<p>Our client is currently looking for a meticulous Administrative Assistant to join their team on a contract basis in Ottawa, Ontario. This role is ideal for someone with strong organizational skills, a talent for multitasking, and a proven ability to communicate effectively. The position requires proficiency in Excel and other Microsoft Office applications.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage and respond to inbound calls and emails in a thorough and timely manner.</p><p>• Perform accurate data entry and maintain organized records.</p><p>• Coordinate and schedule appointments and meetings as required.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues efficiently.</p><p>• Prepare and format documents, presentations, and reports using Microsoft Word, Excel, and PowerPoint.</p><p>• Monitor and update calendars to ensure schedules are up-to-date and conflicts are avoided.</p><p>• Assist with administrative tasks such as filing, photocopying, and scanning documents.</p><p>• Collaborate with team members to support daily operations and meet deadlines.</p><p>• Maintain confidentiality and handle sensitive information appropriately.</p>
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join a local non-profit in Ottawa, Ontario. In this role, you will provide essential support to ensure smooth office operations and assist in achieving organizational goals. The ideal candidate will excel in multitasking, problem-solving, and maintaining client relationships while ensuring the confidentiality of sensitive information.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Build and maintain positive relationships with both existing clients and potential new prospects by providing excellent customer service.</p><p>• Support the team in achieving and surpassing annual sales targets through effective administrative assistance.</p><p>• Accurately record and manage client data and sales information with integrity.</p><p>• Ensure the confidentiality and security of highly sensitive financial customer information.</p><p>• Adhere to company policies and procedures while performing daily tasks.</p><p>• Provide direct assistance to the Executive Director as required.</p><p>• Manage mailing logistics, including scheduling deliveries and coordinating with couriers.</p><p>• Perform a variety of office administration tasks to support team operations.</p><p>• Work on special events/marketing campaigns to raise community awareness and to promote the brand.</p>
<p>Our highly respected and reputable client is offering a permanent employment opportunity for an <strong>Administrative Assistant</strong> with a minimum of 3 years experience to join our manufacturing industry client in Ottawa, Ontario. This role involves a range of tasks including processing customer applications, maintaining customer records, and resolving customer inquiries. Additionally, you will monitor customer accounts and take appropriate actions when necessary.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Efficiently and accurately process customer credit applications</p><p>• Manage and maintain precise customer credit records</p><p>• Effectively address and resolve customer inquiries</p><p>• Monitor customer accounts and execute necessary actions</p><p>• Handle both inbound and outbound calls as part of customer service</p><p>• Perform data entry tasks as required</p><p>• Undertake scheduling of appointments</p><p>• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks</p><p>• Engage in email correspondence as part of the role</p><p>• Work independently and within a team environment to achieve tasks</p>
<p>We are looking for a highly organized and proactive Administrative Coordinator to join our team in Kanata, Ontario. This is a Contract position with the potential to transition into a long-term role, offering an exciting opportunity to contribute to a dynamic workplace. The successful candidate will play a pivotal role in ensuring the smooth operation of office functions and supporting various teams across the organization.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Oversee daily office operations to maintain an efficient and productive environment.</p><p>• Manage office supply inventories, ensuring timely replenishment and cost-effective procurement.</p><p>• Provide comprehensive administrative support to leadership and cross-functional teams, including scheduling and preparing documents.</p><p>• Coordinate meetings and events, handling logistics and ensuring seamless execution.</p><p>• Maintain both digital and physical records, ensuring accuracy and accessibility.</p><p>• Serve as the primary point of contact for vendors, service providers, and building management.</p><p>• Assist with budget tracking and financial processes to support operational needs.</p><p>• Answer inbound calls and facilitate clear communication across departments and with external contacts.</p><p>• Utilize tools such as CRM systems, Concur, and Cisco Webex Meetings to streamline office processes.</p>
We are looking for an experienced Accounting Assistant to join our team on a contract basis in Ottawa, Ontario. In this role, you will support various accounting functions, ensuring accurate financial records and smooth operations. If you have a strong background in accounting and proficiency with financial systems, we encourage you to apply.<br><br>Responsibilities:<br>• Perform general accounting tasks, including journal entries and accruals to maintain financial accuracy.<br>• Match purchase orders with invoices to ensure proper documentation and payment processing.<br>• Monitor and track visa expenditures and other company expenses for compliance and reporting.<br>• Address and resolve discrepancies in accounts to maintain accurate financial records.<br>• Provide support for accounts receivable activities, including invoicing and collections.<br>• Utilize Yardi software to manage financial transactions and reporting.<br>• Conduct bank reconciliations to ensure accuracy between financial records and statements.<br>• Assist with auditing processes to ensure compliance and financial integrity.<br>• Collaborate with team members to improve efficiency in accounting operations.
<p><strong>Robert Half is partnering with an excellent organization that's looking to add an experienced Finance Assistant to their team. This is a full-time/permanent role on site. </strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (60-65K)</p><p>-Full benefits + RRSP matching</p><p>-3-4 weeks vacation + 15 sick days </p><p>-Free parking</p><p>-Great culture</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p>• Prepare and issue sales invoices, ensuring accuracy and timeliness</p><p>• Review, match, and process vendor invoices for payment</p><p>• Process and reconcile accounts payable and receivable transactions</p><p>• Generate and analyze aging reports to monitor outstanding balances</p><p>• Apply debits and credits to accounts and post various forms of payments, including cheques and credit card transactions</p><p>• Process and verify employee expense claims in compliance with company policies</p><p>• Investigate and resolve customer disputes related to invoices or payments</p><p>• Create journal entries and reconcile monthly revenue accounts</p><p>• Assist with month end and year-end reports to support audit requirements</p>
