<p><strong>Position Overview</strong></p><p>We are seeking a highly organized and detail-oriented <strong>Accounts Receivable (AR)/ Accounts Payable (AP) Clerk</strong> for our client in Mississauga, Ontario for a full-time, in-office role. This dual-function position requires adept multitasking skills, accuracy in financial recordkeeping, and the ability to collaborate effectively with internal teams, customers, and vendors. The AR Lead oversees incoming payments and account reconciliation, while assisting with AP tasks such as invoice processing and vendor payment coordination. If you possess strong analytical skills and a commitment to financial accuracy, this opportunity is for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><p> </p><p><strong>Accounts Receivable (AR):</strong></p><ul><li>Record and process incoming payments to maintain accurate financial records.</li><li>Reconcile customer payments with corresponding invoices, investigating and resolving discrepancies.</li><li>Communicate with customers to address overdue accounts, arrange payment plans, and ensure timely payments.</li><li>Prepare, analyze, and report AR aging data to management, identifying overdue accounts and recommending action.</li><li>Monitor receivable balances to support company cash flow and collection objectives.</li><li>Collaborate with the sales and customer service teams to keep customer information up to date.</li><li>Use and maintain accurate records in accounting systems.</li></ul><p><strong>Accounts Payable (AP):</strong></p><ul><li>Review, verify, and process vendor invoices, ensuring accuracy with purchase orders, contracts, and approvals.</li><li>Match invoices to purchase orders and delivery receipts to confirm correct billing for goods and services.</li><li>Prepare and submit payment schedules, ensuring timely and accurate processing in alignment with company policies.</li><li>Allocate vendor expenses to the appropriate General Ledger accounts for accurate financial reporting.</li><li>Maintain timely communication with vendors to resolve invoice discrepancies and clarify payment terms.</li><li>Organize AP transaction records, keeping documentation audit-ready and accessible.</li><li>Ensure proper filing and storage of payment-related documents, including invoices and receipts.</li></ul><p><br></p>
We are looking for an experienced Bookkeeper to join our team in Stouffville, Ontario. This role involves maintaining accurate financial records, supporting office management tasks, and handling import/export documentation. If you have a strong background in bookkeeping and enjoy working in a flexible environment, we encourage you to apply.<br><br>Responsibilities:<br>• Manage and maintain accurate financial records, including accounts payable and accounts receivable.<br>• Perform bank reconciliations and ensure timely resolution of discrepancies.<br>• Process payroll accurately and in compliance with company policies.<br>• Handle month-end closing activities and prepare necessary financial reports.<br>• Input and organize financial data using QuickBooks Desktop and Microsoft Excel.<br>• Oversee import and export documentation to ensure adherence to regulatory requirements.<br>• Process customer orders and ensure all related financial transactions are recorded accurately.<br>• Support general office management duties as needed.
We are looking for an Administrative Assistant to join our team on a contract basis in Concord, Ontario. This role is integral to ensuring smooth day-to-day operations by providing comprehensive administrative support to the team. The ideal candidate will bring excellent communication skills and strong organizational abilities to help manage essential tasks effectively.<br><br>Responsibilities:<br>• Maintain organized records of correspondence and communications to ensure accurate documentation.<br>• Offer general administrative support to the team, assisting with daily operations and tasks.<br>• Serve as a backup receptionist, welcoming visitors and managing front desk activities as needed.<br>• Handle inbound and outbound calls with care, addressing inquiries and resolving issues.<br>• Coordinate schedules and appointments to optimize team productivity.<br>• Perform data entry tasks with precision, ensuring information accuracy and consistency.<br>• Draft and respond to email communications in a timely and thorough manner.<br>• Assist with preparing documents and presentations using Microsoft Word, Excel, and PowerPoint.<br>• Provide exceptional customer service to internal and external stakeholders.<br>• Support the team with additional administrative duties as required.
We are looking for a highly organized and motivated Administrative Assistant to join our team on a Contract to permanent basis in East York, Ontario. In this role, you will be instrumental in ensuring smooth daily operations by providing a wide range of administrative and customer service support. This position is ideal for someone who thrives in a fast-paced environment and enjoys taking on diverse responsibilities.<br><br>Responsibilities:<br>• Welcome and assist walk-in customers and vendors with professionalism and efficiency.<br>• Perform accurate data entry and maintain organized records for seamless operations.<br>• Prepare, compile, and manage work orders, invoices, and essential company documentation.<br>• File customer paperwork and job records both electronically and physically to ensure accessibility.<br>• Track, schedule, and follow up on service appointments, permits, and inspections.<br>• Handle incoming and outgoing mail, packages, and deliveries promptly.<br>• Monitor office supply levels and place orders to maintain inventory.<br>• Assist with employee scheduling, timekeeping, and updating personnel records.<br>• Support basic bookkeeping tasks such as entering invoices and tracking receipts.<br>• Act as a liaison between technicians, vendors, and clients to facilitate efficient communication.
<p><strong><u>Please note that the listed salaries represent the total compensation amount.</u></strong></p><p><br></p><p>We are currently partnering with a prestigious Private Investment Office that provides tailored services to a select group of ultra-high-net-worth families. These families have made outstanding contributions to business, public service, and philanthropy.</p><p>The organization is experiencing significant growth and is seeking to add a <strong>Family Office Services Associate (UHNW Tax/Planning)</strong> to their team. <strong>For the ideal candidate, they are open to considering more senior-level titles depending on experience and expertise.</strong></p><p><strong> </strong></p><p><strong>What You’ll Do:</strong></p><p>· Support an experienced team that acts as an Outsourced-Chief Investment Officer (“OCIO”), while also handling tax planning, accounting, and compliance for UHNW families.</p><p>· Collaborate on complex tax structuring and assist in crafting forward-thinking strategies tailored to each client’s unique needs.</p><p>· Actively contribute to team discussions focused on financial planning and family office operations.</p><p>· Conduct in-depth analysis and modeling to offer detailed insights for tax-efficient strategies.</p><p>· Work on projects of varying scope, from routine tasks to complex issues—no task is too small or too big.</p><p> </p><p><strong>Why Join?</strong></p><p>· <strong>Exceptional culture</strong>: An environment built on mutual respect, shared success, and a supportive community.</p><p>· <strong>Ultra-high-net-worth clients</strong>: Work alongside an experienced team to serve an elite group of families who value discretion, innovation, and excellence.</p><p>· <strong>Collaborative Team</strong>: This close-knit, highly engaged group works together to maintain a supportive dynamic where ideas flow freely.</p><p>· <strong>Prime Midtown Location</strong>: Spend <strong>4 days in-office</strong> per week at a convenient and accessible location.</p><p><strong> </strong></p>
We are looking for an experienced Accounts Payable Clerk to join our team on a contract basis in Oakville, Ontario. In this role, you will handle high-volume invoice processing and ensure accuracy in managing payments. This is an excellent opportunity for someone with a strong background in accounts payable and proficiency in SAP systems.<br><br>Responsibilities:<br>• Process and reconcile a high volume of vendor invoices with precision and efficiency.<br>• Address and resolve invoice-related discrepancies to maintain smooth operations.<br>• Manage coding and data entry for invoices while adhering to company policies.<br>• Collaborate with procurement teams to ensure accurate handling of bill of materials and multi-line items.<br>• Utilize SAP, including S/4HANA and Vendor Invoice Management, to streamline accounts payable processes.<br>• Maintain and update master data records to ensure accuracy and compliance.<br>• Communicate effectively with internal and external stakeholders to resolve payment and invoice queries.<br>• Provide support in account reconciliation to ensure financial accuracy and timely reporting.<br>• Leverage Microsoft Excel for data analysis and reporting tasks.<br>• Assist in other accounts payable duties as required in a manufacturing or assembly environment.
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Concord, Ontario. In this long-term contract position, you will play a crucial role in managing accounts payable and receivable processes, ensuring accuracy and efficiency in financial operations. This is an excellent opportunity for someone with a strong background in accounting systems and a passion for maintaining precise financial records.</p><p><br></p><p>Responsibilities:</p><p>• Manage the complete accounts payable cycle, including invoice processing, expense reporting, and payment execution, while ensuring all approvals and documentation are in place.</p><p>• Monitor and address accounts payable aging to maintain strong vendor relationships and resolve outstanding issues.</p><p>• Perform regular reconciliations of accounts payable and receivable ledgers to ensure accuracy and compliance.</p><p>• Prepare and process payments through various methods, such as cheques, wires, and electronic transfers.</p><p>• Collaborate with internal teams, including procurement and operations, to resolve billing discrepancies and payment concerns.</p><p>• Set up and maintain vendor and customer profiles within the accounting system.</p><p>• Investigate and resolve billing, payment, and collection discrepancies.</p><p><br></p>
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Vaughan, Ontario. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming and efficient experience. This position requires strong multitasking abilities, excellent communication skills, and proficiency in administrative tools.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a positive and detail-oriented first impression.<br>• Manage a multi-line phone system, directing calls to the appropriate team members.<br>• Handle email correspondence, responding promptly and accurately to inquiries.<br>• Schedule and coordinate appointments and meetings as required.<br>• Perform data entry tasks with attention to detail and accuracy.<br>• Maintain and organize files, ensuring information is easily accessible and up to date.<br>• Provide general administrative support to the team as needed.<br>• Collaborate with colleagues to ensure smooth office operations.<br>• Use Microsoft Word, Excel, and Outlook to prepare documents, reports, and schedules.
<p>Robert Half is partnered with a leading organization that is hiring a Payroll Specialist to their team. This is a full time permanent opportunity located in the Markham area. The Payroll Specialist will be reporting into the Payroll Manager and will be responsible for;</p><p><br></p><ul><li>Bi-weekly processing of hourly and salary payroll for over 500 employees across Canada </li><li>Annual T4 preparation and ROE preparation</li><li>Support the payroll manager with reconciliation of payroll and benefits and post payroll entries</li><li>Maintain and update employee files and payroll records</li><li>Collaborate with Payroll Manager on employee benefit administration</li><li>Prepare payroll reports for management</li><li>Monitor payroll inbox and respond to employee and manager queries</li></ul><p><br></p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Payroll Specialist to join our client's team in Aurora, Ontario. This individual will be responsible for the full cycle processing of assigned Canada and/or US payrolls including participating in year-end activities, 3rd party remittances, garnishment set up, payroll journal entries. It is a full-time, permanent opportunity with plenty of room for growth and career development within the team!</p><p><br></p><p>• Prepare and process assigned Canada and US payroll(s) on a weekly and bi-weekly basis for hourly and salaried employees in union and non-union environments which can include garnishment processing, incentive payouts, and deferred incentive payments, stock options, hypo tax, shadow payroll reporting, and pension payrolls</p><p>• Balance assigned payrolls based on year end calendars, participate in audit of other payrolls as assigned</p><p>• Initial Garnishment set up</p><p>• Prepare and reconcile 3rd party remittances as defined by due dates</p><p>• Maintain accurate and up-to-date payroll records</p><p>• Complete year end balancing, filing and delivery of T4s and/or W2s, complete yearend tax form amendments as required</p><p>• Preparing monthly, quarterly and annual reporting as required by various internal/external stakeholders such as Finance and Operations and Statutory Reporting as assigned</p><p>• Prepare payroll journal entries, reconcile payroll general ledger accounts as requested</p><p>• Maintain complete and accurate Division notes and processing instructions (run books) </p>
<p>We are looking for an experienced stand-alone Accounts Payable Specialist to join our team in Etobicoke, Ontario. This Contract position offers an exciting opportunity to contribute to the efficiency of our financial operations while working in a dynamic environment. The ideal candidate will possess strong organizational skills and a keen eye for detail, ensuring the accurate and timely processing of invoices and payments.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of invoices accurately and efficiently through designated accounting systems and project portals.</p><p>• Verify invoice details, including GL coding and currency assignments, to ensure compliance and accuracy.</p><p>• Prepare cheque and wire payments promptly and post wire transactions to maintain financial records.</p><p>• Distribute cheques for signatures and oversee their release, including mailing and recording.</p><p>• Follow up with authorized parties to obtain necessary approvals and backup documentation for corporate invoices.</p><p>• Address vendor inquiries, reconcile statements, and resolve discrepancies effectively.</p><p>• Collaborate with internal departments to ensure smooth communication and workflow.</p><p>• Retrieve and organize invoices for audits and management reviews.</p><p>• Assist with special projects and perform additional financial tasks as needed.</p>
<p><strong><u>Payroll Specialist</u></strong> </p><p>We are looking for an experienced Payroll Specialist to join our team in North York, Ontario. In this <strong>Contract-to-Permanent position</strong>, you will play a crucial role as SME in processing <strong>unionized payroll in the construction industry</strong>. This is an excellent opportunity for a detail-oriented individual with a strong background in payroll systems and accounting software.</p><p><br></p><p>Responsibilities:</p><p>• Process employee payroll accurately and on time, ensuring compliance with federal and provincial regulations.</p><p>• Manage and maintain payroll systems within large ERP software such as SAP, Jonas and Sage 300, ensuring data integrity.</p><p>• Prepare and distribute detailed payroll reports using tools like Crystal Reports.</p><p>• Collaborate with HR and accounting teams to coordinate benefits administration, including RRSP and 401(k) plans.</p><p>• Audit payroll data to identify and resolve discrepancies, ensuring accurate record-keeping.</p><p>• Handle year-end payroll activities, including T4 and ROE preparation.</p><p>• Assist in implementing and improving payroll processes and systems to enhance efficiency.</p><p>• Provide support for employee inquiries regarding payroll and benefits.</p><p>• Maintain confidentiality of payroll information and adhere to company policies.</p><p>• Ensure compliance with tax reporting and remittance deadlines.</p>
<p><strong>About the Role</strong></p><p> Are you a detail-oriented professional with expertise in both Human Resources and Payroll processes? Join our dynamic team as an <strong>HR and Payroll Administrator</strong>, where you'll play a pivotal role in managing day-to-day HR operations while ensuring accurate payroll administration. This dual-role position is perfect for someone who thrives in a collaborative environment and has a passion for helping employees and supporting organizational success.</p><p><strong>Key Responsibilities</strong></p><p><em>Payroll Administration:</em></p><ul><li>Accurately process semi-monthly, bi-weekly, or monthly payroll cycles using designated payroll software (e.g., ADP, Workday).</li><li>Ensure compliance with federal, state, and local regulations related to payroll and employee compensation.</li><li>Maintain payroll records, including earnings, deductions, and tax filings, ensuring data accuracy.</li><li>Collaborate with accounting and finance teams to support audits and reporting.</li><li>Resolve employee payroll inquiries, including discrepancies, tax forms, and benefit deductions.</li></ul><p><em>Human Resource Functions:</em></p><ul><li>Administer employee benefits, including health insurance, retirement plans, and leave tracking.</li><li>Assist in onboarding new employees and processing terminations, ensuring compliance with company policies and labor laws.</li><li>Maintain employee records and ensure data accuracy in HRIS systems (e.g., Workday, ADP).</li><li>Support recruitment efforts by posting job openings, screening candidates, and coordinating interviews.</li><li>Implement and manage HR programs such as training, engagement initiatives, and performance appraisals.</li><li>Respond to employee questions regarding policies, benefits, and procedures.</li></ul><p><br></p>
<p>Robert Half is currently searching for a dedicated and detail-oriented Bookkeeper to join their client’s dynamic team. As the Bookkeeper, you will manage the administrative, financial, and bookkeeping functions for a foundation, small charity, corporate entities, trusts, and personal financial matters. This is a highly varied role suited for a skilled individual with strong organizational and multitasking abilities. Please note: This role is a part-time role.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Foundation Administration</p><p>• Oversee investment management with third-party service providers.</p><p>• Manage cashflow for various funds and activities.</p><p>• Perform investment accounting and liaise with fund managers.</p><p>• Handle donation management and maintain accurate records.</p><p>• Conduct day-to-day bookkeeping and prepare for annual audits.</p><p>• File statutory reporting, including annual charity returns to the CRA.</p><p>• Manage disbursement quotas and ensure compliance.</p><p><br></p><p>Charity Administration</p><p>• Manage website, donations, and issuance of tax receipts.</p><p>• Identify funding projects and prepare necessary reports.</p><p>• Oversee cashflow, daily bookkeeping, and annual audits.</p><p>• File statutory reporting, including charity returns with the CRA and corporate returns with the Ministry of Finance.</p><p>• Handle email communication, newsletters, and donor interactions.</p><p>• Manage disbursement quotas to maintain compliance.</p><p><br></p><p>Corporate Bookkeeping</p><p>• Daily bookkeeping tasks for Investment Company A & B.</p><p>• Perform monthly bank reconciliations and year-end financial statement preparation.</p><p>• Liaise with tax service providers to file corporate tax and HST returns.</p><p>• Manage cashflow and investments with third-party providers.</p><p>• Handle CRA filings (e.g., T5, HST) and address CRA reviews or inquiries.</p><p>• Complete reports for Statistics Canada requirements.</p><p><br></p><p>Trust & Personal Tax</p><p>• Assist with personal tax returns in collaboration with external providers (e.g., EY).</p><p>• Gather, organize, and transmit tax documents, ensuring compliance.</p><p>• Respond to tax queries, CRA reviews, and file adjustments, as necessary.</p><p>• File and pay personal HST returns.</p><p>• Monitor tax instalments and manage family members' notices of assessment.</p><p><br></p><p>Personal Treasury Management</p><p>• Process personal expense reimbursements and household financial tasks.</p><p>• Manage investments, shareholder loan balances, and disbursement tracking.</p><p>• Reconcile household and trust-related bank accounts.</p><p>• Support with occasional administrative tasks (e.g., travel arrangements).</p><p>• Handle documentation for personal donations and trust matters.</p><p>• Oversee household bill payments for properties, loans, and other expenditures.</p><p><br></p>
<p>Robert Half is seeking a Payroll Coordinator with a strong focus on tax compliance and garnishment administration for one of our clients in Aurora. The Payroll Coordinator will be responsible for the full cycle processing of assigned Canada and/or US payrolls including participating in year-end activities, 3rd party remittances, garnishment set up, payroll journal entries.</p><p><br></p><p>Your Responsibilities </p><p>• Assist with the coordination of weekly, bi-weekly, and semi-monthly payroll cycles by preparing reports, tracking data, and ensuring all documentation is complete and accurate</p><p>• Support garnishment entries, incentive payouts, and other payroll adjustments through data entry and validation</p><p>• Maintain and organize payroll records, audit trails, and processing documentation (run books and checklists)</p><p>• Assist in reconciling third-party remittances and ensuring timely submission based on required due dates</p><p>• Help prepare and support the year-end payroll process, including T4s and W-2s, amendments, and audits</p><p>• Provide administrative support in tracking and submitting payroll-related reports for Finance, Operations, and external stakeholders. </p>
<p><strong>Part-time (3 days/week) Payroll Specialist Contract Opportunity!</strong></p><p><br></p><p>We are looking for a skilled Payroll Specialist to join our team in Toronto, Ontario. This role offers a unique opportunity for growth as it is a Contract to permanent position. The ideal candidate will bring expertise in Canadian payroll processes and demonstrate a keen ability to manage payroll functions with accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for a workforce of 50-55 permanent and part-time employees, ensuring compliance with Canadian regulations.</p><p>• Set up payroll details for new employees, including accurate entry of personal and financial information.</p><p>• Develop and maintain payroll policies, including structures for annual increments and vacation pay calculations.</p><p>• Handle employee terminations, ensuring all final payments such as vacation pay are processed correctly.</p><p>• Review and process timesheets to ensure accurate reporting and payment.</p><p>• Respond to payroll-related inquiries from employees, providing clear and timely resolutions.</p><p>• Collaborate with management to support payroll-related initiatives and ensure smooth operations.</p><p>• Utilize accounting software systems such as ADP Workforce Now, Dayforce, and QuickBooks to manage payroll functions efficiently.</p>
<p>We are offering an exciting opportunity for a Payroll Administrator in Toronto, Ontario. This individual will be a member of the Payroll Team and will be responsible for the full-cycle of payroll services.</p><p>This includes ensuring that the payroll process is accurate, efficient, and compliant with all relevant laws and regulations. They will also provide timely and accurate financial information and responsible for the benefits and pension administration.</p><p> </p><p>Responsibilities:</p><ul><li>Process timely and accurate biweekly payroll using ADP WFN, ensuring compliance with all applicable tax laws and legislations and in accordance with policies and procedures</li><li>Ensure all payroll related payments, tax remittances and filings, and government reporting are completed accurately and on time</li><li>Ensure staff receive their year-end tax documents (e.g. T4s, W2s) by the deadline</li><li>Prepare and ensure timely and accurate remittance of retirement contributions</li><li>Ensure all payroll and benefit-related accounts are timely and accurately reviewed and reconciled</li><li>Support with external financial audits</li><li>First point of contact for all employee inquiries related to payroll</li><li>Perform various payroll related activities to support the business such as internal/external reporting requirements for various stakeholders</li><li>Look for innovative ways to improve the payroll cycle, including identifying and implementing ways to automate existing manual processe</li></ul>
<p>Robert Half is seeking a detail-oriented and proactive Accounts Payable Analyst for a highly respected company within the manufacturing and construction industry. This position offers an exciting opportunity to join a fast-paced environment with room for professional growth and development. The ideal candidate will play a critical role in ensuring the company’s accounts payable processes are executed efficiently and comply with policy while supporting broader financial initiatives.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>· Invoice Processing: Accurately review, code, and process a high volume of vendor invoices in compliance with company policies.</p><p>· Vendor Relationships: Maintain positive relationships with vendors, ensuring timely payments and resolving discrepancies as necessary.</p><p>· Reconciliations: Reconcile statements and timelines for accounts payable transactions to maintain accuracy and compliance.</p><p>· Reporting: Prepare accounts payable reports and assist with monthly financial close processes.</p><p>· ERP Systems: Work proficiently within ERP software platforms to manage financial data and streamline processes </p><p>· Financial Compliance: Ensure all accounts payable activity adheres to company guidelines and government regulations.</p>
The Client Services Billing Analyst will function as a key liaison between the Client and the Instore Marketing team. Reporting to the Client Services Supervisor, the role of Client Services Billing Analyst is to correspond with customers regarding payments, issuing invoices and providing excellent customer service.<br><br>MAIN RESPONSIBILITIES: <br>● Complete weekly and monthly billing by entering information into system. <br>● Responsible for accurate and timely preparing of billing invoices <br>● Follow up through emails or phone calls on outstanding payments and answering customer inquiries. Send reminders for payment and contact customers when assigned.<br>● Reconcile sales order records with shipping documents to ensure clients are billed correctly<br>● Works under the close supervision of a team lead or supervisor; <br>● Maintain invoicing for all projects, including capture of all additional billable charges<br>● Perform a variety of clerical and other duties as assigned <br>● Prioritize workload when faced with multiple requests and changing business dynamics;<br>● Work as part of a team, follow and adhere to Transcontinental’s code of ethics and participate in the Continuous Improvement efforts;<br>● Fully understand and adhere to all relevant Environmental, Health and Safety, Human Resources, Quality, Security and Company policies and procedures;<br>● Work in compliance with the Occupational Health & Safety Act of Ontario, the Workplace Safety Insurance Act and all other applicable legislated, environmental, health & safety regulations.<br><br>QUALIFICATIONS:<br>● Post-secondary education with minimum two (2) years in client facing role <br>● Billing experience is an assest but not required <br>● Ability to identify process improvements to the current billing procedure<br>● Strong attention to detail<br>● Working knowledge of billing procedures<br>● Excellent data entry skills<br>● Ability to efficiently perform billing activities<br>● Strong customer service skills<br>● Excellent objection handling and negotiation skills<br>● Able to work efficienty as part of a team as well as independently<br>● Strong skills in PC-based software applications, particularly Word and Excel<br>● Superior oral and written communications skills and organizational skills<br>● Ability to work in a fast-paced environment, handling multiple jobs simultaneously & managing prioritization of issues on a daily basis.
We are looking for a detail-oriented Financial Reporting Analyst to join our team in Toronto, Ontario. In this role, you will assist in preparing financial statements, analyzing key reports, and supporting forecasting efforts. You will also play a critical part in monitoring contracts, grants, and funding agreements, while collaborating closely with management to ensure financial accuracy and compliance.<br><br>Responsibilities:<br>• Prepare and distribute monthly financial statements and detailed transaction listings.<br>• Address inquiries and make necessary adjustments to financial reports during monthly reviews.<br>• Conduct variance analysis between budgets and forecasts on a monthly basis.<br>• Assist in the preparation of annual reports and oversee the Year-End process cycle.<br>• Participate in and provide support for annual audit activities.<br>• Communicate financial results and insights to management and the Board of Directors.<br>• Analyze bank reconciliations and carry out other assigned financial tasks.<br>• Develop and update templates for budgets, projections, and financial statements.<br>• Establish and enforce control procedures for managing contracts, grants, and donor reports.<br>• Coordinate payment processes for clients and vendors, ensuring accuracy and timeliness.
We are offering an opportunity for a Payroll & HR Coordinator based in North York, Ontario, Canada. The chosen candidate will be responsible for handling various aspects related to our Human Resources and Payroll functions. This role is integral to the efficient operation of our team, as it involves maintaining accurate employee records, processing payroll, and serving as the first point of contact for HR-related inquiries.<br><br>Responsibilities<br><br>• Oversee the daily administration of HR tasks, including the maintenance and updating of employee files.<br>• Serve as the main contact point for any HR-related queries from team members.<br>• Ensure employee records are accurately maintained within HR software systems.<br>• Coordinate the onboarding process for new hires, including dispatching necessary training.<br>• Draft various HR documents such as job summaries, offers of employment, performance reviews, and policies for supervisor review.<br>• Handle the screening of applications, conducting interviews, and executing reference checks for salaried staff.<br>• Regularly update hiring managers about the status of applications and the hiring process.<br>• Stay updated on current employment laws and HR practices.<br>• Prepare biweekly and semi-monthly payroll through designated software for all team members.<br>• Calculate, apply, and remit applicable withholdings and deductions from payroll.<br>• Address payroll issues and respond to coworkers’ inquiries promptly and professionally.<br>• Ensure all payroll and benefit-related documents are completed in a timely manner.<br>• Verify changes in coworkers’ compensation and employment status, ensuring they comply with regulations and company policy.<br>• Process new hire requests and terminations of employment in the payroll system.
