3 results for Executive Assistant in Ottawa, ON

Executive Assistant About the RoleOur client is seeking a highly sharp, proactive, and detail-oriented Executive Assistant to support their Executive Director and HR team. This role requires strong decision-making skills, the ability to manage upwards, and a keen sense of urgency—especially when coordinating with politicians, MPPs, and other key stakeholders.Key Responsibilities<ul><li>Executive Support</li><li>Manage the Executive Director’s calendar, scheduling, and meeting agendas</li><li>Take detailed meeting minutes and track action items</li><li>Handle correspondence and liaise with senior officials, stakeholders, and politicians</li><li>Arrange flowers and refreshments for meetings and events</li><li>HR & People Services</li><li>Support HR-related functions as part of the People Services team</li><li>Assist with coordination of events and employee engagement initiatives</li><li>Office & Event Coordination</li><li>Ensure smooth logistics for meetings and events, sometimes working later hours (e.g., 12 PM – 7 PM)</li><li>Oversee administrative functions to keep daily operations running efficiently</li></ul>

Executive Assistant We are offering an exciting opportunity for a fluently bilingual Executive Assistant in Ottawa, Ontario. The successful candidate will provide high-level executive and administrative support services to the CEO. This role involves managing complex tasks, maintaining effective communication with the executive team, and ensuring the smooth operation of day-to-day activities. Responsibilities:• Serve as the primary point of contact between the CEO, VP, and internal/external stakeholders, facilitating information flow.• Manage the CEO's and VP's calendar, including arranging meetings, appointments, and domestic and international travel.• Assist in organizing and managing logistics for internal and external meetings, conferences, and events.• Draft, proofread, and edit correspondence, presentations, and reports to ensure accuracy and professionalism.• Conduct research and compile data to support the CEO and VP in decision-making.• Maintain and organize confidential files and records to ensure easy access and confidentiality.• Process expense reports, invoices, and other administrative tasks efficiently.• Collaborate with other executive assistants and team members to streamline operations and improve administrative processes.• Provide occasional support to other executives as directed by the CEO.• Assist in the budget and procurement of products and services on behalf of the CEO and VP.

Sr. Executive Assistant Our client is seeking a Sr. Executive Assistant in Ottawa, Ontario to join their organization. This role is within the industry and offers a short term contract employment opportunity. As a Sr. Executive Assistant, you will be tasked with a variety of responsibilities including, but not limited to, managing calendars, coordinating events, and handling correspondence. Responsibilities:• Manage calendar events and ensure all appointments are up to date• Handle all forms of correspondence efficiently and professionally• Coordinate with drivers for travel arrangements and dinner plans• Assist in the preparation and monitoring of representation funding and budgeting• Communicate effectively with all levels of management• Maintain a high level of professionalism at all times• Utilize software such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, and About Time for various tasks• Facilitate conference calls when necessary• Provide support to the Executive Assistant as need