<p>Our client is looking for a dedicated Administrative Assistant to join their team in Ottawa, Ontario, on a long-term contract basis. This position offers an opportunity to work closely with a Risk Manager, contributing to essential administrative tasks and ensuring smooth operations. If you are detail-oriented and have a strong command of advanced Excel skills, this role may be an excellent fit for you.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage a high volume of documentation with precision and organization.</p><p>• Collaborate with the Risk Manager to support daily administrative needs.</p><p>• Utilize advanced Microsoft Excel functions to analyze and organize data effectively.</p><p>• Handle inbound and outbound calls, providing attentive and courteous assistance.</p><p>• Maintain accurate records through efficient data entry processes.</p><p>• Coordinate email correspondence, ensuring timely responses and clear communication.</p><p>• Schedule appointments and manage calendars to optimize workflow.</p><p>• Prepare well-organized presentations and reports using Microsoft PowerPoint.</p><p>• Perform general office duties, including organizing files and managing supplies.</p>
<p>We are looking for a dedicated Executive Assistant to join our clients team in Ottawa, Ontario, on a contract basis. The ideal candidate will provide critical support to senior leadership by managing schedules, coordinating activities, and handling confidential documents. This role requires exceptional organizational skills and a high level of professionalism to ensure seamless day-to-day operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Organize and oversee activities related to strategic initiatives, ensuring timely execution and follow-up.</p><p>• Prepare and draft confidential documents with precision and discretion.</p><p>• Take detailed meeting minutes and distribute them promptly to relevant parties.</p><p>• Develop and assemble marketing packages to support organizational goals.</p><p>• Arrange travel plans and accommodations, ensuring all itineraries are accurate and efficient.</p><p>• Process and submit expense reports in compliance with company guidelines.</p><p>• Utilize CRM tools to maintain and update client and organizational records.</p><p>• Operate office equipment such as photocopiers and scanners to manage documentation needs.</p><p>• Support other executive assistant duties as required to maintain smooth operations.</p>
We are looking for an experienced HR Specialist to join our team on a contract basis in Ottawa, Ontario. This role involves supporting various human resources functions, including recruitment, onboarding, benefits administration, and employee record management. If you have strong organizational and communication skills and enjoy working in a dynamic environment, this position is an excellent opportunity to contribute to HR operations.<br><br>Responsibilities:<br>• Facilitate the onboarding process for new employees who are authorized to work in the applicable locations and the United States, ensuring a seamless transition.<br>• Conduct recruitment activities, including screening applicants and coordinating interviews.<br>• Assist employees with inquiries related to benefits, policies, and procedures.<br>• Maintain accurate and up-to-date employee records and documentation.<br>• Coordinate year-end HR requirements and reporting tasks.<br>• Collaborate with managers to support training initiatives and employee development.<br>• Manage payroll-related tasks using systems like ADP Workforce Now and Ceridian.<br>• Provide ongoing support for HR systems and tools, including ATS and CRM platforms.<br>• Ensure compliance with organizational policies and HR regulations.<br>• Contribute to process improvements within the HR department.
