16 results for Jr Administrative Assistant jobs

Sr. Administrative Assistant

Toronto, ON
onsite
Contract / Temporary
39.9 - 46.2 CAD / Hourly
We are looking for an experienced Sr. Administrative Assistant to join a consultancy team in Toronto, Ontario on a Long-term Contract basis. This role will provide steady leadership across a sizeable administrative function, ensuring day-to-day operations run smoothly while supporting leave coverage that may extend up to 18 months. The successful candidate will bring strong judgement, organizational strength, and the ability to coordinate priorities across multiple teams and office locations. Responsibilities: • Lead and coordinate an administrative team of up to 19 staff members, setting priorities and promoting consistent service delivery. • Oversee daily administrative operations, ensuring calendars, meetings, documents, and internal requests are handled efficiently. • Provide guidance and support to team members across both the Toronto office and other assigned office locations as required. • Manage complex scheduling needs, including executive calendars, meeting arrangements, and virtual collaboration through tools such as Cisco Webex Meetings. • Administer travel planning, expense submissions, and related reporting using platforms such as Concur and ADP within a financial services environment. • Support document handling activities, including preparing materials, scanning, photocopying, and maintaining organized records. • Deliver responsive internal client service by addressing requests promptly and maintaining strong working relationships with stakeholders. • Assist with administrative coordination tied to cross-office operations and evolving business needs when required.
2026-05-21T00:00:00Z

Sr Executive Assistant

Edmonton, AB
onsite
Permanent
70000 - 75000 CAD / Yearly
Robert Half is seeking a highly strategic and diplomatic Senior Executive Assistant to support the Chief Executive Officer and provide coordination with the Board of Directors. This role goes beyond traditional administrative support—acting as a trusted partner to the CEO, ensuring seamless executive operations, governance readiness, and organizational alignment at the highest level. Key ResponsibilitiesExecutive Support to CEO · Manage complex, ever-changing calendars, priorities, and executive scheduling· Prepare CEO for meetings, events, and communications with high-quality briefing materials· Draft and edit correspondence, presentations, and executive communications· Act as a gatekeeper and liaison across senior leadership, external partners, and stakeholders· Coordinate travel, logistics, and high-level engagements Board & Governance Support · Support all Board of Directors activities, including meeting coordination, agendas, and materials· Prepare and distribute Board packages, ensuring accuracy, timeliness, and confidentiality· Maintain Board calendars, committee schedules, and governance documentation· Record and manage Board meeting minutes and action tracking· Ensure compliance with governance practices and corporate policies Operational & Strategic Support · Drive follow-ups on key CEO initiatives and leadership priorities· Support executive leadership meetings and strategic planning sessions· Improve administrative processes, workflows, and executive efficiencies· Manage confidential information with the highest level of discretion
2026-05-27T00:00:00Z

Administrative Assistant

Delta, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-05-22T00:00:00Z

Administrative Assistant

Ottawa, ON
onsite
Contract / Temporary
24.5385 - 28.413 CAD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy downtown office in Ottawa, Ontario. This Long-term Contract position is well suited to someone who can manage daily administrative priorities with minimal supervision while maintaining a thorough and responsive approach. The successful candidate will contribute to smooth office operations by coordinating schedules, preparing documents, and supporting internal communication activities. Responsibilities: • Organize meetings and appointments, including booking times, confirming attendance, and ensuring schedules remain up to date. • Manage calendars for team members and help balance shifting priorities across daily and weekly commitments. • Prepare, format, and revise briefings, correspondence, and other administrative documents with a high level of accuracy. • Review, submit, and track expense claims in accordance with established processes and deadlines. • Provide support for corporate communication activities by assisting with drafting, formatting, and distributing materials as needed. • Respond to inbound inquiries by phone and email, direct requests appropriately, and provide courteous client service. • Enter and maintain administrative data in office records, spreadsheets, and related tracking tools. • Support general office coordination by handling routine administrative tasks independently and following up on outstanding items.
2026-05-12T00:00:00Z

Administrative Assistant

Mississauga, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are looking for an Administrative Assistant to support a busy financial planning practice in Mississauga, Ontario. This position is ideal for someone who enjoys keeping information organized, providing responsive client service, and helping a highly organized team operate efficiently. The successful candidate will contribute to day-to-day administrative coordination while ensuring client records, documentation, and follow-up activities are handled with care and accuracy. Responsibilities: • Maintain client records and update information across business systems, including CRM and spreadsheet-based trackers. • Record thorough and accurate notes from client conversations to support ongoing service and planning activities. • Monitor outstanding requests and follow up on client inquiries, transactions, and related administrative items in a timely manner. • Work closely with colleagues to address questions, resolve issues, and ensure a smooth client experience. • Collect, organize, and manage financial and mortgage documentation required for client files and internal processes. • Review submitted documents for completeness and accuracy, with added attention during high-volume periods such as tax season. • Provide administrative support for application submissions, status checks, and related follow-up tasks. • Sort and structure client information to assist the team with preparation and planning-related activities.
2026-05-20T00:00:00Z

Administrative Assistant

Surrey, BC
onsite
Contract / Temporary
22.5 - 25 CAD / Hourly
We are looking for an Administrative Assistant to join our team in Langley, British Columbia in an on-site support role. This Long-term Contract position is ideal for someone who enjoys keeping operations organized, communicating with customers and internal teams, and handling shifting priorities in a fast-paced environment. The successful candidate will provide day-to-day administrative and customer support, help ensure orders and account details are processed accurately, and contribute to smooth coordination across departments. Responsibilities: • Enter and review customer orders promptly, ensuring all requests are processed accurately within required timelines. • Work closely with internal departments to coordinate order fulfilment and support the completion of complex customer requests. • Set up new customer records and maintain account information to keep system data current and accurate. • Update customer-specific pricing details and assist with invoice corrections when adjustments are needed. • Support the return process for empty containers by coordinating documentation and follow-up activities. • Respond to customer concerns, document issues clearly, and direct matters to the appropriate team for resolution. • Prepare and distribute customer-related documents and reports, including compliance and product information forms as required. • Promote the company's online customer platform and assist clients with basic questions related to its use.
2026-05-28T00:00:00Z

Administrative Assistant

Edmonton, AB
onsite
Permanent
58000 - 60000 CAD / Yearly
Robert Half is partnering with a well-established, mid-sized professional services firm with a long-standing presence in Western Canada. We are seeking an Administrative Assistant to join its growing team. The organization is partner-led and employs approximately 100 professionals across multiple locations in Canada. The firm delivers complex projects and services across a range of sectors and is known for its collaborative culture, high standards, and commitment to excellence. The RoleThe Administrative Assistant serves as the first point of contact for clients, guests, and staff, ensuring a professional and welcoming front-facing presence. This role is integral to maintaining smooth day-to-day office operations and supporting both administrative and accounting functions.This position requires a polished, highly organized individual who thrives in a fast-paced, deadline-driven environment. The successful candidate is proactive, detail-oriented, and capable of managing multiple priorities with minimal supervision while contributing positively to a team-oriented workplace. Key functions:<ul><li>Manage reception, including greeting visitors, answering and directing calls, and maintaining a professional front-office environment</li><li>Coordinate meetings, prepare meeting rooms, and support audio-visual and conferencing technology</li><li>Book travel and accommodations in accordance with internal policies</li><li>Monitor employee availability and assist with internal coordination</li><li>Maintain office systems including phones, printers, and general equipment; liaise with service providers as required</li><li>Manage incoming/outgoing mail and courier services, including tracking and distribution</li><li>Maintain accurate filing systems for documentation, ensuring adherence to naming conventions and protocols</li><li>Order and restock office and kitchen supplies</li><li>Support general office upkeep, including light kitchen maintenance and coordination with building services</li><li>Provide administrative support to staff (document preparation, spreadsheets, scanning, etc.)</li><li>Assist with onboarding logistics, including workstation setup and orientation support</li><li>Provide basic IT/technical support coordination where required</li><li>Collect, organize, and scan expense receipts for leadership team purchases</li><li>Ensure purchase orders are completed and approved prior to procurement</li><li>Verify that received goods and invoices align with purchase orders</li><li>Submit verified invoices to accounting for processing</li><li>Ensure accurate coding of operational expenses (e.g., printing, courier, supplies)</li><li>Provide additional support to the accounting team as required</li></ul>
2026-05-27T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Contract / Temporary
27 - 32 CAD / Hourly
We are looking for a confident and organized Administrative Assistant to join a mining company in Vancouver, British Columbia on a Contract basis. This position will provide day-to-day administrative support to a small office of eight employees while also helping coordinate an office relocation and related logistics. The ideal candidate is comfortable taking initiative, assigning tasks when needed, and working with a variety of internal staff and external contacts. Responsibilities:• Coordinate activities related to the office relocation, including organizing materials, labelling items, and helping keep the move on schedule.• Provide administrative support to a team of eight employees by handling general office tasks and maintaining an orderly work environment.• Arrange domestic and international travel plans, including bookings, itineraries, and related documentation.• Prepare, review, and submit expense reports with accuracy and attention to detail.• Communicate with contractors, vendors, and other external partners to support office-related projects and day-to-day operations.• Take ownership of assigned tasks, follow up with staff as required, and help ensure priorities are completed efficiently.• Assist with filing, records organization, and document management to improve accessibility and office efficiency.• Use Microsoft Office applications to create correspondence, update spreadsheets, manage calendars, and prepare basic presentations.
2026-05-29T00:00:00Z

Administrative Assistant

Brantford, ON
onsite
Contract / Temporary
22.5 - 26 CAD / Hourly
We are looking for an Administrative Assistant to join a team at our manufacturing client in Brantford, Ontario on a Contract basis. This position is well suited to someone who is comfortable using technology, communicates clearly, and brings a practical, solutions-focused approach to day-to-day work. The successful candidate will support administrative operations, help keep office activities organized, and contribute ideas that improve efficiency across the team. Responsibilities:• Manage incoming calls, emails, and general correspondence while providing prompt and timely responses.• Prepare, update, and maintain documents, spreadsheets, presentations, and other administrative records using Microsoft Office applications.• Enter and organize data accurately, ensuring records remain current and easy to access.• Work closely with Human Resources to perform various tasks such as filing and organizing documents and maintain smooth communication.• Assist with office organization by tracking tasks, prioritizing deadlines, and helping the team stay on schedule.• Identify opportunities to streamline routine administrative processes and suggest practical improvements that enhance efficiency.• Provide customer service support by responding to inquiries and directing requests to the appropriate contacts.
2026-05-29T00:00:00Z

Administrative Assistant

Acheson, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for an Administrative Assistant to support their team in Acheson, Alberta. The role supports daily operations through administrative assistance, data management, and clear communication in a fast-paced environment with shifting priorities. The ideal candidate is detail-oriented, adaptable, and able to maintain accurate records while providing strong team support.Responsibilities:<ul><li>Compile, review, and reconcile data from multiple spreadsheets to maintain accurate records.</li><li>Use advanced Excel functions, including VLOOKUPs and pivot tables, for data organization and reporting.</li><li>Provide administrative support, including shared inbox management and responding to routine inquiries.</li><li>Assist with records-related tasks and provide team backup during high-volume periods.</li><li>Enter, update, and maintain data while identifying inconsistencies or missing information.</li><li>Communicate with internal stakeholders to gather and confirm information efficiently.</li><li>Adapt to changing priorities and support various operational tasks as needed.</li><li>Assist with reporting and data visualization using Excel and Power BI.</li></ul>
2026-05-29T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Contract / Temporary
20.9 - 24.2 CAD / Hourly
We are looking for a dependable Administrative Assistant to join an IT Software team on a contract basis. This position supports daily office coordination by managing front-desk activities, assisting with scheduling, and helping deliver a detail-oriented experience for visitors, vendors, and internal teams. The role is well suited to someone who can work independently, stay organized in a fast-paced environment, and handle a mix of administrative, reception, and event-related tasks with confidence. Responsibilities: • Coordinate front-desk and reception activities, greeting visitors and providing a detail-oriented first point of contact for the office. • Manage incoming communications by answering calls, responding to emails, and directing inquiries to the appropriate contacts. • Arrange appointments, maintain calendars, and support meeting logistics for team members and office activities. • Liaise with vendors and building operations to resolve onsite issues and ensure the workplace runs smoothly. • Oversee shipping and receiving tasks, including tracking deliveries and handling outgoing packages. • Provide administrative support through data entry, document preparation, and general office organization using Microsoft Office tools. • Assist with event and concierge-related support, helping with setup, coordination, and day-of administrative needs. • Work independently to prioritize tasks, follow up on outstanding items, and maintain consistent service for staff and guests.
2026-05-13T00:00:00Z

Human Resources Administrator

Toronto, ON
onsite
Contract / Temporary
23.75 - 27.5 CAD / Hourly
We are looking for a Human Resources Administrator to join our team in Toronto, Ontario on a Contract basis. In this role, you will provide day-to-day administrative support across core HR functions, helping to maintain accurate employee records, coordinate benefits-related activities, and support essential people processes. This opportunity is well suited to someone who is organized, detail-oriented, and comfortable working with HR systems and confidential information. Responsibilities: • Manage benefits-related administration, including enrolment updates, changes, and routine employee support inquiries. • Process HR data with accuracy by maintaining employee information, tracking updates, and verifying records across relevant systems. • Prepare, organize, and maintain HR documentation for staff and internal teams to support consistent administrative processes. • Assist with onboarding activities by coordinating required paperwork, records setup, and related administrative tasks for new hires. • Support payroll and employee information workflows by ensuring data is entered correctly and submitted within established timelines. • Help coordinate training administration by tracking participation, updating records, and preparing required materials. • Use HR platforms such as ADP Workforce Now, Ceridian, and related tools to complete administrative activities and generate required information. • Contribute to process documentation and workflow support for HR operations, including updates to internal procedures when needed.
2026-05-27T00:00:00Z

Executive Assistant

North York, ON
onsite
Permanent
75000 - 85000 CAD / Yearly
Executive AssistantA well-established Canadian luxury retail organization is seeking a driven and detail-oriented Executive Assistant to join its team in a dynamic, fast-paced environment. This role goes beyond traditional administrative support and offers the opportunity to contribute meaningfully to operational effectiveness and executive productivity.The ideal candidate is a proactive self-starter with exceptional organizational abilities, strong communication skills, and the ability to manage multiple priorities while collaborating across a diverse team. Responsibilities<ul><li>Proactively manage complex calendars, meetings, and conference calls for two senior executive leaders while navigating shifting priorities. </li><li>Provide strategic calendar oversight by assessing scheduling priorities, identifying conflicts, and ensuring alignment with business objectives and executive commitments. </li><li>Manage executive inboxes, flagging urgent matters, drafting correspondence, and ensuring timely follow-up and responses. </li><li>Prepare professional meeting agendas, presentations, briefing materials, and follow-up documentation. </li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics. </li><li>Build and maintain strong working relationships with internal and external stakeholders to support the efficient completion of key initiatives. </li><li>Exercise sound judgement when balancing competing priorities and collaborating across departments. </li><li>Provide high-level administrative and operational support for a variety of business functions. </li><li>Prepare and edit documents, reports, spreadsheets, and presentations using Microsoft Office applications while maintaining organized shared files and records. </li><li>Handle sensitive and confidential information with professionalism and discretion. </li><li>Support special projects and complete assignments within established timelines. </li></ul>
2026-05-29T00:00:00Z

Executive Assistant

North York, ON
onsite
Permanent
90000 - 100000 CAD / Yearly
We are looking for an Executive Assistant to provide senior-level support within a fast-moving healthcare organization in Toronto, Ontario. This position is suited to someone who is organized, tactful, and confident managing sensitive information while keeping executive priorities on track. The successful candidate will play a key role in coordinating administrative operations, supporting governance activities, and ensuring day-to-day matters are handled efficiently and effectively. Responsibilities: • Oversee the daily administrative functions of the executive office, ensuring priorities are organized and tasks move forward smoothly. • Manage the executive’s schedule by arranging meetings, appointments, travel plans, and detailed itineraries in alignment with changing business needs. • Prepare clear correspondence, reports, presentation materials, and briefing documents to support informed decision-making. • Review incoming messages, requests, and documentation, determine urgency, and coordinate timely responses or follow-up actions. • Organize internal and external meetings, stakeholder sessions, and special events, including agendas, materials, logistics, and related arrangements. • Strengthen office operations by identifying opportunities to refine procedures and improve administrative efficiency. • Provide administrative coordination for the Board of Directors, including scheduling meetings and distributing materials within required timelines. • Serve as a reliable point of contact between executive leadership, Board members, and other stakeholders when appropriate. • Handle confidential inquiries and sensitive communications with sound judgement, discretion, and care.
2026-05-29T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
25 - 29 CAD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support at our clients organization. This Contract position is well suited to an organized individual who can manage shifting priorities, coordinate executive schedules, and maintain clear communication across teams. The successful candidate will bring strong organizational abilities along with confidence using business tools such as PowerPoint, Microsoft Teams, and Excel. This is a part-time role, 2 days on-site. Responsibilities:• Coordinate meetings and appointments for senior leadership, ensuring calendars are accurate and priorities are managed effectively.• Prepare meeting agendas, capture detailed minutes, and distribute follow-up information to support timely action items.• Draft and send clear correspondence on behalf of executives while maintaining a high standard of accuracy and discretion.• Organize digital and physical records so that documents are easy to access, update, and track.• Support travel planning, itinerary coordination, and related administrative arrangements as required.• Process expense submissions and assist with reporting to help maintain accurate financial records.• Use collaboration and productivity platforms such as Microsoft Teams, PowerPoint, Webex, and Excel to support day-to-day executive operations.• Handle general administrative tasks, including scanning, photocopying, and other office support activities tied to executive needs.
2026-05-13T00:00:00Z

Executive Assistant

Calgary, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced Executive Assistant to join their team in Strathmore, Alberta. This role supports senior leadership in a fast-paced environment, ensuring priorities and daily operations remain organized and efficient. The ideal candidate is organized, adaptable, and professional, with strong judgement, excellent communication skills, and the ability to manage competing priorities in a high-volume setting.Responsibilities:<ul><li>Manage complex schedules, meetings, and shifting priorities for senior leadership.</li><li>Prepare and process expense claims, per diems, and administrative documentation accurately.</li><li>Draft and format professional correspondence, reports, and internal documents.</li><li>Provide administrative and operational support across daily activities and projects.</li><li>Collaborate with executive support staff to ensure seamless coordination and coverage.</li><li>Assist with meeting logistics, materials preparation, and follow-up tracking.</li><li>Support project coordination by monitoring timelines and organizing key information.</li><li>Respond efficiently to high-volume inquiries and changing business needs.</li></ul>
2026-05-25T00:00:00Z