This opportunity is ideal for someone who thrives in a fast-paced environment and is passionate about process improvement and detailed reconciliation.<br><br>Responsibilities:<br>• Investigate and resolve accounting discrepancies by analyzing variances and reconciling accounts for both internal and external stakeholders.<br>• Manage the invoicing and payment process for strategic vendors, legal invoices, property taxes, utilities, and residential utility billing services.<br>• Approve specific portions of weekly payment runs to ensure timely and accurate financial transactions.<br>• Identify and implement process improvement initiatives, including automating local vendor invoicing and enhancing dashboard efficiency.<br>• Prepare and deliver ad hoc reports and handle special projects as required to support operational needs.
<p>You could grow your career with a thriving company, in this Accountant position available through Robert Half. If handling matching invoices to purchase orders and/or vouchers,, and assisting in the process of tax returns, and audit review sounds like your cup of tea, this reputable business might have an Accountant position for you. The Accountant position is a permanent opportunity and is situated in the Markdale, Ontario, area. Working for this company will give you access to terrific benefits, a wonderful work space/office, and a dynamic team culture.</p><p><br></p><p>How you will make an impact</p><p><br></p><p>- Code documents that require knowledge in determining proper classification of expenditure codes and accounting codes</p><p><br></p><p>- Handle accounts payable tasks: vendor invoices and disbursement filing, A/P invoice matching & filing</p><p><br></p><p>- Reconcile discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required</p><p><br></p><p>- Carry out additional related duties and help with special projects on an as-needed basis</p><p><br></p><p>- Post financial information to journals and ledgers</p><p><br></p><p>- Create statements and reports that require the use of a number of sources</p><p><br></p><p>- Handle general accounting tasks: help with G/L account reconciliation and month-end closing, other ad hoc projects</p><p><br></p><p>- Support Accounts Receivable: process daily invoices/credit, apply cash receipt, and help with collection of past due balance</p>
We are looking for a detail-oriented Claims Admin to join our team on a contract basis in Thornhill, Ontario. In this role, you will be instrumental in managing claims and distribution reports while driving operational improvements. This position is ideal for someone who excels in a dynamic environment and is dedicated to enhancing administrative processes.<br><br>Responsibilities:<br>• Prepare and maintain comprehensive reports related to claims and distribution across various business lines.<br>• Develop and enhance reporting tools and processes using Microsoft applications, ensuring accuracy and efficiency.<br>• Handle operational requests from different business areas, identifying and implementing improvements to streamline workflows.<br>• Collaborate with stakeholders to gather requirements, provide updates, and present findings, making adjustments based on feedback.<br>• Organize and route incoming correspondence to the appropriate departments to ensure timely processing.<br>• Provide regular updates to the Operations Specialist lead on progress and accountabilities related to assigned tasks.
We are looking for an experienced Accounts Payable Clerk to join our team on a contract basis in Mississauga, Ontario. In this role, you will play a key part in ensuring accurate and efficient processing of invoices and payments while maintaining organized financial records. If you have a strong background in accounts payable and a keen eye for detail, this is an excellent opportunity to contribute to a dynamic environment within the transport industry.<br><br>Responsibilities:<br>• Manage the accounts payable inbox, ensuring timely responses and processing of invoices.<br>• Process both purchase order (PO) and non-purchase order (non-PO) invoices with accuracy.<br>• Generate and export reports using Great Plains (GP) software, utilizing pivot tables for data analysis.<br>• Upload financial files to a shared cloud folder for secure and organized record-keeping.<br>• Conduct bi-weekly payment processing to ensure vendors are paid promptly.<br>• Reconcile account discrepancies and resolve any invoice-related issues.<br>• Perform coding of invoices and data entry tasks to maintain accurate financial records.<br>• Collaborate with team members to support overall accounts payable operations.
We are looking for an experienced Accountant to join our team in Toronto, Ontario. In this role, you will oversee the full cycle of accounting operations, ensuring accuracy and compliance with financial standards. This position is ideal for someone who is detail-oriented, thrives in a dynamic environment, and is comfortable managing financial records, payroll, and reconciliations.<br><br>Responsibilities:<br>• Maintain and manage a full set of books, including accounts payable, accounts receivable, and general ledger.<br>• Prepare and reconcile balance sheets, ensuring accuracy and compliance with accounting standards.<br>• Handle payroll processing for a small team, reviewing and validating timesheets submitted by store managers.<br>• Generate and review financial statements, providing insights and recommendations to support decision-making.<br>• Oversee invoice processing, billing, and data entry to ensure timely and accurate recordkeeping.<br>• Utilize QuickBooks and other accounting software to manage financial data efficiently.<br>• Collaborate with the management team to implement and optimize in-house accounting systems.<br>• Perform intermediate-level tasks in Excel, such as data analysis and reporting.<br>• Ensure adherence to company policies and regulatory requirements in all accounting operations.<br>• Support year-end audit preparation and provide documentation as needed.
We are looking for a detail-oriented Bookkeeper to join our team on a contract basis in Burlington, Ontario. In this role, you will manage essential accounting tasks to ensure smooth financial operations for the organization. You will work closely with a small team and handle responsibilities such as invoicing, month-end collections, and maintaining accurate financial records.<br><br>Responsibilities:<br>• Manage full-cycle bookkeeping tasks, including accounts payable, accounts receivable, and bank reconciliations.<br>• Process and track invoices, ensuring timely payments and accurate records.<br>• Conduct month-end collections and follow up with clients as needed.<br>• Maintain organized financial records and ensure compliance with accounting standards.<br>• Provide support to team members by addressing financial inquiries and assisting with administrative tasks.<br>• Utilize QuickBooks to manage financial data and generate reports.<br>• Prepare account reconciliations to ensure accuracy in financial statements.<br>• Collaborate with a small team to ensure smooth financial operations.<br>• Perform data entry tasks with precision to maintain up-to-date records.
We are looking for a detail-oriented Administrative Assistant to join a leading hospitality company in Toronto, Ontario. This long-term contract position offers an opportunity to support the distribution division by ensuring hotel rate specials are accurately posted online and maintaining effective communication with hotel partners. The ideal candidate will be organized, proactive, and committed to delivering exceptional service in a fast-paced environment.<br><br>Responsibilities:<br>• Upload hotel partner rates and promotional offers to online platforms with accuracy and efficiency.<br>• Maintain and update spreadsheets to track distribution data and ensure consistency.<br>• Provide courteous and attentive support to hotel partners, team members, and other stakeholders.<br>• Respond to inquiries through email and phone while delivering excellent customer service.<br>• Ensure compliance with established Hotel Operations System Standards and Distribution Guidelines.<br>• Handle inbound and outbound calls related to partner inquiries and operational updates.<br>• Collaborate with internal teams to address distribution challenges and implement solutions.<br>• Use Microsoft Office tools, including Excel, Word, and Outlook, to perform administrative tasks effectively.<br>• Monitor and report discrepancies or issues related to online postings and system updates.<br>• Assist in maintaining accurate records and documentation for distribution processes.
We are looking for a skilled and tech-savvy Administrative Assistant to join our team on a long-term contract basis in Toronto, Ontario. This role involves supporting a collaborative workspace for innovative tech companies by providing exceptional administrative services and customer support. The ideal candidate will bring a strong ability to navigate office technologies and community-support platforms while maintaining a welcoming front desk presence.<br><br>Responsibilities:<br>• Serve as the first point of contact at the front desk, welcoming visitors and providing assistance as needed.<br>• Manage scheduling and calendar coordination using G-Suite applications, ensuring efficient organization of meetings and events.<br>• Support daily operations by handling administrative tasks such as document preparation, data entry, and correspondence.<br>• Utilize community-support platforms like Slack to foster communication and engagement within the workspace.<br>• Maintain an organized and detail-oriented environment by overseeing office supplies and ensuring common areas are tidy.<br>• Provide excellent customer service to both internal teams and external visitors, addressing inquiries promptly and courteously.<br>• Assist with onboarding processes for new members, offering guidance on workspace policies and tools.<br>• Learn and adapt to new technologies and systems to improve operational efficiency.<br>• Coordinate with team members and partners to support programs and events hosted within the workspace.<br>• Ensure accurate record-keeping and reporting to support the needs of the organization.
We are looking for an experienced Administrative Assistant to join our team in Burlington, Ontario. In this long-term contract role, you will provide essential administrative support, ensuring the smooth operation of daily office activities. This position requires strong organizational abilities and excellent communication skills to effectively manage tasks and assist team members.<br><br>Responsibilities:<br>• Welcome clients warmly and professionally upon their arrival.<br>• Monitor the main email inbox, forwarding messages to the appropriate staff members.<br>• Coordinate and schedule client appointments with the Partner.<br>• Provide administrative support during tax season, including printing and assembling tax returns.<br>• Perform accurate data entry and handle various general office tasks.<br>• Scan and file confidential client documents securely.<br>• Deliver tax returns and related records to clients as needed.<br>• Assist with maintaining and organizing client records.<br>• Support the team with any additional administrative tasks as required.<br>• Ensure all tasks are performed with attention to detail and efficiency.
We are looking for a detail-oriented and approachable Receptionist to join our team in Markham, Ontario on a contract basis. In this role, you will provide contract support with reception and administrative duties in a collaborative office environment. This position requires excellent organizational and communication skills, as well as the ability to ensure adherence to facility policies, including a nut-free environment.<br><br>Responsibilities:<br>• Welcome visitors with a friendly and detail-oriented demeanor, ensuring they sign in and follow facility protocols.<br>• Clearly communicate the nut-free policy of the facility to all visitors upon arrival.<br>• Manage incoming and outgoing mail, including sorting and distributing items efficiently.<br>• Maintain inventory and organization of office supplies, ensuring availability when needed.<br>• Coordinate lunch and catering orders for meetings, ensuring compliance with dietary policies.<br>• Keep boardrooms and common areas clean and organized, replenishing paper supplies as required.<br>• Conduct routine walkthroughs of the office and lunchroom to ensure cleanliness and presentability.<br>• Provide administrative support, such as data entry, email correspondence, and scheduling appointments.<br>• Monitor front desk access, ensuring security by keeping doors locked when necessary.<br>• Answer and direct calls using a multi-line phone system.
We are looking for an experienced Accounting Specialist to join our team in Mississauga, Ontario, on a contract with the potential for a long-term position. This role is ideal for someone with strong expertise in accounts payable and billing processes, as well as analytical skills for reviewing and processing subcontractor invoices. If you thrive in a dynamic environment and have a solid foundation in accounting tools and systems, we encourage you to apply.<br><br>Responsibilities:<br>• Process and validate subcontractor invoices, ensuring accuracy and compliance with company standards.<br>• Manage accounts payable activities, including data entry and reconciliation.<br>• Utilize Excel to perform basic calculations and generate gross margin reports.<br>• Collaborate with the national control centre to handle service requests and coordinate with subcontractors.<br>• Maintain organized and accurate billing records within the company's systems.<br>• Analyze financial data to support decision-making and improve operational efficiency.<br>• Assist in resolving discrepancies in invoices and payments.<br>• Communicate effectively with internal teams to ensure timely completion of accounting tasks.<br>• Support the implementation and use of accounting software to streamline processes.<br>• Contribute to the overall success of the department by managing multiple tasks simultaneously.
We are looking for a detail-oriented Accounts Payable Accountant to join our team in Woodbridge, Ontario. This role requires a detail-oriented individual with experience in managing financial transactions and ensuring the accuracy of accounting records. If you thrive in a fast-paced environment and excel at meeting deadlines, we encourage you to apply.<br><br>Responsibilities:<br>• Perform full-cycle accounting tasks, including accounts payable processing and project allocation.<br>• Manage credit card transactions by attaching receipts, assigning costs to projects, and reconciling accounts.<br>• Support month-end closing activities, including preparing journal entries and assisting with financial reporting.<br>• Handle general accounting functions such as account maintenance, correspondence, and administrative tasks.<br>• Collaborate with team members on various projects and provide assistance as required.<br>• Execute specific duties assigned by managers to support organizational goals.<br>• Maintain a customer-focused approach while adapting to different situations and challenges.<br>• Utilize accounting software, such as Simply Accounting, QuickBooks, and SAP Business One, to streamline processes.<br>• Organize and manage a significant volume of documents while meeting deadlines efficiently.
We are looking for a motivated Marketing Assistant to join our team in Richmond Hill, Ontario. This entry-level position is ideal for someone eager to apply their creativity and organizational skills in a dynamic environment. You will play a key role in supporting various marketing and administrative activities while gaining valuable experience in the field. <br> Responsibilities: Experience working with CRM platforms; familiarity with Salesforce is a strong asset (through academic coursework or hands-on use) Solid Excel proficiency, including reporting, data extraction, and analysis (intermediate or higher preferred) Comfortable managing large volumes of data and handling lead intake across multiple digital channels Analytical and detail-oriented approach, with the ability to identify trends, discrepancies, and opportunities for improvement in lead data Strong commitment to accuracy, data integrity, and quality control Highly organized with the ability to stay focused while completing structured, repetitive tasks detail oriented, =+ years of experience demeanor appropriate for a collaborative, in-office setting Clear and confident communicator who is comfortable raising questions, flagging issues, and collaborating with team members Genuine interest in digital marketing operations, campaign performance, and how leads move through the funnel, even at an early career stage
<p><strong>Job Posting: Bilingual Marketing Associate (Entry-Level)</strong></p><p>Are you passionate about marketing and eager to launch your career with a global leader in automation and quality control technology? Our client, a Forbes “World’s Most Innovative Companies” honoree for eight consecutive years, is seeking a motivated Bilingual Marketing Associate (French/English) to join their collaborative and growth-oriented U.S. team.</p><p><strong>Role Overview:</strong></p><p> As a Bilingual Corporate Marketing Associate, you will support the execution and analysis of comprehensive marketing strategies – including SEO, PPC, database expansion, email campaigns, trade show support, and web chat operations. Collaborating across internal teams, you’ll gain hands-on, end-to-end experience driving high-impact projects in a fast-paced environment. French-language support is required for translating and coordinating emails targeted to the Québec market.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in planning, executing, and reporting on marketing campaigns across multiple channels</li><li>Analyze campaign metrics using Excel and data tools to uncover trends and optimize success</li><li>Translate and coordinate French-language communications for Québec audiences</li><li>Support internal coordination for trade shows, digital events, and product launches</li><li>Respond to web chat inquiries and nurture leads through engaging digital conversations</li><li>Contribute to database growth and ongoing process improvements</li></ul><p><br></p>
