2 results for Administrative Assistant in Winnipeg, MB

Office Administrator

Winnipeg, MB
onsite
Permanent
0 - 0 CAD / Yearly
We are looking for an organized and resourceful Office Administrator to support daily operations for a construction company. This position combines administrative coordination with project management related support, helping keep projects, records, schedules, and communications running smoothly. The successful candidate will bring strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced office setting. Responsibilities:• Keep construction and office activities on schedule by monitoring key dates, following up on progress, and maintaining accurate status information across active projects.• Prepare, update, and organize reports, records, and supporting documentation to ensure reliable internal reference and efficient information flow.• Oversee calendars for leadership and team members by arranging meetings, appointments, and room bookings while keeping schedules current.• Address administrative and accounting-related issues by reviewing invoices, expense claims, bill payments, and discrepancies with appropriate follow-up.• Maintain office readiness through supply ordering, inventory oversight, mail handling, courier coordination, and general workspace organization.• Draft and distribute internal correspondence, memos, presentation materials, and meeting documents in a clear and accurate format.• Maintain confidential filing systems, databases, purchase order records, receipts, and other operational documents with a high degree of accuracy.• Act as a point of contact for vendors, subcontractors, and internal staff, directing inquiries and supporting smooth day-to-day coordination.• Monitor shared email inboxes, route messages to the appropriate stakeholders, and respond to routine administrative inquiries as needed.• Provide broad administrative assistance to leadership and project teams, including support for special assignments and evolving business needs.
2026-07-29T00:00:00Z

Office Manager

Headingley, MB
onsite
Permanent
60000 - 75000 CAD / Yearly
We are looking for an organized and dependable Office Manager to support daily operations in Headingley, Manitoba. This position combines office administration with accounting coordination, requiring someone who can keep workflows on track, manage competing priorities, and maintain accurate records. You will work closely with leadership to help the office run smoothly while ensuring administrative and financial activities are handled with care and professionalism. Responsibilities: • Manage the daily administrative activities of the office to ensure efficient and well-organized operations. • Maintain and update physical and electronic records so documents are easy to access and properly stored. • Coordinate office supplies, equipment needs, and external service providers to support uninterrupted business operations. • Prepare correspondence, internal documents, reports, and presentation materials for leadership and operational needs. • Organize meetings, appointments, and calendars while helping leadership stay aligned on priorities and schedules. • Support bookkeeping activities by gathering financial documents, entering information accurately, and assisting with routine accounting administration. • Monitor outstanding accounts and communicate with clients to obtain payment updates or required documentation. • Provide administrative assistance for contracts, project files, and operational tasks while handling sensitive information with discretion. • Identify opportunities to improve office procedures and contribute to more efficient administrative and accounting processes.
2026-07-30T00:00:00Z