<p><strong>Our industry leading client is looking for an experienced Manager of Accounting to lead and oversee all financial operations related to property management to join their team. This is a full-time/permanent role on site.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p>•Lead & Supervise a team of Property Accountants</p><p>• Manage all aspects of property accounting, including maintaining the general ledger, completing month-end and year-end closures, and performing financial reporting and variance analysis.</p><p>• Prepare and deliver comprehensive monthly reporting packages for residential and commercial property portfolios.</p><p>• Present and clearly explain financial results to senior leadership and executive teams.</p><p>• Collaborate with operations teams to ensure the accuracy and completeness of financial data.</p><p>• Support the preparation of budgets and forecasts for residential and commercial properties.</p><p>• Administer commercial leases, including reconciliations and ensuring compliance with lease terms.</p><p>• Oversee cash management processes, such as rent collection, vendor payments, and bank reconciliations.</p><p>• Lead, mentor, and develop the property accounting team to achieve departmental goals.</p><p>• Coordinate with external auditors by providing necessary documentation to facilitate audits and compilations.</p><p>• Identify opportunities for process improvements and contribute to enhancements in the Yardi accounting system.</p>
<p>We are looking for an experienced Manager, Property Accounting to oversee property accounting operations within our organization. This role is based in Toronto and offers an opportunity to lead a skilled team while ensuring the accuracy and efficiency of financial processes. The successful candidate will play a pivotal role in streamlining accounting functions and supporting organizational objectives.</p><p><br></p><p>Responsibilities:</p><p>1)Property and Land Development Accounting records </p><p>• Accounts Payable </p><p>• Financial statements </p><p>• Commercial Lease Input </p><p>• Budgets </p><p>• Cam/Tax recoveries including year end reconciliations </p><p>• Monthly, Quarterly, Annual operations reports as required </p><p><br></p><p>2)Cash Management and Treasury Operations </p><p>• All corporate and property cash receipts </p><p>• Rent collection - pre-authorized debits and cheque deposit </p><p>• Maintaining banking arrangements and relationships </p><p>• Short Term Investment of surplus funds </p><p>• Distribution of property surplus funds to Corporate owners </p><p>• Maintenance of bank accounts and records </p><p>• Ensure adequate funding in place for all property </p><p>• Cash flow reporting / projections as required </p><p><br></p><p>3)Real Estate Management Services Company </p><p>• Billing of all management services including property management fees, leasing fees, legal fees, asset management fees, corporate fees, residential management and property maintenance service fees </p><p>• Maintenance of accounting records </p><p>• Maintenance / Updating Asset Management property values </p><p>• Financial statements </p><p>• Annual Budget </p><p>• Quarterly / Annual reporting </p><p>• Annual distribution of profit to shareholders </p><p>• HST filing monthly for all properties </p><p><br></p><p>4)Realty Taxes </p><p>• Review of Notices of Assessment for all properties </p><p>• Liaison for third party Property Tax Consultant </p><p>• Involvement in determining appeals for properties </p><p>• Annual budgets </p><p>• Monthly / Annual Reporting </p><p><br></p><p>5)Financing Activity </p><p>• Arranging, negotiating, and compliance for short term and long term debt facilities for new / renewal financing for </p><p>• Revenue Properties and Corporate, as required </p><p>• Maintaining relationships with lenders </p>
<p>Our client, located in Kitsilano, is a boutique real estate asset management and development firm specializing in the acquisition, redevelopment, and management of commercial and mixed-use properties in established and emerging neighborhoods. As long-term property owners, the company is committed to delivering first-class asset management services with a focus on sustainable growth, quality construction, and community enhancement.</p><p><br></p><p>They offer a stable and supportive work environment with flexible hours and an emphasis on work-life balance. You’ll work closely with the Finance Manager and gain exposure to a wide range of accounting and administrative functions while supporting both the core business and affiliated entities.</p><p><br></p><p><strong>Position Overview:</strong></p><p>We are seeking a motivated and detail-oriented Accountant to join a small but dynamic team. This is an excellent opportunity for someone looking to grow their accounting career in the real estate sector while enjoying stability, flexibility, and the chance to be involved in various aspects of the business.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Accounting & Finance</strong></p><ul><li>Perform full-cycle accounting for the company and related entities</li><li>Record general ledger entries and reconcile G/L accounts regularly</li><li>Prepare quarterly financial statements and monthly job cost reports</li><li>Reconcile bank and credit card accounts</li><li>Manage accounts payable; ensure timely and accurate payment processing</li><li>Review and process construction progress draws and track costs against budgets</li><li>Prepare and process staff and shareholder expense reports</li><li>Assist with month-end and year-end close procedures</li><li>Complete GST and other statutory filings as required</li><li>Assist in preparation of annual budgets and rolling forecasts</li><li>Update and maintain cash flow projections for active properties</li><li>Review property management reports and compare against leases and operating budgets</li><li>Review lease documents and update lease abstracts</li><li>Support financial reporting and accounting for related companies and shareholder businesses</li><li>Coordinate with property managers to resolve accounting discrepancies and support operational needs</li><li>Assist with audit preparation and liaise with external accountants as needed</li></ul><p><strong>Administrative Support</strong></p><ul><li>Maintain organized digital and physical filing systems for accounting and corporate records</li><li>Manage incoming/outgoing mail, email communications, and deliveries</li><li>Monitor office supplies and equipment, ensuring smooth day-to-day operations</li><li>Support administrative processes for related entities, ensuring coordination and consistency</li><li>Help facilitate intercompany communications and special projects</li><li>Liaise professionally with internal teams, external vendors, and service providers</li></ul>
Position Overview: Our client, a shopping centre in the Toronto area, is seeking a Property Admin Assistant to join their team on a 18 month contract. This role involves providing administrative support and ensuring the smooth day-to-day operations of a commercial property. The Property Admin Assistant will report directly to the Property Manager and be responsible for tenant and vendor relationships, accounts receivable tasks, file maintenance, and various reporting responsibilities. Proficiency in property management software, such as Yardi, is strongly desired. <br> Key Responsibilities: Administrative Tasks: Provide administrative support to the property management team. Handle incoming calls, receive and distribute mail, and manage office supplies. Prepare and distribute letters or memos to tenants as required. Maintain detail oriented communication with tenants and customers, promptly responding to inquiries, emails, and voicemails. Welcome and sign in contractors and visitors entering the property. Administer employee discount programs and assist with marketing initiatives as needed. Perform additional tasks as directed by the Property Manager. File Maintenance: Maintain and update tenant lease files, ensuring accuracy and timeliness. Ensure tenant insurance certifications remain current and are properly documented. Keep tenant contact details, including emergency contact information, up to date. Maintain pest control certification records and update as needed. Accounts Receivable: Process rent payments promptly by coding and forwarding them to accounting. Monitor tenant accounts receivable, ensuring zero balances, and follow up on arrears. Issue reminders and default letters when necessary and communicate with tenants regarding payment discrepancies. Regularly report arrears status to the Property Manager. Reporting: Collect monthly sales reports from tenants and submit to management for review. Provide monthly updates on sales, pest control, contract vendors, and graffiti removal to the Property Manager. Specialty Leasing: Manage contract tenant bookings (business and non-profit) and ensure all payments and documentation are submitted. Coordinate with operations to ensure seamless setup for contract vendors or tenants. <br> Qualifications: Exceptional customer service skills, with strong written and verbal communication abilities. detail oriented demeanor, self-motivated, and highly organized with a strong attention to detail. Proficiency with Microsoft Office Suite, including Word and Excel, with experience using mail merge tools. Familiarity with basic accounting principles. Experience with property management platforms, such as Yardi, is preferred. Ability to multi-task and work collaboratively with multiple stakeholders.
<p>We are offering an exciting opportunity for a Sr. Accountant in Aurora, Ontario. This position primarily involves overseeing full-cycle accounting functions for a diverse portfolio of properties, which include investment, and rental properties. The Sr. Accountant will also be responsible for property accounting, asset tracking, and potentially trust accounting.</p><p><br></p><p>Responsibilities</p><p>• Overseeing the full cycle of accounting, which includes managing accounts payable and receivable, conducting bank reconciliations, and maintaining the general ledger.</p><p>• Preparing and reviewing financial statements and reports on a monthly, quarterly, and annual basis.</p><p>• Ensuring compliance with tax regulations, financial policies, and accounting standards.</p><p>• Maintaining accurate records of investment, and rental properties.</p><p>• Tracking and managing acquisitions, depreciation, and disposals of equipment and vehicles.</p><p>• Preparing and reconciling schedules for property insurance, auto insurance, and utilities.</p><p>• Overseeing day-to-day bookkeeping activities and ensuring timely recording of transactions.</p><p>• Performing bank, credit card, and loan reconciliations to guarantee accuracy.</p><p>• Assisting in managing and reconciling rental income, lease agreements, and tenant accounts.</p><p>• Possibly handling trust accounting procedures in compliance with regulatory requirements, maintaining accurate trust accounts, and preparing related financial reports.</p><p>• Preparing and filing corporate tax returns, GST/HST filings, and other regulatory reports.</p><p>• Utilizing Microsoft Office, particularly Excel, to create and manage financial models, perform data analysis, and generate reports.</p><p>• Drafting financial statements, reports, and internal documentation using Word.</p><p>• Managing communication, schedules, and financial deadlines using Outlook.</p>
<p><strong>Robert Half is partnering with an organization that's looking for a Revenue Specialist with advanced excel experience. This is a full-time/permanent role on site. </strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (65-75K)</p><p>-Full benefits</p><p>-3 weeks vacation</p><p>-Free parking</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Lease Expiry Tracking:</strong> Prepare and manage a detailed spreadsheet to monitor lease expirations.</li><li><strong>Monthly Rent Posting:</strong> Create and maintain monthly rent posting reports in Excel for accurate record-keeping.</li><li><strong>Rent Roll Preparation:</strong> Develop comprehensive rent rolls in Excel to track rental income across properties.</li><li><strong>Market Pricing Updates:</strong> Update market pricing data in the accounting system while ensuring data consistency through Excel templates.</li><li><strong>Unit Type Analysis:</strong> Conduct unit type analyses using Excel to support strategic decision-making.</li><li><strong>Renovation Turn Analysis:</strong> Analyze renovation turnaround times by creating detailed reports within Excel.</li><li><strong>New Property Setup:</strong> Configure new property profiles in the accounting system using standardized Excel templates.</li><li><strong>Unit Turn Cost Estimates (UTCE):</strong> Maintain and update UTCE templates to project and manage turnaround costs effectively.</li><li><strong>Invoice Reconciliation:</strong> Use Excel to reconcile IT-related invoices for financial review and reporting.</li><li><strong>ETL File Uploads:</strong> Manage the preparation and upload of ETL files into the accounting system seamlessly.</li><li><strong>Excel Support:</strong> Provide daily Excel-based assistance to managers for various operational needs.</li><li><strong>Quarter-End Reporting:</strong> Support the preparation of quarter-end financial reports for internal and external reporting.</li><li><strong>Collection Data Maintenance:</strong> Organize and maintain internal collections data in Excel to ensure data integrity</li></ul>
<p>Our client, a privately held property and asset management firm, is seeking a Property Manager to oversee a small portfolio of commercial retail buildings. With the portfolio recently transitioned back in-house, this is an exciting opportunity to join a growing, tight-knit team and play a key role in day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage a portfolio of 6 commercial properties (primarily retail)</li><li>Coordinate maintenance and vendor services</li><li>Handle tenant inquiries, service requests, and move-ins/outs</li><li>Participate in budgeting, rent reviews, and reconciliations</li><li>Assist with lease administration and documentation</li><li>Support implementation of Yardi software</li></ul>
