13 results for Human Resources Hr Assistant in Whitby, ON

Human Resources (HR) Manager

North York, ON
onsite
Permanent
100000 - 120000 CAD / Yearly
Are you a strategic HR leader who enjoys balancing people, compliance, and business partnership? We're partnering with a well-established manufacturing organization to identify an experienced Human Resources Manager who thrives in a fast-paced, operational environment and is passionate about building strong workplace culture while supporting business growth.This is a highly visible leadership role, partnering closely with site leadership to drive employee engagement, performance, compliance, and organizational effectiveness.What You'll Be Doing<ul><li>Partner with department leaders to align HR initiatives with business objectives.</li><li>Provide strategic guidance and coaching on employee relations, performance management, and leadership development.</li><li>Lead investigations and ensure employee relations matters are handled fairly, consistently, and in a timely manner.</li><li>Oversee HR compliance with federal and provincial employment legislation and represent the organization when required.</li><li>Develop, maintain, and continuously improve HR policies, procedures, and best practices.</li><li>Manage external HR audits and ensure ongoing compliance.</li><li>Analyze employee feedback, including exit interviews and engagement surveys, and recommend actionable improvements.</li><li>Lead annual performance review, compensation, bonus, and KPI programs.</li><li>Support compensation planning and organizational talent initiatives.</li><li>Partner with Health & Safety leadership on complex workplace injury and Workers' Compensation matters.</li><li>Lead and mentor the site's HR Generalists while fostering a collaborative, high-performing HR team.</li><li>Represent HR during site meetings, leadership discussions, and employee engagement initiatives.</li><li>Champion a positive workplace culture while supporting continuous improvement across the organization.</li><li>Ensure compliance with all Health & Safety, Quality, Food Safety, GMP, and Integrated Management System requirements.</li></ul>
2026-07-15T00:00:00Z

Mailroom Assistant

Toronto, ON
onsite
Contract / Temporary
23.75 - 27.5 CAD / Hourly
We are looking for a dependable Mailroom Assistant to support daily document handling and front-desk related operations for a Financial Services organization in Toronto, Ontario. This Long-term Contract position is ideal for someone who works accurately, manages administrative tasks efficiently, and is comfortable in a fast-paced office setting. The successful candidate will help maintain smooth mail distribution, data processing, and general reception support while contributing to an organized workplace. Responsibilities: • Receive, sort, and distribute incoming mail, courier packages, and internal documents in a timely manner. • Prepare outgoing correspondence and shipments, ensuring items are labelled, packaged, and routed correctly. • Enter alphanumeric information into internal systems with a high level of accuracy and attention to detail. • Provide administrative support at the front desk, including directing visitors and responding to routine inquiries. • Use Microsoft Word and Excel to update records, prepare basic documents, and track daily activities. • Maintain organized filing systems and ensure mailroom and reception areas remain orderly and well maintained. • Coordinate with internal departments to deliver documents and support day-to-day office communication.
2026-07-02T00:00:00Z

Administrative / Facilities Assistant

North York, ON
onsite
Permanent
50000 - 60000 CAD / Yearly
We are looking for a proactive Office / Facilities Assistant to help maintain a well-run, detail-focused office environment in North York, Ontario. This position combines workplace coordination with administrative support, making it ideal for someone who is organized, hands-on, and attentive to detail. The successful candidate will help keep shared spaces operating smoothly, coordinate service needs, and provide reliable day-to-day support across office functions. Responsibilities:• Oversee the daily upkeep of the office and help ensure shared spaces remain tidy, organized, and ready for use.• Inspect common areas regularly, address operational issues promptly, and take action before disruptions affect employees or visitors.• Manage inventory for office supplies, refreshments, and workplace essentials, arranging reorders to maintain appropriate stock levels.• Receive incoming deliveries, sort materials efficiently, and restock supplies in designated areas.• Liaise with cleaning providers, maintenance contacts, and other service vendors to support consistent facility standards.• Arrange repairs and service requests for office equipment and workplace issues, following through to ensure timely completion.• Maintain checklists, trackers, and related records to support organized execution of office and administrative duties.• Provide administrative assistance such as data entry, document maintenance, and general office support for internal teams.• Handle shifting priorities effectively while responding quickly to urgent matters and day-to-day operational needs.
2026-07-02T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
85000 - 95000 CAD / Yearly
Our client is seeking a highly organized and proactive Executive Assistant to provide confidential administrative and operational support to senior leadership. This role is ideal for someone who brings strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide day-to-day administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare, edit, and format correspondence, presentations, reports, and other business documents</li><li>Act as a point of contact for internal and external stakeholders, maintaining professionalism and discretion</li><li>Coordinate meetings, prepare agendas, take meeting notes, and follow up on action items</li><li>Support expense processing, invoice approvals, and other administrative workflows</li><li>Organize and maintain digital and physical records in an accurate and timely manner</li><li>Assist with event planning, special projects, and cross-functional coordination as needed</li><li>Anticipate administrative needs and help improve processes to support team efficiency</li></ul>
2026-07-16T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Contract / Temporary
33.25 - 38.5 CAD / Hourly
We are looking for an Executive Assistant to provide seamless support to a senior HR executive within a respected investment advisory environment. This long-term contract opportunity is ideal for someone who thrives in a fast-paced setting, brings sound judgment to shifting priorities, and maintains a detail-oriented, proactive approach to executive support. The successful candidate will play a key role in keeping meetings, communications, materials, and administrative activities organized so leadership can stay focused on strategic objectives. Responsibilities:• Provide dedicated administrative support to the Chief People Officer, ensuring daily activities and priorities are managed efficiently.• Oversee a complex calendar, arrange meetings, and adjust schedules quickly to accommodate changing business needs.• Create and organize briefing packages, partner communications, and other materials required for executive review.• Prepare meeting agendas in advance and ensure all background documents are assembled and distributed on time.• Monitor follow-up tasks arising from meetings and maintain visibility on outstanding action items and deadlines.• Process and reconcile expense submissions promptly while keeping accurate records of related documentation.• Coordinate travel arrangements and meeting logistics using appropriate business tools and platforms.• Maintain an organized administrative workflow by managing correspondence, documents, and time-sensitive requests with attention to detail.• Anticipate executive needs and provide dependable day-to-day support that strengthens overall time management and productivity.
2026-07-16T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
75000 - 90000 CAD / Yearly
Robert Half Canada is partnering with a client to hire an experienced Executive Assistant who will provide high-level support to senior leadership and help drive the smooth coordination of daily business operations. This opportunity is ideal for someone who is organized, adaptable, and confident managing a wide range of administrative responsibilities in a professional environment. About the OpportunityIn this role, you will serve as a trusted administrative partner to senior leaders, helping manage priorities, coordinate communications, and support key business activities. The successful candidate will bring strong attention to detail, sound judgment, and the ability to build effective working relationships with colleagues and external contacts. Key Responsibilities<ul><li>Provide proactive administrative support to senior leadership, including calendar management, meeting scheduling, and travel coordination</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business materials</li><li>Coordinate meetings and events, including agendas, meeting materials, notes, and follow-up on action items</li><li>Manage incoming communications and respond or redirect matters as appropriate</li><li>Handle expense submissions, invoice processing, and related administrative documentation</li><li>Maintain organized records, files, and documentation systems</li><li>Support internal coordination across teams and assist with special projects</li><li>Anticipate needs, identify efficiencies, and help improve administrative processes</li><li>Exercise a high level of discretion when handling confidential information</li></ul>
2026-07-16T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
70000 - 90000 CAD / Yearly
Robert Half Canada is recruiting on behalf of a private family office seeking a highly organized, adaptable, and discreet Executive Assistant to support senior leadership. This opportunity is well suited to someone who brings strong administrative experience, sound judgment, and a collaborative approach to managing priorities in a professional office environment. Key Responsibilities<ul><li>Provide senior-level administrative support, including complex calendar management, meeting scheduling, and coordination of business and personal appointments.</li><li>Prepare, format, and review correspondence, presentations, reports, and other documents.</li><li>Coordinate meetings, agendas, materials, and follow-up action items.</li><li>Manage travel arrangements and itineraries, including changes and logistics as needed.</li><li>Support expense reporting, invoice processing, and record keeping.</li><li>Serve as a point of contact for internal and external stakeholders, responding with professionalism and discretion.</li><li>Maintain confidential files and sensitive information with a high degree of care.</li><li>Track deadlines, priorities, and ongoing projects to support efficient operations.</li><li>Assist with event coordination and other special projects as required.</li><li>Contribute to process improvements and administrative efficiencies.</li></ul>
2026-07-16T00:00:00Z

Executive Assistant

Toronto, ON
remote
Contract / Temporary
33.25 - 38.5 CAD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to two senior executives in Toronto, Ontario. This Long-term Contract opportunity is ideal for someone who excels in a fast-paced corporate environment and can manage competing priorities with professionalism and discretion. The successful candidate will play a key role in keeping daily operations organized through strong coordination, communication, and administrative support. Responsibilities: • Oversee complex calendars for two C-suite leaders, ensuring meetings, priorities, and scheduling changes are managed smoothly. • Coordinate business travel arrangements, including itineraries, bookings, and related logistics to support efficient executive travel. • Prepare, review, and submit expense reports accurately and on time using designated expense management tools. • Provide day-to-day administrative support by organizing documents, handling correspondence, and maintaining executive materials. • Facilitate meeting logistics through virtual platforms and internal systems, ensuring sessions run efficiently and participants are well supported. • Maintain accurate records and assist with information tracking across administrative and customer relationship management systems. • Support time-related administrative processes and related coordination tasks using internal workforce tools where required. • Scan, copy, and organize business documents to ensure information is accessible, current, and professionally maintained.
2026-07-16T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
80000 - 90000 CAD / Yearly
Our client is seeking an organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for someone who can manage competing priorities, communicate effectively with diverse stakeholders, and help maintain smooth day-to-day operations in a dynamic, mission-driven environment. Key Responsibilities<ul><li>Provide confidential administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare correspondence, presentations, reports, agendas, and meeting materials.</li><li>Support internal and external communications with professionalism, tact, and discretion.</li><li>Coordinate meetings, take minutes, and track follow-up actions.</li><li>Manage expense reporting, invoice processing, and other administrative documentation.</li><li>Maintain organized electronic and physical filing systems.</li><li>Liaise with internal teams, external partners, and community stakeholders.</li><li>Help prioritize inquiries and requests, responding independently where appropriate.</li><li>Support special projects and contribute to process improvements.</li><li>Perform other related administrative duties as assigned.</li></ul>
2026-07-16T00:00:00Z

Executive Assistant

North York, ON
onsite
Permanent
95000 - 100000 CAD / Yearly
We are looking for an Executive Assistant to provide dependable, high-level support within a busy healthcare organization. This position is suited to a highly experienced, detail-oriented candidate who can anticipate needs, manage sensitive information with care, and keep executive operations running smoothly. The successful candidate will bring strong judgement, excellent coordination skills, and the confidence to work effectively with senior leaders and board members. Responsibilities: • Oversee daily administrative activities for the executive office, ensuring priorities are organized and handled efficiently. • Review incoming requests, correspondence, and issues, then direct them appropriately so urgent matters receive prompt attention. • Prepare high-quality documents such as presentations, reports, letters, and briefing packages to support executive decision-making. • Arrange meetings, leadership forums, and special events by managing schedules, materials, logistics, and related services as needed. • Maintain the executive calendar, coordinate appointments, and organize travel plans, itineraries, and associated details. • Respond to confidential inquiries and communications with discretion and sound judgement. • Strengthen office workflows by identifying opportunities to improve administrative systems and operating processes. • Support the Board of Directors through meeting coordination, distribution of materials, and timely follow-up on administrative requirements. • Serve as a key point of contact between executive leadership, board members, and internal or external stakeholders when appropriate.
2026-07-15T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
75000 - 90000 CAD / Yearly
Robert Half Canada is recruiting on behalf of a client for an Executive Assistant. This opportunity is suited to an organized, adaptable, and professional individual who can provide high-level administrative support to senior leadership while helping maintain efficient day-to-day operations. Key Responsibilities<ul><li>Provide administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business documents</li><li>Coordinate internal and external meetings, including agendas, materials, meeting notes, and follow-up on action items</li><li>Manage communications on behalf of executives with professionalism, discretion, and sound judgment</li><li>Process expenses, invoices, and other administrative documentation accurately and in a timely manner</li><li>Maintain organized digital and physical filing systems and records</li><li>Support office coordination, event planning, and special projects as needed</li><li>Build effective working relationships with internal teams and external stakeholders</li><li>Anticipate administrative needs and identify opportunities to improve workflows and processes</li></ul>
2026-07-16T00:00:00Z

Bilingual (French) Human Resources Generalist

Mississauga, ON
onsite
Permanent
70000 - 80000 CAD / Yearly
Our client, a well-established and growing organization with operations across Canada, is seeking a Bilingual (French) HR Generalist to support their Eastern region. This is a hands-on role ideal for an HR professional who enjoys variety across the full employee lifecycle and thrives in a collaborative, multi-site environment.Responsibilities:<ul><li>Support full-cycle recruitment and onboarding</li><li>Act as first point of contact for HR inquiries</li><li>Provide guidance on employee relations matters</li><li>Administer benefits and coordinate with payroll</li><li>Ensure compliance with employment legislation across provinces</li><li>Support HR reporting, policies, and engagement initiatives</li><li>Assist with OHS programs and training coordination</li></ul>
2026-07-15T00:00:00Z

HR and Administrative Generalist

North York, ON
onsite
Permanent
60000 - 70000 CAD / Yearly
Robert Half Canada is seeking an organized and service-oriented HR and Administrative Generalist to support a broad range of human resources and administrative functions for a client organization in North York. This position plays an important role in day-to-day back-office operations and serves as a key point of contact for employees, visitors, and external callers.The successful candidate will help ensure smooth office operations, deliver strong internal customer service, and support HR processes, employee experience, and administrative activities across the organization. Key Responsibilities Human Resources<ul><li>Support the recruitment and hiring process, including candidate sourcing, screening, interview coordination, and hiring recommendations.</li><li>Assist with onboarding and offboarding processes to help create a positive employee experience.</li><li>Coordinate and support employee training and development initiatives.</li><li>Provide day-to-day guidance to employees and managers on HR policies, procedures, and practices.</li><li>Partner with internal and external stakeholders to support programs and initiatives that contribute to a respectful and inclusive workplace culture.</li><li>Assist with performance management processes, including goal setting, reviews, feedback, and appraisal administration.</li><li>Maintain accurate and confidential employee records in compliance with applicable employment legislation and company policies.</li><li>Support employee engagement programs and initiatives.</li><li>Participate in HR projects and other related duties as assigned.</li></ul> Administration, Customer Service, and Communication<ul><li>Perform daily administrative duties, including recordkeeping, office coordination, and operational support.</li><li>Help maintain efficient back-office operations and ensure consistency with established procedures.</li><li>Receive, sort, and distribute incoming mail, courier packages, and deliveries.</li><li>Monitor office supply inventory and place orders as needed.</li><li>Communicate effectively with management and external service providers, including vendors, trades, and security contacts.</li><li>Coordinate office maintenance, equipment servicing, and vendor support as required.</li><li>Answer and direct incoming phone calls in a professional and courteous manner.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Handle sensitive and confidential information with discretion.</li><li>Provide administrative support to management and assist with special projects.</li></ul>
2026-07-14T00:00:00Z