Medical Office Administrator

Medical Office Administrator job description

The medical office administrator oversees daily operations in a healthcare office, ensuring efficient workflows and exceptional patient service. This role manages administrative tasks, coordinates staff activities and supports compliance with healthcare regulations.

Working closely with physicians, nurses and administrative teams, the medical office administrator handles scheduling, billing coordination and record management. This position plays a critical role in maintaining a well-organized office environment and delivering a positive experience for patients.

Typical medical office administrator duties:

Supervise front desk operations, including patient check-in and appointment scheduling

Manage medical records and ensure compliance with HIPAA and other regulatory standards

Coordinate billing processes and assist with insurance verification

Oversee office supply inventory and vendor relationships

Prepare reports and maintain accurate documentation for audits and compliance

Support staff training and development to ensure consistent service quality

Handle patient inquiries and resolve issues promptly and professionally

Implement process improvements to enhance office efficiency and patient satisfaction

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National salary range for Medical Office Administrator

49250 - 64750

Low

49250

The candidate is new to the role or has limited experience and is still developing core skills.

Mid

55750

The candidate has moderate experience in the role or one similar, meets most requirements and may hold transferable skills or relevant certifications.

High

64750

The candidate has extensive experience in the role, demonstrates advanced skills and often brings specialized certifications or industry experience.

Projected salaries for related positions

Job title

Low

Mid

High

Medical Executive Assistant

69500

79500

89500

Medical Administrative Assistant

48000

54000

60000

Medical Front Desk Coordinator

37500

40750

44500

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