7 results for Hr Coordinator in Whitby, ON

HR Specialist

Toronto, ON
onsite
Permanent
130000 - 155000 CAD / Yearly
We are looking for an experienced HR People Operations Specialist to support a dynamic organization in Toronto, Ontario. In this role, you will partner with leaders and employees to strengthen workplace practices, improve engagement, and ensure human resources programs are delivered effectively. This position requires a strong background in employee relations, performance management, benefits administration, and HR systems oversight within a fast-paced environment. Responsibilities:• Lead and mentor a human resources team, ensuring daily activities support broader people strategies and organizational goals.• Act as a trusted advisor to leaders and staff by offering practical guidance on workplace policies, employment legislation, performance concerns, attendance matters, and organizational structure.• Develop and support learning initiatives, including workshops and training sessions on key human resources topics and annual performance review processes.• Drive programs that enhance employee engagement, support retention efforts, and contribute to a positive workplace culture.• Review and maintain HR policies, handbook content, and related procedures, identifying opportunities to improve clarity, compliance, and employee support.• Provide coaching to managers and employees on goal setting, development planning, career growth, and appropriate training opportunities.• Oversee the accuracy of employee records and ensure all personnel updates, changes, and departures are documented and entered in a timely manner.• Coordinate with internal systems teams to manage HR system updates, test enhancements, resolve issues, and support the rollout of new functionality.• Manage disability and leave cases, including claims coordination, return-to-work planning, and communication with third-party providers, payroll, and leaders.• Support compensation and benefits administration by preparing market survey submissions, reviewing trends, and addressing benefit-related concerns.
2026-06-12T00:00:00Z

Human Resources (HR) Manager

North York, ON
onsite
Permanent
100000 - 120000 CAD / Yearly
Are you a strategic HR leader who enjoys balancing people, compliance, and business partnership? We're partnering with a well-established manufacturing organization to identify an experienced Human Resources Manager who thrives in a fast-paced, operational environment and is passionate about building strong workplace culture while supporting business growth.This is a highly visible leadership role, partnering closely with site leadership to drive employee engagement, performance, compliance, and organizational effectiveness.What You'll Be Doing<ul><li>Partner with department leaders to align HR initiatives with business objectives.</li><li>Provide strategic guidance and coaching on employee relations, performance management, and leadership development.</li><li>Lead investigations and ensure employee relations matters are handled fairly, consistently, and in a timely manner.</li><li>Oversee HR compliance with federal and provincial employment legislation and represent the organization when required.</li><li>Develop, maintain, and continuously improve HR policies, procedures, and best practices.</li><li>Manage external HR audits and ensure ongoing compliance.</li><li>Analyze employee feedback, including exit interviews and engagement surveys, and recommend actionable improvements.</li><li>Lead annual performance review, compensation, bonus, and KPI programs.</li><li>Support compensation planning and organizational talent initiatives.</li><li>Partner with Health & Safety leadership on complex workplace injury and Workers' Compensation matters.</li><li>Lead and mentor the site's HR Generalists while fostering a collaborative, high-performing HR team.</li><li>Represent HR during site meetings, leadership discussions, and employee engagement initiatives.</li><li>Champion a positive workplace culture while supporting continuous improvement across the organization.</li><li>Ensure compliance with all Health & Safety, Quality, Food Safety, GMP, and Integrated Management System requirements.</li></ul>
2026-07-08T00:00:00Z

Payroll Coordinator

Toronto, ON
onsite
Permanent
65000 - 75000 CAD / Yearly
We are looking for a detail-oriented Payroll Coordinator to support accurate and timely payroll operations for a service-based organization in Toronto, Ontario. This position plays an important role in maintaining employee pay records, administering payroll-related updates, and ensuring deductions and payments are processed correctly. The ideal candidate brings strong payroll knowledge, comfort working with accounting and payroll platforms, and the ability to manage confidential information with care. Responsibilities:• Administer end-to-end payroll activities, ensuring employees are paid correctly and on schedule.• Maintain and update payroll records, including earnings, deductions, benefits, and other employee data changes.• Review timesheet and attendance information through time-tracking systems to confirm accuracy before payroll processing.• Coordinate benefit-related payroll entries and verify that applicable remittances and deductions are handled properly.• Process payroll-related payments and support reconciliations to help maintain accurate financial records.• Prepare payroll reports and summaries using reporting tools to assist with analysis, audits, and internal review.• Work within platforms such as ADP Workforce Now and other accounting software to support efficient payroll administration.• Investigate payroll discrepancies and respond to questions from employees or internal stakeholders in a timely manner.• Assist with payroll system updates or process changes when required, including activities connected to platform or workflow adjustments.
2026-06-11T00:00:00Z

Administrative Coordinator

York, ON
onsite
Contract / Temporary
19 - 22 CAD / Hourly
We are looking for an Administrative Coordinator to support service delivery for senior-focused community programs in York, Ontario. This Contract position plays an important role in organizing client service schedules, responding to administrative inquiries, and helping ensure care plans are reflected accurately in daily operations. The successful candidate will bring strong coordination skills, sound judgment, and the ability to work effectively with both internal teams and external stakeholders. Responsibilities: • Coordinate service bookings for seniors' programs, adjusting appointments as needed to address changes, cancellations, and related client concerns. • Respond to questions about scheduling, service access, and account-related matters, escalating more complex issues to management when appropriate. • Liaise with case workers and leadership to help align service delivery with established client care plans and program needs. • Maintain accurate departmental files, service records, statistical information, and other required documentation in a timely manner. • Use electronic scheduling tools to organize client visits and monitor updates to service calendars. • Support smooth day-to-day administrative operations by communicating clearly with team members, clients, and community partners. • Contribute to service continuity by identifying scheduling conflicts and helping resolve operational challenges efficiently. • Carry out additional administrative or program-related tasks assigned by the Program Manager.
2026-07-14T00:00:00Z

Administrative Coordinator

Thornhill, ON
onsite
Contract / Temporary
20.9 - 24.2 CAD / Hourly
We are looking for an Administrative Coordinator to join our team in Thornhill, Ontario on a Contract basis for a 6–12 month term. This position supports daily office operations with a strong focus on mailroom administration, internal service coordination, and event logistics. The successful candidate will bring prior office and mailroom experience, communicate effectively with internal stakeholders, and adapt smoothly to changing priorities in a detail-focused environment. Responsibilities: • Oversee day-to-day mailroom activities by receiving, sorting, and distributing incoming mail, packages, and courier deliveries accurately and efficiently. • Prepare outgoing shipments and coordinate courier requests using online shipping platforms, ensuring timely dispatch and proper documentation. • Operate mailroom equipment and keep the workspace orderly, functional, and well maintained at all times. • Manage larger mail distribution projects and bulk mailouts with careful attention to timelines and accuracy. • Support in-house mail services as operations are managed internally, helping maintain consistent and reliable delivery processes. • Work closely with project managers and internal teams to arrange meeting rooms, coordinate catering, and assist with event setup requirements. • Take initiative in organizing office events and service requests, ensuring spaces are prepared and client needs are addressed proactively. • Provide administrative support through data entry, file organization, and general office coordination as required. • Assist with conference room setup and cleanup, including occasional early arrivals to prepare meeting spaces when needed.
2026-07-15T00:00:00Z

HR and Administrative Generalist

North York, ON
onsite
Permanent
60000 - 70000 CAD / Yearly
Robert Half Canada is seeking an organized and service-oriented HR and Administrative Generalist to support a broad range of human resources and administrative functions for a client organization in North York. This position plays an important role in day-to-day back-office operations and serves as a key point of contact for employees, visitors, and external callers.The successful candidate will help ensure smooth office operations, deliver strong internal customer service, and support HR processes, employee experience, and administrative activities across the organization. Key Responsibilities Human Resources<ul><li>Support the recruitment and hiring process, including candidate sourcing, screening, interview coordination, and hiring recommendations.</li><li>Assist with onboarding and offboarding processes to help create a positive employee experience.</li><li>Coordinate and support employee training and development initiatives.</li><li>Provide day-to-day guidance to employees and managers on HR policies, procedures, and practices.</li><li>Partner with internal and external stakeholders to support programs and initiatives that contribute to a respectful and inclusive workplace culture.</li><li>Assist with performance management processes, including goal setting, reviews, feedback, and appraisal administration.</li><li>Maintain accurate and confidential employee records in compliance with applicable employment legislation and company policies.</li><li>Support employee engagement programs and initiatives.</li><li>Participate in HR projects and other related duties as assigned.</li></ul> Administration, Customer Service, and Communication<ul><li>Perform daily administrative duties, including recordkeeping, office coordination, and operational support.</li><li>Help maintain efficient back-office operations and ensure consistency with established procedures.</li><li>Receive, sort, and distribute incoming mail, courier packages, and deliveries.</li><li>Monitor office supply inventory and place orders as needed.</li><li>Communicate effectively with management and external service providers, including vendors, trades, and security contacts.</li><li>Coordinate office maintenance, equipment servicing, and vendor support as required.</li><li>Answer and direct incoming phone calls in a professional and courteous manner.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Handle sensitive and confidential information with discretion.</li><li>Provide administrative support to management and assist with special projects.</li></ul>
2026-07-14T00:00:00Z

Client Care Coordinator

Mississauga, ON
onsite
Contract / Temporary
20 - 21 CAD / Hourly
We are looking for a Client Care Coordinator to support a busy healthcare setting in Ontario on a contract basis. This position is well suited to someone who enjoys helping people, stays organized under pressure, and can balance patient service with administrative tasks. The successful candidate will play an important role in creating a welcoming experience for patients while helping the clinic operate efficiently each day. Responsibilities: • Welcome patients and visitors warmly, creating a detail-oriented and supportive first impression at the front desk. • Coordinate patient movement by directing individuals to the appropriate care providers and helping maintain an efficient daily workflow. • Collect, confirm, and update patient details with a high degree of accuracy in clinic systems and records. • Arrange appointments, adjust schedules as needed, and manage bookings to support smooth operations. • Maintain both digital and physical documentation, including filing, retrieving, and preparing records when required. • Support billing-related administrative tasks, working with internal resources and following established procedures. • Reach out to prospective contacts from provided lists to promote services and assist with client engagement activities. • Complete routine housekeeping duties such as disinfecting common surfaces and helping keep the clinic environment tidy and presentable. • Provide day-to-day administrative assistance to team members as operational needs arise.
2026-07-15T00:00:00Z