2 results for Administrative Assistants in Kanata, ON

VP/Director of Finance

Ottawa, ON
onsite
Permanent
120000.00 - 150000.00 CAD / Yearly
We are looking for an experienced and bilingual Vice President or Director of Finance & Adminstration to join a reputable non-profit organization in Ottawa, Ontario. This leadership role requires an experienced, detail-oriented individual with a strong accounting background, exceptional management skills, and the ability to oversee finance, human resources, and administrative operations. If you are passionate about driving financial excellence in a collaborative environment, this position offers a unique opportunity to make a meaningful impact. Responsibilities:• Lead and manage a team of 10 staff members, ensuring smooth accounting operations and administrative processes.• Oversee financial reporting, analysis, and forecasting for the organization, providing clear insights to the board.• Develop and implement strategies to enhance financial controls, procedures, and operational efficiencies.• Manage banking and treasury functions, ensuring the organization's financial stability and compliance.• Present financial reports and insights to the board of directors, effectively communicating complex data.• Supervise the financial audit process to ensure accuracy and adherence to regulatory requirements.• Collaborate with diverse stakeholders, including unionized environments and boards, to support organizational goals.• Provide leadership in human resources and administrative functions, fostering a positive and productive workplace.• Utilize Oracle Financials and other accounting systems to streamline financial operations.• Drive the development and execution of budgets, ensuring alignment with organizational priorities.
2026-04-30T15:13:42Z

Dispatcher

Ottawa, ON
onsite
Permanent
65000.00 - 75000.00 CAD / Yearly
We are looking for a Dispatcher to support daily service operations for our client in Ottawa's West-End. This position coordinates technician schedules, keeps service information organized, and ensures customers and internal teams receive accurate updates throughout the day. The successful candidate will balance dispatching duties with administrative tasks related to work orders, billing support, and service tracking in a fast-paced environment. Responsibilities:• Coordinate technician assignments by matching service requests with availability, qualifications, and travel efficiency.• Maintain an up-to-date dispatch schedule and adjust appointments as priorities, delays, or urgent calls arise.• Gather key service details from customers and communicate accurate job information to technicians before arrival.• Open, update, and finalize work orders in scheduling systems while recording labour, materials, and service outcomes correctly.• Monitor field activity throughout the day to support on-time completion and respond quickly to cancellations or unexpected issues.• Act as a central communication point between customers, technicians, and management by sharing status updates and operational concerns.• Help prevent service interruptions by resolving scheduling conflicts and coordinating required parts or supplies with inventory or warehouse staff.• Prepare service documentation needed for invoicing and direct billing-related questions to the appropriate team when required.• Use dispatch and reporting tools to review response times, technician utilization, and overall service efficiency.• Promote compliance with company procedures and safety expectations when assigning work, particularly for complex or weather-sensitive service calls.
2026-04-30T14:58:47Z