We are looking for a detail-oriented Office Assistant to join our team at a manufacturing facility in Cambridge, Ontario. In this contract position, you will provide essential administrative support to a small, collaborative team, ensuring the smooth operation of day-to-day office functions. This role offers an excellent opportunity for a motivated individual with strong organizational and communication skills.<br><br>Responsibilities:<br>• Greet and assist visitors and clients in a courteous and welcoming manner.<br>• Handle general office tasks such as photocopying, scanning, mailing, and faxing.<br>• Organize and distribute incoming correspondence, as well as prepare and send outgoing mail.<br>• Maintain office supplies inventory and coordinate the upkeep of office equipment.<br>• Manage both electronic and physical filing systems to ensure accurate record-keeping.<br>• Schedule and arrange meetings, appointments, and travel plans for managers.<br>• Assist with customer invoicing processes and ensure accurate tracking.<br>• Support data entry, billing, and other clerical duties as needed.<br>• Collaborate with team members to address administrative needs and improve efficiency.
<p>We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Caledon, Ontario. In this role, you will provide essential administrative support to the leadership team, ensuring smooth operations and enabling them to focus on strategic initiatives. This position offers an opportunity to contribute to a variety of functions while maintaining the efficiency of day-to-day processes.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare correspondence, presentations, and reports, including those containing sensitive information.</p><p>• Organize and participate in virtual and in-person meetings, including preparing agendas and recording minutes.</p><p>• Manage departmental mail and courier services, ensuring timely distribution.</p><p>• Communicate with vendors to address order inquiries, obtain quotes, and handle returns.</p><p>• Coordinate and facilitate projects, events, and initiatives as required.</p><p>• Respond to inquiries and requests professionally and efficiently.</p><p>• Arrange training sessions and seminars, offering logistical support for ongoing programs.</p><p>• Serve as the department liaison for the Corporate Filing System.</p>
We are looking for a detail-oriented Finance/Accounting Coordinator to join our team in Waterloo, Ontario. In this role, you will handle a variety of accounting tasks, including accounts payable and receivable, month-end reconciliations, and administrative support. Your ability to ensure accurate financial records and provide seamless coordination will be essential to the success of our operations.<br><br>Responsibilities:<br>• Match invoices to purchase orders and receiving documents, verify pricing accuracy, and ensure proper approvals and signatures are obtained.<br>• Record customer payments received via cash, cheques, and wire transfers, and prepare electronic bank deposits.<br>• Follow up on overdue invoices, review customer credit limits, and prepare monthly accounts receivable reports for management.<br>• Ensure credit memos are supported by appropriate documentation and correspond with original invoice charges.<br>• Reconcile accounts payable, accounts receivable, and inventory sub-ledger reports with the general ledger during month-end processes.<br>• Monitor post-month-end accounts payable transactions to ensure all accruals are captured accurately.<br>• Maintain organized sales documents in filing software and assist with deposit invoice completion.<br>• Coordinate staff and customer lunches or events as needed and provide administrative support for service invoicing and warranty documentation.<br>• Review Concur expense submissions and manage SharePoint updates for company events, news, and other communications.
<p>We are looking for an experienced Administrative Assistant to join a dynamic investment firm in Mississauga, Ontario. In this role, you will provide exceptional administrative support across multiple business units, ensuring smooth operations and effective communication. This position is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound communications, including phone calls, emails, and correspondence.</p><p>• Assist with event planning, including scheduling, invitations, and vendor coordination for facility openings and other corporate events.</p><p>• Maintain and update social media platforms for the home care division, ensuring accurate and engaging content.</p><p>• Support insurance renewals and other operational tasks.</p><p>• Prepare and edit documents, presentations, and reports using Microsoft Office tools.</p><p>• Collaborate with diverse business units to ensure seamless administrative support across projects.</p><p>• Organize office operations and procedures, contributing to a productive and detail-oriented work environment.</p><p>• Monitor and manage supplies, ensuring the office is well-stocked and operational.</p><p>• Provide excellent customer service to clients, addressing inquiries and resolving issues promptly.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join a team on a contract basis in Belleville, Ontario. This role offers an opportunity to contribute to the smooth operation of our construction projects by providing essential administrative support. If you excel in organization, communication, and multitasking, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input and update data to ensure records are complete and current.</p><p>• Prepare and assemble job packets for foremen and field teams to facilitate project execution.</p><p>• Maintain organized filing systems and ensure proper handling of important documents.</p><p>• Communicate effectively with customers and municipalities to provide job-related information.</p><p>• Ensure all required paperwork and documentation are completed and accessible for field crews.</p><p>• Offer general administrative support to the operations team as needed.</p><p>• Schedule appointments and manage calendars to ensure smooth day-to-day operations.</p><p>• Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.</p><p>• Draft and manage email correspondence to maintain clear communication channels.</p>
<p>We are seeking a Leasing Coordinator to support a small office with a strong focus on equipment leasing and rental administration. This role is primarily backend support, focused on documentation, licensing, data accuracy, and Excel-based reporting.</p><p> </p><p><strong>Responsibilities</strong></p><p>· Coordinate equipment leasing and rental documentation</p><p>· Prepare and process lease agreements, term sheets, and contracts</p><p>· Manage licensing, registrations, and renewals</p><p>· Maintain accurate, organized leasing files</p><p>· Build and maintain Excel spreadsheets, formulas, and tables</p><p>· Support reporting, reconciliations, and CRM data accuracy</p>
<p>On behalf of our client, a stable and growing organization, we are recruiting for a Bookkeeper / Office Manager to join their team. This role combines hands-on bookkeeping responsibilities with oversight of daily office operations and administration.</p><p>The successful candidate will play a key role in maintaining accurate financial records while ensuring the smooth functioning of office processes. This opportunity is ideal for a detail-oriented professional who enjoys working in a broad, trusted role within a collaborative environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p>Bookkeeping and Financial Support</p><ul><li>Maintain accurate and up-to-date financial records</li><li>Manage accounts payable and accounts receivable</li><li>Prepare invoices, process payments, and follow up on collections</li><li>Reconcile bank and credit card accounts</li><li>Support month-end and year-end closing activities</li><li>Assist with payroll processing and statutory remittances, as required</li><li>Liaise with external accountants or bookkeepers</li></ul><p>Office Management and Administration</p><ul><li>Oversee day-to-day office operations and administrative functions</li><li>Manage office supplies, vendors, and service providers</li><li>Maintain organized filing systems for financial and administrative documentation</li><li>Provide administrative support to management and staff</li><li>Assist with employee onboarding from an administrative perspective</li><li>Support scheduling, correspondence, and general office coordination</li></ul><p><br></p>
