4 results for Administrative Coordinator in Cochrane, AB

Executive Assistant We are seeking an experienced Executive Assistant to support the CEO, Senior VP of Claims, and the Board of Directors. This contract position is ideal for someone with a strong administrative or paralegal background who values a steady role and a healthy work-life balance. Key Responsibilities:<ul><li>Coordinate schedules for the CEO, Senior VP, and Board, including meetings and offsite events.</li><li>Organize board meetings, conferences, travel, and catering.</li><li>Assist with board materials, take meeting minutes, and help prepare presentations.</li><li>Help with legal documents, contract negotiations, and claims-related tasks.</li><li>Handle office management and general administrative duties.</li><li>Ad-hoc duties as requested.</li></ul>

Executive Assistant Are you a polished professional with exceptional organizational skills and a talent for anticipating needs? Robert Half is partnering with a dynamic and fast-paced organization to find an experienced Executive Assistant. This is an exciting opportunity to support executives while playing a key role in the success of the company's operations. Key responsibilities include: <ul><li>Managing executives' calendars, including scheduling and coordinating meetings, appointments, and events</li><li>Handling confidential information with discretion while staying organized under tight deadlines</li><li>Acting as a liaison between executives, internal teams, and external clients to facilitate smooth communication </li><li>Preparing presentations, reports, and correspondence with impeccable attention to detail</li><li>Coordinating travel, including arrangements for transportation, lodging, and itineraries</li><li>Monitoring projects, tasks, and deadlines on behalf of executives to ensure timely completion</li><li>Ad-hoc duties as required</li></ul>

Logistics Coordinator Our client in Calgary is seeking a Logistics Coordinator for a contract role to support their logistics team. This position works on a 12-hour shift rotation (4 days on, 4 days off) and includes both day and evening shifts to ensure 24-hour operations. Key Responsibilities:<ul><li>Coordinate and complete customer job orders, working with clients to determine delivery needs.</li><li>Dispatch third-party truckers for deliveries.</li><li>Track deliveries and ensure trucks arrive on time.</li><li>Maintain communication with drivers, dispatchers and other teams</li><li>Manage relationships with third-party suppliers and vendors.</li><li>Check compliance.</li><li>Maintain reports.</li><li>Provide exceptional customer service.</li><li>Ad-hoc duties as requested.</li></ul>

Expense Management Coordinator Our Calgary-based client is looking for an experienced Expense Management Coordinator to manage corporate expenses. This is a customer-facing role with a focus on supporting employees and executives with expense management, reporting, and data entry. The ideal candidate will be a super user in Concur Expenses and have previous experience as an expense administrator. Key Responsibilities:<ul><li>Manage corporate credit card expenses through Concur, ensuring users submit accurate reports for approval.</li><li>Work with various systems to process and track expenses.</li><li>Assist with data extraction for monthly reports, detailing company spending.</li><li>Act as the primary point of contact for employees, answering questions related to expense reports and procedures.</li><li>Work closely with executive assistants and internal teams to resolve any issues related to expense submissions.</li><li>Support the onboarding of new corporate cardholders, ensuring they understand the process and tools used.</li><li>Ad-hoc duties as requested.</li></ul>