<p>Our well-established business law firm client in downtown Vancouver is seeking a detail-oriented <strong>Corporate Paralegal</strong> to support its growing corporate/commercial practice. This role offers a mix of corporate records work and hands-on involvement in transactional files, including mergers and acquisitions, reorganizations, and governance matters.</p><p> </p><p><strong>This is a 14-month contract position with strong potential for a permanent role.</strong></p><p> </p><p><strong>Key Responsibilities:</strong></p><p><strong>Corporate Records Management</strong></p><ul><li>Maintain physical and digital corporate records (BC, federal, and extraprovincial)</li><li>Assist with the transition of records to digital minute books </li><li>Prepare corporate documents and filings using templates and precedents</li><li>Manage updates in the corporate records database</li><li>Coordinate outgoing record packages and couriers</li><li>Respond to email and telephone inquiries from clients and internal team members</li></ul><p><strong>Transactional Support</strong></p><ul><li>Support formation and governance matters for corporations, partnerships, and not-for-profits</li><li>Assist with documentation for M& A transactions, reorganizations, continuations, dissolutions, and joint ventures</li><li>Conduct due diligence reviews of minute books and public records</li><li>Prepare rectification resolutions and due diligence summaries</li><li>Perform BC Online and other registry searches</li><li>Review and format legal correspondence, agreements, and closing documents</li><li>Coordinate execution via DocuSign and assemble digital closing books (manually and through Closing Folders)</li><li>Provide assistance with large-scale transactions and firm-wide projects</li></ul><p><br></p>
We are looking for a highly skilled Paralegal to join our team in North York, Ontario. This is a long-term contract position where you will play a key role in supporting legal operations, including drafting legal correspondence, preparing notices, and assisting counsel with regulatory and compliance matters. If you have a strong background in legal research, document preparation, and regulatory compliance, we encourage you to apply.<br><br>Responsibilities:<br>• Draft notices of proposal to refuse licensure and prepare related legal correspondence.<br>• Conduct in-depth legal research and draft written submissions, pleadings, and other legal documents.<br>• Monitor legislative and regulatory changes to ensure organizational compliance.<br>• Assist counsel in preparing for Registration Committee matters, including assembling evidence and preparing legal briefs.<br>• Collaborate with lawyers by interviewing witnesses and collecting relevant case information.<br>• Research legal precedents, court records, and other documents to support case preparation.<br>• Communicate complex legal information effectively to internal and external stakeholders.<br>• Provide support to the Licensing and Regulatory Compliance departments as needed.<br>• Use case management software and other tools to organize and manage legal documentation.<br>• Maintain the highest level of confidentiality and discretion when handling sensitive information.
<p>Our client is a well-established notary public office located in North Vancouver and they are currently seeking a highly detail-oriented and dependable Junior Legal Assistant/Junior Conveyancer to join their notary public office on a part-time basis, with the potential to transition into a full-time role. This position is ideal for someone who is organized, professional, and eager to grow in a legal environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Answer and manage incoming phone calls in a courteous and professional manner</p><p>• Greet and assist clients, creating a welcoming and helpful atmosphere</p><p>• Perform regular bank runs and occasional courier errands</p><p>• Support the notary public and legal team with day-to-day administrative tasks</p><p>• Assist in preparing, reviewing, and organizing legal documents</p><p>• Maintain a high level of confidentiality and accuracy in all work</p><p>• Learn and assist with document management and data entry using ProSuite (experience is an asset but not required)</p>
<p>Robert Half has partnered with a well-established Insurance Defence firm in Toronto, Ontario in an exclusive search for a seasoned Legal Assistant. This Law firm, known for its commitment to delivering quality service, currently seeks a dedicated and competent legal professional with a proven track record in Insurance Defence.</p><p>This is a permanent, full-time, hybrid role that will allow the ideal candidate to work flexibly according to the needs of the firm and personal convenience.</p><p><br></p><p><strong>Responsibilities include but are not limited to:</strong></p><ul><li>Providing comprehensive administrative support to a team of attorneys</li><li>Document management, including transcribing, proofreading, and editing legal documents and correspondence</li><li>Coordinating and scheduling meetings, appointments and travel arrangements as required</li><li>Conducting legal research and assisting in the preparation of court documents</li></ul><p><br></p>
<p><strong>Temporary Billing Clerk – Remote | Law Firm</strong></p><p> <strong>July–December Contract </strong></p><p>A leading legal client is seeking a remote Billing Clerk to assist their finance team during a critical software transition. With a backlog in billing and the implementation of Aderant, additional support is needed to maintain accuracy and keep billing timelines on track.</p><p>You’ll work within a centralized billing team that collaborates with legal assistants and lawyers to finalize invoices. The environment is fast-paced, paperless, and internally automated—no e-billing or client portals involved.</p><p><strong>Key responsibilities:</strong></p><p> • Review prebills for accuracy and adjust time entries or descriptions</p><p> • Coordinate with legal assistants and lawyers to finalize billing</p><p> • Process invoices through internal workflows</p><p> • Support high-volume billing queue during system transition</p><p><br></p>
<p>Our client, a leading law firm is seeking a Legal Executive Assistant to support a Partner with a busy practice focused on Chinese-based clients in real estate and corporate law. This is a great opportunity for a polished, proactive, and bilingual professional to join a dynamic legal team.</p><p> </p><p>Key Responsibilities:</p><ul><li>Provide high-level executive and legal administrative support to a senior Partner</li><li>Manage a busy calendar, schedule meetings, and coordinate travel arrangements</li><li>Draft, format, and proofread correspondence and legal documents</li><li>Liaise directly with Chinese-based clients and handle communications in Mandarin</li><li>Organize and maintain client files and legal documents, both digital and physical</li><li>Assist with file openings, conflict checks, billing, and month-end reporting</li><li>Prepare meeting agendas, take minutes, and follow up on action items</li></ul><p><br></p>
Nous recherchons un(e) secrétaire juridique expérimenté(e) pour rejoindre notre équipe dynamique à Montréal, Québec. Ce poste contractuel requiert une expertise approfondie en litige, ainsi qu'une maîtrise bilingue, avec une priorité sur l'anglais écrit et lu. Si vous êtes passionné(e) par le domaine juridique et possédez une solide expérience, cette opportunité est faite pour vous.<br><br>Responsibilities:<br>• Fournir un soutien administratif complet aux avocats dans le cadre de dossiers de litige.<br>• Rédiger, réviser et gérer divers documents juridiques avec précision et efficacité.<br>• Assurer une recherche juridique approfondie pour appuyer les cas en cours.<br>• Maintenir une organisation rigoureuse des dossiers et des archives juridiques.<br>• Coordonner les communications internes et externes en anglais et en français.<br>• Préparer et gérer les échéanciers liés aux litiges.<br>• Collaborer étroitement avec les membres de l'équipe pour garantir le respect des délais.<br>• Gérer les tâches liées au soutien des procédures judiciaires, y compris les dépôts de documents.<br>• Offrir un soutien lors des audiences et autres événements juridiques importants.<br>• Assurer la mise à jour continue des connaissances sur les processus et les réglementations juridiques.
<p>Notre client est à la recherche d'un secrétaire juridique pour un contrat à long terme basé à Montréal, Québec. Ce rôle offre une opportunité unique de collaborer avec une entreprise de services juridiques innovante et de contribuer à la révision et à l'amélioration de solutions technologiques juridiques. Vous serez chargé de mettre à profit vos compétences juridiques pour garantir la qualité et l'efficacité des produits proposés.</p><p><br></p><p>Responsabilités:</p><p>• Vérifier et examiner les documents juridiques générés par l'outil technologique de l'entreprise.</p><p>• Collaborer avec les avocats pour garantir l'exactitude et la conformité des contenus juridiques.</p><p>• Fournir des conseils pratiques sur l'utilisation des solutions technologiques dans le secteur juridique.</p><p>• Participer à l'amélioration continue de l'outil technologique en identifiant les points à optimiser.</p><p>• Superviser la qualité des documents autogénérés pour s'assurer qu'ils répondent aux normes du secteur.</p><p>• Traduire des documents juridiques et des contenus relatifs au produit, si nécessaire.</p><p>• Communiquer les résultats des examens aux équipes concernées et proposer des ajustements.</p><p>• Assurer le respect des délais dans la révision et la validation des documents.</p><p>• Collaborer avec les équipes internes pour garantir une transition fluide vers l'utilisation de l'outil technologique.</p><p>• Contribuer à des projets spéciaux liés à l'innovation dans le domaine juridique.</p>
