We are looking for a dedicated and detail-oriented Office Assistant to support our team in Toronto, Ontario. This role involves ensuring smooth day-to-day operations while providing crucial administrative support to various departments. If you enjoy working in a dynamic environment and excel in organizational tasks, this position is perfect for you.<br><br>Responsibilities:<br>• Oversee daily office activities, including managing supplies, equipment, and vendor relationships.<br>• Coordinate schedules, meetings, and logistics to ensure efficient team operations.<br>• Assist with onboarding and offboarding procedures for new and departing employees.<br>• Maintain and organize filing systems and company records for easy accessibility.<br>• Support leadership and team members with administrative tasks as required.<br>• Facilitate internal communications and assist in planning team events.<br>• Identify and implement improvements to office processes and workflows.<br>• Handle incoming calls and emails, ensuring prompt and attentive responses.<br>• Perform data entry tasks and maintain accuracy in company databases.<br>• Operate office equipment such as photocopiers and scanners for document processing.
<p>Our client, with a worksite in Aggasiz, is looking for an Office Manager for their industrial location. The Office Manager will be a true Jack/Jill of all trades and be responsible for a whole host of tasks ranging from reception, daily administration and ordering supplies to dealing with vendors, organizing meetings and travel, basic payables and receivables support and ad hoc duties as assigned.</p>
<p>Location: Surrey, BC (Fully On-Site)</p><p>Salary: $50,000 annually</p><p>Employment Type: Permanent, Full-Time</p><p><br></p><p><strong>The Opportunity</strong></p><p>This role is ideal for an experienced office administrator, data entry, finance clerical professional who wants to transition into an accounting career within a large, structured organization.</p><p>You’ll be supporting the Accounts Receivable (AR) function in a high-volume, fast-paced environment, working with significant transaction volumes and engaging regularly with internal and external stakeholders.</p><p><br></p><p><strong>What You’ll Be Doing</strong></p><ul><li>Processing and entering high volumes (200+) of financial transactions with accuracy</li><li>Supporting accounts receivable and payment activities on a daily basis</li><li>Maintaining organized records and documentation for the Finance team </li><li>Communicating professionally with customers and internal teams</li><li>Assisting with general administrative and reporting tasks </li></ul><p><strong>Why This Role</strong></p><ul><li>Clear entry point into an accounting career – solid entry level position </li><li>Exposure to structured AR processes in a larger organization - long term permanent FT hire </li><li>Stable, full-time opportunity with room to grow in responsibility/ task </li></ul><p><br></p>
<p>Our client, in collaboration with Robert Half, is looking for a skilled Office Manager/Bookkeeper to join their team. This role is responsible for managing a range of essential office functions, maintaining accurate financial records, and supporting key business operations.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Oversee day-to-day office administration to ensure operations run efficiently</li><li>Manage full-cycle bookkeeping, including accounts payable/receivable, general ledger, bank reconciliations, and month-end close</li><li>Process payroll for all employees </li><li>Prepare and present financial reports to management </li><li>Ensure compliance with relevant accounting and payroll policies</li><li>Order and maintain office and operational supplies</li><li>Coordinate and conduct employee onboarding procedures</li><li>Record accurate meeting minutes and distribute to relevant stakeholders</li><li>Cover reception duties as needed and provide backup for accounts receivable, data entry, and other departments</li><li>Maintain confidential personnel files and assist with HR administrative tasks</li><li>Liaise with vendors, clients, and external auditors as required</li></ul>
<p>Our client is looking for a skilled<strong> Administrative Assistant</strong> to support their team on a contract basis in Edmonton, Alberta. This position offers the opportunity to contribute to a dynamic healthcare environment through hands-on administrative and operational support. This role is ideal for a proactive, highly organized professional who thrives in a fast-paced setting and can manage multiple priorities effectively.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage executive calendars and coordinate schedules.</li><li>Provide administrative support, including correspondence and document preparation.</li><li>Liaise with IT and facilities to support office operations.</li><li>Oversee office supplies, couriers, and workplace logistics.</li><li>Support onboarding and stakeholder communications.</li><li>Process expenses using Concur and track approvals.</li><li>Maintain records and assist with special projects.</li><li>Serve as a point of contact for inquiries and guest support.</li><li>Use Microsoft Office and SharePoint for document management.</li></ul>
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Ottawa, Ontario. This contract position is ideal for someone with a strong background in accounting and office administration, who enjoys working in a dynamic construction industry environment. The successful candidate will play a pivotal role in ensuring accurate financial records and assisting in the smooth operation of administrative tasks.<br><br>Responsibilities:<br>• Record journal entries and maintain accurate financial documentation.<br>• Reconcile accounts to ensure all financial transactions are balanced and correct.<br>• Process accounts payable and accounts receivable transactions in a timely manner.<br>• Prepare invoices, manage billing processes, and follow up on outstanding payments.<br>• Conduct audits of accounts to verify accuracy and compliance.<br>• Collaborate with the IT department to address system-related issues and ensure smooth functionality.<br>• Manage inventory and place orders for office supplies as needed.<br>• Perform data entry tasks to update and maintain financial records.<br>• Utilize accounting software such as QuickBooks, SAP, and Oracle for financial operations.<br>• Generate financial reports and assist with budget tracking as required.
<p>We are looking for a detail-oriented Administrative Assistant to join a dynamic non-profit organization in Ottawa. This is a long-term contract position that offers an excellent opportunity to contribute to meaningful initiatives while leveraging your administrative and accounting expertise. The ideal candidate will excel in multitasking, organization, and communication, ensuring smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions, ensuring accuracy and timely reconciliation.</p><p>• Assist in preparing and submitting expense claims and purchase orders in compliance with organizational policies.</p><p>• Coordinate travel arrangements, including booking accommodations and managing travel expense documentation.</p><p>• Organize and schedule meetings, including sending invitations and preparing agendas.</p><p>• Handle inbound and outbound calls, providing attentive customer service and resolving inquiries efficiently.</p><p>• Perform data entry tasks with precision to maintain up-to-date records and databases.</p><p>• Manage email correspondence, ensuring timely responses and follow-ups.</p><p>• Prepare and format documents using Microsoft Word, Excel, PowerPoint, and Outlook.</p><p>• Support mail merge processes and filing systems to maintain organized and accessible records.</p><p>• Maintain appointment schedules and calendars for team members, ensuring optimal time management.</p>
<p>We are looking for an experienced International Tax Manager to join our clients team in the Greater Toronto Area. In this role, you will oversee a range of tax-related activities to ensure compliance, accuracy, and efficiency in financial operations. The ideal candidate will bring expertise in transfer pricing, tax analysis, reporting, and documentation while contributing to strategic planning and decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Prepare transfer pricing documentation and ensure compliance with relevant regulations.</p><p>• Coordinate and review foreign income tax filings and payments, ensuring accuracy.</p><p>• Develop and manage tax estimates for quarterly forecasts and annual budgets.</p><p>• Maintain surplus calculations and ensure proper documentation.</p><p>• Conduct research on various tax matters, including income tax and Global Minimum Tax regulations.</p><p>• Liaise with tax authorities, addressing audit inquiries and resolving issues.</p><p>• Assist in tax due diligence processes for potential acquisitions.</p><p>• Prepare quarterly tax provisions for non-Canadian entities, including detailed calculations and reconciliations.</p><p>• Deliver tax presentations and contribute to special projects as needed.</p>
We are looking for a dedicated and organized Senior Administrative Assistant to join our team on a long-term contract basis in Toronto, Ontario. This role involves supporting daily operations, coordinating schedules, and ensuring smooth administrative processes. The ideal candidate will thrive in a fast-paced environment and possess strong multitasking abilities.<br><br>Responsibilities:<br>• Manage and coordinate calendars to ensure efficient scheduling and conflict resolution.<br>• Oversee kitchen duties, including maintaining cleanliness and organizing supplies.<br>• Arrange catering services for meetings and events, ensuring all requirements are met.<br>• Prepare and maintain boardrooms for meetings, including setup and troubleshooting equipment.<br>• Handle front desk coordination by greeting visitors and managing inquiries.<br>• Process expense reports accurately and in a timely manner.<br>• Utilize Excel to create and manage spreadsheets for reporting and analysis.<br>• Design and edit marketing materials or presentations using Canva.<br>• Provide exceptional customer service support to internal and external stakeholders.<br>• Assist with photocopying, scanning, and organizing documents as needed.
<p>Robert Half is partnering with a respected client to find an Executive Assistant to support their senior leadership team. This is an excellent opportunity to contribute to a fast-paced office with a commitment to operational excellence and impactful leadership.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Provide comprehensive administrative support to senior executives</li><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence with accuracy and confidentiality</li><li>Handle expense reporting, invoice processing, and related administrative tasks</li><li>Serve as a point of contact for internal and external stakeholders</li><li>Assist with meeting preparation, including compiling agendas and capturing action items</li><li>Support office operations and special projects as assigned</li></ul>
We are looking for a Controller to oversee the financial operations of our organization with a focus on construction accounting and project profitability. This role ensures compliance with Canadian accounting standards and regulatory requirements while providing strategic financial leadership. Additionally, the Controller will manage office administration and human resources functions to support efficient and compliant business operations.<br><br>Responsibilities:<br>• Manage all accounting processes, including accounts payable, accounts receivable, payroll, general ledger, and month-end closings.<br>• Prepare comprehensive financial statements on a monthly, quarterly, and annual basis in line with Canadian accounting standards.<br>• Develop budgets, forecasts, and cash flow projections to ensure financial stability and effective planning.<br>• Oversee job costing, progress billings, and project financial performance, ensuring accurate tracking and reporting.<br>• Maintain and enhance banking relationships while managing credit facilities and financial compliance.<br>• Process and track project invoices, retainage, and holdbacks in accordance with provincial builders' lien legislation.<br>• Support project managers in monitoring costs, updating budgets, and analyzing financial variances.<br>• Implement and maintain robust internal controls and accounting policies to ensure compliance and operational efficiency.<br>• Coordinate annual audits and reviews with external accountants to maintain financial transparency.<br>• Oversee human resources functions, including compensation management, compliance with labour laws, and fostering a positive workplace culture.
<p>This is a Senior IT Systems Administrator role with a well-established industrial company, located in the Langley/Aldergrove area. If you are an experienced IT professional living in the Fraser Valley, then this could be a great role for you. </p><p><br></p><p>In this Senior Systems Administrator role, you will be responsible for managing a wide scope of systems, servers, networks and software applications. Information security will also be an important part of this job. </p><p><br></p><p>This company has several industrial plants across the lower mainland and across Western Canada. The IT team operates out of the Langley office, and there may be some travel between the various locations from time-to-time. So you should have a BC Drivers License and access to a vehicle for this role. </p><p><br></p><p>In this role, you’ll work primarily on-site at the Langley office between Monday and Friday, together with the other members of the IT team. </p><p><br></p><p>As a senior member of the IT team, you will be involved in decision making and planning for tools and technologies. You will also share your knowledge, by coaching and mentoring other members of the IT team.</p><p><br></p><p>This is a full-time position, and includes a competitive base salary, paid vacation and extended health and dental benefits. </p><p><br></p><p><strong>How to Apply</strong></p><p><br></p><p>A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching software and IT professionals to job opportunities, and I am always looking to connect with like-minded people in the Vancouver area.</p><p><br></p><p>If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck</p>
<p>Our client is looking for a <strong>Jr. Administrative Assistant</strong> to join their team on a contract basis in Calgary, Alberta. In this role, you will support administrative operations in a manufacturing environment and the ideal candidate is organized, detail-oriented, and able to work efficiently.</p><p><strong>Responsibilities:</strong></p><ul><li>Organize and update documents, including scanning and converting files to PDF.</li><li>Perform accurate data entry and maintain Excel spreadsheets to track project progress.</li><li>Manage, combine, and extract files using Adobe software.</li><li>Communicate with team members and provide project updates.</li><li>Summarize completed and ongoing tasks to support workflow tracking.</li><li>Assist with internal communications and correspondence.</li><li>Handle high volumes of paperwork and scanning efficiently.</li><li>Support managers and team members with administrative tasks and meet deadlines.</li></ul>
<p><strong>Payroll Administrator</strong></p><p><strong>Location:</strong> Toronto (In-Office)</p><p><strong>Employment Type:</strong> Full-Time</p><p><br></p><p>Our client is seeking a Payroll Administrator to join their finance team. Reporting to the Controller, this role will be responsible for supporting payroll operations across multiple business units and projects in Ontario and British Columbia. This is a highly visible, in-office role that works closely with internal departments to ensure payroll is processed accurately and on time.</p><p><br></p><p><strong>About the Role</strong></p><p>We are seeking an experienced Payroll Administrator with strong knowledge of Ontario and British Columbia payroll regulations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and is comfortable managing payroll for a dynamic workforce.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process full-cycle payroll for employees and contractors across Ontario and British Columbia, including time data validation, payroll profile maintenance, and adjustments</li><li>Ensure compliance with provincial employment standards, tax regulations, and federal requirements</li><li>Maintain employee payroll records including new hire documentation, payroll changes, and terminations</li><li>Process payroll adjustments, retroactive pay calculations, allowances, and expense reimbursements</li><li>Calculate and remit statutory deductions including EHT, WSIB, and other payroll-related payments</li><li>Coordinate with internal teams to ensure accurate payroll inputs and timely processing</li><li>Review and reconcile employee expense reports and payroll-related transactions</li><li>Maintain confidentiality and accuracy of payroll documentation</li><li>Support internal and external audits and maintain organized payroll records</li></ul>
<p>Our client is looking for a detail-oriented <strong>Administrative Assistant </strong>to join their team on a long-term contract basis in Calgary, Alberta. In this role, you’ll support daily operations in a fast-paced environment by managing tasks, coordinating workflows, and collaborating with cross-functional teams.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide operational support to the Business Enablement team.</li><li>Triage, log, prioritize, and route incoming support tickets.</li><li>Resolve low-complexity tasks independently.</li><li>Offer administrative support to maintain workflow continuity.</li><li>Ensure smooth operations during peak periods and absences.</li><li>Assist with day-to-day activities and project support.</li><li>Provide team coverage during meetings or project work.</li><li>Use tools like Power BI, Microsoft Teams Planner, and SharePoint.</li><li>Collaborate with teams to support trade floor activities.</li><li>Proactively identify and address operational needs.</li></ul>
<p>This is a great chance to apply your network administration skills to a high-profile, government-funded organization in Vancouver, BC. This role will be focused on network administration for on-prem and hybrid cloud data centre operations. You will also be doing some projects related to the corporate, back-office network environment (LAN/wireless). This organization handles sensitive, government data, so information security and network security will be top of mind for all projects. </p><p><br></p><p>In this role, you’ll be working with a team of experienced technology professionals in the Vancouver office. You’ll be working on a variety of projects related to systems modernization, specifically related to on-prem to cloud integrations. As part of this, you’ll also be analyzing and supporting the existing systems, which are primarily linux-based, on-prem systems.</p><p><br></p><p>The systems themselves contain highly-sensitive government data. As part of the hiring process, you will go through an RCMP background check with the goal of obtaining a government ‘Secret’ status. </p><p><br></p><p>This is a full-time position, and includes a competitive base salary, paid vacation and extended health and dental benefits. </p><p><br></p><p><strong>How to Apply</strong></p><p><br></p><p>A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching software and IT professionals to job opportunities, and I am always looking to connect with like-minded people in the Vancouver area.</p><p><br></p><p>If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck</p>
<p>We are looking for a detail-oriented Administrative Assistant to join a hospitality team in Toronto, Ontario. This long-term contract position is ideal for someone who thrives in a fast-paced environment and enjoys repetitive tasks that require precision and efficiency. You will play a key role in supporting hotel operations by managing data entry, online bookings, and rate postings.</p><p><br></p><p>Responsibilities:</p><p>• Upload hotel rates and promotional offers to online booking platforms with accuracy and attention to detail.</p><p>• Collaborate with third-party vendors to set up special offers and ensure timely execution.</p><p>• Maintain and update spreadsheets, ensuring all data is organized and sent to the appropriate stakeholders.</p><p>• Utilize Microsoft Excel to manage data and create reports as needed.</p><p>• Provide attentive and thorough support to hotel partners, colleagues, and vendors via email and phone.</p><p>• Follow established guidelines and standards for hotel operations and distribution systems.</p><p>• Assist with training sessions during the initial onboarding period to become familiar with processes.</p><p>• Handle routine tasks such as copying, pasting, and uploading information into internal systems.</p><p>• Actively ask questions and seek clarification to ensure tasks are completed accurately and efficiently.</p><p>• Demonstrate a proactive and self-motivated attitude to exceed expectations in daily responsibilities.</p>
<p>This is a great chance to apply your systems engineering skills to a high-profile, government-funded organization in Vancouver, BC. This role will involve a mix of open-source, Linux systems administration, and cloud-based systems administration. So if you’ve been looking for a chance to combine your experience with both on-prem systems and cloud-hosted systems, then please read on. </p><p><br></p><p>In this role, you’ll be working with a team of experienced technology professionals in the Vancouver office. You’ll be working on a variety of projects related to systems modernization, specifically related to on-prem to cloud migrations. As part of this, you’ll also be analyzing and supporting the existing systems, which are primarily linux-based, on-prem systems.</p><p><br></p><p>The systems themselves contain highly-sensitive government data. As part of the hiring process, you will go through an RCMP background check with the goal of obtaining a government ‘Secret’ status. </p><p>This is a full-time position, and includes a competitive base salary, paid vacation and extended health and dental benefits. </p><p><br></p><p><strong>How to Apply</strong></p><p><br></p><p>A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching software and IT professionals to job opportunities, and I am always looking to connect with like-minded people in the Vancouver area.</p><p><br></p><p>If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck</p>
<p>In this Software Application Administrator role, you will work with a fast-growing and profitable Software-as-a-Service company, operating in the financial services sector. The company has been in business for over a decade, and has a solid base of customers across Canada and the US. You will work in a central location just steps from Skytrain, and near to shopping, restaurants and other amenities. </p><p><br></p><p>In this Software Application Administrator role, you will be part of a team that is responsible for ensuring the smooth operations of the overall software environment. This team is responsible for a wide range of configurations and integrations, based on specific customers needs. You will be part of the team of people that keeps all these systems running reliably. </p><p><br></p><p>This company offers a compelling compensation package, including base salary, annual bonus, and paid vacation. This company also promotes continuous learning, and they offer a budget for training and development. </p><p><br></p><p>One of the attractive factors of this role is the opportunity to gain exposure to the banking and finance industry, in combination with an advanced software solution. In other words, this is a FinTech opportunity. In addition, the people working in this company have a great vision for the future of the company, and they are investing heavily in new research and development. So it is an exciting time to get involved. </p><p><br></p><p><strong>How to Apply</strong></p><p><br></p><p>If you're interested in pursuing this role, please apply online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for.</p><p><br></p><p>If there is a suitable match, then I will make an introduction to the client on your behalf, and organize a series of interviews. The hiring process typically takes 1-2 weeks from start-to-finish.</p><p><br></p><p>A bit about myself - my name is Nathan, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching software and IT professionals to job opportunities. Whenever possible I prefer to meet face-to-face, and I am always looking to connect with like-minded tech enthusiasts in the Vancouver area</p>
<p>Robert Half is pleased to partner with our client in the search for an experienced HR Manager. This is an excellent opportunity for an HR professional who excels at building strong relationships, leading people initiatives, and fostering a supportive and high‑performing workplace culture.</p><p><br></p><ul><li>Oversee daily HR operations including employee relations, compliance, recruitment, onboarding, and benefits administration</li><li>Develop, implement, and update HR policies that promote a positive workplace culture and ensure regulatory compliance</li><li>Partner with department heads to address workforce planning, employee engagement, and performance management initiatives</li><li>Facilitate training programs to foster professional development and continuous learning for staff</li><li>Manage HRIS systems and personnel records, ensuring accuracy and confidentiality</li><li>Lead employee investigations, resolve disputes, and advise on best practices to strengthen communication across teams</li><li>Assist with compensation and benefits strategies, monitoring market trends to ensure competitive offerings</li><li>Ensure all HR processes align with company goals and contribute to a supportive work environment</li></ul>
<p>We are looking for an organized and detail-oriented Assistant Controller to join our team in Toronto. In this role, you will play a key part in managing financial operations, ensuring compliance, and supporting liaising processes. If you thrive in a fast-paced environment and have a passion for optimizing accounting processes, this position is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily accounting operations, including accounts payable, payroll, and financial reporting.</p><p>• Oversee bookkeeping for multiple entities and assist/coordinate with external accountants for year-end financial statement and tax return preparations</p><p>• Manage payroll, accounts payable process and vendor payments</p><p>• Maintain the general ledger, ensuring all inter-company transactions and distributions are accurately recorded </p><p>• Support Controller in liaising with banking and brokerage representatives</p><p>• Monitor capital calls and distributions, execute and track wire transfers for investments and property acquisitions</p><p>• Liaise with external investment advisors and banks to ensure reporting integrity</p><p>• Monitor daily cash balances across multiple bank accounts to ensure adequate liquidity</p><p>• Manage family credit card programs, including limit increases, fraud monitoring, and expense categorization</p><p>• Coordinate with external accounting firms for the preparation of individual, trust, partnership, and foundation tax returns</p><p>• Assist in estate planning execution</p><p><br></p>
<p>Are you a highly skilled tax professional with a passion for Canadian taxation and mentoring emerging talent? Our firm is seeking a Senior Tax Accountant to join our dynamic team. In this high-impact role, you will bridge complex tax strategy and client success, leveraging your expertise in public practice accounting to drive outstanding results.</p><p><strong> </strong></p><p><strong>Duties & Responsibilities:</strong></p><p><em>Team Leadership & Quality Control</em></p><ul><li>Oversee a team of bookkeepers, actively coaching and ensuring proficiency in financial statement preparation and T2 accuracy.</li><li>Review T1 and T2 returns at a high level, ensuring compliance with rigorous quality standards before filing.</li></ul><p><em>Tax Advisory & Strategy</em></p><ul><li>Meet with business owners to evaluate year-end performance and provide strategic advice (including optimal salary/dividend compensation structures).</li><li>Lead complex tax planning initiatives, such as corporate reorganizations and restructurings, including filing required tax elections.</li><li>Serve as the primary contact for CRA audits and reviews, resolving disputes and navigating complex tax scenarios.</li></ul><p><em>Operations & Execution</em></p><ul><li>Maintain technical excellence by processing complex financial statements and T1/T2 returns on a daily basis.</li><li>Manage a diverse client portfolio, ensuring all deadlines are met across multiple concurrent projects.</li><li>Identify opportunities for expanded service offerings within your client base and contribute to firm growth initiatives.</li></ul><p><strong>Key Interfaces:</strong></p><ul><li>Internal: Partners, Bookkeepers, Office Manager</li><li>External: Clients, Government Agencies, Financial Institution</li></ul><p><strong>What Success Looks Like:</strong> The ideal Senior Tax Accountant demonstrates a proactive, owner-operator mindset, balancing technical expertise with mentoring and advocacy. Success is delivered through error-free, timely filings, successful resolution of complex tax issues, and strategic tax plans that drive measurable client outcomes. Top performers grow their book of business by earning deep trust and supporting clients through every audit, reorganization, and fiscal year-end.</p><p><br></p><p><strong>Ready to advance your career?</strong></p><p>Apply today or contact a Robert Half talent solutions professional to schedule a walk-through and learn more about this opportunity.</p><p> </p>
We are looking for a detail-oriented and organized Receptionist for a contract position in Vancouver, British Columbia. This role is ideal for someone with excellent communication skills and the ability to manage administrative tasks effectively in a fast-paced real estate environment. The position requires a detail-oriented demeanor and a commitment to ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring they feel welcomed and directed to the appropriate department or individual.<br>• Manage incoming calls on a multi-line phone system, providing accurate information and routing calls efficiently.<br>• Perform general administrative tasks, including mail processing and document preparation using Microsoft Word and Microsoft Publisher.<br>• Maintain cleanliness and organization in the reception area, ensuring it adheres to company standards.<br>• Coordinate with realtors and other office staff to support daily operations and uphold company procedures.<br>• Monitor adherence to health and safety protocols within the office environment.<br>• Support ad hoc administrative duties as required, including data entry and scheduling.<br>• Collaborate with team members to ensure seamless communication and workflow.<br>• Utilize software tools like Microsoft Excel and Adobe Illustrator for basic office tasks and document creation.
We are looking for an experienced Executive Assistant to provide outstanding administrative and executive support to the President and Chief Executive Officer in Vancouver, British Columbia. This long-term contract position involves coordinating travel arrangements, managing schedules, and supporting investor relations, communication, and external affairs. The ideal candidate will thrive in a dynamic environment, handling complex tasks with precision and attention to detail.<br><br>Responsibilities:<br>• Arrange and manage intricate international travel plans, including last-minute changes, securing visas, and ensuring compliance with company policies.<br>• Oversee credit card reconciliations, expense reimbursements, and invoice processing for corporate communications.<br>• Coordinate internal and external meetings, events, and conferences, ensuring seamless execution.<br>• Maintain accurate passport records and organize immunizations for executive travel.<br>• Prepare thorough correspondence, reports, and presentations for internal and external stakeholders.<br>• Update and manage content on the corporate intranet site, ensuring information is current and relevant.<br>• Establish and maintain organized hardcopy and electronic filing systems for easy access and retrieval.<br>• Collaborate with other Executive Assistants to provide coverage and support cross-departmental initiatives.<br>• Assist with membership renewals, conference registrations, and subscriptions.<br>• Build and maintain strong relationships with travel agencies to handle emergencies effectively, including weekend support.
<p><strong>Legal Administrative Assistant (Tax, Trust & Estates)</strong></p><p><strong>Position Summary</strong></p><p>This role provides comprehensive support for a high-volume practice focused on sophisticated tax planning, corporate restructuring, and wealth management. The successful candidate will oversee complex files from inception to completion, ensuring both administrative precision and high-quality document production across domestic and international legal matters.</p><p><strong>Primary Accountabilities</strong></p><p><strong>1. Specialized Document & Transactional Support</strong></p><ul><li><strong>Drafting & Preparation:</strong> Generate and edit legal correspondence and documents related to corporate reorganizations, business successions, and tax structuring.</li><li><strong>Transactional Assistance:</strong> Support the acquisition and sale of businesses, securities offerings, and trust/estate planning matters.</li><li><strong>Dispute & Disclosure:</strong> Assist with documentation for tax disputes before revenue authorities and voluntary disclosure filings.</li></ul><p><strong>2. File Lifecycle & Compliance</strong></p><ul><li><strong>End-to-End Management:</strong> Oversee complex files from initial opening to final closing, ensuring strict adherence to both digital and physical filing compliance standards.</li><li><strong>Due Diligence:</strong> Conduct essential corporate, land title, and conflict searches to ensure file integrity.</li><li><strong>Administrative Oversight:</strong> Manage time entry, maintain detailed calendars, and handle all general administrative functions.</li></ul><p><strong>3. Client & Practice Coordination</strong></p><ul><li><strong>Communication:</strong> Act as a collaborative point of contact, ensuring professional and clear communication with clients and authorities.</li><li><strong>Inbound Investment:</strong> Support matters involving inbound investment and tax considerations for non-resident clients.</li></ul>
