10 results for Billing Clerk in Niagara-on-the-Lake, ON

Billing Clerk We are looking for an experienced Billing Clerk to join our team on a contract basis in Mississauga, Ontario. In this role, you will play a crucial part in ensuring accurate and efficient billing processes within a high-volume transportation environment. If you have a strong understanding of driver payroll, transportation terminology, and billing systems, we encourage you to apply. Responsibilities: • Process full-cycle billing with a focus on accuracy and attention to detail. • Analyze driver time sheets to ensure proper invoicing for completed tasks. • Enter payroll data for drivers, ensuring compliance with transportation standards. • Utilize knowledge of transportation equipment, including 4-axle and 5-axle configurations, to support billing operations. • Interpret transportation terminology such as pre-trip, post-trip, and hours of service to validate documents. • Handle high-volume data entry tasks efficiently and accurately. • Communicate with internal and external stakeholders to resolve billing discrepancies. • Assist in maintaining organized records and documentation related to billing and payroll. • Operate computerized billing systems to streamline invoicing processes. • Provide support in answering inbound calls related to billing inquiries.

Cash Application/Rebate Specialist We are seeking a detail-oriented Cash Application/Rebate Specialist to join our team in Brampton, Ontario. In this role, you will play a key part in managing financial transactions, including cash applications, credit memos, and account reconciliations. Your accuracy and efficiency will help maintain the integrity of our accounts and support the smooth operation of the accounting department. Responsibilities:<ul><li>Process and apply cash receipts to customer accounts with accuracy and timeliness.</li><li>Perform general ledger reconciliations and reconcile customer rebate accounts.</li><li>Enter credit memos and maintain thorough documentation for audit purposes.</li><li>Investigate and resolve payment discrepancies, such as duplicate payments or billing issues.</li><li>Generate regular reports to track accounts receivable and update financial activities.</li><li>Conduct periodic audits of financial records to ensure compliance and accuracy.</li><li>Collaborate with internal teams to maintain up-to-date and accurate account information.</li><li>Perform clerical tasks such as locating contracts and organizing files within Teams/SharePoint folders.</li><li>Utilize SAP and Excel to manage and analyze financial data (SAP S4 experience is preferred; SAP experience is required).</li></ul>

Accounts Payable Clerk We are looking for a detail-oriented Accounts Payable Clerk to join our team in Toronto, Ontario. In this long-term contract position, you will oversee the accurate processing of invoices, payments, and payroll while maintaining compliance with company policies and relevant regulations. This role offers an excellent opportunity to contribute to the financial operations of a dynamic organization. Responsibilities: • Review and verify invoices for accuracy, ensuring alignment with receipts, purchase orders, and company policies. • Enter and maintain invoice data in the accounting system with precision and timeliness. • Route invoices to the appropriate departments for approval and follow up on pending authorizations. • Prepare payment batches, including checks, wire transfers, and electronic transfers, ensuring all approvals are in place. • Reconcile accounts payable transactions with bank statements and resolve discrepancies. • Assist with payroll calculations for board members, ensuring compliance with labor laws and company policies. • Maintain and organize payroll records, SSRs, and other related documentation for easy access during audits. • Support auditors by providing necessary documentation for invoice and payment validation processes. • Investigate and resolve issues related to invoice discrepancies or employee expense submissions. • Submit journal entries for corporate credit card transactions and ensure proper record-keeping.

Accounts Receivable Specialist We are seeking an organized and detail-oriented Accounts Receivable Specialist to join a growing construction company. This role is essential to maintaining the company’s cash flow by managing customer relationships, overseeing invoicing, ensuring timely payments, and handling collections activities. The ideal candidate will bring a proactive approach, strong communication skills, and an understanding of the unique challenges within the construction industry. <ul><li>Maintain and reconcile accounts receivable sub-ledger to ensure accuracy.</li><li>Monitor aging reports and follow up on overdue accounts to maintain timely payment cycles.</li><li>Foster excellent customer relationships by addressing billing inquiries and resolving discrepancies swiftly.</li><li>Collaborate with internal teams, including project managers and accountants, to ensure all documentation aligns with contract expectations.</li><li>Develop and execute collection strategies to reduce DSO </li><li>Contact customers regarding overdue invoices, document all communication, and escalate unresolved issues as needed.</li><li>Analyze and report on delinquent accounts, identifying potential risks and recommending solutions.</li><li>Work with project managers to confirm payment terms align with contract terms and project progress </li><li>Prepare regular accounts receivable and collections dashboards for leadership review.</li></ul>

AP/AR Clerk Position OverviewWe are seeking a highly organized and detail-oriented Accounts Receivable (AR)/ Accounts Payable (AP) Clerk for our client in Mississauga, Ontario for a full-time, in-office role. This dual-function position requires adept multitasking skills, accuracy in financial recordkeeping, and the ability to collaborate effectively with internal teams, customers, and vendors. The AR Lead oversees incoming payments and account reconciliation, while assisting with AP tasks such as invoice processing and vendor payment coordination. If you possess strong analytical skills and a commitment to financial accuracy, this opportunity is for you! Key Responsibilities Accounts Receivable (AR):<ul><li>Record and process incoming payments to maintain accurate financial records.</li><li>Reconcile customer payments with corresponding invoices, investigating and resolving discrepancies.</li><li>Communicate with customers to address overdue accounts, arrange payment plans, and ensure timely payments.</li><li>Prepare, analyze, and report AR aging data to management, identifying overdue accounts and recommending action.</li><li>Monitor receivable balances to support company cash flow and collection objectives.</li><li>Collaborate with the sales and customer service teams to keep customer information up to date.</li><li>Use and maintain accurate records in accounting systems.</li></ul>Accounts Payable (AP):<ul><li>Review, verify, and process vendor invoices, ensuring accuracy with purchase orders, contracts, and approvals.</li><li>Match invoices to purchase orders and delivery receipts to confirm correct billing for goods and services.</li><li>Prepare and submit payment schedules, ensuring timely and accurate processing in alignment with company policies.</li><li>Allocate vendor expenses to the appropriate General Ledger accounts for accurate financial reporting.</li><li>Maintain timely communication with vendors to resolve invoice discrepancies and clarify payment terms.</li><li>Organize AP transaction records, keeping documentation audit-ready and accessible.</li><li>Ensure proper filing and storage of payment-related documents, including invoices and receipts.</li></ul>

Data Entry Clerk We are seeking a diligent Data Entry Clerk to join our team. The primary responsibilities of the Data Entry Clerk will include managing all company documents entering into our system, ensuring their accuracy and integrity, and providing support for our Accounts Payable and Accounts Receivable teams. This role is based in North York, and presents an exciting opportunity. Responsibilities:• Accurately input data into our system and ensure its correctness.• Provide comprehensive support to our Accounts Payable and Accounts Receivable teams.• Manage the invoicing process, ensuring all invoices are processed correctly and timely.• Regularly update and maintain accurate company records.• Use Microsoft Excel to analyze data and create reports.• Utilize Oracle, QuickBooks, and SAP software for various financial operations.• Perform account reconciliation tasks as required.• Identify and resolve any discrepancies in the accounts.• Ensure data is correctly entered into our Jonas system.• Collaborate with team members to ensure all data entry tasks are completed promptly.

Accounts Payable Clerk We are looking for a detail-oriented Accounts Payable Clerk to join our team in Markham, Ontario. This is a long-term contract opportunity within the financial services industry, offering the chance to work in a collaborative and dynamic environment. The ideal candidate will play a key role in ensuring accurate and timely processing of invoices, payments, and reconciliations, while maintaining strong relationships with suppliers and internal teams. Responsibilities: • Process invoices, ensuring they are accurately coded and sent through the appropriate approval workflows. • Manage payment processing, including electronic funds transfers (EFTs) and occasional cheque runs. • Perform account reconciliations with suppliers, addressing discrepancies and ensuring timely resolution. • Handle inquiries and issues from suppliers and internal stakeholders with professionalism and efficiency. • Maintain accurate records of employee expenses, manually processing smaller volumes in spreadsheets as needed. • Assist with telecom invoice management, including reconciliations and consolidations. • Support the implementation and use of automation tools, such as Beamworks, for invoice and expense processing. • Ensure invoices are allocated to the correct departments and cost centres in alignment with budget requirements. • Update and maintain accounts payable policies and procedures to reflect current practices. • Collaborate with team members to improve efficiency and handle ad-hoc tasks as required.

Accounts Receivable Assistant We are offering an exciting opportunity in the industry for an Accounts Receivable Assistant. As an Accounts Receivable Assistant, you will be crucial in handling customer credit applications, maintaining accurate customer records, and resolving customer inquiries. Your role will also involve monitoring customer accounts and taking appropriate action. Responsibilities: • Ensure the accurate and prompt processing of customer credit applications. • Uphold accurate records of customer credit. • Take charge of the daily monitoring of invoicing conducted by the ERP system and confirm its timely delivery to customers. • Ensure timely and accurate application of payments and make appropriate account adjustments. • Investigate and resolve any discrepancies in account balances. • Process credit notes and conduct comprehensive account investigations. • Adhere strictly to corporate credit and collections policies and procedures. • Assist the Credit Manager in reviewing accounts and managing collections. • Release orders daily following credit policies and the Credit Manager’s instructions. • Maintain comprehensive collection notes for all assigned accounts. • Assist with insurance claims as necessary. • Set up new customer accounts and maintain AR files and records. • Respond promptly to customer inquiries and requests. • Prepare accurate and timely AR aging reports as required by the Credit Manager. • Ensure monthly statements are sent to customers promptly and accurately.

Accounting Associate About the Company:Are you looking for a stable, consistent, and supportive work environment where your contributions are appreciated? Our client, a leading North American distribution organization is seeking a detail-oriented Accounting Assistant to join their close-knit team.This role is perfect for someone who values stability in their career rather than pursuing rapid upward mobility. While advancement opportunities are limited, they offer a steady and predictable work environment with a strong sense of team camaraderie and support. Role Overview:The Accounting Assistant will report directly to the Accountant and play a critical role in supporting the full-cycle accounting processes within the organization. You will collaborate daily with internal departments and external vendors to ensure accurate and timely accounting operations.This position is ideal for candidates who enjoy methodical, structured work and take pride in maintaining accuracy and efficiency. Key Responsibilities:<ul><li>Assist with Accounts Payable (AP) and Accounts Receivable (AR) processes, including invoice processing, payment handling, and collections management.</li><li>Support month-end and year-end close processes, including preparing reconciliations, journal entries, and other financial reports.</li><li>Reconcile financial transactions and accounts to ensure accuracy and identify discrepancies.</li><li>Prepare and maintain journal entries and general ledger accounts as directed by the Accountant.</li><li>Facilitate documentation and tracking for vendor invoices, purchase orders, and customer transactions.</li><li>Assist with bank reconciliations and ensure timely resolution of variances.</li><li>Communicate effectively with vendors, customers, and internal team members to resolve billing or payment discrepancies.</li><li>Perform general administrative duties related to accounting, such as filing and maintaining records.</li></ul>

Executive Assistant On behalf of our client, we are looking for a highly organized and proactive Executive Assistant to provide top-tier administrative support to senior leadership. This is a Contract position based in Toronto, Ontario, requiring excellent communication skills and attention to detail. The ideal candidate will excel in managing schedules, coordinating meetings, and handling confidential information with discretion. Responsibilities:• Manage and maintain executive calendars, ensuring efficient scheduling of meetings, appointments, and events.• Coordinate and organize conference calls and virtual meetings using platforms such as Cisco Webex.• Prepare and edit correspondence, reports, and presentations with a high level of accuracy.• Handle travel arrangements, including booking flights, accommodations, and processing expense reports through systems like Concur.• Oversee timekeeping and payroll processes using tools such as Kronos and About Time.• Act as the primary point of contact for internal and external communications, ensuring timely and attentive responses.• Maintain and update CRM systems to ensure accurate and up-to-date records.• Assist with financial services tasks, including budget tracking and invoice processing.• Provide support during team meetings by preparing agendas, taking minutes, and following up on action items.• Ensure confidentiality and a high level of attention to detail in all interactions and tasks.