16 results for Legal Receptionist jobs

Legal Secretary

Toronto, ON
onsite
Contract / Temporary
33.25 - 38.5 CAD / Hourly
We are looking for a Legal Secretary to join a team on a long-term contract assignment. This position supports senior leadership by coordinating legal administration, organizing corporate records, and preparing formal documentation with a high degree of accuracy and discretion. The successful candidate will play an important role in keeping executive priorities, legal filings, and stakeholder communications well managed in a detail-focused environment. Responsibilities: • Coordinate day-to-day legal and administrative operations to maintain an efficient and well-organized office environment. • Provide senior-level support to leadership by managing complex assignments, preparing correspondence, and following up on priority matters. • Draft, format, and maintain board minutes, corporate resolutions, and other legal documentation while ensuring records are current and properly filed. • Safeguard confidential corporate information and handle sensitive materials with sound judgement and discretion. • Liaise with banks, external partners, and key stakeholders to support transactions, documentation requests, and corporate administrative matters. • Organize, track, and secure both paper and electronic files to support accessibility, compliance, and record accuracy. • Assist with the coordination of major corporate projects by monitoring deadlines, preparing materials, and keeping initiatives moving forward. • Use Microsoft Office and legal support tools to prepare reports, manage communications, and produce high-quality documentation.
2026-05-08T00:00:00Z

Legal Assistant

Kitchener, ON
onsite
Permanent
50000 - 60000 CAD / Yearly
Are you the kind of Legal Assistant who thrives in high-pressure environments, anticipates what’s next before anyone asks, and takes pride in running a tight, organized file from start to finish?We’re partnering with a well-respected, fast-paced law firm seeking a sharp, detail-driven Legal Assistant who can keep pace with a busy practice and deliver consistently high standards of support. This is a role for someone who is proactive, highly organized, and confident managing competing priorities. What you’ll be responsible for<ul><li>Full file management from initial client intake through to closing</li><li>Coordinating and scheduling all appointments, meetings, discoveries, and court dates</li><li>Managing calendars and diarizing critical deadlines to keep lawyers on track</li><li>Preparing legal documents including memoranda, correspondence etc </li><li>Liaising with clients, lawyers, and court staff to ensure a seamless experience</li><li>Filing E-documents</li></ul>
2026-05-06T00:00:00Z

Receptionist

Ottawa, ON
onsite
Contract / Temporary
20 - 23 CAD / Hourly
Our client is on the search for a bilingual Receptionist to support the day-to-day front desk operations of a not-for-profit organization in Kanata, Ontario. This Contract position is ideal for someone with at least three years of experience in a fast-paced setting who can communicate effectively, manage competing priorities, and create a welcoming experience for visitors and callers. The successful candidate will combine strong administrative ability with confidence using office software and digital tools to keep reception services organized and efficient. Responsibilities:• Welcome visitors in a courteous and attentive manner and serve as the first point of contact at the front desk.• Respond to incoming calls through a multi-line phone system, direct inquiries appropriately, and ensure messages are relayed accurately.• Assess incoming requests and route clients, visitors, or calls to the appropriate team member based on urgency and need.• Coordinate and confirm appointments, maintain calendars, and support smooth daily scheduling activities.• Enter and update information in internal software systems with a high degree of accuracy and attention to detail.• Prepare and manage email correspondence, documents, and general administrative records using standard office applications.• Maintain organized digital and physical filing systems to support efficient retrieval of information.• Provide dependable customer service by addressing general questions promptly and effectively in both official languages where required.
2026-05-08T00:00:00Z

Receptionist

Toronto, ON
onsite
Permanent
70000 - 80000 CAD / Yearly
The OpportunityOur client is seeking a confident, professional, and highly organized Receptionist and Office Coordinator to serve as the face of the organization and support the smooth day-to-day operations of its Toronto office. This opportunity is ideal for a proactive, self-directed professional who thrives in a fast-paced environment, anticipates needs, and takes ownership of administrative operations. The successful candidate will be a versatile administrative generalist who is comfortable managing a broad range of responsibilities and providing support wherever needed. This is a fully onsite position, Monday through Friday, and requires a consistent in-office presence as the first point of contact for visitors, clients, and employees. In addition to core reception responsibilities, this role will also support travel coordination, office purchasing, basic IT coordination, banking-related tasks, and event planning. The ideal candidate will bring a polished and professional presence, strong organizational skills, and the ability to work independently with minimal supervision. Key Responsibilities<ul><li>Greet and welcome visitors, clients, and staff in a warm and professional manner.</li><li>Maintain a clean, organized, and welcoming reception area and common spaces.</li><li>Manage incoming and outgoing mail, courier packages, and deliveries.</li><li>Act as the primary point of contact for day-to-day office needs and general inquiries.</li><li>Monitor office supplies inventory and coordinate purchasing as required.</li><li>Arrange office maintenance requests and liaise with building management when needed.</li><li>Prepare meeting rooms, including audiovisual setup, readiness checks, and post-meeting tidying.</li><li>Coordinate travel arrangements for staff, including flights, accommodations, and transportation.</li><li>Provide first-level support for basic IT-related needs.</li><li>Liaise with external IT vendors regarding equipment setup, troubleshooting, and technology purchases.</li><li>Assist with light banking duties, including preparing deposits, collecting company cheques, and handling occasional in-branch transactions.</li><li>Maintain accurate records of receipts and general office expenses.</li><li>Support the planning and execution of internal and external events, including team functions, client meetings, and company gatherings.</li><li>Coordinate catering, room setup, logistics, and vendor communications for meetings and events.</li></ul>
2026-05-01T00:00:00Z

Receptionist

Acheson, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Receptionist to join their team in Acheson, Alberta. This role supports daily front-desk operations, including greeting visitors, managing calls and emails, coordinating appointments, handling mail and records, and assisting with administrative tasks. The ideal candidate is detail-oriented, organized, and professional, with strong customer service, communication, and Microsoft Office skills.Responsibilities:<ul><li>Greet visitors and direct them appropriately.</li><li>Answer and route calls using a multi-line phone system.</li><li>Handle mail, cheques, filing, and data entry.</li><li>Manage calendars, appointments, and shared inboxes.</li><li>Prepare documents and track information using Word, Excel, and Outlook.</li><li>Provide organized, professional customer service and administrative support.</li></ul>
2026-05-08T00:00:00Z

Office Experience Assistant

Toronto, ON
onsite
Contract / Temporary
22 - 24 CAD / Hourly
Office Experience Assistant – 1-Year Contract Are you passionate about creating outstanding workplace experiences? Our client, a top consulting firm, is seeking an Office Experience Assistant to join their high-performing team in downtown Toronto. In this fully on-site role, you’ll be a key contributor to a welcoming, professional, and well-maintained office environment. This is an excellent opportunity for someone looking to grow their career in administrative support, office services, or hospitality. Key Responsibilities:<ul><li>Monitor and maintain general office appearance and cleanliness across shared spaces, meeting rooms, and kitchen areas</li><li>Restock supplies in kitchens and collaborative zones, manage inventory, and order as needed</li><li>Coordinate catering logistics for internal meetings and events, including setup, teardown, and food service presentation</li><li>Liaise with vendors, building staff, and facilities teams for repairs or routine maintenance requests</li><li>Set up furniture and configuration for meetings; ensure conference rooms are equipped and ready, including basic tech support needs</li><li>Support internal events, from signage to logistics and oversight</li><li>Provide backup coverage to adjacent teams, including greeting visitors, handling guest registration and amenities, and closing the office at day’s end</li><li>Assist guests and staff with navigating the office, including guidance on desk reservation systems, IT access, and general queries</li><li>Manage visitor logs, print badges, and maintain compliance with security protocols</li><li>Triage meeting support requests and communicate with appropriate teams for timely resolution</li></ul>
2026-04-27T00:00:00Z

Family Law Associate

Toronto, ON
onsite
Permanent
120000 - 135000 CAD / Yearly
Robert Half Canada is seeking a motivated and detail-oriented Family Law Associate on behalf of a respected legal firm. This role offers the opportunity to make a meaningful impact within a supportive and collaborative team, working on a diverse range of family law matters. Responsibilities:• Represent clients in family law matters, including divorce, child custody, spousal support, and property division.• Conduct thorough legal research and draft high-quality pleadings, motions, and agreements.• Provide strategic legal advice to clients, ensuring their rights and interests are protected.• Attend court hearings, mediations, and settlement conferences to advocate for clients effectively.• Collaborate with colleagues and support staff to deliver exceptional client service.• Manage case files efficiently, ensuring deadlines are met and documentation is accurate.• Stay informed about changes in family law legislation and apply them to case strategies.• Participate in firm meetings and contribute to the development of best practices.• Build and maintain strong client relationships through clear communication and attention to detail.
2026-04-09T00:00:00Z

Administrative Assistant

Delta, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Contract / Temporary
23.75 - 26 CAD / Hourly
We are looking for an Administrative Assistant to join a contract opportunity within the IT software industry in Vancouver, British Columbia. This position supports daily office coordination by managing front-desk activity, assisting with scheduling, and helping create a welcoming and organized environment for staff, visitors, and service providers. The successful candidate will be comfortable working independently, handling multiple administrative priorities, and providing dependable support for team activities and events. Responsibilities: • Welcome visitors, manage reception coverage, and provide concierge-style assistance to create a welcoming and organized onsite experience. • Coordinate calendars, arrange appointments, and support meeting logistics for team members and internal activities. • Communicate with vendors and external service providers to confirm requests, track updates, and help resolve outstanding matters. • Liaise with building operations when onsite concerns arise to ensure issues are addressed promptly and appropriately. • Oversee incoming and outgoing shipments, including receiving deliveries and preparing items for dispatch. • Provide administrative support to the broader team through document preparation, email follow-up, and general office coordination. • Assist with event planning and onsite event execution, including scheduling, room setup, and attendee support. • Maintain accurate records through data entry and organized tracking of office-related information and requests.
2026-05-09T00:00:00Z

Senior Litigation Associate

Toronto, ON
onsite
Permanent
160000 - 195000 CAD / Yearly
We are looking for a skilled and driven Senior Litigation Associate to join our dynamic team in Toronto, Ontario. In this role, you will manage complex civil litigation cases while contributing to the growth and development of less experienced team members. This position offers an excellent opportunity to showcase your legal expertise and develop your career in a supportive and fast-paced environment. Responsibilities:• Manage all stages of litigated matters, including examinations for discovery, mediations, and motions.• Collaborate with senior counsel on intricate and high-profile cases, ensuring thorough preparation and execution.• Engage in business development initiatives to expand the firm's client base and elevate your detail oriented reputation.• Mentor and provide guidance to less experienced team members, fostering a collaborative and growth-oriented environment.• Achieve both billable and non-billable targets while maintaining a high level of service.• Utilize legal software and tools such as case management platforms and document management systems to streamline workflows.• Communicate effectively with clients, colleagues, and external parties to ensure clarity and a focus on detail.• Handle complaint administration and insurance defense matters with precision and attention to detail.• Coordinate with legal assistants and paralegals to balance a demanding workload efficiently.
2026-04-09T00:00:00Z

Executive Assistant

North York, ON
onsite
Permanent
90000 - 100000 CAD / Yearly
We are looking for an Executive Assistant to provide senior-level support within a fast-moving healthcare organization in Toronto, Ontario. This position is suited to someone who is organized, tactful, and confident managing sensitive information while keeping executive priorities on track. The successful candidate will play a key role in coordinating administrative operations, supporting governance activities, and ensuring day-to-day matters are handled efficiently and effectively. Responsibilities: • Oversee the daily administrative functions of the executive office, ensuring priorities are organized and tasks move forward smoothly. • Manage the executive’s schedule by arranging meetings, appointments, travel plans, and detailed itineraries in alignment with changing business needs. • Prepare clear correspondence, reports, presentation materials, and briefing documents to support informed decision-making. • Review incoming messages, requests, and documentation, determine urgency, and coordinate timely responses or follow-up actions. • Organize internal and external meetings, stakeholder sessions, and special events, including agendas, materials, logistics, and related arrangements. • Strengthen office operations by identifying opportunities to refine procedures and improve administrative efficiency. • Provide administrative coordination for the Board of Directors, including scheduling meetings and distributing materials within required timelines. • Serve as a reliable point of contact between executive leadership, Board members, and other stakeholders when appropriate. • Handle confidential inquiries and sensitive communications with sound judgement, discretion, and care.
2026-05-10T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
64000 - 69000 CAD / Yearly
We are looking for an experienced Executive Assistant to provide comprehensive support to our leadership team in Toronto, Ontario. This role is integral to ensuring the smooth operation of executive functions, including calendar management, project coordination, and administrative tasks. If you are detail-oriented, proactive, and thrive in a dynamic healthcare environment, this opportunity is perfect for you. Responsibilities:• Manage complex calendars and scheduling needs, ensuring seamless coordination of meetings and appointments.• Anticipate administrative challenges and proactively address them to support executive priorities.• Handle sensitive and confidential information with discretion and professionalism.• Prepare correspondence, briefing materials, meeting agendas, and other documentation.• Coordinate cross-functional tasks and track project timelines and deliverables.• Support organizational development initiatives with light project management activities.• Draft and format reports, presentations, and visual dashboards that align with organizational branding.• Process contracts, purchase orders, and expense reports while monitoring departmental budgets.• Organize and support meetings, including preparing agendas, minutes, and follow-up communications.• Collaborate with internal teams and external stakeholders to ensure smooth operations and timely execution of tasks.
2026-04-21T00:00:00Z

Executive Assistant

Vancouver, BC
onsite
Permanent
100000 - 125000 CAD / Yearly
Our client is a well known Real Estate Development firm in Vancouver BC. They are currently hiring for a Senior Executive Assistant. The Executive Assistant provides high-level support to the President and Owner(s). This position demonstrates a strong ability to be organized and professional and plays a critical role in ensuring a high level of communication within the Company on behalf of the President and Owners. Position Responsibilities • Maintain the President’s calendar, including scheduling meetings and conference calls, and all preparation of meeting materials and related tasks.• Compose and/or prepare presentations, brochures, memorandums, correspondence and reports on behalf of the President by identifying required information, researching background information, and gathering it from appropriate sources.• Coordinate travel arrangements for the President, the Owners, and other executives as required, including preparation and submitting of expenses.• Document and manage meeting outcomes as required.• Liaise with the Executive team and external agencies on key and emerging priorities.• Receive and screen information, visitors, and phone calls using judgement of sensitivity to the President’s priorities.• Provide information and refer callers to other appropriate individuals if matters can be responded to elsewhere.• Plan events and large meetings, including appropriate layout of rooms, seating arrangements, dinner menus, invitations, etc.• Assist shareholders with charitable and community outreach event planning and donations.• Arrange and distribute materials for scheduled management meetings.• Process invoices, expense reports, corporate credit card expenses, and cheque requisitions.• Personal tasks as required including booking family vacations, research and/or resourcing.• Various other duties and responsibilities as assigned.
2026-04-13T00:00:00Z

Executive Assistant

Edmonton, AB
onsite
Permanent
75000 - 85000 CAD / Yearly
We are partnering with a well‑established, patient‑focused healthcare clinic to recruit an experienced Operations Specialist. This role provides high‑level administrative and operational support to the management team and plays a key part in supporting both clinic operations and the overall employee experience. This opportunity is ideal for a highly organized, proactive professional who enjoys variety, takes pride in precision, and thrives in a fast‑paced clinical environment. The OpportunityReporting to the clinic’s leadership team, the Operations Specialist will support daily administrative functions while also contributing to HR, payroll, and finance‑related processes. The successful candidate will act as a key liaison between management and staff, ensuring smooth workflows, accurate documentation, and timely follow‑through. Key ResponsibilitiesAdministrative & Operational Support<ul><li>Coordinate and manage day‑to‑day administrative requirements, including master calendars, shared email inboxes, document management, and reporting</li><li>Prepare accurate reports and complete coding activities within established deadlines</li><li>Build, organize, and maintain a centralized master document library</li><li>Support special projects to improve operational efficiency, processes, and procedures</li><li>Work collaboratively with management and team leads to enhance current practices</li></ul>Human Resources & People Support<ul><li>Provide recruitment support by creating and updating job postings, screening candidates, and coordinating interviews</li><li>Prepare documentation and assist with onboarding, offboarding, and leaves of absence</li><li>Maintain and update employee handbooks and training packages</li><li>Administer staff performance review processes, including preparing documents, tracking timelines, and scheduling meetings</li><li>Maintain employee records with strict confidentiality, including certifications and compliance documentation</li><li>Support benefits administration for extended benefit programs</li><li>Provide excellent internal customer service to employees across the organization</li></ul>Payroll, Finance & Events<ul><li>Assist with payroll administration processes</li><li>Support accounts payable activities</li><li>Coordinate logistical aspects of staff events, training sessions, and internal initiatives</li><li>Assist with internal data management related to staff communications, resources, and opportunities</li></ul>Why This Role?<ul><li>Join a respected healthcare organization with a strong focus on patient care and staff support</li><li>Play a visible and meaningful role supporting leadership and employees</li><li>Broad scope of responsibility with variety and opportunity to contribute beyond traditional administration</li><li>Stable, professional environment with collaborative leadership</li></ul>This is a full-time, permanent, in office role that provides a competitive salary as well as full health and dental benefits. Apply today!
2026-05-08T00:00:00Z

Executive Assistant

Calgary, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced Executive Assistant to join their team in Calgary, Alberta. This role provides dedicated support to senior leaders in a fast-paced consulting environment, helping keep schedules, travel, expenses, and daily operations running smoothly. The ideal candidate is highly organized, proactive, and service-oriented, with strong judgment, attention to detail, and the ability to manage competing priorities while handling confidential information with discretion in a hybrid setting.Responsibilities:<ul><li>Manage complex calendars and shifting priorities.</li><li>Coordinate end-to-end travel arrangements.</li><li>Process timesheets and expense reports accurately and on time.</li><li>Support internal operations (meetings, recruiting, admin tasks).</li><li>Liaise with clients, executives, and internal teams.</li><li>Organize meeting logistics and materials.</li><li>Prepare, proofread, and distribute business documents.</li><li>Conduct research to support leadership preparation.</li><li>Provide team backup and foster collaboration.</li><li>Handle additional executive/personal support with discretion.</li></ul>
2026-04-30T00:00:00Z

Executive Assistant

Surrey, BC
onsite
Permanent
65000 - 75000 CAD / Yearly
A respected and community-focused organization in the Lower Mainland is seeking a highly experienced Executive Assistant to the CEO to provide strategic, administrative, and confidential support at the executive level. This organization delivers impactful programs and services across multiple divisions and is deeply committed to supporting Indigenous communities. The successful candidate will play a critical role in ensuring the smooth operation of the CEO’s office while acting as a key liaison across internal teams, Board members, and external stakeholders. Reporting directly to the CEO, the Executive Assistant will manage complex priorities, coordinate executive-level communications, and support governance and organizational initiatives. This role requires sound judgment, discretion, and the ability to navigate sensitive and high-level matters with professionalism. You will act as the primary point of contact and gatekeeper for the CEO’s office, ensuring alignment of priorities, efficient workflow, and timely execution of key initiatives. Key Responsibilities Executive & Administrative Support<ul><li>Manage the CEO’s calendar, meetings, travel, and daily priorities</li><li>Screen and respond to communications, ensuring appropriate prioritization</li><li>Prepare high-level documents, reports, presentations, and briefing materials</li><li>Draft speaking notes, correspondence, and key messaging</li><li>Maintain confidential records and filing systems</li><li>Anticipate executive needs and proactively support decision-making</li></ul>Board & Governance Support<ul><li>Coordinate Board of Directors meetings, materials, and communications</li><li>Prepare agendas, board packages, and meeting minutes</li><li>Track action items and maintain governance documentation</li><li>Support annual board planning, including meetings, AGMs, and committees</li></ul>Organizational Coordination<ul><li>Support cross-functional initiatives and leadership team priorities</li><li>Coordinate internal and external communications on behalf of the CEO</li><li>Assist with organizational events, partnerships, and stakeholder engagement</li><li>Track deliverables, timelines, and key organizational commitments</li></ul>Project & Strategic Support<ul><li>Conduct research and prepare briefing notes to inform decision-making</li><li>Support strategic planning initiatives and organizational reporting</li><li>Assist with special projects, ensuring timelines and quality standards are met</li></ul>Operations & Logistics<ul><li>Coordinate meetings, travel, and executive-level events</li><li>Prepare expense reports and manage administrative logistics</li><li>Act as a professional representative of the CEO when required</li></ul>
2026-04-09T00:00:00Z