150 results for Office Administrator in All Locations

HR/ Office Administrator We’re working with an amazing client looking for an HR/ Office Administrator —an opportunity perfect for someone with a positive attitude and a proactive mindset. This dynamic role is key to keeping their operations running smoothly, from Human Resources and Accounts Payable/Receivable to Purchasing Support and Facilities Management. If you love collaborating in a close-knit, friendly team and thrive in a fast-paced environment, this could be a great fit. Bring your detail-oriented approach and passion for improving workplace processes to a company with a highly supportive, collaborative culture! Key Responsibilities:<ul><li>Administer benefits enrollment, annual processes, and HR-related documentation.</li><li>Support recruitment,</li><li>Maintain accurate employee records</li><li>Coordinate the performance review and development plans</li><li>Develop and update company policies;</li><li>Implement employee engagement initiatives</li><li>Maintain compliance with workplace health and safety regulations.</li><li>Manage vendor invoices</li><li>Process payment transactions (e.g., via cheque, EFT, or credit card).</li><li>Monitor accounts receivable</li><li>Process and apply customer payments accurately.</li><li>Communicate with customers about outstanding balances and payment terms.</li><li>Review purchase orders and monitor vendor invoices to ensure timely payments.</li><li>Manage building access, key distribution, and security systems.</li><li>Coordinate office space planning and workstation setup for optimal functionality.</li></ul>

Administrative Assistant We are seeking an organized and detail-oriented Office Assistant for an employer in Kingston, ON to support general office administration, project and estimating tasks, and maintain Health & Safety training/equipment records. Reporting to the Office & Accounting Manager, the successful candidate will ensure efficient administrative operations and compliance. Key Responsibilities:General Office Support:<ul><li>Provide administrative support to office and field employees; respond to phone inquiries and general emails.</li><li>Maintain filing systems (both electronic and paper) for project and estimate-related documents following an 8-year retention policy.</li><li>Answer multi-line phone system, direct calls and greet customers and contractors visiting the office</li></ul>Estimating/Project Administrative Support:<ul><li>Input budget/cost codes into project management software and communicate updates to stakeholders.</li><li>Set up and maintain project files and systems (Procore, Maestro, CoreFix, OneDrive) while ensuring accurate documentation is filed.</li><li>Follow up on missing items required for invoicing (e.g., purchase orders, client approvals, time/material logs, etc.).</li></ul>Health & Safety Administrative Support:<ul><li>Track and enter Health & Safety training records, certifications, and expiry dates in the appropriate systems. Run daily and monthly reports to conduct regular compliance reviews.</li><li>Coordinate with unions to manage upcoming expired training and organize required sessions for employees.</li><li>Track fleet and equipment maintenance schedules, ensuring compliance with certificate programs.</li><li>Procure safety supplies, file documentation, and create tools/forms for efficient Health & Safety compliance management.</li></ul>

Bookkeeper & Office Manager We are offering an exciting opportunity for a Bookkeeper & Office Manager in Toronto, Ontario. The role involves a wide range of responsibilities, from data entry and bookkeeping to office administration and project support. It's a dynamic position that requires a highly organized individual with an eye for detail. Responsibilities: • Accurate and efficient processing of customer credit applications • Keeping up-to-date and precise customer credit records • Reviewing and automating data entry in QuickBooks Online • Preparing government filings, along with month and year-end closings for accountant review • Utilizing Excel for data uploads related to sales invoices, payments, and product details • Overseeing office administration tasks, including bill processing and insurance renewals • Providing project support for business and personal initiatives, including staff management for project completion • Assisting with HR office tasks, such as new staff onboarding, payroll preparation, and benefits administration • Managing orders for products, kitchen and office supplies, and liaising with vendors as necessary • Carrying out account reconciliation, payments, and other administrative tasks.

Bookkeeper/ Office Manager Robert Half is currently assisting our client in their search for a detail-oriented and highly organized Office Manager/Bookkeeper. This is a fantastic opportunity for a professional who is seeking a multifaceted role with the chance to make a direct impact on the organizational and financial operations. Key Responsibilities: <ul><li>Perform day-to-day accounting tasks, including managing accounts payable and receivable, payroll processing, and account reconciliations</li><li>Maintain the general ledger and ensure accurate and timely financial reporting</li><li>Prepare monthly financial statements, reporting packages, and budget-to-actual variance analyses</li><li>Support preparation for annual audits and tax filings</li><li>Assist with cash flow forecasting and managing vendor payments</li><li>Oversee the daily operations of the office, ensuring smooth workflows and managing office supplies, technology, and vendor relationships</li><li>Coordinate schedules, meetings, and correspondence for internal and external stakeholders</li><li>Assist team members with administrative tasks and address operational inquiries</li><li>Maintain and enforce office policies and procedures to enhance productivity and compliance</li></ul>

Administrative Coordinator Job Posting: Administrative CoordinatorAre you an organized, detail-oriented professional with outstanding administrative skills? Do you thrive in a dynamic environment where you make a difference for customers and support smooth business operations? If so, we want you to join our team as an Administrative Coordinator. Key ResponsibilitiesAs part of our team, you will:<ul><li>Communicate Effectively: Handle interactions with insurance companies on behalf of our customers, ensuring smooth communication.</li><li>Customer Support: Answer incoming phone calls, address customer inquiries, and assist customers by meeting their needs in a timely and professional manner.</li><li>General Office Tasks: Perform a variety of office tasks, including reception duties, organizing files, updating customer information, and maintaining a tidy workspace.</li><li>Data Management: Accurately and promptly update customer information in company systems.</li><li>Operational Support: Schedule appointments, coordinate shipping, and provide back-office assistance to ensure seamless organizational operations.</li></ul>

Bookkeeper/Office Manager Robert Half is partnering with an owner managed business located in the North Dundas region. This is a full-time/permanent position on site. Advantages:-Competitive salary (75-85K)-Full benefits-Discretionary bonus-3 weeks vacation-Hours: 40hrs (flex hours)-Free parking-Great culture and leadership team Responsibilities: -Administer and manage the entire process of Accounts Payable and Accounts Receivable-Stay updated with changes in statutory payroll and implement them accordingly-Oversee the bi-weekly payroll management-Prepare T4 and ROE documents-Handle HST remittances effectively-Evaluate the validity of invoices and enter bills-Make timely payments to suppliers and resolve any discrepancies with vendors-Prepare deposits and cheques for signatures-Perform Bank and Credit Card reconciliations-Prepare the financial statements-Cash flow reports and analysis-Prepare and monitor product profitability reports-Assist the management team in implementing new accounting procedures if required-Handle the month-end and year-end closing procedures.

Office Manager We are seeking a dynamic and detail-oriented Operations Manager to join our small but thriving company. This role is fundamental in ensuring our office operations run seamlessly, supporting both staff and management in achieving maximum productivity. The ideal candidate will excel at managing processes, solving operational challenges, and creating environments where employees feel empowered and supported.Responsibilities:<ul><li>Directly oversee and coordinate daily administrative operations to optimize workflows and productivity </li><li>Develop and maintain office systems, including inventory management, technology functionality, and vendor relationships, ensuring smooth operations.</li><li>Identify areas for improvement in policies and procedures, creating new guidelines to ensure consistent office practices </li><li>Facilitate communication across teams, creating a collaborative and well-organized workplace.</li><li>Assist in onboarding new employees, arranging training sessions, and organizing team-building events.</li><li>Collaborate with finance teams to handle basic accounting and budget responsibilities.</li></ul>

Sr. Administrative Assistant Our reputable, respected and growing client is looking to hire a Sr. Administrative Assistant to their already well established enterprise. This role offers a long term contract employment opportunity in their fast-paced workplace. As a Sr. Administrative Assistant, you will be at the heart of the operations, assisting in the smooth running of their office and contributing to the efficiency of the team. Responsibilities:• Facilitate smooth communication within the office through managing incoming calls and handling conference calls• Uphold the cleanliness and organization of the office, including taking the initiative to refill coffee and clean counters• Manage and maintain efficient document processing systems • Organize and schedule meetings, ensuring all parties are informed and prepared• Actively contribute to the office environment by going beyond assigned tasks when necessary, such as setting up lunches• Perform detailed data entry tasks, ensuring all information is accurate and up-to-date• Track and support operational systems to ensure efficiency and productivity• Adopt a proactive approach in all tasks, demonstrating forward-thinking and multitasking abilities• Be open to receiving and acting on constructive criticism, striving for continuous improvement• Manage office calendar effectively, ensuring all appointments and meetings are scheduled and communicated promptly.

Senior Administrative Assistant Our client in Edmonton is looking for a detail-oriented and proactive Senior Administrative Assistant to provide comprehensive administrative support to their executive team and departments on a contract basis. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. Key Responsibilities:<ul><li>Provide high-level administrative support to executives and departments, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare and distribute correspondence, reports, and presentations using Microsoft Office Suite.</li><li>Maintain and update confidential information and files with accuracy and discretion.</li><li>Coordinate and support special projects and initiatives as assigned.</li><li>Serve as a point of contact for internal and external stakeholders, providing excellent customer service and resolving inquiries in a timely manner.</li><li>Collaborate with cross-functional teams to ensure effective communication and coordination of administrative tasks.</li><li>Maintain a high level of professionalism and confidentiality in all interactions and communications.</li><li>Ad-hoc duties as requested.</li></ul>

Administrative Assistant Our client in Edmonton is seeking an Administrative Assistant to join their team on a contract basis. The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of their office. This individual will provide administrative support to various departments, handle a wide range of tasks, and contribute to the overall productivity of the team. Key Responsibilities:<ul><li>Greet and assist visitors, ensuring a welcoming atmosphere.</li><li>Answer and direct phone calls, manage correspondence, and handle inquiries promptly.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain and update office supplies, equipment, and inventory.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Assist with basic bookkeeping tasks, such as processing invoices and expense reports.</li><li>Support the HR department with onboarding and record-keeping.</li><li>Manage and organize files, both physical and electronic, ensuring confidentiality.</li><li>Perform other administrative duties as assigned.</li></ul>

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Etobicoke, Ontario. In this role, you will provide essential support to ensure smooth daily operations, contributing to both administrative and organizational efficiency. This position is ideal for someone with strong communication skills, a knack for multitasking, and a commitment to delivering excellent service. Responsibilities:• Organize and maintain office files, records, and documents to ensure easy accessibility.• Manage correspondence, including drafting emails and responding to inquiries in a timely and precise manner.• Perform data entry tasks with accuracy, ensuring that all information is up-to-date and correctly logged.• Assist in preparing reports, presentations, and other materials using Microsoft Office tools such as Word, Excel, and PowerPoint.• Support purchasing processes by handling orders, tracking inventory, and liaising with vendors.• Oversee packaging and labeling tasks, ensuring compliance with safety and quality standards.• Proof reading, email campaigns, corporate decks, presentation and marketing materials. • Provide excellent customer service by addressing client needs and concerns effectively.• Proofread documents for accuracy and consistency before final distribution.

Administrative Assistant Our client in Edmonton is looking for a Contract Administrative Assistant to support their team with day-to-day office tasks. This is a role with a mix of admin and light bookkeeping duties. What You’ll Do:<ul><li>General admin and front desk reception.</li><li>Answer phones and greet visitors.</li><li>Light bookkeeping (AP/AR, cheque processing).</li><li>Organize files and send templated client letters.</li><li>Track health spending account details.</li><li>Order office supplies.</li><li>Help keep the office tidy.</li><li>Occasionally take meeting minutes.</li><li>Ad-hoc duties as requested.</li></ul>

Senior Administrative Assistant Our client is offering a short term contract employment opportunity for a Senior Administrative Assistant in Ottawa, Ontario. As a Senior Administrative Assistant, you will be a part of a team in the Financial Services industry, where your main role will be to handle customer interactions, manage their records, and resolve their inquiries. Responsibilities:• Handle customer inquiries and provide solutions promptly• Keep track of customer accounts and take necessary actions• Process customer payments efficiently • Maintain comprehensive and accurate customer records• Engage in regular communication with customers and team members• Uphold compliance standards within all interactions and processes• Use ADP Workforce Now and other related software for managing customer data• Aid in employee relations and manage FMLA requests • Utilize Ceridian and Dayforce for benefit functions• Assist in training of new team members on standard procedures and software.

Bilingual Academic Manager Position Overview:As Academic Manager, you'll play a pivotal role in shaping the clinical training experiences of students while fostering community ties. This is an opportunity to leverage your counselling expertise and administrative acumen in a dynamic and rewarding setting.Reporting directly to the Academic Director, the Manager is responsible for overseeing day-to-day operations as they relate to students and clinical supervisors involved in practicum school activities. The Manager plays a key role in administering student pathways and fostering relationships between the Centre, professional associations, media, and local community organizations. With a focus on both administration and clinical management, this position ensures the delivery of high-quality services while supporting the professional growth of students. Responsibilities include: Office Administration/Management, Student/Academic Success, Community Engagement/Branding and General Operations. This is a full time (35 hours per week) permanent position located in the heart of Ottawa, ON. Key Responsibilities:<ul><li>Maintain a solid client base.</li><li>Evaluate the quality of the Centre’s services and suggest improvements where necessary.</li><li>Supervise and oversee the administrative team within the Centre.</li><li>Collect and administer all internal evaluations.</li><li>Administer case assignments, including monitoring student workloads and reassignment tasks.</li><li>Create and manage clinical supervision groups, exposing students to a range of supervision styles.</li><li>Supervise and guide students’ internship searches while maintaining strong relationships with local community organizations, students, and external institutions.</li><li>Evaluate students’ overall internship experiences and assess the quality of each placement site.</li><li>Maintain a register of internships and institutions and make recommendations regarding placement sites.</li><li>Build and maintain professional relationships within the Ottawa area.</li><li>Collaborate with Recruitment and Communications Services to promote the Centre's offerings and establish ties in the community.</li><li>Respond to inquiries about the Centre and publicize its services through tours and information-sharing events.</li><li>Promote the Centre to the public and strengthen valuable connections with professional associations.</li></ul>

Legal Administrative Assistant Our Surrey client is seeking a Litigation Legal Administrative Assistant to join their team. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and has experience supporting busy partners and managing complex litigation files. Key Responsibilities:<ul><li>Prepare, draft, and format legal documents and correspondence</li><li>File and serve court documents in accordance with deadlines and procedural rules</li><li>Manage calendars, schedule hearings, discoveries, and client meetings</li><li>Organize and maintain physical and electronic litigation files</li><li>Coordinate with court registries, opposing counsel, and clients</li><li>Assist with trial preparation, including assembling materials and exhibits</li><li>Conduct legal research and review case law as required</li><li>Process billing, track deadlines, and manage file administration</li></ul>

Legal Administrative Assistant We are currently seeking an experienced Family Law Legal Administrative Assistant to support a busy family lawyer on behalf of our client who are a well-respected boutique law firm in Richmond. As a Family Law Legal Administrative Assistant, you will be providing full administrative and legal support to a seasoned family lawyer. This role is ideal for someone who thrives in a fast-paced environment and is comfortable handling a wide range of family law files with care and professionalism. Key Responsibilities: · Preparing, editing, and formatting family law documents (e.g., pleadings, financial statements, affidavits, court forms)· Managing calendars, scheduling client meetings, and coordinating court dates· Drafting correspondence and communicating with clients, court registries, and opposing counsel· Organizing and maintaining both electronic and physical client files· Assisting with billing, time entry, and other administrative tasks as needed

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the Healthcare, Hospitals, and Social Assistance industry, based in Toronto, Ontario. The chosen candidate will primarily handle high volumes of work, manage administrative reception coverage, and ensure the smooth running of clinical schedules. Responsibilities: • Handle inbound and outbound calls, providing exceptional customer service • Efficiently manage email correspondence, ensuring all queries are handled in a timely manner • Perform data entry tasks, maintaining accuracy and attention to detail • Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word to perform various tasks • Ensure clinical schedules are created and maintained effectively • Provide reception coverage, acting as the first point of contact for visitors and clients • Prioritize tasks in a high-volume work environment, maintaining organization and motivation • Use technical skills to navigate and manage various systems and platforms • Schedule appointments, demonstrating a high level of organization and time management skills

Executive Assistant We are offering an exciting opportunity for a resourceful Executive Assistant to join our client's team. As an Executive Assistant, you will be instrumental in providing support to our CSO by ensuring effective management of administrative tasks, managing document flow, and maintaining accurate records and schedules. Responsibilities:• Facilitate and ensure the effective management of all administrative tasks pertinent to the CSO.• Handle the maintenance of CSO’s documents, logs, and files diligently.• Develop and monitor the CSO's schedule, including appointments, meetings, and engagements.• Oversee an efficient electronic filing system and office flow procedures to ensure smooth operations.• Coordinate, schedule, and prepare conference rooms for meetings, teleconferences, and video conferences.• Draft, proof, and prepare reports, general correspondence, briefing notes, and presentation materials.• Be responsible for preparing meeting minutes accurately.• Tactfully and diplomatically respond to queries and requests from internal and external stakeholders, including screening and directing calls when necessary.• Manage incoming and outgoing mail, including electronic mail, in a timely and effective manner.• Oversee travel coordination efficiently.

General Office Clerk We are looking for a diligent General Office Clerk to join our team in Oakville, Ontario. In this role, you will be tasked with providing exceptional customer service, handling administrative tasks, and supporting our office operations. This role offers a short term contract employment opportunity. Responsibilities: • Communicate effectively with insurance companies on behalf of our customers • Answer incoming phone calls and attend to customer inquiries • Provide assistance to customers and ensure their needs are met • Perform general office duties as required, including reception tasks • Update customer information in our system promptly and accurately • Act as the representative of our business, demonstrating professionalism at all times • Utilize your robust administrative skills to deal with challenging customer interactions • Organize files and documents to maintain an efficient workspace • Schedule appointments and manage shipping functions • Provide back office support to maintain smooth operations.

Property Administrator We are offering a long-term contract employment opportunity in the real estate industry for a Property Administrator, to be based in Toronto, Ontario. This role will entail managing customer accounts, processing applications, and providing operational support in a detail-oriented environment. Apply today!! This opportunity is exclusively through Robert Half. Administrative Tasks<ul><li>Provide administrative support for the Management Office</li><li>Answering telephones, receiving and distributing mail</li><li>Prepare and distribute letters and/or memos to tenants as required</li><li> Liaise with tenants and customers as required or directed</li><li>Respond promptly to all inquiries, emails and voicemails</li><li>Signing in contractors and other visitors to the shopping centre</li><li>Managing Employee Discount Program</li><li>Assist marketing as required</li><li>Ordering all office supplies</li><li>Other duties as directed by the Shopping Centre Manager</li></ul>File Maintenance<ul><li> Maintain and update Tenant Lease files</li><li>Maintain and keep current Insurance Certification for Tenants</li><li>Maintain and update tenant information, including phone numbers, contact names, email addresses and emergency contact information as changes occur</li><li>Maintain and keep current pest control certification</li></ul>Accounts Receivable<ul><li>Rent cheques ; responsible for receiving, coding and forwarding to accounting</li><li>Monitor accounts receivable to ensure zero balances; follow up on arrears and issue reminders and default letters</li><li>Liaise with tenants and accounting regarding accounts receivable matters</li><li>Reporting to Shopping Centre Manager the status of arrears</li></ul>Reporting<ul><li>Collection of monthly sales reports from tenants compiled and submitted to Shopping Centre Manager and Head Office</li><li>Monthly reporting to Shopping Centre Manager on Sales, Pest Control, Temporary Vendors and Graffiti Removal</li></ul>

Front Desk Coordinator We are looking for a motivated and detail-oriented Front Desk Coordinator to join our team on a contract basis in Newmarket, Ontario. In this role, you will serve as the first point of contact for visitors, ensuring a welcoming and efficient front desk experience. Your organizational skills and ability to manage a variety of administrative tasks will be key to supporting daily operations. Responsibilities: • Greet and assist visitors, ensuring a friendly and organized experience at the front desk. • Manage incoming and outgoing mail and courier services efficiently. • Perform accurate data entry and maintain organized records using computer systems. • Operate a multi-line phone system to direct calls and address inquiries. • Utilize Microsoft Office applications such as Word, Excel, and Outlook to complete administrative tasks. • Coordinate parking arrangements for staff and visitors as needed. • Maintain a clean and organized front desk area to create a positive impression. • Provide excellent customer service and foster strong interpersonal connections. • Support additional administrative duties as required to ensure smooth office operations.

IT Systems Administrator Are you an experienced IT infrastructure professional who has experience in an industrial/manufacturing environment? This IT Systems Administration role is with a well-established industrial company. This company has clients across BC and even a few in the US and across Canada. This role is well suited to an experienced systems administrator who has been working on Microsoft systems such as Office365, MS Windows, Active Directory, etc. This is a full-time position, and includes a competitive base salary, paid vacation and extended health and dental benefits. In this role, you’ll work primarily on-site in the Delta, BC office. One of the attractive parts of this job is to get involved in all aspects of IT systems design, implementation, and ongoing support. How to Apply A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching IT professionals to job opportunities, and I am always looking to connect with like-minded people in the Vancouver area. If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck

Cloud System Administrator Our client search of a Cloud System Administrator to join their team in Ottawa, Ontario. In this role, you will be instrumental in managing and enhancing our IT infrastructure, ensuring optimal system availability, performance, and security. You will also play a key role in infrastructure expansions. Responsibilities:• Administer systems including Windows Server 2019 Hyper-V, REL-Linux VMs, Docker, Kubernetes, FreeNAS storage, pfSense firewalls, and Active Directory.• Design, deploy, and manage clustered storage solutions using Ceph.• Develop and implement strategies for failover and disaster recovery, optimizing the use of Veeam backups.• Manage Azure AD, GCP, and Azure cloud infrastructure, including Cloudflare WAF, tunnels, and DNS.• Configure VPN using WireGuard.• Plan, deploy, and maintain office networks including Unifi WiFi and network switches.• Ensure compliance with SOC-2 and implement Wazuh monitoring and Keycloak authentication.• Administer PostgreSQL databases and oversee Veeam backups.• Maintain Netbox documentation and coordinate with teams using Jira and Bitbucket.• Plan and execute office relocations, including network cabling, ISP provisioning, WiFi deployment, and firewall/VPN setups. Compensation and Benefits:* Competitive salary* Comprehensive benefits package Work Hours:* In-office during training: Monday to Friday, 8:30 AM to 4:30 PM* Hybrid work arrangement post-training

COR Program Coordinator We are searching for experienced Administrative Coordinators for our client, a non-profit organization for construction, based in Vancouver. In your role as COR Program Coordinator, you will be responsible for administration of the Certificate of Recognition (COR) program which is a WorkSafeBC financial incentive program designed to rebate companies that have documented and implemented workplace Health and Safety and Injury Management Programs. The main duties of this person are: • Respond to phone and email inquiries regarding the organizations COR program• Process COR Application Forms• Process application requests and issuance of letters for COR reciprocity• Complete COR Audit Processing: audit check-ins, audit registrations, and audit close outs• Send monthly COR Audit Due and Past Due Emails/Correspondence• Process COR Status Change Forms• Complete weekly send out of COR audits for QA Desktop Audit Review• Process COR Certificates• Participate in COR document development as required• Continually review COR processes and procedures and make recommendations as necessary• Process Notice of Team Audit Activity (NOTAA) (support as required)• Process Notice from External Auditors (NFEA) (support as required)• Maintain/update the organizations COR audit documents• Oversee the continual development and maintenance of program database (as it pertains to COR)

Executive Assistant Overview: We are seeking a proactive and highly organized Executive Assistant (EA) to support the Vice President, Research & Innovation at a leading Research Institute. This role provides high-level confidential administrative and operational support, helping manage executive priorities, coordinate internal and external communications, and facilitate research activities, grant applications, and post-award processes. Key Responsibilities:<ul><li>Provide confidential administrative support, including calendar management, document preparation, travel coordination, expense reconciliation, and file organization.</li><li>Draft and edit correspondence, reports, presentations, and meeting materials.</li><li>Support research and grant processes: identify funding opportunities, assist in grant applications and budgeting, track submissions, and ensure post-award compliance and reporting.</li><li>Maintain timelines and documentation for ongoing research projects; liaise with finance and administrative teams for grant management.</li><li>Support committees and meetings, including scheduling, agenda development, minute-taking, and logistics.</li><li>Assist with onboarding, payroll coordination, and general office operations.</li><li>Drive administrative process improvements using LEAN methodology.</li><li>Occasionally work across sites and outside standard hours as required.</li></ul>