<p>Our client, an innovative and fast-growing technology company located in Downtown Vancouver, is seeking an experienced Senior Manager, Payroll to lead and elevate its payroll function across a multi-entity organization with employees in Canada and the United States. This is a full-time, in-office role suited for a hands-on leader who thrives in a dynamic, high-growth environment and enjoys building scalable, efficient payroll operations that support a people-first culture.</p><p><br></p><p>In this role, you will provide both strategic leadership and day-to-day oversight of payroll operations, partner closely with cross-functional teams, and help ensure payroll processes keep pace with a rapidly evolving organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Lead and manage the day-to-day activities of the payroll function for US and Canadian hourly and salaried employees.</p><p>• Manage, mentor, and coach payroll team members, supporting career development and performance management.</p><p>• Develop, maintain, and enhance payroll policies, procedures, and timekeeping processes.</p><p>• Oversee ongoing payroll operations and system optimization in partnership with internal stakeholders and external vendors.</p><p>• Review and approve payroll reports, analyses, contribution files (e.g., retirement plans), and benefit invoices prior to submission and reconciliation.</p><p>• Ensure compliance with all federal, provincial, and state payroll tax, reporting, and remittance requirements.</p><p>• Monitor legislative and regulatory changes impacting payroll, compensation, and benefits, and communicate implications to stakeholders.</p><p>• Maintain strict confidentiality of payroll data and employee information.</p><p>• Act as the payroll subject matter expert, identifying opportunities for process improvement and efficiency.</p><p>• Lead continuous improvement initiatives related to payroll processes and controls.</p><p>• Prepare and review preliminary payroll reports and comparative analyses.</p><p>• Identify, investigate, and resolve payroll discrepancies and issues.</p><p>• Lead and support payroll-related audits.</p>
<p>We are looking for a Payroll Manager to oversee payroll operations and related employee programs for a growing Canadian organization based in Winnipeg.This role is well suited to a detail-oriented leader who can maintain accurate payroll processing, support benefits and pension administration, and uphold compliance with applicable legislation. The successful candidate will work closely with internal stakeholders to strengthen controls, improve reporting, and ensure a high standard of service across payroll activities.</p><p><br></p><p>Responsibilities:</p><p>• Direct end-to-end payroll administration while ensuring employees are paid accurately and on schedule.</p><p>• Oversee benefits and pension processes, including enrolments, changes, deductions, and ongoing plan administration.</p><p>• Interpret and apply Canadian payroll legislation, employment standards, and statutory requirements to maintain compliance.</p><p>• Prepare reconciliations, remittances, and year-end payroll reporting, including required government filings and related documentation.</p><p>• Lead, coach, and support payroll team members while promoting consistent procedures and service excellence.</p><p>• Review payroll practices and implement internal controls that reduce risk and support audit readiness.</p><p>• Partner with finance, human resources, and other departments to resolve payroll issues and improve operational efficiency.</p><p>• Maintain and optimize payroll, HR, and benefits systems, including supporting system updates, training, and process improvements.</p>
We are looking for a skilled Payroll Administrator to join our team on a contract basis in East York, Ontario. This role involves managing full-cycle payroll processes and ensuring accurate and timely payment for employees across our organization. If you have strong expertise in payroll systems and are experienced with Workday, we encourage you to apply.<br><br>Responsibilities:<br>• Process full-cycle payroll for employees, including retail staff, in accordance with organizational policies.<br>• Ensure compliance with Canadian payroll regulations and standards in all payroll activities.<br>• Utilize Workday software to manage payroll operations efficiently and accurately.<br>• Calculate and process employee benefits, deductions, and other payroll adjustments.<br>• Investigate and resolve payroll discrepancies in a timely manner.<br>• Prepare and issue payroll reports to management for review and analysis.<br>• Collaborate with human resources to update employee records and ensure accurate data.<br>• Maintain confidentiality of payroll information and adhere to organizational data security protocols.<br>• Assist with audits and provide necessary documentation related to payroll.<br>• Stay updated on changes to payroll legislation and best practices to ensure compliance.
<p>Robert Half is partnering with a client seeking a detail-oriented and proactive<strong> Payroll Accountant</strong> to join their dedicated finance team. This position plays a central role in managing full-cycle accounting processes, payroll administration, trust fund management, and financial reporting within a long-term care environment. The ideal candidate ensures compliance with regulations, supports budgeting and audit preparation, and enhances the financial integrity of the organization.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer bi-weekly payroll, including pay adjustments, retroactive payments, special payments, and exceptions</li><li>Calculate severance payments and reconcile associated general ledger accounts</li><li>Manage regular remittances to third parties for benefits, union dues, pension plans, and garnishments</li><li>Support payroll year-end processes and related reporting</li><li>Handle payroll and benefits accounting, including journal entries, accruals, reconciliations, and GL account analysis</li><li>Maintain payroll documentation and ensure compliance with employment standards and collective agreements</li><li>Respond to inquiries from staff, auditors, and external parties</li><li>Process vendor invoices, maintain vendor records, and prepare payment runs</li><li>Support accounts receivable functions, issue invoices, apply payments, monitor aging reports, and resolve billing issues</li><li>Maintain resident trust account records, process deposits/withdrawals, and prepare monthly reconciliations and reports</li><li>Prepare and post journal entries, complete bank and petty cash reconciliations, and support month-end/year-end close</li><li>Assist with financial reporting, audit preparation, internal controls, and budgeting</li><li>Track capital project expenditures and funding streams</li><li>Support special projects and evolving finance needs as assigned</li></ul>
<p>Our client is anticipating a future need for a standalone Payroll Specialist with Payworks experience to support their Calgary, Alberta team. This role is ideal for a detail-oriented payroll professional who can independently manage end-to-end payroll processes in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process full-cycle, standalone payroll accurately and on schedule</li><li>Manage payroll using Payworks, including system setup and maintenance</li><li>Ensure compliance with federal and provincial payroll regulations</li><li>Maintain employee payroll records and resolve discrepancies</li><li>Prepare payroll reports and support month-end activities</li><li>Handle payroll inquiries from employees and internal stakeholders</li><li>Process ROEs, adjustments, and year-end payroll activities</li><li>Collaborate with HR and Finance as needed</li></ul><p><br></p>
We are looking for an experienced Payroll Specialist to join a highly detail-oriented team in Toronto, Ontario on a long-term contract basis. This position will oversee complex in-house payroll processing for a mixed workforce that includes salaried, hourly, contract, and unionized employees across Ontario. The role requires strong attention to detail, sound judgment, and the ability to work independently in an environment where patience, initiative, and clear communication are essential. You will also support payroll accuracy through reporting, compliance activities, and participation in payroll system testing and implementation-related tasks.<br><br>Responsibilities:<br>• Administer end-to-end payroll for Ontario-based employees, ensuring accurate and timely processing for salaried, hourly, and contract team members.<br>• Review and enter payroll data from handwritten timesheets, spreadsheets, and other source documents while validating hours, overtime, premiums, and lieu time.<br>• Interpret collective agreements to apply union rules correctly for earnings, payouts, premium calculations, and time-off entitlements.<br>• Prepare and complete statutory remittances, year-end payroll activities, and T4 processing in accordance with Canadian deadlines and compliance requirements.<br>• Generate payroll reports in Excel and provide regular analysis to support filing, reconciliation, and management reporting needs.<br>• Coordinate pay-related updates such as salary adjustments, incentive payments, and benefit-related payroll changes.<br>• Investigate and resolve payroll discrepancies, pay statement issues, and system-related errors to maintain payroll accuracy and employee confidence.<br>• Assist with payroll system validation, testing, and implementation support activities related to Dayforce, ensuring processes align with business requirements.<br>• Work closely with banking and internal reporting timelines to finalize payroll submissions, reconciliations, and scheduled payroll outputs.
<p>We are seeking a <strong>Payroll Specialist</strong> to manage end-to-end payroll for a multi-entity organization in Calgary, Alberta. This long-term contract role is ideal for someone who can independently handle payroll for ~485 employees, ensuring accuracy, compliance, and timely processing across salaried and hourly groups.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage full-cycle, semi-monthly payroll across multiple entities</li><li>Process employee changes (hires, terminations, compensation updates)</li><li>Support both salaried and hourly payroll, resolving timesheet issues</li><li>Prepare year-end documents (T4s, limited T2200s)</li><li>Administer specialized payments (e.g., board compensation, incentives)</li><li>Perform payroll reconciliations and ensure compliance with regulations and policies</li><li>Create payroll journal entries and liaise with Finance</li><li>Respond to employee payroll inquiries (taxes, deductions, pay)</li><li>Support payroll for acquired business operations</li><li>Produce payroll and headcount reports</li></ul><p><br></p>
<p>Our client, a stable and well-established manufacturing organization, is seeking a detail-oriented Payroll Specialist to join their team. This role is responsible for processing non-union payroll and providing light HR support in a fast-paced manufacturing environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process full-cycle bi-weekly payroll for salaried and hourly non-union employees</li><li>Ensure accurate calculation of regular hours, overtime, vacation pay, statutory holiday pay, and payroll deductions</li><li>Administer payroll changes including new hires, terminations, salary adjustments, and benefit deductions</li><li>Maintain accurate payroll records in accordance with Ontario employment standards and applicable legislation</li><li>Respond to payroll-related inquiries from employees and management in a professional and timely manner</li><li>Support month-end and year-end payroll activities including reconciliations, records of employment, T4s, and audits</li><li>Assist with light HR administrative duties such as onboarding documentation, maintaining employee files, and benefits enrollment</li><li>Provide general administrative support to the HR team, including basic reporting and compliance tracking</li></ul>
<p>Our client is seeking a <strong>Payroll Specialist</strong> to support a government organization in <strong>High River</strong>, Alberta on a contract basis. This role manages end-to-end, bi-weekly payroll for ~250 employees across multiple departments, ensuring accuracy, compliance, and timely processing. Ideal for someone who can work independently and collaborate with HR and Finance on reporting and year-end activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process full-cycle, bi-weekly payroll for salaried and hourly employees</li><li>Review payroll data, make adjustments, and resolve discrepancies</li><li>Manage statutory deductions and remittances (e.g., EI, pensions, benefits)</li><li>Coordinate year-end activities, including T4s and reconciliations</li><li>Prepare payroll journal entries and support general ledger postings</li><li>Maintain employee payroll records (hires, terminations, seasonal changes)</li><li>Administer benefits updates in partnership with HR</li><li>Support payroll inquiries through HR and provide issue details</li><li>Troubleshoot Dayforce/Ceridian system issues and updates </li></ul><p><br></p>
<p>We are looking for a Payroll Specialist to support payroll, benefits, and related HR administration for a hotel operation in Toronto, Ontario. This Contract position is suited to a detail-oriented individual who can manage payroll processing, maintain compliance with legislative and company requirements, and provide dependable support to employees and leadership. The successful candidate will bring strong judgement, discretion, and analytical ability while ensuring payroll records, reconciliations, and reporting are completed accurately and on schedule.</p><p><br></p><p>Responsibilities:</p><p>• Oversee end-to-end payroll processing on a bi-weekly basis, ensuring earnings, deductions, taxable benefits, and manual adjustments are calculated and issued accurately.</p><p>• Administer employee benefits programs, including enrolments, status updates, eligibility reviews, and ongoing coordination of benefit-related records and documentation.</p><p>• Maintain payroll and HR records for hires, transfers, promotions, compensation changes, leaves, contract assignments, and terminations, ensuring all updates are properly documented.</p><p>• Monitor time and attendance information, review submissions for accuracy, and export required data from payroll systems to support timely payroll completion.</p><p>• Prepare payroll journal entries and complete balance sheet reconciliations, while assisting with year-end payroll activities such as T4 preparation and benefit reconciliations.</p><p>• Review payroll, tax, and benefits processes on a regular basis to identify risks, improve efficiency, and support best-practice payroll administration.</p><p>• Respond to government and statutory requests, including garnishments and other payroll-related reporting or documentation requirements.</p><p>• Support labour management reporting by analyzing workforce data, reviewing audit files and spreadsheets, and helping leaders maintain compliance with productivity standards.</p><p>• Provide guidance and training to managers on payroll systems, timecard approvals, and payroll-related procedures to promote accuracy and consistency across departments</p>
<p>Our client is seeking an experienced Payroll Specialist with strong exposure to both local and United States payroll processing. This role is ideal for someone who enjoys working within a fast-paced environment and has hands-on experience with large-scale payroll systems. You will be responsible for accurate and timely payroll delivery, compliance with multi-jurisdictional regulations, and contributing to continuous process improvement.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process end-to-end Canadian and United States payroll for salaried and hourly employees.</li><li>Maintain payroll accuracy by reviewing employee changes, timesheets, earnings, deductions and remittances.</li><li>Ensure compliance with federal, state, provincial and local requirements for both Canada and the United States.</li><li>Prepare payroll reports and support finance, HR and audit teams.</li><li>Resolve payroll discrepancies and respond to employee inquiries.</li><li>Contribute to system upgrades, testing and workflow improvements.</li></ul><p><br></p>
<p>Our client is seeking a <strong>Payroll Specialist</strong> for a long-term contract in Leduc, Alberta. This role manages payroll across multiple provinces, ensures compliance, and supports system implementation projects while overseeing payroll for a diverse workforce.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Administer bi-weekly payroll for ~400 employees across BC, AB, SK, and ON (salaried, hourly, casual)</li><li>Manage shift differentials, expense reimbursements, and payroll inquiries</li><li>Act as primary payroll processor and SME, providing guidance to new staff</li><li>Support transition to a new payroll system (Dayforce) while maintaining current processes</li><li>Use Excel (pivot tables, VLOOKUP) to analyze and manage payroll data</li><li>Collaborate with internal teams to ensure accurate payroll and smooth project execution</li><li>Adapt workflows to organizational changes and system upgrades</li></ul><p><br></p>
We are looking for an Accounting & Payroll Clerk to join a busy team in Markham, Ontario and provide reliable support across day-to-day financial and payroll activities. This position is well suited to someone who is detail-oriented, organized, and comfortable working with transactional data in a fast-paced environment. The successful candidate will help maintain accurate records, support timely payment and billing processes, and contribute to the smooth administration of accounting operations.<br><br>Responsibilities:<br>• Process payroll information accurately and on schedule while maintaining organized supporting records.<br>• Reconcile account balances and investigate discrepancies to ensure financial data is complete and correct.<br>• Manage accounts payable activities, including reviewing invoices, coding expenses, and preparing payments.<br>• Support accounts receivable functions by issuing invoices, tracking incoming payments, and following up on outstanding balances.<br>• Enter financial and payroll data into internal systems with a high degree of accuracy and attention to detail.<br>• Use SAP and Microsoft Excel to update records, prepare reports, and assist with routine accounting analysis.<br>• Review billing information for accuracy and resolve issues related to invoice processing or payment status.<br>• Assist with administrative accounting tasks and provide support during reporting periods or process updates as needed.
<p><strong>THE ROLE:</strong></p><p>Our client is seeking a Workday Payroll Consultant to support the trouble shooting and enhancement of their Workday Payroll. This role is ideal for someone who has led payroll deployments, understands compliance, and has strong Canadian Payroll experience.</p><p><em>What You’ll Do:</em></p><ul><li>Support Workday Payroll enhancements from design through go‑live</li><li>Support payroll testing, parallel runs, validation, and cutover</li><li>Ensure compliance with Canadian payroll and statutory requirements</li><li>Provide post‑go‑live support, knowledge transfer, and documentation</li></ul><p><strong>ABOUT YOU:</strong></p><p>You are a hands‑on Workday Payroll professional with a strong technical foundation and a practical understanding of Canadian payroll requirements. Comfortable operating in complex environments, you are known for your troubleshooting skills, attention to detail, and ability to translate business needs into effective system solutions. You communicate clearly with both technical and non‑technical stakeholders and enjoy working collaboratively to resolve issues and improve processes. Your experience allows you to anticipate risks, support compliance, and confidently guide payroll teams through system enhancements.</p><p><br></p><p><strong>WHAT'S ON OFFER?</strong></p><p>An engaging contract opportunity with meaningful, hands‑on involvement along with a competitive wage offered. You will work in a collaborative and supportive environment gaining exposure to complex payroll processes and enterprise systems, this is an ideal role for experienced consultants seeking impactful Workday engagements. This role offers the chance to apply deep payroll and Workday expertise in a highly visible, value‑driven assignment. If you have the experience required and are interested in being considered for this opportunity, please apply now!</p>
<p>Our client is seeking an experienced Payroll/HR Coordinator to join their team. This role offers an excellent opportunity to contribute to both payroll processing and day-to-day human resources operations. You’ll work closely with employees at all levels and help ensure accuracy and compliance in essential HR and payroll offerings.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Process regular payroll, resolve discrepancies, and maintain accurate payroll records</li><li>Manage all aspects of onboarding and offboarding, including new hire documentation, benefits enrollment, and exit paperwork</li><li>Assist managers throughout the performance review process</li><li>Administer employee data changes, time and attendance, etc.</li><li>Support HR policies and compliance, responding to employee questions regarding payroll, time off, and benefits</li><li>Assist with audits, reporting, and month-end processes</li><li>Maintain confidential employee and payroll records</li></ul>
<p>Overview:</p><p>We are currently partnered with a fantastic organization who is in search of a Sr. Manager, Payroll to lead and drive strategic initiatives on the payroll team. This role is responsible for ensuring accurate and timely payroll delivery while maintaining full compliance with legislative, tax, and collective agreement requirements. The successful candidate will lead a small payroll team and work closely with People & Culture and other internal stakeholders to support payroll operations, reporting, and continuous improvement.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Oversee the end‑to‑end payroll function, ensuring accurate, timely, and compliant pay delivery</li><li>Ensure compliance with employment legislation, tax regulations, collective agreements, and internal controls</li><li>Lead, coach, and develop a small team of payroll professionals, providing technical support and day‑to‑day guidance</li><li>Drive process improvements and maintain operational continuity within the payroll function</li><li>Partner closely with Human Resources and Finance departments to resolve payroll issues, support system updates, and enhance the employee experience</li><li>Provide clear communication and guidance on payroll policies and procedures</li><li>Prepare payroll reporting, labour cost analysis, and supporting data for audits, budgeting, and collective bargaining activities</li></ul><p><br></p>
<p>Robert Half is seeking a skilled Stand Alone Payroll Specialist for one of our valued clients. The ideal candidate has comprehensive payroll expertise, strong compliance background, and thrives working independently within a structured environment.</p><p><br></p><ul><li>Independently process end-to-end payroll for a multi-location, multi-province employee base of 200+ in compliance with federal/provincial legislation </li><li>Calculate and remit all government and third-party deductions, including taxes, garnishments, pension, and benefits.</li><li>Ensure accuracy of payroll data entry, reconciliation, and reporting through your expertise in leading payroll systems.</li><li>Prepare and file year-end documentation (T4s, ROEs, etc.) and support audits as needed.</li><li>Maintain and update employee payroll records, respond to inquiries, and resolve discrepancies in a timely and professional manner.</li><li>Collaborate interdepartmentally with HR, Finance, and external auditors, offering payroll support and guidance.</li></ul>
<p>Our client, a real estate and property organization in Edmonton, is seeking an Accounts Payable Clerk to support their finance team. This role is ideal for someone with strong AP experience who can accurately manage high-volume invoice processing in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage full-cycle accounts payable, including invoice review, coding, and processing</li><li>Match invoices to supporting documents and ensure proper authorization</li><li>Reconcile AP accounts to the general ledger and resolve discrepancies</li><li>Prepare cheque runs and ensure timely, accurate payments</li><li>Enter invoices into Yardi and maintain accurate system records</li><li>Support vendor file maintenance and payment tracking</li><li>Collaborate with internal teams to resolve invoice and coding issues</li><li>Assist with AP functions across residential and commercial portfolios</li></ul><p><br></p>
<p>Our client is looking for an Accounts Payable Clerk to join their Real Estate & Property team on a long-term contract. This role focuses on high-volume invoice processing, detailed document review, and accurate handling within property and tax guidelines. The ideal candidate is detail-oriented, exercises sound judgment, and works efficiently in a structured AP environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high volumes of invoices from a shared inbox into the AP system</li><li>Verify invoices against purchase orders and supporting documents</li><li>Apply accurate coding across GL accounts and property structures</li><li>Ensure correct tax treatment across multiple provinces</li><li>Resolve discrepancies by validating ownership and documentation</li><li>Support evolving AP workflows within Concur</li><li>Review and manage invoice exceptions per property-specific rules</li><li>Maintain accuracy and consistency in applying AP procedures</li></ul><p><br></p>
We are looking for an Accounts Payable Clerk to join a retail organization in Vaughan, Ontario on a Long-term Contract basis. In this role, you will support day-to-day payable operations by reviewing financial documents, resolving discrepancies, and helping ensure vendors are paid accurately and on schedule. This position is well suited to someone who is detail-oriented, organized, and comfortable working with transactional accounting data in a structured environment.<br><br>Responsibilities:<br>• Review and assign appropriate expense and account codes to invoices while preparing vouchers and supporting accurate payment processing.<br>• Investigate payment or account discrepancies, reconcile records, and follow up on outstanding items to help maintain accurate vendor and customer information.<br>• Process vendor invoices, employee expenses, and cheque runs with a focus on timeliness, accuracy, and compliance with internal guidelines.<br>• Examine expense reports for irregularities or policy concerns and escalate exceptions to the appropriate team when needed.<br>• Enter, verify, and update financial data in accounting systems to support reliable account maintenance and reporting.<br>• Sort incoming mail and supporting documents, organize items by type, and prepare invoice batches for scanning and electronic workflow processing.<br>• Research documents that cannot be automatically processed and redirect them to the correct business area for further handling.<br>• Provide administrative and clerical support to the Accounts Payable function, including responding to inquiries and assisting with routine account maintenance.
<p>We are seeking a detail-oriented Accounts Payable Clerk for a long-term contract in Calgary, Alberta within the real estate and property sector. This role involves high-volume invoice processing, tax compliance, and accurate financial data management in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high volumes of invoices (approx. 1,200/month) accurately and efficiently</li><li>Match purchase orders to invoices and process payments in Yardi</li><li>Review invoices, receipts, and tax validations in Concur</li><li>Ensure correct coding based on property and general ledger requirements</li><li>Apply provincial tax rules and exemptions to ensure compliance</li><li>Investigate and resolve invoice discrepancies with team members</li><li>Maintain accurate data entry and meet processing deadlines</li></ul><p><br></p>
<p>We are looking for an Accounts Payable Clerk to join an organization in Langley Township, British Columbia on a Contract basis. This in-office role is well suited to someone who enjoys working in a fast-paced setting with a steady flow of invoices, expense reviews, and project-related coding tasks. The successful candidate will support day-to-day payable operations, help keep documentation accurate and complete, and contribute to timely payment processing across multiple projects and vendors.</p><p><br></p><p>Responsibilities:</p><p>• Process incoming supplier invoices with accuracy, ensuring each item is routed to the appropriate project or internal contact for approval.</p><p>• Apply general ledger coding to applicable invoices and maintain organized records to support efficient accounts payable workflows.</p><p>• Review employee and corporate card expenses, following up on missing receipts or incomplete submissions as needed.</p><p>• Manage varying invoice volumes each day while maintaining attention to detail and meeting processing timelines.</p><p>• Assist with vendor communication to resolve invoice discrepancies, payment questions, and supporting documentation requests.</p><p>• Enter accounts payable data into Sage Intacct and update financial information to reflect current invoice status.</p><p>• Support project-based payable activities across multiple active jobs and joint ventures, ensuring charges are directed correctly.</p>
<p>Our Surrey-based client, located in the Port Kells area, is seeking an Accounts Payable Administrator to join their team.</p><p><br></p><p>The Accounts Payable Administrator will be responsible for full-cycle accounts payable, including but not limited to the following duties:</p><p><br></p><p>• Reviewing invoices for accuracy</p><p>• Verifying invoices against the system</p><p>• Attaching and maintaining invoice documentation</p><p>• Coding invoices when required</p><p>• Processing cheque runs and EFT payments</p><p>• Month-end credit card reconciliations</p><p>• Expense report processing and reconciliations</p><p>• Vendor account reconciliations</p><p>• Ad hoc duties as assigned</p><p><br></p><p><br></p><p><br></p>
<p><strong>Organizational Overview</strong></p><p>A well-established organization with a structured finance function is seeking an Accounts Payable Administrator to support day-to-day accounting and administrative operations. This is a full-time, permanent opportunity based in Vancouver, BC, operating in a hybrid environment.</p><p><br></p><p>The role sits within a stable and process-driven team and supports a high volume of transactional work. The environment is highly structured, with clearly defined procedures, policies, and expectations. This position is best suited for someone who values consistency, accuracy, and long-term ownership of routine processes within a defined scope. While the role offers stability and clarity, progression within this function is limited.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>• Process a high volume of vendor invoices from receipt through payment, ensuring accuracy, completeness, and appropriate approvals</p><p>• Review, validate, and process employee reimbursements in accordance with established policies and documentation standards</p><p>• Administer recurring payments, allowances, and benefit-related transactions</p><p>• Complete corporate credit card reconciliations and related expense entries</p><p>• Maintain detailed tracking files and reconcile transactional data to accounting records</p><p>• Ensure all transactions are properly supported and audit-ready at all times</p><p>• Respond to audit and internal documentation requests as required</p><p>• Serve as a primary point of contact for internal stakeholders, retirees, external partners, and vendors regarding accounts payable, expenses, and benefit-related inquiries</p><p>• Manage a high volume of email and phone correspondence, including follow-ups on missing documentation, approvals, or corrections</p><p>• Clearly explain processes, requirements, and timelines, and return non-compliant submissions for revision</p><p>• Provide timely, respectful, and professional service, including when handling sensitive or complex matters</p><p>• Follow up on outstanding items to ensure deadlines are met and issues are fully resolved</p><p>• Handle confidential and personal information with a high degree of discretion and care</p><p><br></p>
<p>We are looking for a detail-oriented Accounts Payable Administrator to join our client in Edmonton, Alberta. In this role, you will oversee the full accounts payable cycle, ensuring accurate and timely processing of SUBCONTRACTOR invoices and payments. This is an excellent opportunity for someone with strong organizational skills and a background in construction or contracting to contribute to a dynamic and fast-paced environment and dealing with subcontractor invoices, CCA-1 subcontractor agreements.</p><p><br></p><p>Responsibilities:</p><p>• Manage the complete accounts payable process, including entering, coding, and performing three-way matching for invoices.</p><p>• Process subcontractor progress billings, invoices, and holdback releases.</p><p>• Subcontract administration including issuing and tracking subcontracts (CCA-1).</p><p>• Ensure proper submission of documentation required for invoicing, including statutory declarations, WCB clearance letters and insurance documentation etc</p><p>• Accurately code purchase orders and reconcile them with job-specific costs.</p><p>• Collaborate with project managers and foremen to verify cost codes and resolve any discrepancies.</p><p>• Route invoices for approval and ensure all supporting documentation is properly maintained.</p><p>• Cross-check invoices against contracts or agreements to ensure pricing accuracy.</p><p>• Conduct mid-month and end-of-month cheque runs, ensuring timely payments to vendors and contractors.</p><p>• Process contractor progress invoices while maintaining accurate costing and tracking.</p><p>• Maintain organized records of transactions and support month-end closings and audits as needed</p><p>• Assist in the preparation of provincial sales tax reporting</p>
