<p>We are working a rare and exciting opportunity for an In-house Corporate Paralegal position (Richmond BC or Kelowna).</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p>Corporate Governance & Entity Management:</p><p>- Assist in the preparation of corporate resolutions, written consents, director and shareholder resolutions, and other governance documents for entities across both the United States and Canada.</p><p>- Support corporate secretarial functions including drafting meeting materials, maintaining minute books, and ensuring compliance with internal governance procedures.</p><p>- Maintain and update corporate organizational charts and entity structure documentation.</p><p><br></p><p>Corporate Filings & Regulatory Compliance:</p><p>- Prepare and coordinate corporate filings with federal, state, and provincial authorities (e.g., annual returns, registrations, amendments, and other statutory filings).</p><p>- Monitor corporate compliance deadlines and maintain a calendar of required filings to ensure entities remain in good standing across all jurisdictions.</p><p><br></p><p>Corporate Records & Documentation Management:</p><p>- Maintain and organize corporate records, minute books, and governance documents for all entities within the corporate group.</p><p>- Implement and maintain a centralized document management system for corporate records and legal documentation.</p><p>- Ensure accuracy, completeness, and accessibility of corporate records for audit, legal, and regulatory purposes.</p><p><br></p><p>Transaction & Closing Support:</p><p>- Work closely with internal stakeholders, including the sales and business teams, to support closing processes for corporate transactions.</p><p>- Assist in preparing closing documents, assembling closing binders, and ensuring all documentation is properly executed and archived.</p><p>- Develop and implement standardized closing procedures and checklists to streamline internal processes.</p><p><br></p><p>Process Development & Operational Improvement:</p><p>- Take an active role in building and improving corporate governance and maintenance processes as the company continues to grow.</p><p>- Identify opportunities to improve efficiency, organization, and documentation workflows across the legal and operational teams.</p><p>- Help establish scalable systems for managing entity records, filings, and legal documentation.</p><p><br></p><p>Cross-Functional Collaboration:</p><p>- Partner with legal, finance, and sales teams to ensure corporate documentation and compliance requirements are met.</p><p>- Provide guidance on internal processes related to corporate approvals, documentation, and recordkeeping.</p><p>- Support internal teams in understanding and following closing and governance procedures.</p><p><br></p><p>Strategic Contribution:</p><p>- Contribute to the development of best practices in corporate governance and documentation management within the organization.</p><p>- Bring proactive ideas and solutions to improve structure, organization, and operational efficiency as the company scales.</p><p>- Play a key role in shaping the legal operations infrastructure of a growing business.</p><p><br></p>
<p><strong>Corporate Paralegal </strong></p><p><br></p><p><strong>The Role</strong></p><p>This position is a technical, transaction-heavy role that prioritizes complex corporate maneuvers over routine records maintenance. The successful candidate will manage a high volume of files within a compressed work-week structure, requiring a focus on efficiency and high-level structural planning.</p><p><br></p><p><strong>Technical Responsibilities</strong></p><p><br></p><p><strong>1. Corporate Transaction Management</strong></p><ul><li><strong>Entity Structuring:</strong> Lead the execution of incorporations, continuations, and amalgamations.</li><li><strong>Financial & Tax Planning Support:</strong> Manage the procedural aspects of corporate rollovers, dividend declarations, and share structure planning.</li><li><strong>File Specialization:</strong> Focus energy on active transactional files and strategic reorganizations rather than routine corporate record-keeping.</li></ul><p><strong>2. Practice Operations</strong></p><ul><li><strong>High-Volume Execution:</strong> Navigate a fast-paced environment with a heavy file load while maintaining rigorous standards of accuracy.</li><li><strong>Project Ownership:</strong> Take full responsibility for the lifecycle of corporate transactions from initial drafting to final implementation.</li><li><strong>Time Management:</strong> Operate effectively within a compressed work week, requiring high productivity and the ability to meet tight deadlines.</li></ul>
<p><strong>Legal Assistant (Infrastructure)</strong></p><p><br></p><p><strong>The Role</strong></p><p>This senior-level position provides sophisticated support within a specialized infrastructure practice. The role is designed for a professional who excels at high-stakes coordination—acting as a vital link between legal counsel and a diverse range of internal and external stakeholders across multiple offices.</p><p><br></p><p><strong>Core Responsibilities</strong></p><p><br></p><p><strong>1. Advanced Document Production & Technical Editing</strong></p><ul><li><strong>Drafting & Revisions:</strong> Create, format, and meticulously edit complex agreements, reports, and memoranda.</li><li><strong>Technical Suite:</strong> Utilize advanced functions in Word, Excel, and PowerPoint to produce professional legal documentation and forms.</li></ul><p><strong>2. Practice & Logistics Management</strong></p><ul><li><strong>Strategic Scheduling:</strong> Manage complex Outlook calendars, including the coordination of local and multi-office meetings.</li><li><strong>Travel & Travel Support:</strong> Oversee and coordinate intricate business travel arrangements.</li><li><strong>Information Systems:</strong> Maintain a rigorous bring-forward system, update client file lists, and manage the full lifecycle of client/matter files (opening through closing).</li></ul><p><strong>3. Financial & Operational Liaison</strong></p><ul><li><strong>Billing Coordination:</strong> Partner with the internal billing department to facilitate the monthly production and review of accounts.</li><li><strong>Communication Hub:</strong> Act as a primary liaison between legal staff and external clients at all levels; manage incoming and outgoing correspondence.</li><li><strong>Resource Delegation:</strong> Appropriately delegate tasks to specialized service departments and provide auxiliary support to the wider team as needed.</li></ul>
<p><strong>Legal Administrative Assistant – Insurance Litigation</strong></p><p><strong> </strong></p><p>We are seeking a professional Legal Administrative Assistant to join a well-established litigation boutique in Downtown Vancouver. This is a confidential search for a firm recognized for its approachable leadership and a genuine commitment to work-life balance. Supporting an Insurance Defence Partner, you will be part of a team that values open communication and professional development.</p><p> </p><p><strong>The Opportunity</strong></p><p>This role offers a sophisticated litigation practice within a supportive boutique environment. Key responsibilities include:</p><ul><li><strong>Litigation Support:</strong> Preparing and formatting court documents, including application records, books of authorities, and appeal books.</li><li><strong>File Management:</strong> Managing the full file lifecycle from opening to closing; maintaining a diligent BF system for limitation dates.</li><li><strong>Administrative Coordination:</strong> Handling client billing, scheduling appointments, and managing correspondence with opposing counsel and experts.</li></ul><p><strong>Why Join This Team?</strong></p><ul><li><strong>Work-Life Balance:</strong> We offer a hybrid onsite-remote work structure with the option for additional earned flex days off every few weeks.</li><li><strong>Comprehensive Benefits:</strong> 100% employer-paid extended health benefits, an annual Health Spending Account, and an RRSP matching program.</li><li><strong>Supportive Culture:</strong> Work with an easygoing team that is open to feedback and values a healthy office dynamic.</li></ul>
<p><strong>Overview</strong></p><p> A well-established downtown litigation firm is seeking a detail-oriented and proactive Legal Assistant with experience in a litigation environment. This role supports lawyers in managing active files, coordinating deadlines, and ensuring efficient document handling within a fast-paced practice.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative and legal support to litigation lawyers</li><li>Draft, format, and revise legal documents, correspondence, and court materials</li><li>Manage calendars, including scheduling court dates, discoveries, mediations, and meetings</li><li>Maintain and organize physical and electronic files</li><li>Coordinate filings with courts and tribunals (including e-filing where applicable)</li><li>Track deadlines and ensure compliance with court rules and procedures</li><li>Prepare document briefs, affidavits, and motion records</li><li>Communicate with clients, opposing counsel, and court offices professionally</li><li>Handle billing support, including time entry and expense tracking</li></ul><p><br></p>
<p>A reputable employment and workplace law firm is seeking a driven and detail-oriented <strong>Associate Lawyer </strong>to join a collaborative team based in Toronto. This role is ideal for a legal professional with a background in employment law and a passion for advocacy, offering an opportunity to work on a diverse range of challenging and meaningful files.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide expert legal representation to individuals facing employment challenges</p><p>• Litigate precedent-setting cases that add clarity to employment laws</p><p>• Contribute to the drafting and interpretation of laws designed to protect human and employee rights</p><p>• Engage in aggressive advocacy for fair treatment and justice within the workplace </p><p>• Handle severance negotiations, maternity leave issues, workplace harassment cases, and instances of constructive dismissal</p><p>• Manage cases using various software such as 3M, Adobe Acrobat, and Case Management Software</p><p>• Administer claims and handle complaints in an efficient and effective manner</p><p>• Prepare briefings and manage documents related to civil litigation</p><p>• Utilize Conveyancer software for legal transactions</p><p>• Stay updated with latest trends in consumer electronics as applicable to the legal industry</p><p>• Specialize in employee-related employment law.</p>
We are looking for a dedicated Associate Lawyer to join our dynamic legal team in Toronto, Ontario. This role offers an excellent opportunity to work on a variety of challenging cases in areas such as insurance coverage, product liability, commercial arbitrations, and class actions. Ideal candidates will thrive in a collaborative environment, actively contributing to legal strategies, client relationships, and advocating for the best outcomes.<br><br>Responsibilities:<br>• Collaborate with senior lawyers to develop and execute legal strategies for complex cases.<br>• Conduct thorough research and analysis to support litigation efforts.<br>• Review and prepare evidence for trials, arbitrations, and other legal proceedings.<br>• Draft compelling legal documents, including pleadings, motions, and briefs.<br>• Represent clients in negotiations, mediations, and court appearances.<br>• Build and maintain strong relationships with clients, ensuring clear communication and understanding of case progress.<br>• Stay informed about legal developments relevant to practice areas and apply them effectively.<br>• Participate in team discussions to provide diverse perspectives and innovative solutions.<br>• Manage case files efficiently, ensuring deadlines and compliance requirements are met.
<p>We are looking for a skilled Associate Lawyer to join a respected insurance defence firm in Toronto, Ontario. This role offers an excellent opportunity to handle diverse and complex insurance defence cases while contributing to a dynamic legal team.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Manage a broad range of insurance defence cases, guiding them through all stages of litigation.</p><p>• Conduct thorough legal research to develop well-founded strategies and solutions.</p><p>• Represent clients in negotiations, mediations, arbitrations, and court proceedings.</p><p>• Draft accurate and detailed legal documents, including pleadings, motions, and affidavits.</p><p>• Lead and participate in discovery processes such as examinations for discovery and questioning.</p><p>• Maintain clear and consistent communication with clients, providing updates and thorough legal advice.</p><p>• Prepare for trial by organizing evidence, building arguments, and cross-examining witnesses.</p><p>• Collaborate with colleagues to ensure the effective resolution of complex legal matters.</p>
<p>Our client, a respected and growing law firm in Toronto, is seeking an <strong>Associate Lawyer</strong> to join their collaborative team. This position is ideal for a legal professional who is eager to make meaningful contributions to a diverse range of files and deliver high-quality client service in a supportive environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and advance files in a variety of practice areas, which may include civil litigation, corporate/commercial law, real estate, or estates.</li><li>Conduct legal research, draft correspondence, contracts, pleadings, and other legal documents with accuracy and precision.</li><li>Represent clients at meetings, negotiations, mediations, and in court or tribunal proceedings as required.</li><li>Provide clear, practical legal advice to clients and maintain strong, professional relationships.</li><li>Collaborate and communicate effectively with colleagues, clients, and external parties.</li><li>Stay up to date on legal developments affecting the relevant practice areas and support business development initiatives.</li><li>Uphold the firm’s values of professionalism, integrity, and exceptional client service.</li></ul><p><br></p>
<p>A prominent Toronto-based law firm is seeking a highly organized and detail-oriented <strong>Law Clerk </strong>to join its <strong>Litigation </strong>practice group. This role presents an outstanding opportunity for a proactive legal professional to support complex and high-profile litigation files in a collaborative, fast-paced, and client-focused environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with all aspects of litigation, including case management, document review and organization, drafting and filing court documents, and preparing affidavits of documents and briefs.</li><li>Manage the litigation calendar, monitor deadlines, and coordinate with counsel, clients, court staff, and opposing parties.</li><li>Conduct legal research and assist with the preparation of court submissions, hearing materials, and trial binders.</li><li>Communicate effectively with clients to request information, provide updates, and ensure timely follow-up on action items.</li><li>Organize and review discovery and production materials for relevance, privilege, and completeness.</li><li>Maintain accurate and up-to-date records within file management systems and in accordance with firm policies.</li><li>Support lawyers with tasks as needed throughout the litigation lifecycle, from initial pleadings through to trial and enforcement.</li></ul><p><br></p>
<p>A leading Toronto-based law firm is seeking a skilled and highly organized <strong>Legal Assistant t</strong>o join its <strong>Construction Litigation</strong> team. This is an excellent opportunity for a proactive legal professional to support complex construction litigation matters in a collaborative and fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and legal support to lawyers in the Construction Litigation group, including drafting, formatting, and proofreading correspondence, pleadings, and court documents.</li><li>Coordinate the preparation and filing of legal documents with courts and tribunals within prescribed deadlines.</li><li>Maintain and organize client files, both electronic and hard copy, ensuring confidentiality and adherence to firm protocols.</li><li>Manage multiple calendars, schedule meetings, coordinate travel arrangements, and handle incoming/outgoing communications.</li><li>Track critical deadlines, limitation periods, and manage timelines for construction matters.</li><li>Conduct basic legal research and assist with document production, disclosure, and trial preparation.</li><li>Liaise professionally with clients, experts, court staff, and third parties as required.</li><li>Process time entries, expenses, and support billing activities as necessary.</li></ul><p><br></p>
We are looking for a dedicated Associate Lawyer specializing in Family Law to join our team in Toronto, Ontario. In this role, you will manage diverse family law matters while collaborating with senior lawyers to refine your skills and expertise. This position is an excellent opportunity for a motivated detail oriented individual to provide exceptional client service and advance their career in family law.<br><br>Responsibilities:<br>• Handle family law cases appropriate to your level of experience, with guidance and mentorship from senior lawyers.<br>• Apply knowledge of Family Law Rules and relevant legislation to develop effective case strategies.<br>• Conduct thorough legal research, analyze legislation, and integrate findings into case plans.<br>• Draft high-quality legal documents, including pleadings, motions, conference briefs, affidavits, and settlement agreements.<br>• Prepare domestic contracts such as separation agreements and minutes of settlement tailored to client needs.<br>• Review and draft financial statements and property-related disclosures as required for family law matters.<br>• Maintain consistent communication with clients to ensure they are informed, supported, and aware of legal options.<br>• Represent clients effectively during mediations, arbitrations, conferences, motions, and trials.<br>• Collaborate with law clerks and administrative staff to meet deadlines and progress files efficiently.<br>• Actively engage in mentorship programs, implementing feedback to support detail oriented growth.
<p>We are looking for a dynamic and detail-oriented<strong> Litigation Associate</strong> to join our team in Toronto, Ontario. This position offers an excellent opportunity to work within a boutique law firm known for its collaborative culture and commitment to excellence. The ideal candidate will bring strong analytical and writing skills, along with a passion for delivering high-quality legal services.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Conduct in-depth legal research and analysis to support case strategy and resolution.</p><p>• Draft and review legal documents, including pleadings, briefs, and correspondence, ensuring accuracy and compliance with legal standards.</p><p>• Represent clients in court proceedings, mediations, and settlement negotiations with effectiveness and integrity.</p><p>• Collaborate with senior attorneys and team members to develop case strategies and identify potential risks.</p><p>• Manage multiple litigation files, maintaining organization and attention to deadlines.</p><p>• Advise clients on legal matters, providing clear and concise guidance tailored to their needs.</p><p>• Stay updated on changes in relevant laws and regulations, integrating them into case strategies as needed.</p><p>• Participate in business development activities to expand the firm's client base and build strong relationships.</p><p>• Assist in class action litigation cases, providing research and strategic input.</p><p>• Contribute to maintaining a supportive and inclusive workplace culture.</p>
<p>We are looking for a skilled <strong>Litigation Associate </strong>to join a leading litigation boutique in Toronto, Ontario. This role offers an opportunity to work alongside highly accomplished legal professionals, providing exceptional service to clients in complex commercial and civil litigation matters. If you are passionate about advocacy and enjoy tackling challenging cases, this position will enable you to excel in a dynamic and collaborative environment.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Represent clients in complex commercial and civil litigation cases, ensuring their interests are effectively advocated.</p><p>• Conduct thorough legal research and analysis to build strong case strategies.</p><p>• Draft and review pleadings, motions, and other legal documents with precision and attention to detail.</p><p>• Collaborate with senior lawyers and other team members to develop and execute litigation plans.</p><p>• Attend court hearings, mediations, and arbitrations to present arguments and negotiate resolutions.</p><p>• Maintain regular communication with clients to provide updates and address any concerns.</p><p>• Prepare for and engage in trial proceedings, including examination of witnesses and presentation of evidence.</p><p>• Stay current with legal developments and case law to enhance expertise and support client needs.</p><p>• Manage deadlines and prioritize tasks to ensure timely and efficient handling of cases.</p><p>• Uphold the highest standards of professionalism and ethics in all interactions.</p>
<p>We are looking for a <strong>Litigation Associate </strong>to join our dynamic team in Toronto, Ontario. This role involves representing clients in a variety of legal matters, including commercial disputes, regulatory cases, and cross-border litigation. If you are passionate about advocacy and eager to work alongside leading litigators, this opportunity will allow you to sharpen your courtroom skills and build strong relationships with clients.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Represent clients in legal proceedings across all levels of courts, ensuring their interests are effectively advocated.</p><p>• Conduct thorough legal research and develop compelling legal arguments to support client cases.</p><p>• Draft and review legal documents, including briefs, motions, and contracts, with precision and attention to detail.</p><p>• Collaborate with colleagues to strategize on complex litigation matters and provide innovative solutions.</p><p>• Manage case files efficiently, ensuring deadlines are met and all necessary documentation is organized.</p><p>• Build and maintain strong client relationships, establishing trust through clear communication and effective advocacy.</p><p>• Participate in development opportunities to enhance litigation skills and stay updated on legal trends.</p><p>• Provide mentorship to less experienced team members and contribute to a collaborative work environment.</p><p>• Handle regulatory and compliance matters, offering guidance to clients on navigating legal challenges.</p><p>• Work independently or as part of a team to achieve successful outcomes in diverse legal contexts.</p>
<p>Robert Half are working with a well-established, full-service law firm based in downtown Edmonton who are hiring for a talented Associate to join its growing litigation group.</p><p><br></p><p>The successful candidate will work alongside experienced litigators on a diverse range of civil and commercial disputes and will have opportunities to develop advocacy skills and manage files with increasing autonomy.</p><p><br></p><p>This is an excellent opportunity for a lawyer who enjoys hands-on litigation work and direct client contact in a supportive mid-sized firm environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage and assist with a broad range of civil litigation matters.</li><li>Draft pleadings, affidavits, written submissions, and other court materials.</li><li>Conduct legal research and prepare legal memoranda.</li><li>Represent clients in chambers applications, mediations, and negotiations.</li><li>Attend discoveries, hearings, and trials.</li><li>Advise clients on litigation strategy and dispute resolution options.</li><li>Work collaboratively with partners and other members of the litigation team.</li></ul><p><br></p><p><br></p>
<p>A leading national law firm is seeking a talented and driven <strong>Litigation Associate</strong> to join its Toronto office. This position provides an excellent opportunity for a legal professional passionate about litigation to work on sophisticated files, collaborate with an experienced team, and contribute to high-profile matters across a range of industries and sectors.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage litigation files in areas such as commercial, civil, regulatory, and administrative disputes.</li><li>Conduct legal research, draft pleadings, motions, memoranda, and other court documents with accuracy and clarity.</li><li>Prepare for and attend court proceedings, hearings, mediations, and arbitrations, both independently and in collaboration with senior lawyers.</li><li>Develop and implement litigation strategies to effectively advocate for client interests.</li><li>Participate in client meetings, deliver high-quality legal advice, and build long-term client relationships.</li><li>Stay abreast of changes in relevant legislation and case law, and contribute to ongoing legal education within the team.</li><li>Support business development efforts, including participating in industry events, preparing articles, and fostering professional relationships.</li></ul><p><br></p>
<p>We are looking for a Litigation Associate to join our clients team in Toronto, Ontario. In this role, you will handle diverse legal matters related to municipal insurance defence and public sector liability claims. This position offers an excellent opportunity to work on complex cases and contribute to the effective representation of public authorities.</p><p><br></p><p>Responsibilities:</p><p>• Represent clients in municipal insurance defence cases, ensuring thorough preparation and effective advocacy.</p><p>• Manage litigation files, including drafting pleadings, motions, and other court documents.</p><p>• Conduct legal research to support case strategies and provide accurate advice to clients.</p><p>• Collaborate with senior lawyers on high-profile defence claims involving provincial liability.</p><p>• Attend court hearings, mediations, and settlement negotiations as required.</p><p>• Analyze evidence and develop case strategies tailored to client needs and legal standards.</p><p>• Maintain communication with clients, providing updates and addressing their concerns promptly.</p><p>• Work with external experts and witnesses to strengthen case arguments.</p><p>• Ensure compliance with all legal and ethical standards throughout the litigation process.</p>
<p>We are looking for an experienced Litigation Associate to join our clients dynamic team in Toronto, Ontario. In this role, you will work on high-profile cases, collaborating with skilled team members to address complex corporate and commercial disputes. This position offers the opportunity to refine your advocacy skills while contributing to a global legal practice renowned for its expertise and client-focused solutions.</p><p><br></p><p>Responsibilities:</p><p>• Manage and oversee all aspects of corporate and commercial litigation cases, ensuring thorough preparation and strategic execution.</p><p>• Collaborate with a team of experienced lawyers to develop innovative legal strategies for arbitration and dispute resolution.</p><p>• Conduct comprehensive legal research and analysis to support case strategies and arguments.</p><p>• Represent clients in court hearings, mediations, and arbitrations, delivering persuasive advocacy.</p><p>• Draft and review complex legal documents, including pleadings, contracts, and settlement agreements.</p><p>• Engage with clients to understand their needs and provide tailored legal advice for resolving disputes.</p><p>• Coordinate with internal and external stakeholders to ensure seamless case management.</p><p>• Stay updated on evolving laws and regulations relevant to corporate and commercial litigation.</p><p>• Participate in development opportunities to enhance skills and knowledge.</p><p>• Contribute to the firm’s reputation by maintaining high ethical standards and delivering exceptional legal services.</p>
<p>Our client is looking for a dedicated Administrative Assistant to join their team in Ottawa, Ontario, on a long-term contract basis. This position offers an opportunity to work closely with a Risk Manager, contributing to essential administrative tasks and ensuring smooth operations. If you are detail-oriented and have a strong command of advanced Excel skills, this role may be an excellent fit for you.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage a high volume of documentation with precision and organization.</p><p>• Collaborate with the Risk Manager to support daily administrative needs.</p><p>• Utilize advanced Microsoft Excel functions to analyze and organize data effectively.</p><p>• Handle inbound and outbound calls, providing attentive and courteous assistance.</p><p>• Maintain accurate records through efficient data entry processes.</p><p>• Coordinate email correspondence, ensuring timely responses and clear communication.</p><p>• Schedule appointments and manage calendars to optimize workflow.</p><p>• Prepare well-organized presentations and reports using Microsoft PowerPoint.</p><p>• Perform general office duties, including organizing files and managing supplies.</p>
<p>We are looking for an experienced Administrative Assistant to join a dynamic investment firm in Mississauga, Ontario. In this role, you will provide exceptional administrative support across multiple business units, ensuring smooth operations and effective communication. This position is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound communications, including phone calls, emails, and correspondence.</p><p>• Assist with event planning, including scheduling, invitations, and vendor coordination for facility openings and other corporate events.</p><p>• Maintain and update social media platforms for the home care division, ensuring accurate and engaging content.</p><p>• Support insurance renewals and other operational tasks.</p><p>• Prepare and edit documents, presentations, and reports using Microsoft Office tools.</p><p>• Collaborate with diverse business units to ensure seamless administrative support across projects.</p><p>• Organize office operations and procedures, contributing to a productive and detail-oriented work environment.</p><p>• Monitor and manage supplies, ensuring the office is well-stocked and operational.</p><p>• Provide excellent customer service to clients, addressing inquiries and resolving issues promptly.</p>
<p>We are looking for an experienced Administrative Assistant to join our team on a short contract basis in Vancouver, British Columbia. This position will play a key role in supporting document preparation, formatting, and data entry for an upcoming trial. If you thrive in fast-paced environments and possess excellent organizational skills, this opportunity is for you.</p><p><br></p><p>Responsibilities:</p><p>• Perform word processing tasks to create, edit, and format documents as needed.</p><p>• Handle data entry to ensure accurate and efficient record-keeping.</p><p>• Prepare and organize legal documents under the guidance of leadership.</p><p>• Maintain document control processes to track and manage files effectively.</p><p>• Collaborate with team members to ensure deadlines are met during trial preparation.</p><p>• Utilize Word and Excel for various administrative tasks.</p><p>• Follow instructions and adapt to hands-on training provided by senior staff.</p><p>• Support the back office with general administrative duties as required.</p>
<p>Robert Half Canada is seeking an organized and proactive <strong>Administrative Assistant</strong> for a growing private wealth management team. This role offers the opportunity to provide essential administrative support in a professional, client-focused environment.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform a variety of administrative tasks including scheduling, correspondence, and document management.</li><li>Prepare and process client paperwork with confidentiality and attention to detail.</li><li>Coordinate meetings, travel arrangements, and calendar management for team members.</li><li>Maintain and update filing systems, both physical and electronic.</li><li>Handle incoming phone calls, emails, and client inquiries promptly and professionally.</li><li>Support the preparation of reports, presentations, and other client materials.</li><li>Assist with special projects as assigned.</li></ul><p><br></p>
<p>Our client is seeking a highly detail-oriented <strong>Executive Assistant</strong> to join their team on a contract basis in Calgary, Alberta. This role supports senior leadership by providing high-level administrative, operational, and client relationship support. The ideal candidate is a proactive professional who takes ownership and consistently delivers with integrity.</p><p><strong>Responsibilities:</strong></p><ul><li>Maintain and strengthen client relationships through a high standard of service.</li><li>Manage executive calendars, schedule appointments, and coordinate travel arrangements.</li><li>Prepare meeting agendas, confirm logistics, and record accurate meeting minutes.</li><li>Provide comprehensive administrative support, including data entry and documentation.</li><li>Oversee contract management and maintain organized cloud-based filing systems.</li><li>Support team operations by proactively addressing a broad range of administrative needs.</li></ul>
<p>Are you looking to advance your administrative career and support a team of industry-recognized professionals dedicated to solving complex environmental challenges? An innovative, international engineering and consulting firm is seeking a motivated Administrative Assistant for its Burnaby, Vancouver office. This is a full-time, on-site position with no remote work option.</p><p><br></p><p>About the Employer:</p><p>The organization is known for technical leadership and exceptional client service, supporting both private and public sector clients on projects related to environment, natural resources, and civil infrastructure. Employees can expect competitive compensation, comprehensive benefits, and opportunities for career growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, edit, and format technical documents, proposals, reports, and training materials using advanced word processing and standardized templates. Proofread and ensure documents meet professional standards.</li><li>Use advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, and various digital systems. Support the use of online tools for event coordination and supply management.</li><li>Assist with a wide range of project-related administrative tasks, including proposal initiation, research, calendar management, and maintaining deliverable schedules.</li><li>Oversee daily office management, including inventory, equipment maintenance, filing systems, and courier shipments—including international and customs documentation.</li><li>Organize meetings, conferences, webinars, and travel arrangements. Act as a liaison among internal teams, clients, and management.</li><li>Review and code invoices, and support accounts payable and receivable functions.</li><li>Assist in training new administrative staff, manage confidential filing systems, and perform business-related errands as needed.</li></ul>
