69 results for Office Manager in Niagara-on-the-Lake, ON

Bookkeeper & Office Manager We are offering an exciting opportunity for a Bookkeeper & Office Manager in Toronto, Ontario. The role involves a wide range of responsibilities, from data entry and bookkeeping to office administration and project support. It's a dynamic position that requires a highly organized individual with an eye for detail. Responsibilities: • Accurate and efficient processing of customer credit applications • Keeping up-to-date and precise customer credit records • Reviewing and automating data entry in QuickBooks Online • Preparing government filings, along with month and year-end closings for accountant review • Utilizing Excel for data uploads related to sales invoices, payments, and product details • Overseeing office administration tasks, including bill processing and insurance renewals • Providing project support for business and personal initiatives, including staff management for project completion • Assisting with HR office tasks, such as new staff onboarding, payroll preparation, and benefits administration • Managing orders for products, kitchen and office supplies, and liaising with vendors as necessary • Carrying out account reconciliation, payments, and other administrative tasks.

Property Administrator We are offering a long-term contract employment opportunity in the real estate industry for a Property Administrator, to be based in Toronto, Ontario. This role will entail managing customer accounts, processing applications, and providing operational support in a detail-oriented environment. Apply today!! This opportunity is exclusively through Robert Half. Administrative Tasks<ul><li>Provide administrative support for the Management Office</li><li>Answering telephones, receiving and distributing mail</li><li>Prepare and distribute letters and/or memos to tenants as required</li><li> Liaise with tenants and customers as required or directed</li><li>Respond promptly to all inquiries, emails and voicemails</li><li>Signing in contractors and other visitors to the shopping centre</li><li>Managing Employee Discount Program</li><li>Assist marketing as required</li><li>Ordering all office supplies</li><li>Other duties as directed by the Shopping Centre Manager</li></ul>File Maintenance<ul><li> Maintain and update Tenant Lease files</li><li>Maintain and keep current Insurance Certification for Tenants</li><li>Maintain and update tenant information, including phone numbers, contact names, email addresses and emergency contact information as changes occur</li><li>Maintain and keep current pest control certification</li></ul>Accounts Receivable<ul><li>Rent cheques ; responsible for receiving, coding and forwarding to accounting</li><li>Monitor accounts receivable to ensure zero balances; follow up on arrears and issue reminders and default letters</li><li>Liaise with tenants and accounting regarding accounts receivable matters</li><li>Reporting to Shopping Centre Manager the status of arrears</li></ul>Reporting<ul><li>Collection of monthly sales reports from tenants compiled and submitted to Shopping Centre Manager and Head Office</li><li>Monthly reporting to Shopping Centre Manager on Sales, Pest Control, Temporary Vendors and Graffiti Removal</li></ul>

Administrative Assistant At Robert Half, we specialize in connecting talented professionals with exceptional career opportunities. We’re hiring an Administrative Assistant on behalf of one of our long standing clients looking for an administrative professional with a knack for organization, outstanding communication, and an ability to thrive in a dynamic, professional team setting.Position Overview:As an Administrative Assistant, you’ll play a critical role in supporting operations and ensuring organizational efficiency. This role is essential to maintaining the flow of communication, managing records, coordinating schedules, and assisting in day-to-day business functions, all while delivering excellent customer service.Key Responsibilities:<ul><li>Provide general administrative support, including answering phone calls, managing correspondence, photocopying, faxing, scanning, and filing </li><li>Support contract administration by communicating with vendors/contractors, verifying documentation, and tracking updates </li><li>Respond promptly to inquiries or complaints from stakeholders, troubleshooting solutions and escalating when necessary.</li><li>Assist with data management: updating records, compiling reports, and maintaining organization-wide systems.</li><li>Ensure timely follow-up on invoices, vendor adjustments, and related financial documents.</li><li>Coordinate inspections, meetings, and other logistical needs with external and internal parties.</li><li>Support special projects, such as coordinating building maintenance schedules, environmental report updates, and contract renewals.</li><li>Collaborate with cross-functional teams and assist with portfolio or project needs.</li></ul>Ideal Candidate Qualifications:<ul><li>Experience: Prior administrative or office support experience required</li><li>Technical Proficiency: Intermediate skills in Microsoft Office Suite (Outlook, Word, Excel) are essential.</li><li>Organizational Skills: Highly detail-oriented with strong time management, multitasking, and prioritization abilities</li><li>Problem-Solving: Resourceful, proactive, and able to synthesize information to address challenges efficiently.</li><li>Team Collaboration: A supportive and adaptable approach to teamwork with a focus on shared goals.</li><li>Customer Service Focus: Demonstrated ability to deliver high-quality service to both internal and external stakeholders.</li></ul>

Accounting Manager/Supervisor We are seeking an Accounting Manager to join a well established Distribution and Service Business in Vaughan. Ontario. This role involves overseeing core accounting functions, managing payables, optimizing inventory control, and supporting financial reporting. The Accounting Manager will also work closely with our General Manager and CFO contributing to financial efficiency and operational accuracy. Responsibilities: • Oversee Accounts Payable, ensuring timely and precise processing of invoices and payments.• Supervise three-way matching of POs, invoices, and receiving records.• Draft monthly A/P aging reports and inventory tracking reports.• Conduct inventory costing, variance analysis and oversee physical inventory counts.• Rectify receiving errors and make necessary adjustments in NetSuite.• Arrange and prepare cheques, EFTs, and wire transfers for payment.• Reconcile A/P balances with vendors and resolve discrepancies.• Generate and issue Purchase Orders to suppliers considering customer demand.• Collaborate with the CFO to manage foreign exchange purchases and ensure adequate funds for orders.• Monitor and follow up on expected delivery timelines, keeping the sales team informed.• Maintain compliance with CSA and TSSA regulations when ordering equipment.• Accurately receive inventory into NetSuite.• Maintain equipment price lists, ensuring up-to-date pricing for sales quotes.• Supervise equipment inventory, shipments and brokerage, ensuring accurate invoicing and tracking of sold products.• Manage the payroll function, including calculating commissions, making related journal entries and maintaining compliance with CRA, WSIB, EHT, etc.• Review A/R aging reports and outstanding receivables, prepared by the A/R Administrator. • Perform bank reconciliations and prepare related monthly journal entries.• Draft monthly financial statements, providing insights and variance analysis to the CFO.• Oversee basic IT resources for the office, ensuring smooth day-to-day operations.

Bilingual Customer Service III - CAD We are offering a long-term contract employment opportunity for a Bilingual Customer Service III - CAD in the healthcare industry. Based in Markham, Ontario, this role involves an optimal mix of in-office and remote work. As a crucial member of our team, you will be tasked with providing premium customer service, maintaining precise customer records, and handling customer inquiries. You will also be responsible for overseeing customer accounts and taking necessary actions. Responsibilities: • Handle incoming calls and emails from customers and sales representatives in a detail-oriented manner, ensuring prompt and thorough resolution • Maintain a positive, empathetic, and detail-oriented attitude toward customers and sales representatives at all times • Oversee account and order management, including account verification and precise processing of customer requests, order tracking, and issue management • Handle the maintenance of various email boxes, ensuring that orders and requests are actioned promptly • Provide support for new customers and customers using our online ordering portal • Complete follow-up calls, emails, and updates to customers and sales representatives • Document and resolve customer, sales, and patient interactions and complaints, and triage to the appropriate department if further support or guidance is required • Monitor daily sales orders and transactions to ensure completion • Identify opportunities for process improvement proactively and present them to the leadership team • Develop, collaborate, and maintain cross-functional relationships with other teams to ensure task completion • Adhere to customer service standards, call quality policies, and procedures.

Human Resources (HR) Manager We are seeking a dynamic, experienced HR Manager to support the growth and development of our organization by managing all human resource functions for our educational programs. The ideal candidate will be responsible for attracting, developing, and retaining talented educators and staff, while promoting a positive and inclusive workplace culture within the early childhood education sector. Key Responsibilities:<ul><li>Recruitment & Staffing:</li><li>Lead recruitment efforts for all roles related to early childhood education, including teachers, assistant educators, and administrative staff.</li><li>Partner with the leadership team to develop effective staffing strategies and hiring plans that align with the organization's goals.</li><li>Ensure recruitment processes are efficient, equitable, and inclusive, adhering to all relevant regulations and policies.</li><li>Onboarding & Training:</li><li>Develop and implement comprehensive onboarding programs for new hires, ensuring a seamless transition into the organization.</li><li>Coordinate ongoing professional development and training opportunities to enhance staff skills, knowledge, and retention, with a focus on early childhood education best practices.</li><li>Facilitate orientation sessions and ensure staff are equipped with the tools and resources needed to succeed.</li><li>Employee Relations:</li><li>Serve as a point of contact for staff concerns and provide guidance on conflict resolution, performance issues, and professional development.</li><li>Foster a positive and supportive work environment that encourages open communication and collaboration.</li><li>Promote and maintain a culture of respect, inclusion, and continuous learning.</li><li>Performance Management:</li><li>Oversee performance management processes, including goal-setting, performance reviews, and feedback sessions.</li><li>Work with managers to support staff development and address any performance-related challenges.</li><li>Provide recommendations and guidance on professional growth paths for educators and other staff.</li><li>Compliance & Regulations:</li><li>Ensure all human resource activities comply with local, state, and federal regulations, particularly those specific to the early childhood education sector.</li><li>Stay current on legislation, best practices, and trends related to early childhood education and staffing.</li><li>Maintain accurate records related to employee status, certifications, and compliance with mandatory training.</li><li>Compensation & Benefits:</li><li>Collaborate with leadership to manage compensation structures and employee benefits programs, ensuring competitiveness within the education sector.</li><li>Provide support in managing staff benefits, including health, wellness, and retirement programs.</li><li>Culture & Engagement:</li><li>Cultivate a positive, inclusive organizational culture that supports the well-being of both children and staff.</li><li>Organize employee engagement activities, recognition programs, and wellness initiatives to maintain morale and improve retention rates.</li></ul>

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator in the Health Pharm/Biotech industry located in Oakville, Ontario. The successful candidate will be a part of a dynamic team, contributing to a special project that involves identifying various business agreements and assisting our Procurement partner in organizing an efficient system and repository of information. Responsibilities • Liaise with business stakeholders to understand the range of agreements in place • Develop a streamlined process for managing agreement processes • Collaborate with procurement partner to establish a central repository for all agreements • Utilize Microsoft Office Suite and Teams for administrative tasks • Ensure accurate data entry and maintain updated records in the CRM system • Provide project support and work effectively with different stakeholders • Assist in administrative procedures and tasks as required • Manage purchase orders and other procurement-related tasks • Leverage strong communication skills to address inquiries and resolve issues • Maintain a team-focused approach in all tasks and interactions.

General Manager We are excited to offer an opportunity for a General Manager at our North York, Ontario location. In this role, you will be responsible for overseeing operations across multiple locations, ensuring operational efficiency, compliance, and business growth. The position involves managing centralized functions such as inventory management, marketing, and resupply teams, while providing leadership and support to clinical staff and other operational personnel at retail locations. Responsibilities:Manage and streamline operations at the head office, overseeing inventory control, operational teams, and restocking efforts to ensure operational efficiency and scalability.Lead and support retail staff, including clinicians and support personnel, across all locations, driving performance, patient satisfaction, and adherence to best practice protocols.Track and analyze key performance indicators (KPIs), such as referral conversion rates, patient compliance, and resupply sales, utilizing data to guide strategic decisions.Design and implement standardized procedures, policies, and training programs across all locations to ensure operational consistency and improve effectiveness.Provide detailed monthly progress updates on key performance objectives to ensure transparency and alignment with overall business goals.Address and resolve escalated operational and patient issues, promoting a culture of excellence and continuous improvement in service delivery.Foster business growth through collaboration with internal teams, including Sales and Marketing, to enhance patient acquisition and retention strategies.Assist in the successful integration and scaling of new locations, ensuring operational readiness and smooth transitions.Ensure adherence to regulatory standards, including compliance with relevant programs, insurance policies, and industry guidelines, safeguarding accreditation and reducing operational risk.Lead regular team meetings, conduct performance evaluations, and initiate professional development programs to promote a high-performance culture and employee engagement.

Payroll Manager We are seeking a highly skilled Payroll Manager/Director to provide oversight, leadership, and troubleshooting support for our client's payroll operations across Canada. This role is responsible for ensuring compliance, accuracy, and efficiency in payroll processing while leading a team of payroll professionals. The Payroll Manager/Director will act as a strategic partner, supporting locations that manage their own payroll processes. Key Responsibilities Leadership & Oversight<ul><li>Provide leadership and direction to the Payroll team, overseeing the work of payroll professionals.</li><li>Act as the key payroll subject matter expert for locations across Canada, ensuring compliance and best practices.</li><li>Develop and maintain payroll policies, procedures, and controls to support operational efficiency.</li><li>Collaborate with clinic managers and internal stakeholders to resolve payroll challenges.</li></ul>Payroll Compliance & Troubleshooting<ul><li>Ensure compliance with federal and provincial payroll regulations across Canada.</li><li>Troubleshoot and resolve complex payroll issues, including tax discrepancies, payroll errors, and system-related challenges.</li><li>Conduct periodic payroll audits to identify and mitigate risks.</li><li>Stay current with legislative changes and update payroll policies accordingly.</li></ul>Process Optimization & Systems Management<ul><li>Continuously assess payroll processes and recommend improvements to enhance efficiency and accuracy.</li><li>Work closely with HR, Finance, and IT teams to optimize payroll workflows.</li><li>Nice to have: Familiarity with Ceridian Dayforce to support payroll system enhancements and troubleshooting.</li></ul>Training & Support<ul><li>Provide training and guidance to clinic managers on payroll policies, system use, and compliance requirements.</li><li>Support payroll analysts in handling escalations and complex payroll inquiries.</li><li>Ability to support and lead local efforts from payroll perspective in conjunction with HRIS leadership to migrate locations to new system</li></ul>

Payroll Manager Our client is a well-established construction company with a strong reputation for delivering high-quality projects across Ontario. As they continue to grow, they are looking for a skilled Payroll Manager to join their team. Job SummaryThe Payroll Manager will oversee and manage the entire payroll process for a workforce that includes both unionized and non-union employees. The ideal candidate will have strong experience handling union payroll in the construction industry and be well-versed in collective agreements, compliance, and reporting requirements. Key Responsibilities· Oversee end-to-end payroll processing for hourly and salaried employees, ensuring accuracy and compliance with labor laws, union agreements, and company policies.· Administer and manage union payroll, including calculations for union dues, benefits, and remittances.· Stay up-to-date with collective agreements and ensure payroll policies align with union regulations.· Handle payroll reporting, reconciliations, and audits to maintain compliance with provincial and federal tax laws.· Ensure timely and accurate processing of payroll-related government remittances (CPP, EI, taxes, WSIB, etc.).· Manage payroll software and systems, ensuring efficient and streamlined payroll operations.· Collaborate with HR and Finance teams to ensure proper payroll funding and benefits administration.· Address payroll-related inquiries from employees, unions, and management.· Support year-end processes, including T4s, ROEs, and other tax filings.

Manager Financial Reporting We are offering an exciting opportunity for a Manager Financial Reporting for our integrated services client based in central GTA, you will be required to maintain and prepare IFRS financial records and reports, coordinate translations (English / Hebrew), and manage various financial statements and disclosures. You will also handle the preparation of memos on accounting issues, review financial statements for correct currency translations, and manage the SOX process. Responsibilities:• Oversee the maintenance and preparation of IFRS financial records and reports• Coordinate translations between languages (English / Hebrew)• Manage the preparation and review of quarterly and annual financial statements and notes disclosures in line with IFRS• Prepare memos for researched accounting issues following IFRS and best practices • Review financial statements for correct currency translations• Oversee the SOX process and coordinate with the company’s internal auditor• Assist with ad-hoc financial information requests and coordinate information requests with the internal auditor• Compile and file various corporate governance documents, such as annual reports• Manage and monitor the process of preparing the company’s annual budget, including the development projects budget and the corporate budget• Resolve technical or IT issues related to accounting reporting and propose solutions, especially in Excel• Support the CFO and the controller with the compilation of various tax compliance, including various provincial, state, and federal tax requirements, in collaboration with tax consultants.

Manager Financial Reporting We are seeking a Manager of Financial Reporting to join our team. In this role, you'll be responsible for managing accounting functions, overseeing and ensuring accurate reporting. This role offers an exciting opportunity to be deeply involved in the financial management of our operations. Responsibilities: • Responsible for the monthly, quarterly and annual financial reporting requirements. • Responsible for managing the completion of all financial statements, supporting schedules and balance sheet account reconciliations on a timely basis. The incumbent will develop and maintain a financial reporting framework. • Manages effective forecasting, servicing and reporting of the organization's cash and investment position as well as banking and investment relationships with service providers, ensuring appropriate operating and capital needs are met and investment returns are maximized while ensuring adherence to internal controls. • Responsible for the efficiency and effectiveness of day-to-day departmental operations while developing, maintaining and enforcing policies and procedures.

Customer Service / Order Management Are you passionate about delivering exceptional customer service and playing a key role in supporting sales operations? We are looking for a motivated and detail-oriented Customer Service/ Order Management Representative to join our clients team. In this role, you’ll interact with customers to provide and process information related to orders, inquiries, and products, all while ensuring an exceptional customer experience. If you thrive in a fast-paced environment, excel at multitasking, and have strong communication skills, we’d love to hear from you! Key Responsibilities:<ul><li>Serve as the main point of contact for customers through phone and electronic communications.</li><li>Accurately enter orders into the system and send timely order acknowledgments to customers.</li><li>Organize workflow to meet both customer and internal deadlines.</li><li>Keep customers informed about any changes to their orders and provide updates on pricing and delivery schedules.</li><li>Collaborate with various teams internally, including the Scheduler, Sales Manager, Sales Reps, Traffic Manager, and Freight Forwarder to ensure smooth order fulfillment and shipping processes.</li><li>Prepare export documentation for international shipments, including IMOs, CERS, and VGM reports.</li><li>Monitor open orders weekly and coordinate shipments with the shipping department.</li><li>Handle and resolve customer concerns or complaints, escalating them to management when necessary.</li><li>Create and maintain customer accounts, ensuring all records are accurate and up to date.</li><li>Provide general customer assistance and information, directing calls or inquiries to the appropriate department or team member as necessary.</li><li>Attend internal meetings, and participate in trade shows as needed to support sales efforts.</li></ul>

Associate Director of Purchasing We are seeking an Associate Director of Purchasing to join our team in Etobicoke, Ontario. This role will focus on strategic planning, contract management, and vendor relationship management within the nonprofit sector. Responsibilities:<ul><li>Lead the development and execution of the strategic sourcing plan, aligning with the organization's overall mission and executive priorities.</li><li>Manage vendor relationships and oversee contract negotiations and renewals.</li><li>Oversee purchasing processes and systems to ensure operational efficiency and compliance.</li><li>Complete annual reporting requirements, including compliance with relevant trade agreements and procurement regulations.</li><li>Provide guidance to departments on contract management and cost control strategies.</li><li>Develop a multi-year strategic sourcing plan, integrating key business drivers and forecasting assumptions.</li><li>Analyze non-financial performance metrics and incorporate them into financial KPIs.</li><li>Drive financial performance improvement by conducting analyses, identifying trends, and recommending actions to enhance efficiency and cost savings.</li><li>Lead and support the Purchasing Services Department staff, ensuring operational effectiveness and alignment with organizational goals.</li><li>Communicate sourcing plans across the organization to ensure coordination and collaboration.</li><li>Manage the implementation of new contract management systems to streamline processes.</li><li>Ensure compliance with relevant procurement directives and trade agreements, ensuring transparency and adherence to legal and ethical standards.</li></ul>

Network & Systems Administrator We are in the process of hiring a Network & Systems Administrator to join our team based in Burlington, Ontario. In this role, you will be responsible for ensuring the smooth operation of our network and systems and providing technical support to our team. This role is 100% onsite in Burlington! Responsibilities:• Oversee the installation, configuration, and maintenance of network hardware and software, including firewall technologies and Cisco routers• Support and maintain LANs, WANs, VPNs, network segments, Internet, and intranet systems• Handle DNS, DHCP, VPN, and firewall configurations• Conduct regular backups and establish disaster recovery procedures to ensure data integrity• Install, configure, and maintain Windows servers and storage management systems (RAID, SAN, NAS)• Administer servers, desktop computers, printers, routers, switches, firewalls, phones, personal digital assistants, smartphones, software deployment, security updates and patches• Manage active directory, group policy, user access controls, and maintain network facilities in individual machines• Oversee the management of enterprise applications such as Microsoft Exchange Server, SQL Server, and SharePoint• Handle VMware, Hyper-V, and other virtualization platforms, and perform network address assignment• Document system configurations and procedures, evaluate and modify system's performance, and review application logs• Resolve network issues and respond immediately to security or usability concerns• Carry out other duties as assigned.

Network & Security Administrator We are offering an exciting opportunity in Etobicoke, Ontario for a Network & Security Administrator. The chosen candidate will be working in the IT industry, focusing on network and security administration. This role is pivotal in maintaining and improving the company's IT infrastructure. Responsibilities:<ul><li>Responsible for initial analysis and management of security alerts from SIEM, phishing reports from staff, as well as reports from other alert-generating sources. Escalation of significant true positive security issues and participation in incident response processes. </li><li>Support Vulnerability Management processes by working with owners of vulnerable systems to help them understand vulnerabilities, recommend remediation or mitigation strategies, and validate remediation where possible. </li><li>Assist in development and delivery of corporate training on cyber security, security policies and awareness campaigns. </li><li>Proactive escalation of challenging technical issues to vendors and other external resources. </li><li>Coordination of network buildouts: basic network design, liaising with cable installers & internal project managers. </li><li>Create and maintain design and process documentation, topologies, and implementation of solutions and technologies in use by the client. </li><li>Initiation and ownership of Change Requests to (re)configure, update, and otherwise maintain network equipment such as firewalls, switches, wireless access points, and other networking/security infrastructure. </li><li>Work collaboratively with peers to interface with third party security vendors to assess weaknesses, identify solutions, perform product evaluations, and provide recommendations to improve and maintain a strong cyber security posture and network operations. </li><li>Resolution of Network and Security tickets. </li><li>Perform all duties in a safe manner in compliance with the policies and procedures. </li><li>Some travel may be required to other corporate offices. </li></ul> • Day-to-day administrative tasks on: <ul><li>Firewalls: Rule additions, troubleshooting blocked or impeded traffic flows, etc. </li><li>Layer 1/2/3 network equipment: Network segmentation work, troubleshooting of connectivity and authentication issues, etc. </li><li>Active Directory/EntraID: Basic user management functions such as security groups, troubleshooting of security-related Group Policy application to endpoints or users. </li><li>Windows/Linux servers: Basic maintenance and configuration of server platforms that manage </li></ul>

Accounts Receivable Administrator We are offering an exciting opportunity for an Accounts Receivable Administrator in North York. This is a full time permanent position offering a hybrid work environment. The successful candidate will be part of a dynamic team, working in a fast-paced environment. This role involves handling customer inquiries, maintaining customer records, processing donations, and ensuring the smooth operation of all Accounts Receivable related tasks. Responsibilities: <ul><li>Process incoming payments (cash, cheques, electronic transfers) and record them in ERP system.</li><li>Issue invoices and customer statements.</li><li>Follow up with customers on outstanding invoices</li><li>Reconcile AR subledger with Aged Receivable reports maintaining account accuracy</li><li>Update AR process documentation and optimize workflows.</li><li>Assist finance teams with bank reconciliations and AR issues.</li><li>Handle inquiries and maintain positive customer relations.</li><li>Support audit requests from the Controller.</li></ul>

Senior Accountant We are offering a long term contract employment opportunity for a diligent and motivated GL Accountant Sr in the accounting industry, located in Toronto, Ontario. As a GL Accountant Sr, you will be entrusted with various complex accounting activities, including the maintenance of a comprehensive and accurate general ledger, and the production of financial reports for management. Responsibilities: • Accurately process accounting variances reports and records, making recommendations relative to the accounting of reserves, assets, and expenditures • Maintain and reconcile billings and accounts receivables for large clients, markets, or accounts • Create month-end accounting entries, reconcile discrepancies and post to the general ledger • Prepare balance sheet reconciliations, ensuring data from the subsystem is accurately sent • Review the accuracy of journal entries and accounting classifications • Prepare income statements, balance sheets, and other accounting statements or financial reports • Examine financial statements and documents for conformance with accounting requirements and principles • Apply general knowledge of standard principles and techniques/procedures to accomplish tasks and solve routine problems • Lead by example and model behaviors that align with the values of the organization • Answer escalated questions regarding various accounting issues and reports • Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.

Executive Assistant Are you a proactive, highly organized, and resourceful individual ready to play a pivotal role in the success of a dynamic organization? We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Company President. This role is critical in ensuring that the office of the President runs smoothly, efficiently, and professionally while maintaining the highest level of confidentiality. This is an in office position located in Burlington Ont. Key Responsibilities<ul><li>Executive Support: Manage complex calendars, coordinate meetings across multiple time zones, and anticipate scheduling needs with precision </li><li>Communication Management: Serve as a strategic liaison between the President and internal/external stakeholders, drafting correspondence, reports, and presentations as needed </li><li>Meeting Preparation & Follow-Up: Prepare agendas, document minutes, track action items, and ensure timely completion of assigned tasks </li><li>Travel Coordination: Organize domestic and international travel, including itinerary preparation, accommodations, and expense tracking/reporting </li><li>Project Management: Assist in special projects, ensuring deadlines are met and outcomes align with organizational goals.</li><li>Inbox Management: Manage and maintain 4 high volume inboxes </li><li>Confidential Support: Handle sensitive information with professionalism and discretion.</li></ul>

Administrative Coordinator We are in the process of recruiting an Administrative Coordinator to assist in our operations within the healthcare industry, specifically focusing on hospitals and social assistance in Toronto, Ontario. This role involves coordinating services for community clients, scheduling workers, and maintaining appropriate records. The workplace is a dynamic and fast-paced environment, offering a short term contract employment opportunity. Responsibilities: • Assist in the delivery of client care plans by closely working with Case Workers and management teams. • Handle diverse issues such as service scheduling, cancellations, billing, and seek management support when necessary. • Act as the main contact for scheduling client services in Services for Seniors programs. • Maintain and organize all necessary documentation, statistics, and records for the department. • Perform other duties assigned by the program manager to ensure smooth operation of the program. • Use your skills in coordinating schedules and customer service to effectively manage and monitor Home Support Workers and program staff.

Controller Our client is a successful manufacturing company in the West GTA. Due to growth, they are adding a Corporate Controller to the team. Reporting to the VP Finance, the Corporate Controller will lead the day-to-day operations of the Finance function, working closely with the the Executive Leadership and Management Teams. This is a hybrid position. To be considered for the position of the Corporate Controller, you must have 5+ years of accounting experience in a manufacturing environment and minimum 3 years as a Controller. The Corporate Controller's duties include: <ul><li>Monthly Financial Reporting: Manage and support the preparation of trial balances, account level reviews, and consolidated financial reports.</li><li>Budgeting & Forecasting: Assist in preparing annual budgets and provide support for short- and long-term financial planning, including Profit & Loss, balance sheets, and cash flow forecasting.</li><li>Variance Analysis: Conduct analyses on financial performance (monthly, quarterly, yearly) and report variances against budgets or forecasts.</li><li>Accounting Cycle Management: Full oversight of the daily operations of the accounting department for multiple entities, including accounts payable (AP), accounts receivable (AR), and payroll cycles.</li><li>Audit Management: Oversee and coordinate effective and efficient financial audits for the company.</li><li>Internal Controls: Review and recommend internal controls to safeguard company assets, and ensure compliance with regulations and corporate policies.</li><li>Tax Filing and Compliance: Ensure timely filing of all required taxes, including corporate, local, provincial, and international taxes.</li><li>Tax Strategy: Maintain and implement transfer pricing strategies, ensuring compliance with applicable laws and regulations.</li><li>Liaison with Regulatory Bodies: Interact with government bodies such as the Canada Revenue Agency (CRA) and other international tax authorities.</li><li>Team Management: Lead the accounting team, assign work, set objectives, and evaluate team performance.</li><li>Collaboration with Other Departments: Work closely with operations teams, finance teams, and senior executives to coordinate financial reporting and decision-making.</li><li>Process Improvement: Review and improve accounting processes and procedures, implementing more efficient practices and systems.</li><li>Cash Flow Monitoring: Oversee cash management activities, ensuring adequate liquidity and forecasting future cash requirements.</li><li>Cash Disbursements: Approve cash disbursements, including vendor and employee payments, ensuring accuracy and timeliness.</li><li>Cost Accounting and Manufacturing: Manage manufacturing cost accounting, including margin reporting and cost analysis.</li><li>Cost-saving and Revenue Opportunities: Identify areas for revenue generation or cost savings, and collaborate with management or executives on implementing such opportunities.</li><li>Special Projects: Participate in and lead special projects or new initiatives as required by the organization.</li></ul>

Payroll Administrator We are in search of a Payroll Administrator to join our team in the heart of Toronto, Ontario. This role is an integral part of our team, ensuring the smooth operation of payroll functions. The role could be performed remotely or on-site for two days a week, providing flexibility to our team members. It's a short term contract employment opportunity that offers the chance to work within the industry and gain exposure to various accounting functions. Responsibilities: • Accurately process bi-weekly payroll, ensuring all employees are paid on time • Utilize Ceridian payroll system for efficient payroll processing • Stay updated with Canadian payroll laws to ensure compliance in all tasks • Handle account reconciliation tasks, ensuring all accounts are accurate and up-to-date • Use Microsoft Excel to keep track of payroll data and generate reports • Manage accounting functions, ensuring all financial data is accurate • Maintain and update employee benefit functions as needed • Use Crystal Reports and other accounting software systems to streamline processes and improve efficiency • Serve as a point of contact for payroll inquiries, providing timely and accurate responses.

Sales Support About the Role: A well-established Canadian manufacturer of premium, custom-designed windows and doors is seeking an experienced and motivated Sales Representative to join their growing team in Toronto. This position is focused on residential sales within the Greater Toronto Area and offers the opportunity to work with a mix of existing clients while also driving new business growth.You’ll be responsible for managing the full sales cycle—from initial client engagement and site visits to proposal development, installation coordination, and after-sales service. Ideal for a results-oriented professional with a background in construction or building products, this role offers a rewarding opportunity to represent a respected brand known for quality and innovation. Key Responsibilities:<ul><li>Manage residential sales activities across the Toronto region, working with homeowners, builders, and contractors.</li><li>Build and maintain strong client relationships by delivering exceptional customer service and product knowledge.</li><li>Identify new business opportunities through networking, referrals, and market research.</li><li>Conduct client consultations to understand project needs, assess timelines and budgets, and recommend suitable product solutions.</li><li>Collaborate with internal estimating and production teams to develop accurate proposals and quotations.</li><li>Support successful installation and project execution through ongoing communication with clients and site teams.</li><li>Track sales performance and report regularly to the Regional Manager.</li><li>Attend site visits to ensure product delivery and installation standards are met.</li></ul>

Lien Clerk Our client is seeking an experienced Lien Clerk to join their firm in Vaughan, Ontario. The ideal candidate will be responsible for managing and processing lien files, ensuring compliance with applicable laws and regulations, preparing and serving necessary documents, maintaining accurate records, conducting lien-related research, and liaising with clients and legal professionals. Key ResponsibilitiesPrimary duties include, but are not limited to:<ul><li>Preparing, editing, and formatting legal documents and correspondence related to liens.</li><li>Collaborating with clients and industry professionals to resolve lien-related issues.</li><li>Managing complex and large lien files, establishing and maintaining an organized filing system for both paper and electronic records.</li><li>Assisting in the preparation of notices, affidavits, and other legal documents related to liens.</li><li>Ensuring compliance with legislative requirements for all lien notices and communications.</li><li>Monitoring lien deadlines to ensure timely compliance.</li><li>Performing other duties as assigned.</li></ul>

Senior Tax Analyst (9 mon contract) We are seeking a Senior Tax Analyst to join our Client's team in Toronto, Ontario for 9-month contract opportunity. As a Senior Tax Analyst, you will play a vital role in preparing tax provisions for various jurisdictions, assisting with tax account reviews and analysis, managing project timelines, and providing tax input as needed. This role offers a hybrid work-schedule with 3 days on-site in downtown office location. Responsibilities• Handle the preparation of quarterly and annual tax provisions for various jurisdictions, including liaising with third-party advisors when necessary.• Assist in the preparation of Canadian income tax returns and support outsourced corporate tax return preparation for other jurisdictions.• Prepare and file periodical indirect tax returns, keeping up-to-date with changes in business and tax legislation.• Assist in monthly tax account review and analysis, including drafting journal entries and facilitating legal entity tax installment calculations.• Provide support in the preparation of responses to tax-related annual audit information requests, including tax account reconciliation and tax note disclosure for financial statements.• Handle government audits, including preparing responses to queries and reviewing assessments.• Liaise with regional finance teams, AP, and treasury team to support tax-related information requests.• Work on template development and automation opportunities on tax calculation workbooks.• Manage project timelines, including coordinating preparation schedules and communicating timelines to management.• Carry out ad-hoc analysis and management reporting to provide tax input as needed.