Records Manager

Records Manager Job Description

A Records Manager is responsible for developing, implementing, and overseeing an organization's records management program. This role ensures the systematic control of all types of records, from creation to disposition, optimizing accessibility, integrity, and compliance. The Manager establishes retention policies, manages digital and physical archives, and advises on information governance best practices. This position demands strong organizational skills, meticulous attention to detail, and a deep understanding of records management principles and relevant technologies. A Bachelor's Degree in Information Management, Archival Studies, or a related field is essential, with Certified Records Manager (CRM) designation highly preferred. A comprehensive understanding of Canadian privacy laws (e.g., PIPEDA) and regulatory requirements for record keeping is paramount.

Typical records manager duties:

Develop and implement records management policies, procedures, and retention schedules.

Oversee the lifecycle of organizational records (creation, storage, retrieval, disposition).

Manage electronic document management systems (EDMS) and physical archives.

Ensure compliance with Canadian legal, regulatory, and audit requirements for records.

Conduct training and awareness programs on records management best practices.

Advise departments on record-keeping issues and information governance.

Implement strategies for data protection, security, and disaster recovery for records.

Conduct regular audits to ensure adherence to records management policies.

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National salary range for Records Manager

47000 - 56750

Low

47000

The candidate is new to the role or has limited experience and is still developing core skills.

Mid

51500

The candidate has moderate experience in the role or one similar, meets most requirements and may hold transferable skills or relevant certifications.

High

56750

The candidate has extensive experience in the role, demonstrates advanced skills and often brings specialized certifications or industry experience.

Projected salaries for related positions

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High

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60000

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49000

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Front Desk Coordinator

51250

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47500

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Receptionist

48500

51750

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