34 Results for Office Assistant Jobs

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Office Manager

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced Office Manager to join their team in Calgary, Alberta. This role supports efficient office operations, employee administration, and day-to-day business activities. The ideal candidate is detail-oriented, organized, and proactive, with strong judgment, hands-on leadership skills, and the ability to manage multiple priorities in a fast-paced environment.Responsibilities:<ul><li>Administer bi-weekly payroll, ensuring accurate and timely processing.</li><li>Maintain payroll records, ensure compliance with applicable employment standards, and respond to payroll inquiries.</li><li>Coordinate employee onboarding and offboarding, including documentation and record updates.</li><li>Maintain personnel files and support HR administration, policy coordination, and employee relations.</li><li>Oversee daily office operations to ensure efficient workflows and effective administrative support.</li><li>Supervise administrative staff, prioritize tasks, and maintain service standards.</li><li>Manage office suppliers, service providers, inventory, supplies, and workplace requirements.</li><li>Support leadership with operational planning, administrative initiatives, and business objectives.</li></ul>
2026-10-27T00:00:00Z

Office Manager

Toronto, ON
onsite
Permanent
80000 - 120000 CAD / Yearly
Manager, Office & Business Operations This individual will oversee the day-to-day administrative operations of our Toronto head office, located at Yonge & Davisville, while supporting a variety of business initiatives and special projects across the organization. The successful candidate is an energetic and resourceful professional who thrives in a dynamic environment, enjoys wearing multiple hats, and can balance operational responsibilities with project-based work. They are highly organized, proactive, and comfortable working independently while partnering with stakeholders across the business. Key Responsibilities<ul><li>Manage office administration, mail, courier services, deliveries, and logistics across the organization.</li><li>Serve as a key point of contact for employees regarding office operations, workplace services, and administrative support.</li><li>Coordinate office supply inventory, procurement activities, and vendor relationships.</li><li>Process invoices, track expenses, and support office budget management.</li><li>Oversee the day-to-day operations of the Toronto office, ensuring a professional, efficient, and welcoming workplace environment.</li><li>Assist in planning and executing office improvements, relocations, renovations, and workspace optimization initiatives.</li><li>Develop, document, and continuously improve administrative processes and operational procedures.</li><li>Lead or support special projects and cross-functional initiatives, including operational improvements, workplace enhancements, and business process optimization.</li><li>Coordinate and support internal events, meetings, employee engagement initiatives, and company-wide activities.</li><li>Prepare reports, presentations, and administrative materials for leadership as required.</li></ul>
2026-10-22T00:00:00Z

Office Manager

Mississauga, ON
onsite
Temporary
30.4 - 35.2 CAD / Hourly
We are looking for an experienced Office Manager to provide hands-on administrative and operational support for a busy team in Mississauga, Ontario. This Long-term Contract opportunity is ideal for someone who is highly organized, self-directed, and comfortable managing both executive support duties and day-to-day office coordination in a fast-paced environment. The successful candidate will bring strong judgement, attention to detail, and the ability to keep priorities moving smoothly while handling confidential information with professionalism. Responsibilities: • Provide senior-level administrative support by preparing documents, presentations, and correspondence for leadership and internal teams. • Coordinate meetings, calendars, and office events while ensuring conference rooms and shared spaces are scheduled effectively. • Manage expense submissions and reconciliation activities with accuracy, including follow-up on invoices and related records. • Oversee daily office operations such as incoming mail, package handling, storage organization, and vendor coordination. • Maintain a proactive working relationship with external service providers, including office facilities and storage partners, to support smooth operations. • Partner with internal teams such as IT to address office needs, resolve issues promptly, and improve administrative processes. • Create and maintain clear process documentation to support consistency, efficiency, and knowledge sharing across office functions. • Communicate regularly with senior leadership by providing timely updates, coordinating requests, and supporting shifting business priorities.
2026-11-02T00:00:00Z

Administrative Assistant

Toronto, ON
onsite
Temporary
22.8 - 26.4 CAD / Hourly
We are looking for an Administrative Assistant to join our team on a Contract basis in Toronto, Ontario. In this role, you will provide dependable day-to-day administrative support, help keep office operations organized, and contribute to a well-organized experience for both internal teams and external visitors. This opportunity is well suited to someone who is attentive to detail, responsive, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Produce, edit, and organize documents, reports, and presentation materials while maintaining a high level of accuracy and consistency. • Coordinate calendars by arranging meetings, appointments, and travel plans to support smooth daily operations for team members. • Prepare meeting materials, record key discussion points, and track follow-up items to help ensure timely completion of next steps. • Maintain orderly physical and digital filing systems so records remain secure, current, and easy to retrieve when needed. • Enter and update information in administrative systems with care to support complete and accurate recordkeeping. • Monitor office supply levels, place orders as required, and liaise with suppliers to ensure the workplace remains well stocked. • Welcome visitors and handle incoming inquiries courteously, delivering strong service to clients and colleagues alike. • Support communication by managing email correspondence and assisting with inbound and outbound calls as part of daily administrative operations. • Review existing administrative practices, identify opportunities for greater efficiency, and recommend practical improvements to workflows.
2026-10-29T00:00:00Z

Administrative Assistant

North York, ON
onsite
Permanent
55000 - 70000 CAD / Yearly
We are looking for a highly organized and dependable Office Coordinator to support daily executive and office operations for a busy real estate brokerage in North York, Ontario. This position suits someone who can stay ahead of priorities, coordinate multiple activities at once, and maintain a careful and composed presence when dealing with confidential matters. The successful candidate will help streamline schedules, communications, documentation, and administrative processes so leadership can remain focused on business goals and client relationships. Responsibilities:• Oversee complex scheduling for senior leadership, evaluate incoming meeting requests, and adjust calendars to accommodate shifting priorities.• Organize meetings with staff, clients, and external contacts by confirming logistics, preparing materials, and ensuring all participants are well informed.• Review incoming messages and correspondence, prepare thoughtful responses when appropriate, and bring urgent items to leadership attention.• Maintain clear tracking of deadlines, follow-ups, and outstanding commitments to support consistent execution of business priorities.• Create, edit, and proofread presentations, reports, contracts, and other business documents with a high level of accuracy.• Coordinate travel arrangements, including itineraries, bookings, and supporting documentation for business-related trips.• Process invoices and expense submissions while keeping administrative records, files, and documentation up to date and well organized.• Support the planning and execution of leadership sessions, company functions, and client-facing events.• Contribute to special projects and recommend practical improvements that enhance office efficiency and administrative workflows.• Handle sensitive business information with discretion and care at all times.
2026-11-04T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Permanent
55000 - 58000 CAD / Yearly
Our client, a respected research organization, is seeking an Administrative Assistant to support leadership within on of its busiest divisions. This is a diverse and fast-paced role that includes executive support, committee coordination, scheduling, records management, safety documentation, and document control. Responsibilities<ul><li>Provide administrative support to divisional leadership and committee members</li><li>Coordinate meetings, calendars, travel, and special events</li><li>Prepare correspondence, agendas, reports, and tracking spreadsheets</li><li>Support proposal submissions and maintain records in internal systems</li><li>Track and process safety documentation for scheduled experiments</li><li>Assist with beam scheduling coordination and communicate schedule updates</li><li>Support document management and quality control processes</li></ul>
2026-11-04T00:00:00Z

Administrative Assistant

Selkirk, MB
onsite
Temporary
18 - 20 CAD / Hourly
We are looking for a detail-oriented administrative assistant to join our client's team in Winnipeg, Manitoba on a 12 months Contract basis. This role is well suited to someone who takes pride in accuracy, keeps records organized, and supports smooth day-to-day office operations. The successful candidate will handle high-volume information entry, maintain both electronic and paper files, and contribute dependable administrative support across the office. Responsibilities:• Enter, update, and verify information in company records with a high degree of accuracy and attention to deadlines.• Maintain orderly digital and physical filing systems so documents can be retrieved quickly and efficiently.• Review data for completeness, identify discrepancies, and follow up to ensure records remain current and reliable.• Scan, sort, and archive paperwork while preserving document quality and proper record organization.• Provide day-to-day administrative assistance, including preparing documents, supporting correspondence, and handling routine office tasks.• Use Microsoft Excel and Word to create, format, and update spreadsheets, logs, and written documents as required.• Perform basic calculations and record checks to support accurate reporting and document processing.• Respond professionally to internal and external inquiries and provide courteous customer service when assisting with office-related requests.
2026-10-30T00:00:00Z

Administrative Assistant

Delta, BC
onsite
Permanent
50000 - 60000 CAD / Yearly
Our client is seeking a dependable, detail-oriented Administrative Assistant to support the day-to-day operations of their business. This is an excellent opportunity for a well-rounded administrative professional who enjoys keeping things organized, managing a variety of responsibilities, and ensuring the office runs smoothly. Working directly with the business owner, you will play an important role in managing administrative functions, assisting with basic bookkeeping, coordinating payments, and maintaining accurate records. The ideal candidate is proactive, organized, trustworthy, and comfortable taking ownership of their responsibilities in a hands-on environment.Industry experience would be an asset, but a strong administrative background, attention to detail, and willingness to learn are equally important. Key Responsibilities• Provide day-to-day administrative support directly to the business owner.• Manage incoming and outgoing mail, general correspondence, and office documentation.• Prepare bank deposits, collect payments, and assist with payment processing.• Process accounts payable and ensure invoices and payments are handled accurately and on time.• Assist with basic bookkeeping and routine financial administration using Sage 50.• Maintain organized files, records, and documentation, ensuring information is accurate and up to date.• Support general office coordination and help manage the day-to-day needs of the business.• Monitor outstanding administrative tasks and follow through to ensure nothing is overlooked.• Handle confidential information with discretion and professionalism.• Identify administrative priorities and take initiative to keep operations running efficiently.
2026-10-16T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Permanent
60000 - 70000 CAD / Yearly
Our client, a well-established professional services firm, is seeking a detail-oriented and dependable Administrative Assistant to join their small, quiet, and professional office. This position is ideal for someone who enjoys providing strong administrative support, working in an organized environment, and contributing to the smooth day-to-day operations of a close-knit team. Reporting to the Office Manager, the Administrative Assistant will support accountants and help maintain efficient office processes. Key Responsibilities Administrative Support<ul><li>Open and maintain client and administrative files, both physical and electronic</li><li>Close client and administrative files using records management and practice management systems</li><li>Prepare engagement letters and other correspondence from templates</li><li>Provide administrative support to accountants as needed</li><li>Assist with filing and records management</li></ul>Billing and Financial Administration<ul><li>Assist with posting accounts payable entries</li><li>Assist with monthly billing processes</li></ul>Office Coordination<ul><li>Process incoming and outgoing mail, including deliveries to the Post Office</li><li>Send faxes</li><li>Order office supplies and maintain inventory</li><li>Set up and clean up meeting rooms for client visits</li></ul>Other Duties<ul><li>Sanitize office equipment daily</li><li>Keep the kitchen stocked with snacks and refreshments</li></ul>
2026-11-04T00:00:00Z

Administrative Assistant

Toronto, ON
onsite
Permanent
50000 - 70000 CAD / Yearly
We are looking for an Administrative Assistant to join a busy team in Ontario, where you will provide day-to-day administrative, project, and bookkeeping support. This position is well suited to someone who thrives in a varied role, stays organized under pressure, and takes pride in maintaining accurate records and smooth office operations. You will work closely with leadership and project staff to help keep schedules, documentation, reporting, and financial tasks on track in a detail-focused environment. Responsibilities: • Maintain project files, spreadsheets, and tracking records to support accurate documentation and reporting. • Update information in internal project and administrative systems, ensuring records remain complete and current. • Arrange meetings, manage calendars, and coordinate appointments to support efficient scheduling across the team. • Provide administrative assistance to managers and project leaders by preparing documents, monitoring timelines, and following up on key tasks. • Support the planning of company activities and business development initiatives through coordination and logistical assistance. • Assist with routine bookkeeping duties, including receivables, invoicing support, and related financial record maintenance. • Prepare quarterly marketing-related reports and verify that client information is accurate and up to date. • Welcome visitors and couriers courteously while overseeing incoming and outgoing mail, deliveries, and front-office coordination. • Help maintain office operations by arranging service requests, monitoring supply levels, and coordinating equipment or facility needs.
2026-11-04T00:00:00Z

Executive Assistant

Vancouver, BC
onsite
Temporary
33.25 - 40 CAD / Hourly
We are looking for an accomplished Executive Assistant to provide high-level support to senior leadership in Vancouver, British Columbia. This Long-term Contract opportunity is ideal for someone who thrives in a fast-moving software environment and can keep executive operations running smoothly with minimal direction. The successful candidate will bring sound judgement, discretion, and strong coordination skills to manage priorities, communications, and administrative activities across the leadership team. Responsibilities: • Oversee demanding executive schedules, arrange appointments, and resolve timing conflicts before they affect business priorities. • Organize domestic and international travel plans, including transportation, lodging, and detailed itineraries for senior leaders. • Monitor executive inboxes, draft and route correspondence, and handle sensitive information with a high degree of confidentiality. • Prepare leaders for meetings by assembling agendas, documents, notes, and follow-up items to support effective decision-making. • Complete expense submissions and maintain accurate administrative records in a timely manner. • Act as a key point of contact between executives, internal teams, and external partners to support clear and effective communication. • Provide day-to-day administrative assistance such as document preparation, scanning, photocopying, and coordination of related office tasks.
2026-11-04T00:00:00Z

Executive Assistant

London, ON
onsite
Permanent
55000 - 0 CAD / Yearly
Behind every effective Executive Director and high-performing Board is an exceptional Executive Assistant. We are seeking a dynamic and detail-oriented professional who enjoys being at the heart of a mission-driven organization, providing executive, administrative, and governance support that helps advance our impact in the community.The OpportunityThis is a pivotal role within the organization, responsible for ensuring the smooth operation of executive and governance functions. The successful candidate will be a trusted partner to senior leadership, providing executive-level administrative support while coordinating Board activities along with day to day office related responsiblities.Key ResponsibilitiesExecutive Support<ul><li>Manage the Executive Director's complex calendar, scheduling, and priorities</li><li>Coordinate meetings, prepare agendas, reports, presentations, and correspondence</li><li>Screen and prioritize communications and requests</li><li>Maintain confidential records and sensitive information with discretion</li><li>Support strategic initiatives and special projects</li><li>Prepare and distribute Board packages and supporting materials</li><li>Record and maintain accurate meeting minutes</li><li>Prepare reports, presentations, and organizational documents</li></ul>
2026-10-21T00:00:00Z

Executive Assistant

North York, ON
onsite
Temporary
36.1 - 41.8 CAD / Hourly
We are looking for a contract Executive Assistant to provide dependable day-to-day administrative support to the President of a non-profit organization in North York, Ontario. This short-term opportunity is suited to someone who can step in quickly, manage routine priorities with confidence, and help maintain an organized workflow. The role focuses on practical coordination, including calendar support, meeting logistics, and invoice administration, while working collaboratively with other executive support team members. Responsibilities: • Coordinate the President’s schedule by arranging meetings, updating calendar commitments, and ensuring appointments are managed efficiently. • Handle invoice administration using Great Plains, maintaining accuracy and supporting timely processing of payments and records. • Provide general administrative assistance that keeps daily operations moving smoothly, including document preparation, scanning, and related office tasks. • Support meeting execution through scheduling, logistics coordination, and the use of tools such as Cisco Webex Meetings when required. • Monitor competing priorities, organize incoming requests, and help ensure urgent matters are addressed in a timely manner. • Work closely with other executive assistants and internal stakeholders to maintain continuity of support during this contract period. • Assist with expense-related coordination, travel arrangements, and administrative follow-up as needed. • Contribute to presentation materials, collateral decks, or small project coordination tasks when additional support is required.
2026-10-30T00:00:00Z

Executive Assistant

London, ON
onsite
Permanent
55000 - 64000 CAD / Yearly
London, Ontario | $55,000-$64,000 + Outstanding Pension + 3 Weeks' VacationMake a difference every day.Are you an organized, proactive professional who loves keeping people and priorities on track? Do you want your work to have a meaningful impact on the lives of others?We , a respected not-for-profit organization in London, Ontario, is seeking an Executive Assistant to provide high-level support to senior leadership. This is an opportunity to join a purpose-driven organization where your contributions will directly support a mission that makes a real difference in the community. What You'll Do<ul><li>Provide confidential administrative support to senior leadership</li><li>Manage complex calendars, meetings, and scheduling priorities</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Coordinate board and committee meetings, including agendas and minutes</li><li>Support special projects and organizational initiatives</li><li>Organize travel arrangements, events, and logistics as required</li><li>Assist with light reception and office coordination duties</li><li>Maintain accurate records and documentation while handling sensitive information with discretion</li></ul>
2026-10-27T00:00:00Z

Executive Assistant

Guelph, ON
onsite
Permanent
80000 - 95000 CAD / Yearly
We are seeking an experienced Executive Assistant to provide high-level administrative and governance support to senior leadership and a Board of Directors. This role is ideal for a polished, highly organized professional who is comfortable working with executives, board members, and confidential information in a fast-paced environment. This is a hybrid opportunity located in Guelph.What you’ll do:<ul><li>Provide senior-level administrative support to executive leadership and the Board of Directors</li><li>Coordinate Board and committee meetings, including scheduling, logistics, agendas, meeting materials and follow-up</li><li>Prepare and distribute Board packages, reports, presentations and other governance materials</li><li>Record and prepare Board and committee meeting minutes, tracking decisions and action items</li><li>Maintain Board calendars, records, policies and other governance documentation</li><li>Coordinate complex executive calendars, meetings and appointments</li><li>Draft and proofread correspondence, presentations and executive-level communications</li><li>Serve as a key point of contact between executives, Board members and internal/external stakeholders</li><li>Handle sensitive and confidential information with a high level of discretion</li><li>Support special projects and other executive-level initiatives as required</li></ul>
2026-10-22T00:00:00Z

Executive Assistant

Brampton, ON
onsite
Permanent
75000 - 80000 CAD / Yearly
Key Responsibilities: Executive & Administrative Support • Provide direct administrative support to the President. • Manage calendars, meetings, appointments, and daily scheduling. • Prepare, edit, and organize emails, letters, reports, presentations, and other business documents. • Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners. • Screen and prioritize calls, emails, and requests. • Coordinate meetings, including booking rooms, preparing agendas, taking notes, and tracking action items. • Maintain confidential company and executive information with professionalism and discretion. • Assist with travel arrangements, reservations, event planning, and other executive needs. • Organize and maintain digital and physical files. Business & Office Coordination: • Support the President with daily business operations and administrative priorities. • Track outstanding items, deadlines, approvals, and follow-ups. • Assist with coordinating documents for projects, vendors, clients, and internal departments. • Communicate with staff, management, and external contacts in a professional manner. • Help prepare information for meetings, proposals, company updates, and presentations. • Support general office administration as needed. Social Media & Marketing Support • Assist with creating and posting basic social media content for platforms such as LinkedIn. • Help collect project photos, company updates, employee highlights, and event content. • Work with internal teams to gather information for posts and marketing materials. • Draft captions and simple company announcements. • Help maintain a professional and consistent company brand online. • Support website or marketing updates when required. • Coordinate with external marketing vendors, photographers, or designers when needed. Qualifications: • Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role. • Previous experience supporting a President, business owner, senior executive, or leadership team is strongly preferred. • Post-secondary education in Business Administration, Office Administration, Communications, Marketing, or a related field is preferred. • Experience working in a small-to-medium-sized business is considered an asset. • Experience in the construction, civil, engineering, trades, or related industry is an asset but not required. • Strong experience managing calendars, scheduling meetings, preparing documents, and handling executive-level follow-ups. • Excellent written and verbal communication skills. • Strong organizational and time-management skills with the ability to manage multiple priorities. • High level of professionalism, discretion, and confidentiality. • Strong attention to detail and ability to work independently with minimal supervision. • Proficient with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams. • Basic knowledge or hands-on experience with social media platforms, including LinkedIn, Instagram, and Facebook. • Experience creating simple social media posts, captions, company announcements, or marketing content is an asset. • Valid driver’s licence and access to a vehicle is an asset, depending on business needs.
2026-10-30T00:00:00Z

Executive Assistant

Kitchener, ON
onsite
Permanent
80000 - 90000 CAD / Yearly
A great Executive Assistant doesn't just manage calendars; they create capacity for leaders to focus on what matters most. We're looking for a polished, proactive Executive Assistant who thrives on staying one step ahead. In this role, you'll serve as a trusted partner to a senior executive, expertly managing priorities, communications, schedules, and key initiatives while bringing organization and efficiency to a fast-moving environment. What You'll DoAs the Executive Assistant, you will be the primary point of coordination for the executive's schedule, communications, and administrative priorities.Key Responsibilities:<ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements</li><li>Coordinate and prioritize a high volume of emails and correspondence</li><li>Prepare, review, and format presentations, reports, and executive communications</li><li>Process and reconcile executive expense reports accurately and on time</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-up actions</li><li>Draft professional correspondence, meeting summaries, and other business documents</li><li>Maintain confidential information and exercise sound judgment in sensitive situations</li><li>Support special projects and strategic initiatives as assigned</li><li>Liaise with senior leaders, clients, and stakeholders on behalf of the executive</li></ul>
2026-10-27T00:00:00Z

Executive Assistant

Markham, ON
onsite
Temporary
30.4 - 35.2 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership for a Contract position in Markham, Ontario. This opportunity is ideal for someone who excels at presentation preparation using advanced excel, managing complex schedules, coordinating travel, and handling administrative priorities with professionalism and discretion. The successful candidate will play a key role in keeping executive operations organized, supporting meetings and communications, and ensuring day-to-day activities run smoothly within a fast-paced electronics environment. Responsibilities:• Manage executive calendars, arrange meetings, and adjust priorities to keep leadership schedules running efficiently.• Coordinate domestic and international travel plans, including itineraries, bookings, and related logistics.• Prepare, review, and submit expense claims using approved systems while maintaining accuracy and compliance.• Support virtual and in-person meetings by organizing materials, scheduling sessions through Cisco Webex Meetings, and following up on action items.• Maintain records and administrative data within CRM and other business systems to ensure information remains current and accessible.• Assist with timekeeping and attendance-related administrative tasks using Kronos Timekeeping System and other internal tools as required.• Produce, organize, scan, and copy documents to support executive reporting, correspondence, and operational needs.• Provide day-to-day administrative support to C-suite stakeholders, handling sensitive information with a high level of confidentiality.
2026-11-02T00:00:00Z

Legal Assistant

Winnipeg, MB
onsite
Permanent
55000 - 64000 CAD / Yearly
We are looking for a Legal Assistant to support legal and administrative work in Winnipeg, Manitoba. In this role, you will help prepare accurate documentation, coordinate file materials, and assist with due diligence and service requests in a busy legal environment. The ideal candidate is organized, comfortable managing multiple priorities, and confident using office software to maintain high standards of accuracy and service. Responsibilities: • Draft, update, and format legal documents using lawyer direction and established precedents as needed. • Assemble and organize materials required for closing books and maintain well-structured file documentation. • Review correspondence and legal documentation carefully to correct grammar, spelling, formatting, and content inconsistencies. • Process organizational service requests accurately and within required timelines. • Arrange required searches and support due diligence activities by gathering and verifying information. • Manage incoming communications, including phone calls and email correspondence, in a thorough manner. • Maintain calendars, schedule appointments, and provide administrative support to keep legal workflows on track.
2026-10-19T00:00:00Z

Accounting Assistant

Calgary, AB
onsite
Permanent
0 - 0 CAD / Yearly
Robert Half is seeking an Accounting Assistant on behalf of our client, a well-established organization looking to add a dependable and detail-oriented professional to its accounting team. This role is ideal for someone with strong accounts payable expertise, solid systems knowledge, and the ability to manage day-to-day transactional accounting responsibilities with accuracy and efficiency. Key Responsibilities <ul><li>Process high-volume accounts payable transactions accurately and in a timely manner</li><li>Review invoices, match purchase orders, and ensure proper coding and approvals</li><li>Maintain vendor records and respond to vendor inquiries professionally</li><li>Assist with check runs, EFT/wire processing, and payment reconciliations</li><li>Support month-end close activities, including account reconciliations and reporting</li><li>Enter and maintain accounting data within Yardi</li><li>Help with general accounting and administrative support as needed</li><li>Collaborate with internal departments to resolve billing and payment discrepancies</li></ul>
2026-10-30T00:00:00Z

Project Assistant

Toronto, ON
remote
Temporary
21.85 - 25.3 CAD / Hourly
We are looking for a Project Assistant to support a non-profit organization in Toronto, Ontario through a Long-term Contract opportunity. In this role, you will help keep projects organized by coordinating meetings, maintaining accurate records, and supporting regular status reporting. The ideal candidate brings strong administrative judgement, clear communication skills, and confidence using Microsoft Office tools to keep project information current and accessible. Responsibilities: • Coordinate calendars, arrange meetings, and ensure participants receive the information they need in advance. • Maintain project tracking tools by updating timelines, action items, feedback, and progress notes in Microsoft Planner and related documents. • Enter and organize project data with accuracy, ensuring records remain complete, current, and easy to retrieve. • Prepare routine status updates and summaries to support project visibility for internal stakeholders. • Assist with document management by organizing files, scanning materials, and maintaining orderly administrative records. • Support day-to-day office and project coordination tasks to help timelines stay on track and priorities remain organized. • Create and update spreadsheets, reports, and presentation materials using Microsoft Excel, Word, and PowerPoint. • Provide responsive administrative support and clear communication when handling project-related inquiries and follow-up.
2026-11-02T00:00:00Z

Office Operations and Executive Support Coordinator

Toronto, ON
onsite
Temporary
25 - 32 CAD / Hourly
We are looking for an Office Operations and Executive Support Coordinator to oversee daily office operations and provide administrative support to executive leadership in a hybrid work environment. This role is ideal for a highly organized, proactive professional who can manage multiple priorities while maintaining a high level of professionalism and discretion. Key Responsibilities• Manage day-to-day office operations, including supplies, equipment, shared spaces, mail, shipping, and vendor coordination• Serve as the main contact for building management, repairs, maintenance, and office service providers• Coordinate meeting logistics, catering, visitor support, and hospitality• Support onboarding and offboarding activities related to workspace setup, equipment, and office access• Assist with document preparation, data entry, office communications, and general administrative support• Reconcile corporate credit card statements, process invoices, and support purchasing and expense documentation• Maintain office health and safety and emergency preparedness materials• Provide executive support, including calendar management, travel coordination, meeting scheduling, conference registrations, and event logistics• Assist with special projects and other administrative duties as needed
2026-11-02T00:00:00Z

Accounting Administrative Assistant

Edmonton, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Accounting Administrative Assistant to join their team in Edmonton, Alberta. This role supports daily accounting and administrative operations, including bookkeeping, account reconciliation, and financial record maintenance. The ideal candidate is organized, detail-oriented, and proficient in Sage 50 and QuickBooks.Responsibilities:<ul><li>Maintain accurate and up-to-date financial records and bookkeeping entries.</li><li>Assist with account reconciliations, balance reviews, and discrepancy resolution.</li><li>Support accounts payable and receivable, including invoice processing and payment tracking.</li><li>Perform accurate data entry and maintain organized financial documentation.</li><li>Handle phone calls, emails, inquiries, scheduling, and general administrative tasks.</li><li>Prepare reports, spreadsheets, and documents using Microsoft Office applications.</li><li>Use Sage 50 and QuickBooks to maintain accounting records, review transactions, and support daily accounting operations.</li></ul>
2026-10-30T00:00:00Z

Receptionist

Concord, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are looking for a detail-oriented and approachable Receptionist to support daily front desk operations in Ontario. This role is ideal for someone who enjoys creating a positive first impression, keeping the reception area organized, and assisting with a range of administrative tasks. The successful candidate will help ensure visitors, employees, and deliveries are handled efficiently while contributing to a smooth and welcoming office environment. Responsibilities: • Welcome visitors and direct them appropriately while providing courteous and attentive service at the front desk. • Respond to incoming questions in person, by phone, and through email, resolving routine matters and forwarding more complex concerns to the right team. • Oversee access to the office by following entry procedures and supporting badge coordination for staff and guests. • Keep the reception and common front office areas tidy, presentable, and ready for daily business activities. • Arrange meeting room bookings, support parking coordination, and help manage visitor logistics throughout the day. • Sort incoming mail, prepare outgoing packages, and coordinate courier pickups and deliveries. • Track office supply levels, place replenishment requests when needed, and help maintain orderly storage of materials. • Provide administrative assistance through data entry, document filing, and record organization to support office efficiency.
2026-10-30T00:00:00Z

Receptionist

Toronto, ON
onsite
Temporary
19.7885 - 22.913 CAD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front-desk operations in Toronto, Ontario. This Long-term Contract opportunity is ideal for someone who enjoys helping visitors, managing communications, and keeping administrative tasks on track in a well-organized office setting. The successful candidate will bring strong customer service skills, attention to detail, and the ability to handle multiple priorities throughout the day. Responsibilities: • Greet visitors and create a positive first impression by providing courteous and efficient front-desk support. • Manage a multi-line phone system, direct calls to the appropriate contacts, and take accurate messages when needed. • Coordinate appointment bookings and maintain calendars to support smooth daily scheduling. • Prepare, send, and respond to email communications in a clear, timely, and effective manner. • Enter and update information accurately in internal records, spreadsheets, and office documents. • Organize and maintain digital and paper filing systems so information is easy to access and up to date. • Provide general administrative assistance using Microsoft Word, Excel, and Outlook to support office operations.
2026-11-04T00:00:00Z

34 results for Office Assistant jobs