<p>We are seeking an experienced Insurance Defence Law Clerk with 3–5 years of experience to join our client. The ideal candidate will have a strong understanding of the Rules of Civil Procedure, exceptional organizational skills, and the ability to manage multiple priorities with minimal supervision. This role requires a detail oriented attitude and a commitment to providing outstanding support to lawyers and clients. </p><p><br></p><p><strong><u> Key Responsibilities</u></strong> </p><p><br></p><ul><li>Draft and prepare legal documents, including pleadings, judgments, orders, statements of defence, cross-claims, third-party claims, and motion materials. </li><li>Ensure proper service of all documents to relevant parties. Prepare briefs, evidence summaries, and bills of costs. </li><li>Review and organize new file materials from clients. </li><li>Summarize transcripts of examinations for discovery and manage undertakings and refusals. </li><li>Communicate with counsel to ensure receipt of all productions, including liability and damage productions. </li><li>Organize and summarize productions; draft affidavits of documents and review all parties’ affidavits. </li><li>Act as a liaison between clients and lawyers for day-to-day matters. Maintain compliance with firm policies and file management procedures. Docket time and manage billing accurately. </li><li>Prioritize and manage deadlines effectively. Perform administrative duties as required. </li><li>Qualifications 3–5 years of experience as a Law Clerk in Insurance Defence litigation. </li><li>Law Clerk Diploma from a recognized college. </li><li>Strong knowledge of the Rules of Civil Procedure and court forms. </li><li>Excellent verbal and written communication skills. </li><li>Ability to support an experienced associate Lawyer Highly organized with strong time management skills; able to multitask and meet deadlines. </li><li>Ability to work independently and take direction effectively. </li><li>Exceptional attention to detail and ability to process high volumes of documentation. Proficiency in ACL, ProLaw, Kofax PDF, Microsoft Word, Excel, and Outlook. Flexible and dependable with the ability to adapt to a fast-paced environment. detail oriented, team-oriented, and committed to delivering superior client service.</li></ul>
Key Responsibilities: Billing: Respond promptly to requests from lawyers, clients, and administrative staff related to Work In Progress (WIP), Accounts Receivable (A/R), billing reconciliations, trust balances, and cash applications. Process A/R write-offs in accordance with lawyer requests. Edit and finalize accounts as per lawyer/client instructions; support month-end billing. Review and maintain client fee structures, implement rate changes, and ensure all billing requests and invoices comply with firm policies. Prepare and submit electronic bills in LEDES format using e-Billing Hub and related platforms. Set up new clients for e-Billing in 3E and e-Billing Hub systems. Review client guidelines, establish billing rules in 3E, and deliver training for lawyers/assistants on the process. Submit client rate/status reports and accruals via various e-billing portals. Track electronic bill status, investigate rejections/deductions, and coordinate resolutions. Proactively review WIP and initiate WIP write-offs. Provide ongoing e-billing process training to legal assistants as required. General Accounting: Identify, apply, and process different payment types to settle client accounts. Monitor timecards, accurately post time, and assist in cleaning up outstanding or older timecards. Investigate inactive trust balances; recommend corrective actions to responsible lawyers and facilitate returning funds appropriately. Perform other general accounting tasks as assigned by leadership. Qualifications: Post-secondary degree or diploma in a relevant field. Minimum of 3 years’ experience in accounting, ideally within the legal sector. At least 2 years of billing experience in a law firm environment. Proficient in Microsoft Office Suite (Outlook, Excel, Word); prior experience with 3E, e-Billing Hub, or enterprise-level accounting systems is an asset. Strong client service orientation; proven ability to manage multiple, concurrent client needs. Excellent spoken and written communication skills; able to interact effectively with all levels of the organization. Demonstrated initiative, proactivity, and results-driven approach. Sound judgment; able to handle confidential information with discretion. Effective team collaborator with strong negotiation and interpersonal skills. Exceptionally detail-oriented, efficient, and organized. Flexible to work overtime as necessary (i.e., during month-end and year-end cycles). Success Factors: Conducts oneself in accordance with firm values and fosters a respectful, positive working environment. Exhibits a team player mindset and a proactive approach to challenges. Adheres closely to all firm policies and internal control procedures. Maintains high accuracy and attention to detail while managing large volumes of work. Rapidly grasps new requirements and demonstrates initiative in seeking solutions. Possesses strong analytical and problem-solving abilities to resolve day-to-day issues.
<p>Our client, a leading independent investment firm, is seeking an experienced <strong>M& A Law Clerk</strong> to join their Vancouver office on an <strong>18-month contract with strong potential for permanent role</strong>. This position offers the opportunity to work on complex corporate and transactional matters in a fast-paced, professional environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex corporate transactions, from initial counsel instructions through to completion of post-closing filings</li><li>Execute corporate and securities name searches, and assist with share/asset purchase and sale transactions as well as reorganizations</li><li>Prepare documents for British Columbia and Federal entities, including incorporations, organizations, continuances, amendments, amalgamations, and dissolutions</li><li>Prepare and file extra-provincial registrations, business names, and required corporate updates</li><li>Maintain both electronic and physical corporate records, including supporting the onboarding and maintenance of an electronic corporate database</li><li>Perform administrative and related duties as assigned, and assist colleagues when needed</li><li>Respond to internal and external requests for information and documentation, providing general legal support services</li><li>Take on additional responsibilities as required to support the firm’s business objectives</li></ul>
<p><strong>We are partnering with a client that's looking for a Bilingual Litigation Legal Assistant to join their organization. This is a full-time/permanent role. </strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (65-80K)</p><p>-Full benefits + RRSP matching</p><p>-3 weeks vacation with 3 PTO</p><p>-Hybrid (2 days on site)</p><p>-Excellent culture</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Maintain and update lawyers' calendars, ensuring timely reminders for meetings and appointments.</p><p>• Schedule and coordinate meetings, book conference rooms, and arrange refreshments while liaising with internal and external attendees.</p><p>• Organize travel arrangements, including bookings and related details, in collaboration with the support team.</p><p>• Handle administrative tasks such as photocopying, printing, managing couriers, and sending correspondence.</p><p>• Open and close legal files, oversee filing systems, and maintain accurate records.</p><p>• Conduct and coordinate conflict of interest research as required.</p><p>• Utilize efficient systems to manage and complete both short- and long-term tasks within deadlines.</p><p>• Assist with marketing efforts, including preparing pitches and presentations to support lawyers.</p><p>• Monitor emails and mail, ensuring client correspondence is appropriately directed or handled in the absence of the lawyer.</p><p>• Facilitate communication between lawyers and administrative support departments as needed.</p>
<p><strong>We are partnering with an excellent organization looking to add an Estate & Corporate Legal Assistant to their team. This is a full-time/permanent role working hybrid.</strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (70-75K)</p><p>-Full benefits + RRSP matching</p><p>-3/4 weeks vacation + 12 personal days</p><p>-Hybrid work model (1 day on site)</p><p>-Great culture</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Ensure full compliance with the firm’s system, maintaining client files so that they are current, accurately documented, regularly closed, and properly coordinated for off-site storage with office clerks.</p><p>• Oversee billing and collections, including preparation of pre-bills, monthly invoice coordination, ongoing review of work-in-progress and aged accounts receivable, and proactive follow-up on outstanding payments.</p><p>• Support lawyer billing by verifying the accuracy of time entries and related details before approval, and entering lawyers’ time records when required.</p><p>• Manage all incoming and outgoing communications (telephone, email, mail), and process courier shipments to guarantee timely, professional delivery of documents and correspondence.</p><p>• Maintain systematic, organized filing—both paper and electronic—in line with firm protocols.</p><p>• Coordinate administrative tasks such as scheduling meetings, preparing supporting materials, updating calendars, and processing expense claims.</p><p>• Facilitate conflict searches and assist with file openings by gathering client identification and deposit information, preparing retainer agreements, and acquiring necessary signatures.</p><p>• Administer trust account duties including cheque requisition, payment information collection, and preparation and review of trust statements.</p><p>• Perform general assistant responsibilities such as document scanning and providing day-to-day administrative support to lawyers.</p>
<p><strong>Let's Talk About a Better Fit.</strong></p><p><br></p><p>Let’s be honest: finding a truly better law firm fit in Vancouver is tough when you're already swamped with billable hours.</p><p>At Robert Half Legal, we simplify the process. We’re not just trying to fill one specific job opening; we're constantly running a confidential search for Associates (2+ years post-call) who feel they're ready for the next level—whether that means a better firm culture, clearer partnership path, or simply better compensation.</p><p>We work directly with the Partners and Managing Directors at dozens of firms—from small, high-growth boutiques to major national offices. If there's an excellent, unadvertised opportunity out there that fits your goals, we know about it.</p><p><br></p><p><strong>Where We Are Seeing Openings</strong></p><p><br></p><p>We are seeking solid Associates across all major areas. If you have 2+ years of experience running files in any of these groups, we should talk:</p><ul><li>Corporate & Commercial: M& A, Private Transactions, Securities, and General Business Law.</li><li>Commercial Litigation: Defence, Insurance, Construction, and Dispute Resolution.</li><li>Real Estate: High-level Commercial Real Estate, Development, and Finance.</li><li>Labour & Employment: Advisory and Litigation.</li><li>Specialty Areas: Technology, Intellectual Property, and Family/Estates.</li></ul><p><br></p>
<p>We are looking for a dedicated Legal Assistant with a strong background in Insurance Defence to join our client in Toronto, Ontario. This is a long-term contract position that offers a hybrid work model, requiring in-office presence at least two days a week. The ideal candidate will bring a minimum of three years of experience in legal administration, possess excellent organizational skills, and demonstrate a solid understanding of the Rules of Civil Procedure. This role will be supporting a lawyer, and an associate. </p><p><br></p><p>Responsibilities:</p><p>• Track and manage deadlines, ensuring timely preparation and submission of legal responses.</p><p>• Draft, review, and proofread correspondence, legal documents, and forms, including communication with clients and opposing counsel.</p><p>• Coordinate and schedule legal proceedings, such as discoveries, motions, mediations, and settlement conferences.</p><p>• Prepare and organize briefs, records, and other legal materials for court filings and client meetings.</p><p>• Create and finalize releases, consents, orders, and settlement disclosure notices.</p><p>• Maintain accurate and organized physical and electronic filing systems.</p><p>• Operate office equipment to fax, scan, photocopy, and bind legal documents as needed.</p><p>• Manage digital dictation and transcription tasks efficiently.</p><p>• Provide administrative support by adhering to client protocols and firm procedures, and updating the lawyer’s calendar.</p><p>• Perform additional legal and administrative duties as assigned to support the team.</p>
<p>Ready for a new permanent Legal Administrative Assistant role where you will make a direct impact? Robert Half Legal is partnering with a highly respected long-standing Western Canadian law firm to find a talented LAA to join their Litigation team in Vancouver.</p><p>This is a confidential search for our client one of the leaders in the local legal market for over a century known for their focus on excellence and integrity.</p><p><br></p><p>About the Opportunity</p><p><br></p><p>You will primarily support two Lawyers in a busy Litigation practice with a focus on commercial litigation, health and environmental law matter.</p><p>Your core responsibilities will be essential to keeping the practice running smoothly. managing day to day workflow scheduling trials BF management expenses prebills drafting documents letters notices of application running conflict searches and managing files from start to finish.</p><p>This is a permanent position and an excellent chance to establish yourself with a prestigious firm. The previous incumbent is transitioning to a different desk upon their return.</p><p><br></p><p><br></p>
<p>Robert Half is seeking an experienced HR Business Partner on behalf of one of our valued clients. This is a role offering the chance to play a key part in supporting organizational growth and employee engagement.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Collaborate with leadership and managers to advise on employee relations, talent management, and workforce planning</li><li>Support recruitment strategies and onboarding processes to ensure seamless integration of new team members</li><li>Drive HR initiatives focused on performance management, training/development, and succession planning</li><li>Manage and enhance employee compensation and benefits offerings to support attraction and retention objectives</li><li>Ensure compliance with employment laws and internal policies</li><li>Analyze HR metrics and deliver actionable insights to inform business decisions</li><li>Partner with business units to foster a positive workplace culture</li></ul>
<p><strong>Paralegal, Privacy & Compliance (Remote – Calgary Area)</strong></p><p>A Canadian technology company in the cybersecurity and identity space is seeking a <strong>Paralegal, Privacy & Compliance</strong> to support legal, privacy, and contract operations. The role offers remote work within Canada, with occasional in-person meetings in Calgary.</p><p><strong>Responsibilities:</strong></p><ul><li>Review and redline commercial and SaaS contracts, focusing on privacy and data security terms.</li><li>Coordinate with external counsel and advise on compliance-related redlines.</li><li>Support privacy and security programs, including SOC 2 documentation and client due diligence.</li><li>Research and interpret global privacy regulations such as GDPR.</li><li>Maintain contract records, manage document control, and assist with IP and general corporate matters.</li></ul>
<p>We are looking for an experienced Controller to join a real estate management company in Victoria, British Columbia, on a contract basis. This role requires a highly organized individual with expertise in real estate management accounting and trust accounting practices. You will oversee key financial operations, provide leadership to the accounting team, and ensure compliance with relevant standards and regulations.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll twice a month.</p><p>• Review and approve budgets, ensuring timely data entry and management of bank accounts.</p><p>• Reconcile bank statements on a monthly basis to maintain accurate financial records.</p><p>• Manage monthly closing procedures.</p><p>• Supervise and guide a team, fostering collaboration and efficiency.</p><p>• Build strong relationships with stakeholder to coordinate and obtain relevant information.</p><p>• Prepare financial reports and updates for the ownership group, ensuring transparency and accuracy.</p><p>• Ensure compliance with standards outlined in the Real Estate Services Act and Strata Property Act.</p><p>• Prepare information for annual reviews and provide necessary reporting to relevant organizations.</p><p>• Adapt quickly to changing priorities while maintaining high-quality financial oversight.</p>
<p>We are seeking a dedicated HR Generalist to join our clients Human Resources team. This role is ideal for a professional who thrives in a fast-paced environment and brings a balance of strong administrative skills, knowledge of Ontario employment law, and exceptional communication abilities. The HR Generalist will be instrumental in supporting day-to-day HR operations, providing guidance to staff and managers, and ensuring compliance with both internal policies and legislative requirements.</p><p><br></p><p>This position is based in Markham, Ontario, with a hybrid work model available after 6 months (2 days work from home, 3 days in office).</p><p>Key Responsibilities</p><p>• Employee Lifecycle Support: Administer onboarding, offboarding, and day-to-day HR processes with accuracy and professionalism.</p><p>• Recruitment & Selection: Manage job postings, conduct resume screening, coordinate interviews, and support hiring managers in making informed decisions.</p><p>• HR Systems Management: Maintain employee records and workflows in ADP Workforce Now and BambooHR, ensuring data integrity and seamless integration.</p><p>• Documentation & Communication: Draft professional HR letters, memos, and policy updates with clarity and precision.</p><p>• Compliance & Legislation: Provide guidance on Ontario’s Employment Standards Act (ESA) and other employment legislation, ensuring compliance in all HR practices.</p><p>• Employee Relations: Act as a point of contact for employee inquiries, offering support on HR policies, wellness, and workplace culture.</p><p>• Administration: Support payroll and benefits processes in collaboration with the HR and Finance teams.</p><p>• Reporting: Develop and maintain advanced Excel reports for HR metrics, payroll summaries, and workforce analytics to support decision-making.</p><p>• Projects: Assist with HR initiatives such as performance management, engagement surveys, and training rollouts.</p><p><br></p>
<p>Our client one hour East of Ottawa is seeking an In-Direct Tax Manager. Reporting to the Controller - Commercial, the Manager, Tax and Compliance will provide support to ensure accurate and timely tax compliance reporting for MacEwen Petroleum and related companies.</p><p><br></p><p><strong>Very good opportunity to grow in to Tax Manager. This is a fully on site role.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p>-Preparing returns and analysis, and documentation for all direct and indirect taxes for the group of companies.</p><p>-Partnering with business departments to define measure, analyze, and improve controls, reports, and tax-related processes.</p><p>-Tax accounts for financial reporting purposes to ensure activity and balances are reconciled and appropriately reflect the Company’s tax position and status.</p><p>-Proactively and effectively supporting the management of tax audits and assessments by performing technical analysis and gathering documentation in support of the audit process.</p><p>-Maintaining and monitoring a tax compliance calendar to ensure all returns are filed in a timely manner.</p><p>-Ensuring that all necessary tax licenses are up to date.</p><p>-Gathering and preparing necessary documents and liaising with external service providers to prepare all corporate tax and information returns.</p><p>-Consistently monitoring and evaluating the internal processes and guidelines to ensure efficiency and providing recommendations on optimizing and automating the tax function while minimizing tax risks.</p><p>-Assisting with any tax matters associated with enterprise initiatives, business transactions and tax projects.</p><p>-Ensuring that procedural documentation is up-to-date and easily followed.</p><p>-Preparing estimates and monitor tax payments/refunds to assist the Treasury Group with short and long-term cash tax forecasts.</p><p>-Participating in special projects/performing technical research as assigned by management.</p><p>-Staying up to date on developments in Canadian tax law that impact the company.</p><p>-Creation of internal audit queries that will ensure all customers are setup accordingly.</p><p>-Other related duties as required or assigned.</p>
