5 results for Office Administrator in Calgary, AB

Office Manager

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced Office Manager to join their team in Calgary, Alberta. This role supports day-to-day office operations, customer administration, quoting, invoicing, document control, and basic accounting activities. The ideal candidate is resourceful, detail-oriented, organized, and professional, with the ability to manage multiple priorities and collaborate effectively with customers, internal teams, and external partners.Responsibilities:<ul><li>Coordinate daily administrative operations and serve as a central contact for customer and business inquiries.</li><li>Prepare and manage customer quotes, proposals, renewals, purchase orders, and software/service agreements.</li><li>Handle invoicing, payment tracking, and transactional records in collaboration with accounting and bookkeeping resources.</li><li>Maintain contracts, business documentation, key dates, and compliance records.</li><li>Coordinate communication between customers, technical teams, leadership, and vendors.</li><li>Support operational activities including trade shows, insurance and benefits administration, and vendor documentation.</li><li>Provide administrative support for associated property operations and tenant matters.</li><li>Maintain business and accounting information using Sage 50 and other office systems.</li></ul>
2026-08-31T00:00:00Z

Payroll Administrator

Calgary, AB
remote
Temporary
0 - 0 CAD / Yearly
Our client is seeking an experienced Payroll Administrator to join a construction-focused organization in Calgary on a contract basis. This role oversees weekly payroll for salaried and hourly employees across Alberta and British Columbia, with a focus on job costing, payroll accounting, and process accuracy. Responsibilities:• Process weekly payroll for hourly and salaried employees across Alberta and British Columbia.• Review timesheets, overtime, schedules, and labour costs, ensuring accurate job and cost-code allocation.• Maintain payroll records for new hires, changes, terminations, compensation, allowances, and deductions.• Calculate payroll adjustments including living-out and vehicle allowances, benefits, and other deductions.• Reconcile payroll-related GL accounts and benefit balances.• Prepare year-end payroll documentation, including T4s, and support Canadian payroll compliance.• Support job costing through labour-rate and fully burdened wage calculations.• Use QuickBooks Online, Excel, and timesheet systems to manage data, resolve discrepancies, and improve payroll processes.
2026-09-08T00:00:00Z

Payroll Administrator

Okotoks, AB
onsite
Permanent
0 - 0 CAD / Yearly
Our client is seeking a detail-oriented and experienced Payroll Administrator to join their team. The Payroll Administrator will be responsible for the accurate and timely processing of payroll for a large employee group, including unionized teachers, substitute teachers, certified staff, support staff, and salaried office employees. <ul><li>Process monthly payroll for large and diverse employee population.</li><li>Administer payroll in compliance with collective agreements, employment standards, payroll legislation, and organizational policies.</li><li>Calculate and process payroll earnings, benefits, union dues, statutory deductions, and other employee payroll transactions accurately and in compliance with applicable legislation.</li><li>Maintain employee payroll records and ensure data accuracy.</li><li>Prepare and process payroll adjustments, retroactive pay, salary grid updates, and other payroll-related transactions.</li><li>Complete payroll remittances and ensure compliance with applicable federal and provincial regulations.</li><li>Prepare annual payroll reporting, including T4s and year-end reconciliations.</li><li>Prepare payroll journal entries and post payroll transactions to the general ledger.</li><li>Reconcile payroll accounts and work closely with the Finance team to investigate and resolve discrepancies.</li><li>Respond to employee payroll inquiries with professionalism and excellent customer service.</li><li>Communicate regularly with employees, managers, Human Resources, Finance, and external agencies regarding payroll-related matters.</li><li>Support payroll audits and provide documentation as required.</li><li>Assist with payroll process improvements and special projects.</li></ul>
2026-08-20T00:00:00Z

Bookkeeper

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is seeking a Bookkeeper to join a Calgary consultancy on a long-term contract basis. This role starts part-time at three days per week, with the potential to become permanent. The ideal candidate has hands-on bookkeeping experience and is comfortable supporting billing and administrative tasks in a small team environment. Responsibilities:<ul><li>Manage day-to-day bookkeeping and maintain accurate financial records.</li><li>Prepare invoices and support accounts receivable and payable activities.</li><li>Post journal entries and assist with month-end processes.</li><li>Reconcile bank transactions and investigate discrepancies.</li><li>Use QuickBooks Online to record transactions and maintain ledgers.</li><li>Provide general bookkeeping and administrative support.</li><li>Manage multiple client assignments and shifting priorities.</li><li>Support CaseWare activities as required, with training provided.</li></ul>
2026-09-04T00:00:00Z

Bookkeeper

Calgary, AB
onsite
Permanent
0 - 0 CAD / Yearly
Robert Half is seeking a detail-oriented Bookkeeper on behalf of our client. This role is ideal for a professional with strong accounting fundamentals, excellent organizational skills, and the ability to manage financial records with accuracy and discretion. Key Responsibilities <ul><li>Maintain accurate financial records and general ledger entries for multiple locations</li><li>Process accounts payable and accounts receivable across assigned entities or branches</li><li>Perform bank and credit card reconciliations for multiple accounts </li><li>Assist with payroll processing and related recordkeeping</li><li>Prepare financial reports and support month-end close activities</li><li>Monitor invoices, payments, expenses, and cash flow records </li><li>Help ensure compliance with internal accounting procedures and controls</li><li>Communicate with vendors, clients, and internal stakeholders regarding billing and payment matters</li></ul>
2026-09-04T00:00:00Z