11 results for Office Clerk in Whitby, ON

Billing Clerk

Barrie, ON
onsite
Temporary
23 - 25 CAD / Hourly
We are looking for a Billing Clerk to join our team in a Long-term Contract position. This opportunity is well suited to someone who is confident working with billing systems, enjoys maintaining accurate records, and communicates effectively with internal teams and customers. The successful candidate will support day-to-day billing activities, process invoices and payments, and help ensure financial information is entered correctly and on time. Responsibilities: • Enter billing, invoice, and payment information into computerized systems with a high level of accuracy • Prepare, review, and issue invoices while ensuring supporting details are complete and properly recorded • Maintain organized billing records and update account information within accounting software platforms • Respond to billing-related questions from customers and internal stakeholders in a clear and effective manner • Assist with payment processing and claim administration tasks in accordance with established procedures • Verify data for completeness and correct discrepancies to support accurate financial reporting • Work with corporate teams to help keep billing operations efficient and deadlines on track
2026-08-26T00:00:00Z

Accounting Clerk

Toronto, ON
remote
Temporary
19.7885 - 22.913 CAD / Hourly
We are looking for an Accounting Clerk to support finance operations for a growing organization in Toronto, Ontario. This Long-term Contract opportunity is well suited to someone with early career accounting experience who enjoys hands-on work across daily transactions, reporting, and payroll support. In this role, you will contribute to accurate financial records, assist with month-end activities, and work closely with internal teams to keep financial processes running smoothly. Responsibilities: • Process invoices, bills, payments, and other financial transactions while maintaining accurate records across accounting platforms. • Prepare journal entries and support month-end close tasks, including accrual calculations and schedule maintenance. • Compile and update financial reports for internal teams and external stakeholders, including budget-to-actual tracking. • Assist with payroll administration by supporting pay runs, commission calculations, benefits tracking, and employee reimbursements. • Perform account reconciliation activities to help ensure completeness and accuracy in financial data. • Partner with departments such as sales, customer success, and HR to address finance-related needs and support business initiatives. • Contribute to improvements in accounting workflows and help strengthen efficiency, accuracy, and reporting practices. • Provide data entry support, billing assistance, and ad hoc financial analysis as required by the finance team.
2026-08-27T00:00:00Z

accounting clerk

North York, ON
onsite
Temporary
20 - 22 CAD / Hourly
We are looking for an Accounting Clerk to join a busy finance team in Etobicoke, Ontario on a Long-term Contract basis. This position is well suited to someone with hands-on experience in both payables and receivables who can manage high-volume transactions with accuracy and professionalism. The successful candidate will support day-to-day accounting operations, maintain organized financial records, and contribute to smooth month-end and audit activities. Responsibilities: • Manage supplier invoices by reviewing coding, entering transactions into the accounting system, and assigning costs to the appropriate programs or accounts. • Assist with payment processing by preparing cheque-related documentation, coordinating cheque distribution to vendors, and maintaining complete payable records. • Communicate with vendors and customers to investigate billing issues, resolve discrepancies, and support timely payment collection. • Prepare client invoices, track outstanding balances, and update receivable records to ensure payments are recorded accurately across cash, cheque, and credit card transactions. • Reconcile subledger activity and account balances, helping to confirm that financial entries are complete, accurate, and properly posted. • Support month-end and year-end activities by preparing journal entries, organizing documentation for external auditors, and assisting with financial reporting requirements. • Produce client fee letters, donation tax receipts, and other finance-related correspondence as needed while maintaining confidentiality and accuracy. • Archive financial documents in accordance with record-keeping practices and provide general administrative support to the accounting function. • Contribute to a safe and compliant workplace by following organizational health and safety procedures and reporting concerns or incidents appropriately.
2026-08-28T00:00:00Z

Data Entry Clerk

North York, ON
remote
Temporary
21 - 23 CAD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support invoice processing and administrative data tasks for a long-term contract opportunity in Toronto, Ontario. This position is well suited to someone who works accurately, communicates professionally, and is comfortable managing high volumes of information across digital systems. The successful candidate will help maintain organized records, enter customer and billing data, and provide dependable support through email and related office tools. Responsibilities: • Enter customer, billing, and invoice information into internal systems with a high level of accuracy and attention to detail. • Review source documents carefully to verify data before submission and correct inconsistencies when needed. • Process invoice-related entries, including coding and updating customer invoice records in a timely manner. • Maintain organized electronic files and ensure information is easy to retrieve for reporting and follow-up. • Communicate professionally through email to address routine inquiries and support day-to-day administrative coordination. • Use Microsoft Excel and Microsoft Word to prepare, update, and manage documents, lists, and tracking materials. • Update and maintain records in HubSpot and other business platforms to keep information current and complete. • Support customer service activities by responding to requests and ensuring data records reflect accurate account details.
2026-08-28T00:00:00Z

Accounting & Payroll Clerk

Markham, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are looking for an Accounting & Payroll Clerk to support day-to-day financial operations in Markham, Ontario. This position plays an important role in maintaining accurate records, processing payroll and invoices, and helping ensure transactions are completed on time. The ideal candidate is detail-oriented, organized, and comfortable working with accounting systems and spreadsheets in a fast-paced environment. Responsibilities: • Manage accounts payable and accounts receivable activities, including entering transactions and following up on outstanding items. • Reconcile account balances and investigate discrepancies to help maintain accurate financial records. • Process invoices, prepare billing documentation, and ensure supporting details are recorded correctly. • Assist with payroll administration by entering payroll data and helping verify employee payments are accurate and timely. • Maintain organized financial files and update accounting information in SAP and Excel-based records. • Enter high volumes of data with accuracy while supporting routine accounting and reporting tasks. • Communicate with internal teams and external contacts to resolve payment, billing, and account-related questions.
2026-08-06T00:00:00Z

Law Clerk

Toronto, ON
onsite
Permanent
90000 - 100000 CAD / Yearly
Robert Half Canada is seeking an experienced Law Clerk for a busy corporate legal practice in Richmond Hill. This opportunity is well suited to a legal professional who is comfortable working in a fast-paced environment and managing a broad range of corporate files with accuracy, sound judgment, and attention to detail. The successful candidate will support transactions, maintain corporate records, and assist with ongoing regulatory compliance. Responsibilities<ul><li>Coordinate and complete a range of corporate matters, including incorporations, organizational changes, continuances, dissolutions, and annual renewals.</li><li>Prepare, submit, and monitor corporate and regulatory filings across provincial and federal jurisdictions, including registrations and securities-related filings.</li><li>Conduct due diligence, corporate profile, and regulatory searches to support transactions, compliance reviews, and reporting requirements.</li><li>Review corporate records and minute books, identify incomplete or missing documentation, and update records as needed.</li><li>Manage recurring corporate maintenance activities to support compliance with statutory and governance requirements.</li><li>Use electronic filing systems and legal technology tools to process filings, conduct searches, and maintain accurate records.</li><li>Assist with private financing matters by preparing supporting documentation and completing required securities filings.</li><li>Support share and asset transactions by preparing closing documents, coordinating process steps, and completing post-closing follow-up.</li><li>Collaborate with lawyers and external advisors on reorganizations and other corporate matters involving legal and tax considerations.</li><li>Maintain accurate data in corporate databases and practice management systems, including minute book and file management tools.</li></ul>
2026-07-30T00:00:00Z

Bookkeeper

North York, ON
onsite
Permanent
70000 - 80000 CAD / Yearly
We are looking for an experienced Bookkeeper to join our team in North York, Ontario. In this role, you will oversee the full cycle of accounting operations, ensuring accuracy and compliance with financial standards. This position is ideal for someone who is detail-oriented, thrives in a dynamic environment, and is comfortable managing financial records, payroll, and reconciliations. Responsibilities:• Maintain and manage a full set of books, including accounts payable, accounts receivable, and general ledger.• Prepare and reconcile balance sheets, ensuring accuracy and compliance with accounting standards.• Handle payroll processing for a small team, reviewing and validating timesheets submitted by store managers.• Generate and review financial statements, providing insights and recommendations to support decision-making.• Oversee invoice processing, billing, and data entry to ensure timely and accurate recordkeeping.• Utilize QuickBooks and other accounting software to manage financial data efficiently.• Collaborate with the management team to implement and optimize in-house accounting systems.• Perform intermediate-level tasks in Excel, such as data analysis and reporting.• Ensure adherence to company policies and regulatory requirements in all accounting operations.• Support year-end audit preparation and provide documentation as needed.
2026-08-14T00:00:00Z

Office Services Coordinator

Toronto, ON
onsite
Temporary
20.9 - 24.2 CAD / Hourly
We are looking for an Office Services Coordinator to support daily front-of-house and administrative operations in our office within the services industry. This long-term contract opportunity is ideal for someone who brings a service-oriented approach to reception, office coordination, and team support. The successful candidate will help maintain an organized workplace, provide a welcoming experience for visitors, and assist with a range of office services that keep business activities running smoothly. Responsibilities: • Welcome visitors, clients, and staff in a courteous manner while managing the front desk and directing inquiries appropriately. • Answer and route incoming calls, take accurate messages, and respond to general administrative questions with strong customer service. • Coordinate day-to-day office services such as meeting room scheduling, mail distribution, courier arrangements, and supply management. • Support internal teams with administrative tasks including document preparation, filing, data entry, and general office organization. • Monitor shared office spaces to ensure they remain tidy, functional, and ready for employees and guests throughout the day. • Assist with onboarding logistics, workstation readiness, and other coordination activities that contribute to an efficient office environment. • Liaise with vendors and building contacts to address routine service requests and maintain smooth office operations. • Contribute to operational updates or office process changes as needed, including supporting administrative adjustments tied to internal systems or workflow improvements.
2026-08-24T00:00:00Z

Accounts Payable Clerk

North York, ON
onsite
Permanent
55000 - 65000 CAD / Yearly
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Toronto, Ontario. In this role, you will play a key part in managing financial tasks, ensuring accurate record-keeping, and supporting the smooth operation of accounting processes. If you thrive in a fast-paced environment and are passionate about numbers, this position offers an excellent opportunity to grow your career. Responsibilities:• Process accounts payable and accounts receivable transactions with accuracy and efficiency.• Conduct regular account reconciliations to ensure financial records are complete and error-free.• Prepare and issue invoices to clients while maintaining organized billing records.• Assist with data entry tasks to support the maintenance of accurate financial databases.• Utilize accounting software, such as QuickBooks, to manage financial activities.• Generate and analyze financial reports to provide insights for decision-making.• Collaborate with team members to resolve discrepancies and improve accounting workflows.• Maintain compliance with company policies and accounting standards.• Support administrative tasks related to the accounting department as needed.
2026-08-17T00:00:00Z

Mailroom Assistant

Scarborough, ON
onsite
Temporary
22.8 - 24 CAD / Hourly
We are looking for a dependable Administrative and Mailroom Assistant to support daily office operations in Scarborough, Ontario. This Long-term Contract position is ideal for someone who is highly organized, service-focused, and comfortable handling both mailroom and front-desk responsibilities in an on-site environment. The successful candidate will help keep correspondence, invoice distribution, and workplace supply processes running smoothly while providing attentive support to staff and visitors. Responsibilities:• Collect, sort, and deliver incoming mail throughout the office on a daily basis.• Prepare printed supplier invoices and coordinate their timely distribution to the appropriate internal teams.• Enter invoice information accurately into internal records and assist with administrative processing as paper-based tasks are reduced.• Provide back-up support at reception by greeting visitors, answering general inquiries, and directing requests appropriately.• Manage orders for kitchen and shared office supplies, including beverages, dairy items, and disposable utensils.• Handle outgoing mail and courier shipments while ensuring items are packaged, labelled, and sent correctly.• Operate mailroom and office equipment, including printers and multifunction devices, to support daily workflow.• Maintain an organized mailroom and front-office area to promote efficient service and a well-organized environment.
2026-08-31T00:00:00Z

Legal Assistant

Toronto, ON
onsite
Temporary
28.5 - 33 CAD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Toronto, Ontario on a Contract basis. This opportunity is ideal for someone with experience in employment law and/or civil litigation who can step in quickly and manage administrative and client-facing tasks with confidence. The successful candidate will help keep legal files organized, communications timely, and daily operations running smoothly during this immediate-start assignment. Responsibilities:• Perform legal assistant, clerical and administrative duties for two to three lawyers.• Handle incoming calls and emails professionally, direct inquiries appropriately, and provide responsive service to clients and internal stakeholders.· Draft various court and tribunal forms and arrange for the service and filing of all forms, corresponding documents and pleadings. • Prepare, format, and update legal and administrative documents using Microsoft Word, Excel, Outlook, and PowerPoint.• Maintain accurate electronic and manual records by entering data, tracking file details, and ensuring documentation is current.• Support litigation and employment law matters through file organization, correspondence management, and general administrative assistance.• Monitor inboxes and follow up on routine communications to help keep matters moving in a timely manner.• Assist with outbound communications to confirm appointments, gather information, and respond to routine requests.• Provide day-to-day administrative support that contributes to efficient office and case management during the contract term.Assist in preparation of briefs and records for trial and hearings, including formatting electronically in accordance with online court filing system specifications.
2026-08-21T00:00:00Z