10 results for Administrative Assistants in British Columbia

Administrative Assistant

Delta, BC
onsite
Permanent
55000.00 - 65000.00 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-05-08T16:28:44Z

Sr. Executive Assistant

Vancouver, BC
remote
Permanent
140000.00 - 160000.00 CAD / Yearly
We are looking for an experienced Sr. Executive Assistant to provide high-level support to senior leaders in Vancouver, British Columbia. This position plays a central role in keeping executive priorities organized, ensuring meetings and travel Robert Half Canada is recruiting on behalf of our client for an experienced Senior Executive Assistant to provide high-level administrative and operational support to senior leadership. This role requires strong judgment, professionalism, discretion, and the ability to manage competing priorities in a fast-paced environment.The successful candidate will be highly organized, proactive, and comfortable working across teams while supporting executive-level priorities, communications, and scheduling. Key Responsibilities<ul><li>Provide executive-level administrative support to senior leaders</li><li>Manage complex calendars, meeting coordination, and scheduling across multiple stakeholders</li><li>Coordinate travel arrangements, itineraries, and related logistics</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Support meeting preparation, including agenda development, materials distribution, note-taking, and follow-up</li><li>Screen and prioritize communications, including emails, calls, and meeting requests</li><li>Maintain a high degree of confidentiality and professionalism in handling sensitive information</li><li>Track action items, deadlines, and key deliverables on behalf of executives</li><li>Liaise with internal teams, external partners, and clients as required</li><li>Assist with event planning, executive visits, and special projects</li><li>Help improve administrative processes and support operational efficiency</li><li>Provide backup support for other administrative functions when needed</li></ul>
2026-05-19T16:38:40Z

Legal Assistant

Vancouver, BC
onsite
Permanent
50000.00 - 80000.00 CAD / Yearly
Legal Assistant (Infrastructure) The RoleThis senior-level position provides sophisticated support within a specialized infrastructure practice. The role is designed for a professional who excels at high-stakes coordination—acting as a vital link between legal counsel and a diverse range of internal and external stakeholders across multiple offices. Core Responsibilities 1. Advanced Document Production & Technical Editing<ul><li>Drafting & Revisions: Create, format, and meticulously edit complex agreements, reports, and memoranda.</li><li>Technical Suite: Utilize advanced functions in Word, Excel, and PowerPoint to produce professional legal documentation and forms.</li></ul>2. Practice & Logistics Management<ul><li>Strategic Scheduling: Manage complex Outlook calendars, including the coordination of local and multi-office meetings.</li><li>Travel & Travel Support: Oversee and coordinate intricate business travel arrangements.</li><li>Information Systems: Maintain a rigorous bring-forward system, update client file lists, and manage the full lifecycle of client/matter files (opening through closing).</li></ul>3. Financial & Operational Liaison<ul><li>Billing Coordination: Partner with the internal billing department to facilitate the monthly production and review of accounts.</li><li>Communication Hub: Act as a primary liaison between legal staff and external clients at all levels; manage incoming and outgoing correspondence.</li><li>Resource Delegation: Appropriately delegate tasks to specialized service departments and provide auxiliary support to the wider team as needed.</li></ul>
2026-05-19T22:08:43Z

Development Accounting Assistant

Vancouver, BC
onsite
Contract / Temporary
22.00 - 25.00 CAD / Hourly
We are looking for a detail-oriented Development Accounting Assistant to join a Contract role supporting real estate development operations in Vancouver, British Columbia. This opportunity is ideal for someone who enjoys working with invoices, payment documentation, and administrative accounting tasks in a fast-paced property environment. You will work closely with development and accounting professionals to help keep financial records accurate, organized, and processed on schedule. Responsibilities: • Manage the intake and review of consultant, vendor, contractor, and trade invoices to confirm required supporting documents are complete before processing. • Coordinate timely handling of accounts payable items by tracking submissions, organizing documentation, and helping maintain payment schedules for development projects. • Liaise with development staff and accounting team members to resolve coding questions, clarify invoice details, and support reconciliation activities. • Review and organize general contractor billings and internal purchase order documentation to ensure records are complete and easy to access. • Prepare accounts payable vouchers and related administrative paperwork needed to support invoice processing and payment workflows. • Examine vendor statements, identify outstanding or missing invoices, and follow up with the appropriate internal teams to obtain required information. • Provide backup support for invoice entry and payment processing to help maintain continuity within the Development Accounting team. • Assist with general administrative duties and other accounting support tasks as needed within the department.
2026-05-11T19:14:10Z

Project Accountant

Delta, BC
onsite
Permanent
60000.00 - 70000.00 CAD / Yearly
Our Delta client is seeking an intermediate level Inventory Accountant to join their growing team in their brand new facility. in the Tilbury Business Park. The role reports to the Controller and works closely with the General Manager, plant and production staff and suppliers.
2026-05-04T22:23:42Z

Network & Security Administrator

Vancouver, BC
onsite
Permanent
120000.00 - 140000.00 CAD / Yearly
This is a Network & Security Administrator role with a well-established IT Services company in downtown Vancouver. In this role, you’ll play an important role as part of the network administration team, and you’ll be designing and implementing networking infrastructure for several sites in both Canada, and internationally. This company works primarily with industrial companies in the mining and exploration industries. So if you have experience in heavy industrial companies, this could be a good match. In this role, you’ll be responsible for the day-to-day network operations, and you will take care of design and planning for upcoming projects and initiatives. You will be encouraged to bring your ideas related to process improvements, innovation and ways to make the network infrastructure stronger and more secure. One of the attractive elements of this opportunity is to really take ownership of various aspects of this company’s networking infrastructure. This is a full-time position, and includes a competitive base salary, paid vacation and extended health and dental benefits. How to Apply A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching software and IT professionals to job opportunities, and I am always looking to connect with like-minded people in the Vancouver area. If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck
2026-05-19T18:58:49Z

Property Manager

Vancouver, BC
onsite
Permanent
80000.00 - 110000.00 CAD / Yearly
A well-established Vancouver-based real estate developer and owner is seeking an experienced Residential & Commercial Property Manager to oversee a growing income property portfolio. This role is ideal for a hands-on, solutions-oriented property management professional who thrives in a dynamic environment and takes pride in delivering exceptional tenant and resident experiences. Key ResponsibilitiesOperational Management• Oversee daily operations across residential and commercial properties to ensure clean, safe, compliant, and well-maintained environments• Conduct regular property inspections and implement preventative maintenance programs• Respond to building and tenant emergencies, including after-hours support as needed• Provide operational oversight for properties transitioning to redevelopment, including interim leasing and tenant coordination• Step in operationally as required to ensure continuity and service excellenceTenant & Resident Relations• Ensure full compliance with the BC Residential Tenancy Act• Build strong relationships with residential and commercial tenants through proactive communication and responsive service• Partner with customer care to manage maintenance requests and resolve issues efficiently• Lead tenant retention initiatives and annual resident survey processes• Safeguard tenant confidentiality and deliver a consistent, high-quality resident experienceTeam Leadership• Lead and support on-site staff, providing coaching, guidance, and accountability• Foster a collaborative, professional, and service-oriented team culture• Demonstrate calm and professional leadership in sensitive or high-pressure situationsMaintenance, Repairs & Capital Projects• Identify maintenance requirements, obtain quotes, review scopes of work, and oversee contractors• Support planning and execution of capital improvements and building upgrades• Ensure all work meets applicable safety standards, codes, and life-safety requirementsFinancial Management & Reporting• Support annual budget preparation and monitor operating expenses• Review rent rolls, vacancy reports, lease summaries, and monthly operating results• Oversee tenant billings, CAM reconciliations, and year-end adjustments in collaboration with accounting• Approve expenditures and purchase orders within established authority levelsLeasing & Tenancy Administration• Review lease documentation for accuracy and completeness• Support lease renewals, negotiations, and market reviews• Partner with leasing teams to meet occupancy targets• Assist with RTB hearings and arbitration preparation as requiredCompliance & Risk Management• Serve as a corporate resource for complex tenant, operational, and building issues• Ensure compliance with applicable legislation, regulations, and safety requirements• Uphold ownership interests and company values in all decision-making
2026-04-30T16:13:43Z

Site Reliability Engineer

Burnaby, BC
onsite
Permanent
80000.00 - 90000.00 CAD / Yearly
In this Site Reliability Engineer role, you will work with a fast-growing and profitable Software-as-a-Service company, operating in the financial services sector. The company has been in business for over a decade, and has a solid base of customers across Canada and the US. You will work in a central location just steps from Skytrain, and near to shopping, restaurants and other amenities. In this Site Reliability Engineer role, you will be part of a team that is responsible for ensuring the smooth operations of the overall software environment. This team is responsible for a wide range of configurations and integrations, based on specific customers needs. You will be part of the team of people that keeps all these systems running reliably. This company offers a compelling compensation package, including base salary, annual bonus, and paid vacation. This company also promotes continuous learning, and they offer a budget for training and development. One of the attractive factors of this role is the opportunity to gain exposure to the banking and finance industry, in combination with an advanced software solution. In other words, this is a FinTech opportunity. In addition, the people working in this company have a great vision for the future of the company, and they are investing heavily in new research and development. So it is an exciting time to get involved. How to Apply If you're interested in pursuing this role, please apply online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. If there is a suitable match, then I will make an introduction to the client on your behalf, and organize a series of interviews. The hiring process typically takes 1-2 weeks from start-to-finish. A bit about myself - my name is Nathan, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching software and IT professionals to job opportunities. Whenever possible I prefer to meet face-to-face, and I am always looking to connect with like-minded tech enthusiasts in the Vancouver area
2026-05-15T16:53:43Z

Service Coordinator

Surrey, BC
onsite
Contract to Hire
26.00 - 30.00 CAD / Hourly
We are looking for a Service Coordinator to join our team in Surrey, British Columbia on a contract basis with the potential to become permanent. This in-office role supports a busy service operation across both residential and commercial work, helping keep communication, scheduling, and documentation organized and on track. The successful candidate will bring strong coordination skills, sound judgment, and a customer-focused approach to managing daily service activities in a fast-paced environment. Responsibilities: • Coordinate daily service requests by assigning work to technicians based on urgency, location, and trade expertise. • Keep customers informed throughout the service process by providing updates, answering questions, and addressing concerns in a timely manner. • Serve as the central point of communication between clients, technicians, and internal team members to support efficient issue resolution. • Monitor work orders from intake to completion, ensuring service activities are accurately recorded and completed within expected timelines and budget guidelines. • Review technician timesheets, service documentation, and related records to confirm accuracy and support payroll and client reporting requirements. • Organize dispatch schedules for a high-volume plumbing service team and adjust plans as priorities shift or urgent calls arise. • Work closely with subcontractors, vendors, and field staff to coordinate service support, materials, and operational needs. • Arrange the purchase of parts and supplies, track related expenses, and help maintain proper administrative records for procurement activities. • Contribute to team efficiency by assisting with office coordination tasks, supporting service quality standards, and helping improve day-to-day processes.
2026-05-07T18:18:43Z

Payroll Administrator

Burnaby, BC
onsite
Contract / Temporary
35.00 - 40.00 CAD / Hourly
We are looking for a Payroll Administrator to join a healthcare organization in Burnaby, British Columbia on a Contract basis. This position supports a growing workforce and plays an important role in delivering accurate, timely payroll services across a mix of employee groups, including hourly, salaried, and shift-based staff. The successful candidate will bring strong hands-on experience with Canadian payroll processing, Dayforce, and payroll-related reconciliations in a collaborative hybrid work environment. Responsibilities: • Process Canadian payroll activities for a diverse employee population, ensuring pay is calculated accurately for hourly, salaried, and shift-based team members. • Review and validate timesheet information for a designated employee group each pay cycle, resolving discrepancies before payroll is finalized. • Complete manual payroll adjustments when required and maintain clear supporting documentation for audit and reporting purposes. • Prepare payroll-related journal entries and coordinate with accounting to support accurate financial records. • Reconcile benefit amounts in Excel and investigate variances to ensure deductions and employer contributions are recorded correctly. • Work within Ceridian Dayforce to manage payroll transactions, employee pay data, and pay cycle updates. • Support payroll operations during periods of organizational growth by helping maintain consistency, accuracy, and service levels. • Collaborate with internal stakeholders in payroll, finance, and related departments to address payroll questions and follow up on outstanding items.
2026-05-11T18:58:44Z