<p>We are searching for a highly skilled Executive Assistant to provide high-level administrative support to executive leadership within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Manage and coordinate calendars for 1 Executive and coordinate all internal and external scheduling requests.</p><p>• Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.</p><p>• Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.</p><p>• Provide support to the Executive regarding written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.</p><p>• Coordinate with other departments internally to maintain the Executive’s action list and follow-up, as well as overseeing smooth work flow and assisting in compiling briefings and reports.</p><p>• Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.</p><p>• Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.</p><p>• Facilitate interdepartmental communication, as needed.</p><p>• Manage special projects, as assigned.</p><p><br></p><p><br></p>
<p>Robert Half is seeking a talented Executive Assistant to join their client's team on a contract basis. This is an exciting opportunity for a professional who enjoys working with senior leaders and thrives in a fast-paced, dynamic environment. If you're highly organized, detail-oriented, and capable of balancing a variety of tasks, this could be your next role! This role is located onsite in Vancouver, BC.</p><p><br></p><p>As the Executive Assistant, you will provide high-level administrative support to two senior executives. Your responsibilities will include, but are not limited to:</p><ul><li>Proactively manage and coordinate complex schedules, ensuring all appointments and commitments are effectively prioritized.</li><li>Arrange domestic and international travel, including flights, accommodations, transportation, and itinerary creation.</li><li>Facilitate meetings by preparing materials, taking detailed meeting minutes, and following up on action items.</li><li>Assist in organizing and coordinating events, ensuring all logistics run smoothly.</li><li>Handle executive expense reports and ensure timely submission for reimbursement processing.</li></ul><p><br></p><p><br></p>
<p>Our client, a Vancouver-based venture capital firm with a dynamic portfolio of mining and resource companies, is seeking a highly organized and proactive Executive Assistant to support two senior leaders: the Corporate Secretary and the Director of HR & ESG.</p><p><br></p><p>This is a unique opportunity to join a collaborative, fast-paced environment where you’ll gain exposure to public markets, board-level operations, and cross-company initiatives within an entrepreneurial and flat-structured team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Executive support to two senior leaders, including calendar, inbox, and meeting management</li><li>Domestic and international travel coordination</li><li>Monthly expense reporting and event support</li><li>Administrative assistance with Shareworks and light HR tasks (e.g., resume screening)</li><li>Involvement in MS Dynamics implementation (HR module focus)</li></ul><p><br></p>
<p>We are working with a top-tier global executive search and leadership advisory firm who is seeking an experienced Executive Assistant to support their Vancouver office. This role combines high-level administrative support with project coordination, client engagement, and communication responsibilities across confidential C-suite leadership mandates.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, client communications, and travel for a senior executive</li><li>Coordinate high-touch search projects and ensure deadlines, deliverables, and compliance are met</li><li>Liaise professionally with global clients and senior-level candidates</li><li>Create and edit confidential reports, presentations, and search materials</li><li>Collaborate with internal consultants, researchers, and a national EA team</li></ul>
We are looking for a highly organized and detail-oriented Legal Administrative Assistant to join our dynamic team in Vancouver, British Columbia. This is a contract position within a law firm specializing in estate administration, trust and estate planning, tax planning, and estate/tax litigation. The ideal candidate will work closely with our lawyers, providing essential administrative and legal support while maintaining a client-focused approach.<br><br>Responsibilities:<br>• Prepare and draft legal correspondence and other documentation with precision.<br>• Oversee administrative tasks, including file management, file openings, and closings, ensuring compliance with established procedures.<br>• Organize and maintain both physical and electronic filing systems for efficient access and retrieval.<br>• Manage calendars and scheduling, including booking appointments and coordinating with clients.<br>• Operate and maintain a bring-forward (BF) system to ensure tasks and deadlines are met.<br>• Provide support with accounting-related tasks, including invoicing and payment tracking.<br>• Communicate professionally with clients, addressing inquiries and providing updates as needed.<br>• Collaborate with lawyers and other team members to ensure smooth workflow and task delegation.
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Burnaby, British Columbia. This is a contract position requiring consistent on-site availability to support daily office operations and ensure smooth workflow. The role involves working closely with construction professionals, handling administrative tasks, and contributing to the team's efficiency.<br><br>Responsibilities:<br>• Manage incoming calls and direct them to the appropriate departments or individuals.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Perform accurate data entry and maintain records in an organized manner.<br>• Handle email correspondence, ensuring timely responses and appropriate follow-ups.<br>• Coordinate schedules and appointments for team members and external stakeholders.<br>• Prepare and edit documents using Microsoft Word, Excel, and PowerPoint.<br>• Maintain calendars and assist in planning meetings or events as required.<br>• Collaborate with team members to support various administrative tasks and office needs.<br>• Monitor office supplies and coordinate restocking as necessary.<br>• Support the team with any additional duties as assigned to ensure operational efficiency.
<p>Our Langley based Real Estate client is looking for an Accounting Manager for their IPP portfolio. Reporting to the CEO, the Accounting Manager will oversee a team of three (Property Accountant, Accounting Clerk & Administrative Assistant) and take ownership of the financial reporting package for 6 entities, including financial statements, variance analysis, the CAM reconciliation, recoveries and the annual budgeting and forecasting process. This a 'hands on' role and will require an Accounting Manager who is happy to be involved with the day to day operational accounting, including a small payroll, but also be happy to deal with tax issues as they arise and periodic partnership reporting that is required from time to time.</p><p><br></p><p><br></p>
<p>We are looking for a proactive and organized Office Assistant to join our client's team on a contract basis in Vancouver, British Columbia. This role involves managing various administrative and organizational tasks to ensure the smooth operation of a busy office environment. If you thrive in a dynamic and team-oriented workplace, this opportunity is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Maintain cleanliness and organization of common areas, including clearing tables and tidying up workspaces.</p><p>• Oversee the snack counter and ensure it is well-stocked and orderly.</p><p>• Perform light lifting tasks, such as moving and organizing boxes.</p><p>• Assist with inventory management by organizing and maintaining office supplies.</p><p>• Complete data entry tasks, including updating spreadsheets.</p><p>• Provide front-line support by greeting visitors and responding to immediate office needs.</p><p>• Perform photocopying, scanning, and filing as needed to support office functions.</p><p>• Ensure proper documentation and record-keeping for administrative tasks.</p><p>• Collaborate with team members to uphold a positive and efficient work environment.</p>
<p>We are looking for a detail-oriented and adaptable Office Admin to join our clients team in Abbotsford, British Columbia. This is a contract position lasting four weeks, where you will play a key role in managing daily office operations and supporting various administrative tasks. The ideal candidate will have excellent communication skills and the ability to handle multiple responsibilities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and manage reception duties, ensuring a welcoming and organized environment.</p><p>• Handle courier services, including signing for packages and coordinating deliveries.</p><p>• Interact with vendors, resolving inquiries and maintaining positive relationships.</p><p>• Collect and process mail from an alternate site once a week, which may require a short drive.</p><p>• Match purchase orders with invoices and perform basic accounts payable tasks.</p><p>• Assist with cheque processing and ensure timely mailing of payments.</p><p>• Perform data entry tasks to maintain accurate records and documentation.</p><p>• Use office equipment for photocopying, scanning, and other general administrative functions.</p><p>• Support the team with additional duties as needed to ensure smooth office operations.</p>
