10 results for Office Manager in Waterloo, ON

Office Manager

Mississauga, ON
onsite
Permanent
80000 - 100000 CAD / Yearly
Our client is a specialized software company with over 25 years of experience delivering industry-leading solutions to safeguard mission-critical systems. Their expertise spans across sectors such as banking, healthcare, and telecommunications.We are looking for an organized, proactive, and detail-oriented Office Manager to join their growing team in Mississauga.In this key role, you’ll oversee day-to-day operational functions with , and general business operations. You will work closely with leadership, clients, and technical teams to ensure smooth and compliant business operations. Key Responsibilities:<ul><li>Directly oversee and coordinate daily administrative operations to optimize workflows and productivity</li><li>Develop and maintain office systems, including inventory management, technology functionality, and HR practices</li><li>Identify areas for improvement in policies and procedures, creating new guidelines to ensure consistent office practices</li><li>Facilitate communication across teams, creating a collaborative and well-organized workplace.</li><li>Assist in onboarding new employees, arranging training sessions, and organizing team-building events.</li><li>Promote and enforce office policies while fostering a welcoming and inclusive work environment.</li><li>Address operational challenges, including facility-related issues, and liaise with building management when necessary.</li><li>Coordinate with external partners, distributors, and international clients as needed</li></ul>
2026-05-15T00:00:00Z

Office & Payroll Administrator

Waterloo, ON
onsite
Permanent
60000 - 72000 CAD / Yearly
We are looking for an Office & Payroll Administrator to support daily operations in Waterloo, Ontario while helping maintain accurate payroll, accounting, and administrative processes. This position blends front-line office coordination with payroll and financial support, making it ideal for someone who is organized, detail-focused, and comfortable managing a range of responsibilities. The successful candidate will contribute to a well-run workplace by providing dependable administrative service, handling confidential information with care, and supporting leaders and staff across the business. Responsibilities:• Oversee day-to-day office operations, including coordinating supplies, service providers, courier activity, and facility-related needs to keep the workplace running smoothly.• Maintain shared office spaces such as meeting rooms, kitchen areas, and common rooms so they remain clean, stocked, and ready for use.• Administer office security-related tasks and respond to occasional after-hours notifications when required.• Support internal meetings, staff lunches, trade show preparation, and client gifting initiatives by organizing logistics and completing related administrative work.• Provide direct administrative assistance to senior leadership, including the President and Vice-President, as needed.• Review employee time records, apply overtime rules accurately, and prepare bi-weekly payroll submissions for approximately 25 to 35 employees through the appropriate systems and service provider.• Assist with employee onboarding activities and provide recruitment support when hiring needs arise.• Prepare client invoices from supporting documentation through entry, review, posting, and distribution, while also monitoring accounts receivable activities.• Reconcile monthly credit card statements, complete account coding, and perform additional data entry and accounting support tasks as required.
2026-05-14T00:00:00Z

Operations Manager

Orangeville, ON
onsite
Permanent
135000 - 150000 CAD / Yearly
We are looking for an experienced Operations Manager to provide steady leadership across construction and telecom field operations in Ontario. This position is suited to a senior leader who can strengthen coordination across multiple sites, support frontline leaders, and keep teams focused on safe, high-quality delivery. The successful candidate will bring strong operational judgement, a practical approach to problem-solving, and the ability to build consistency in a growing environment. Responsibilities: • Lead day-to-day operational performance across construction and telecom activities spanning multiple sites. • Provide direction and mentorship to project and construction leaders while supporting larger field crews in achieving project objectives. • Advise site leadership on scheduling priorities, workforce coordination, and issue resolution to keep work progressing effectively. • Promote consistent standards for safety, workmanship, timelines, and service delivery across all operating locations. • Improve operational alignment by reinforcing clear processes, expectations, and communication practices throughout the team. • Partner with senior leadership on resource planning, capacity reviews, and deployment strategies to support current and upcoming work. • Monitor active projects to maintain awareness of performance, risks, and site needs, including occasional travel when required. • Encourage a results-driven culture that values accountability, teamwork, and ongoing operational improvement.
2026-05-22T00:00:00Z

Operations Manager

Oakville, ON
onsite
Permanent
70000 - 90000 CAD / Yearly
We are looking for an Operations Specialist to support residential service delivery in the condominium sector in Ontario. This position focuses on coordinating day-to-day operations, strengthening relationships with property managers and management firms, and helping ensure in-suite service work is delivered to a high standard. The successful candidate will combine operational oversight, client service, and business support while travelling within the service region as needed. Responsibilities: • Oversee assigned residential service portfolios and help ensure work is carried out in line with company standards, service expectations, and established operating practices. • Participate in project start-up discussions to confirm in-suite service delivery plans are organized, practical, and aligned with quality requirements. • Coordinate annual and semi-annual in-suite inspection scheduling to support timely service execution across condominium properties. • Respond to client questions and service concerns in a timely and attentive manner to build strong, lasting relationships with property managers and management companies. • Work closely with the sales team to identify opportunities for growth and support business development efforts within the residential condominium market. • Visit sites and complete equipment reviews for prospective clients to support solution planning and service proposals. • Represent the organization at industry events, trade shows, and board meetings when required to support client engagement and market presence. • Monitor market activity and competitor trends to provide insights that support operational planning and business strategy.
2026-05-19T00:00:00Z

Bookkeeper

Oakville, ON
onsite
Permanent
65000 - 70000 CAD / Yearly
Our client, a well-established public accounting firm, is seeking a detail-oriented Bookkeeper to join their team. This role is ideal for someone who enjoys working with small business clients and managing full cycle bookkeeping across a diverse portfolio. You will play a key role in supporting clients with day-to-day financial operations while collaborating closely with internal accounting and tax teams. Key Responsibilities· Manage full cycle bookkeeping for a portfolio of small to mid-sized clients across various industries· Perform accounts payable and receivable processing, bank and credit card reconciliations, and general ledger maintenance· Prepare and post journal entries and maintain accurate financial records· Produce monthly and quarterly financial statements and working papers· Assist with HST filings and other indirect tax remittances· Support year-end processes, including preparation of files for accountants· Provide light support on personal and corporate tax preparation· Communicate directly with clients to gather information, resolve discrepancies, and provide ongoing support· Identify opportunities to improve client processes and internal efficiencies
2026-05-28T00:00:00Z

Bookkeeper

Grimsby, ON
onsite
Contract / Temporary
27.7115 - 35 CAD / Hourly
We are looking for a detail-oriented Bookkeeper to join a manufacturing organization in Grimsby, Ontario on a Contract basis. This position supports weekly payroll processing for an hourly workforce in Ontario, while also handling core accounting duties such as invoicing, accounts payable, and month-end reporting. The successful candidate will work closely with the accounting team to help maintain accurate financial records and support day-to-day financial operations. Responsibilities: • Process weekly payroll for approximately 180 Ontario-based hourly employees, ensuring accuracy and timely completion. • Administer payroll deductions and remit union dues in accordance with applicable agreements and payroll requirements. • Prepare and issue invoices while maintaining organized and up-to-date billing records. • Manage accounts payable activities, including reviewing, coding, and processing vendor invoices. • Perform bank reconciliations and investigate discrepancies to support accurate financial reporting. • Assist with month-end close activities by preparing reports and providing documentation to the accounting team. • Maintain bookkeeping records through accurate data entry and consistent record management in accounting systems. • Collaborate with the broader accounting team to support routine financial processes and reporting needs.
2026-05-29T00:00:00Z

Payroll Manager

Brampton, ON
onsite
Permanent
120000 - 130000 CAD / Yearly
Our client is seeking an experienced Payroll Manager to oversee and lead a high-performing, payroll team. This role will be responsible for ensuring accurate and compliant end-to-end payroll processing across multiple provinces, while providing leadership, mentorship, and strategic direction to a small team. This is a hands-on leadership role ideal for someone who enjoys both people management and being actively involved in payroll operations.Key Responsibilities<ul><li>Lead, coach, mentor, and develop a small team of Payroll Administrators</li><li>Foster a collaborative, high-performance team environment</li><li>Provide training and ongoing support to ensure continuous development</li><li>Oversee and review end-to-end payroll processing for a high-volume, multi-province environment</li><li>Approve payroll to ensure accuracy, compliance, and timeliness</li><li>Act as a backup for full-cycle payroll when required</li><li>Lead all year-end payroll activities including reconciliations and reporting</li><li>Ensure compliance with federal and provincial payroll legislation, including union requirements</li><li>Support internal and external payroll audits</li><li>Prepare and analyze payroll reports for internal stakeholders</li><li>Leverage Excel to manage and interpret large data sets</li><li>Work closely with Finance and HR to ensure alignment on payroll processes and reporting</li><li>Communicate payroll policies, updates, and changes clearly across all levels of the organization</li><li>Participate in and lead payroll-related projects such as system implementations, upgrades, or M&A activities</li><li>Support the integration of newly acquired employees into the payroll system, ensuring accurate onboarding, data validation, and alignment with internal payroll processes and policies</li><li>Partner with HR and Finance during acquisitions to ensure a smooth transition, including payroll setup, compliance, and employee communication</li><li>Identify opportunities to improve payroll processes and efficiencies</li></ul>
2026-05-06T00:00:00Z

Administrative Assistant

Mississauga, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are looking for an Administrative Assistant to support a busy financial planning practice in Mississauga, Ontario. This position is ideal for someone who enjoys keeping information organized, providing responsive client service, and helping a highly organized team operate efficiently. The successful candidate will contribute to day-to-day administrative coordination while ensuring client records, documentation, and follow-up activities are handled with care and accuracy. Responsibilities: • Maintain client records and update information across business systems, including CRM and spreadsheet-based trackers. • Record thorough and accurate notes from client conversations to support ongoing service and planning activities. • Monitor outstanding requests and follow up on client inquiries, transactions, and related administrative items in a timely manner. • Work closely with colleagues to address questions, resolve issues, and ensure a smooth client experience. • Collect, organize, and manage financial and mortgage documentation required for client files and internal processes. • Review submitted documents for completeness and accuracy, with added attention during high-volume periods such as tax season. • Provide administrative support for application submissions, status checks, and related follow-up tasks. • Sort and structure client information to assist the team with preparation and planning-related activities.
2026-05-20T00:00:00Z

Administrative Assistant

Brantford, ON
onsite
Contract / Temporary
22.5 - 26 CAD / Hourly
We are looking for an Administrative Assistant to join a team at our manufacturing client in Brantford, Ontario on a Contract basis. This position is well suited to someone who is comfortable using technology, communicates clearly, and brings a practical, solutions-focused approach to day-to-day work. The successful candidate will support administrative operations, help keep office activities organized, and contribute ideas that improve efficiency across the team. Responsibilities:• Manage incoming calls, emails, and general correspondence while providing prompt and timely responses.• Prepare, update, and maintain documents, spreadsheets, presentations, and other administrative records using Microsoft Office applications.• Enter and organize data accurately, ensuring records remain current and easy to access.• Work closely with Human Resources to perform various tasks such as filing and organizing documents and maintain smooth communication.• Assist with office organization by tracking tasks, prioritizing deadlines, and helping the team stay on schedule.• Identify opportunities to streamline routine administrative processes and suggest practical improvements that enhance efficiency.• Provide customer service support by responding to inquiries and directing requests to the appropriate contacts.
2026-05-29T00:00:00Z

Receptionist

Guelph, ON
onsite
Permanent
45000 - 47000 CAD / Yearly
Robert Half is seeking a friendly, organized, and detail-oriented professional on behalf of our client for a Receptionist role within a busy professional office. This individual will be the first point of contact for clients and will help create a welcoming, polished, and professional office environment. The role includes reception, administrative support, and general office coordination. Key ResponsibilitiesClient Service<ul><li>Answer phones and greet clients in a warm, professional manner</li><li>Communicate client requests and meeting changes to the appropriate team members</li><li>Maintain the meeting room calendar and help avoid scheduling conflicts</li><li>Update the office welcome board for client meetings</li><li>Keep client-facing areas clean and organized throughout the day</li></ul>Office Administration<ul><li>Manage incoming and outgoing mail</li><li>Coordinate lunches and breakfast meetings</li><li>Monitor and restock office and kitchen supplies</li><li>Prepare and tidy meeting rooms between appointments</li><li>Complete filing and other clerical tasks as needed</li></ul>Client Engagement<ul><li>Help manage client acknowledgment and retention activities, including birthdays, anniversaries, and condolence outreach</li></ul>Compensation and Benefits<ul><li>Full-time position</li><li>$45,000 - $47,000annually</li><li>Dental care</li><li>Extended health care</li><li>Monday to Friday</li><li>In-person role</li></ul>
2026-05-20T00:00:00Z