11 results for Office Manager in Waterloo, ON

Accounting and Office Manager

Brampton, Ontario
onsite
Permanent
75000 - 80000 CAD / Yearly
Job Title: Accounting and Office ManagerSalary: $75-$80kLocation: Brampton, OntarioJob Type: Full-time, Permanent Job Summary: Robert Half Canada is seeking a dependable and detail-focused Accounting and Office Manager on behalf of our client in the healthcare/senior care industry. This position combines accounting responsibilities with office administration and is well suited for someone who enjoys managing financial processes, supporting daily operations, and helping maintain an organized and efficient workplace. Key Responsibilities:<ul><li>Oversee daily accounting operations, including accounts payable, accounts receivable, invoicing, and reconciliations</li><li>Prepare journal entries and assist with month-end and year-end close activities</li><li>Maintain general ledger accuracy and supporting financial documentation</li><li>Support budgeting, reporting, and cash flow tracking</li><li>Coordinate payroll-related administration in collaboration with internal or external providers</li><li>Monitor office operations, supplies, vendor relationships, and administrative processes</li><li>Maintain organized records, files, and internal documentation</li><li>Support leadership with administrative and financial reporting tasks</li><li>Help ensure compliance with internal controls, policies, and relevant regulations</li><li>Identify opportunities to improve accounting and office processes</li></ul>
2026-09-25T00:00:00Z

Operations Manager (Manufacturing)

Vaughan, Ontario
onsite
Permanent
110000 - 120000 CAD / Yearly
Our client, a growing manufacturing organization, is seeking a Operations Manager (Manufacturing) to lead and optimizing all aspects of manufacturing operations to achieve business objectives related to safety, quality, productivity, delivery, and profitability. This role provides leadership to production supervisors and cross-functional teams while driving operational excellence through Lean Manufacturing principles, data-driven decision-making, cost reduction initiatives, and continuous improvement. The Operations Manager will collaborate closely with Sr. Leadership to develop operational strategies, improve plant performance, maximize resource utilization, and support long-term growth. The successful candidate will be a hands-on leader with strong analytical capabilities, exceptional business acumen, and a proven track record of improving manufacturing efficiency through Lean methodologies and operational best practices. Key Responsibilities<ul><li>Lead daily manufacturing operations to achieve safety, quality, delivery, productivity, and profitability targets.</li><li>Provide leadership, coaching, and direction to production supervisors and operational teams.</li><li>Analyze operational and financial performance data to identify cost reduction opportunities and improve plant efficiency.</li><li>Establish and monitor KPIs to support data-driven decision-making and continuous improvement.</li><li>Champion Lean Manufacturing initiatives including 5S, Kaizen, root cause analysis, waste reduction, and process optimization.</li><li>Partner with the Sr. Leadership on budgeting, forecasting, capital planning, and operational strategy.</li><li>Oversee production planning, resource allocation, and materials flow to ensure on-time delivery and optimal plant performance.</li><li>Collaborate with Quality, Maintenance, Supply Chain, and Production teams to improve operational effectiveness.</li><li>Develop high-performing teams through coaching, accountability, and employee engagement.</li><li>Promote a strong culture of safety, compliance, operational excellence, and continuous improvement.</li></ul>
2026-09-14T00:00:00Z

Administrative Assistant

Waterloo, Ontario
onsite
Permanent
70000 - 100000 CAD / Yearly
We are hiring a Senior Administrative Assistant to support a well-established and highly successful Investment Advisory practice. The Senior Administrative Assistant is responsible for managing the full spectrum of client account administration, transaction processing, account transfers, and regulatory documentation within this high-volume Investment Advisory practice. This is a key position, the operational backbone of the practice and requires extensive experience supporting Investment Advisors, managing client accounts, processing investment transactions, and ensuring regulatory compliance.The successful candidate will be a seasoned financial services professional who can operate independently, oversee complex client transactions, and provide exceptional service to high-net-worth clients.ResponsibilitiesClient Account Administration<ul><li>Open new client accounts and maintain account documentation</li><li>Process account transfers, including incoming and outgoing assets</li><li>Manage client requests and account updates</li><li>Coordinate RESP withdrawals, RRIF payments, estate settlements, and other account transactions</li><li>Ensure all documentation is complete, accurate, and compliant</li></ul>Trade & Transaction Processing<ul><li>Process client trade instructions accurately and efficiently</li><li>Handle cash withdrawals, deposits, transfers, and journal requests</li><li>Monitor transactions through completion and resolve any discrepancies</li><li>Liaise with internal operations teams and external financial institutions</li></ul>Compliance & Regulatory Administration<ul><li>Maintain compliance documentation and client records</li><li>Review new account applications for completeness and regulatory requirements</li><li>Ensure adherence to CIRO and firm compliance standards</li><li>Prepare and submit regulatory and compliance-related paperwork</li><li>Support audits, reviews, and compliance inquiries</li></ul>Client Service Excellence<ul><li>Act as a primary point of contact for clients</li><li>Respond to client inquiries regarding accounts, transactions, and documentation</li><li>Build strong, trusted relationships with clients through professional and proactive service</li><li>Handle sensitive and confidential client information with discretion</li></ul>Office Operations Leadership<ul><li>Serve as the senior administrative resource within the practice</li><li>Identify opportunities to improve processes and efficiencies</li><li>Provide guidance and support to junior administrative staff as required</li><li>Ensure smooth day-to-day operations of the advisory practice</li></ul>
2026-09-17T00:00:00Z

Administrative Assistant

Hamilton, Ontario
onsite
Temporary
23.75 - 27.5 CAD / Hourly
We are looking for an Administrative Assistant to support the daily operations of a busy educational environment in Hamilton, Ontario. This Contract position is ideal for someone who is approachable, organized, and confident managing front-office tasks while interacting with students, families, and school staff. The successful candidate will play an important role in keeping communication, attendance tracking, and visitor coordination running smoothly throughout the school day. Responsibilities: • Communicate with teachers and school staff to relay updates, coordinate information, and support day-to-day administrative needs. • Assist with parent and guardian communication regarding student matters, ensuring messages are handled clearly and effectively. • Help coordinate student transportation arrangements, including confirming bus or ride details when needed. • Maintain accurate attendance records and follow up on absences in accordance with school procedures. • Welcome and assist visitors in person, providing a friendly and attentive front-desk experience. • Monitor visitor access through camera systems and support safe entry procedures for the school. • Prepare printed materials and complete small administrative projects to support school operations. • Use Microsoft Office applications and school-based platforms to manage correspondence, records, and routine administrative tasks.
2026-09-25T00:00:00Z

Accounting Manager

Burlington, Ontario
onsite
Permanent
85000 - 95000 CAD / Yearly
We are seeking an experienced, detail-oriented Accounting Manager to join our finance team in Burlington, ON. This position is responsible for managing the organization's day-to-day accounting functions while ensuring accurate financial reporting and supporting month-end and year-end close activities. The successful candidate will play a key role in maintaining the integrity of the company's financial records and providing reliable financial information to support business decisions. This is an excellent opportunity for someone who enjoys working independently while collaborating closely with leadership in a dynamic, manufacturing environment. Key Responsibilities<ul><li>Manage full-cycle bookkeeping and accounting functions</li><li>Maintain the General Ledger and ensure accuracy of all financial transactions</li><li>Prepare monthly, quarterly, and annual financial statements in accordance with GAAP</li><li>Complete month-end and year-end closing activities, including journal entries and account reconciliations</li><li>Perform bank, balance sheet, and intercompany reconciliations</li><li>Maintain prepaid expense, accrual, inventory, and fixed asset schedules</li><li>Process accounts payable and accounts receivable, ensuring timely and accurate recording of transactions</li><li>Prepare and process bi-weekly payroll while maintaining payroll records- 80 Employees- Non Union- Dayforce</li><li>Coordinate statutory remittances and government filings including HST, WSIB, garnishments, and other required submissions</li><li>Reconcile sub-ledgers to the General Ledger</li><li>Manage cash receipts, bank deposits, petty cash, and cash reconciliations</li><li>Maintain accurate accounting documentation and supporting records</li><li>Assist with management reporting by providing financial analysis and insights</li><li>Maintain personnel files and payroll-related documentation as required</li><li>Support audits and ensure compliance with accounting policies and internal controls</li><li>Participate in special projects and perform additional accounting duties as assigned</li></ul>
2026-09-25T00:00:00Z

Accounting Manager

Beamsville, Ontario
onsite
Permanent
65000 - 80000 CAD / Yearly
We are recruiting for a Senior Accountant / Accounting Manager on behalf of an established, privately owned business. This is an excellent opportunity for an experienced accounting professional who enjoys being hands-on and taking ownership of the day-to-day accounting function. The role is best suited to someone who has progressed beyond a traditional bookkeeping position but still enjoys being directly involved in the numbers. You will oversee the accounting function and work closely with ownership/management. While the responsibilities are comparable in some respects to a small-company Controller, a CPA designation is not required. Responsibilities<ul><li>Manage the day-to-day accounting and financial functions of the business</li><li>Prepare monthly financial statements and management reporting</li><li>Complete month-end and year-end closing activities</li><li>Maintain and reconcile the general ledger</li><li>Prepare and review bank and balance sheet reconciliations</li><li>Manage cash flow and provide visibility into upcoming requirements</li><li>Oversee Accounts Receivable, collections and customer account reconciliations</li><li>Supervise and support one Accounts Payable employee</li><li>Review AP activity and ensure appropriate controls and approvals are followed</li><li>Prepare HST and other government remittances</li><li>Assist with payroll-related accounting and reconciliations</li><li>Maintain fixed asset schedules and other supporting financial records</li><li>Support budgeting, forecasting and variance analysis</li><li>Work with external accountants during year-end</li><li>Provide ownership and management with accurate, timely financial information</li><li>Identify opportunities to improve accounting processes, controls and reporting</li></ul>
2026-09-17T00:00:00Z

Accounting Manager

Woodstock, Ontario
onsite
Permanent
95000 - 110000 CAD / Yearly
Our client, a well-established and growing organization with multiple operating locations, is seeking an Accounting Manager to support its finance function. This role plays a key part in financial reporting, forecasting, cost management, and providing business insights to support operational decision-making. Key Responsibilities:<ul><li>Prepare and review monthly, quarterly, and annual financial reporting, ensuring accuracy and timely delivery.</li><li>Consolidate financial information from multiple business units and analyze overall organizational performance.</li><li>Support month-end and year-end close processes while maintaining strong internal controls and reporting standards.</li><li>Oversee cost accounting activities, including inventory valuation, standard costing, and variance analysis.</li><li>Analyze operational spending trends and provide recommendations to improve financial and operational performance.</li><li>Partner with operational leaders to monitor key performance indicators, manage costs, and support profitability initiatives.</li><li>Assist with the annual budgeting process and ongoing forecasting activities.</li><li>Develop financial analyses, variance reports, and models to support strategic planning and business decisions.</li><li>Provide oversight and guidance related to day-to-day accounting operations, including payables and receivables functions.</li><li>Contribute to process improvements that enhance financial controls, reporting efficiency, and overall business performance.</li></ul>
2026-09-14T00:00:00Z

Accounting Manager

Elora, Ontario
onsite
Permanent
100000 - 115000 CAD / Yearly
Our client is seeking an experienced Accounting Manager to lead its accounting function and oversee a team of accounting professionals. Reporting directly to senior leadership, this position is responsible for financial reporting, internal controls, month-end and year-end activities, audit coordination, budgeting support, and the ongoing development of accounting processes and systems. This role offers a unique blend of hands-on accounting, leadership responsibility, and business partnership within a dynamic manufacturing environment. Key Responsibilities<ul><li>Lead, mentor, and develop a team of accounting professionals</li><li>Oversee the full accounting cycle, including month-end and year-end close processes</li><li>Prepare and review financial statements, management reports, and financial analyses</li><li>Maintain the integrity of the general ledger and financial reporting systems</li><li>Coordinate internal and external audit requirements</li><li>Establish and maintain accounting policies, procedures, and internal controls</li><li>Support budgeting, forecasting, and financial planning activities</li><li>Analyze financial performance and provide recommendations to leadership</li><li>Identify opportunities for process improvement, automation, and reporting efficiencies</li><li>Assist with ERP optimization and systems enhancements</li><li>Partner with operational and business leaders to support organizational objectives</li></ul>
2026-09-25T00:00:00Z

Finance Manager

Kitchener- Waterloo, Ontario
onsite
Permanent
100000 - 120000 CAD / Yearly
We are looking for a Finance Manager to support financial planning, reporting, and operational decision-making for our team in Kitchener- Waterloo, Ontario. This role combines hands-on analysis with oversight of core accounting activities, helping the business understand performance, manage budgets, and improve financial processes. The successful Finance Manager candidate will bring strong analytical judgment, experience working with financial systems and reporting tools, and the ability to translate complex data into practical business insights. Responsibilities:• Prepare and review financial analyses that support budgeting, forecasting, and day-to-day business decisions.• Lead recurring reporting activities by producing accurate financial results, variance explanations, and performance summaries for stakeholders.• Oversee month-end close tasks and coordinate accounting-related activities to ensure timely and reliable financial information.• Develop ad hoc reports and detailed data reviews to identify trends, risks, and opportunities across operations.• Use reporting platforms and analytical tools, including systems such as Power BI, to improve visibility into financial performance.• Partner with cross-functional teams to strengthen budget processes, enhance reporting quality, and support effective capacity planning.• Recommend and implement process improvements that increase efficiency, strengthen controls, and support continuous improvement objectives.• Contribute to specialized financial projects, including data analysis initiatives and system-related reporting changes, as required.
2026-09-17T00:00:00Z

Finance Manager

Cambridge, Ontario
onsite
Permanent
110000 - 125000 CAD / Yearly
A well-established charitable and community-focused organization is seeking an experienced finance leader to join its team in a newly created leadership opportunity. This role is ideal for a CPA who enjoys balancing team leadership, audit oversight, financial reporting, internal controls, and hands-on operational finance responsibilities. Reporting to the senior finance leader, the Manager, Finance, Audit & Compliance will play a key role in strengthening financial stewardship, supporting organizational accountability, and ensuring strong governance practices across a complex, multi-program environment. This is a hybrid opportunity with periodic travel required within a 50 km radius. Key ResponsibilitiesFinancial Leadership & Business Partnership<ul><li>Act as a strategic finance partner to operational and executive leaders, providing financial guidance, analysis, and decision support.</li><li>Support budgeting, forecasting, financial planning, and organizational initiatives through meaningful financial insights.</li><li>Partner with stakeholders across the organization to improve financial literacy and promote sound financial decision-making.</li><li>Contribute to special projects and continuous improvement initiatives that enhance organizational effectiveness.</li></ul>Team Leadership<ul><li>Lead, mentor, and develop members of the finance team across accounts payable, general accounting, and related functions.</li><li>Foster a collaborative, service-oriented culture focused on accountability, professional development, and continuous improvement.</li><li>Support process optimization and scalability within the finance function.</li></ul>Audit, Compliance & Controls<ul><li>Lead the annual external audit process and serve as the primary point of contact for auditors.</li><li>Coordinate audit schedules, working papers, financial statement preparation, and year-end reporting requirements.</li><li>Maintain and enhance internal controls, governance practices, and financial policies.</li><li>Ensure compliance with applicable accounting standards, funding agreements, regulatory requirements, and organizational policies.</li><li>Identify financial risks and recommend strategies to strengthen controls and mitigate exposure.</li></ul>Reporting & Process Improvement<ul><li>Support accurate and timely month-end and year-end financial reporting.</li><li>Review reconciliations, journal entries, and financial analyses to ensure reporting integrity.</li><li>Develop and maintain financial policies, procedures, and documentation.</li><li>Leverage financial systems and reporting tools to improve efficiency, reporting capabilities, and decision support.</li></ul>
2026-09-25T00:00:00Z

Operations Finance Manager

Burlington, Ontario
onsite
Permanent
100000 - 130000 CAD / Yearly
Our client is seeking an experienced Operations Finance Manager to join their growing organization. This newly created role combines finance, operations, systems, and people leadership. You will oversee high-volume transaction processes, support ERP-related initiatives, drive process improvements, and manage a small team while ensuring strong financial controls and operational efficiency. Key ResponsibilitiesFinance & Operations<ul><li>Monitor high-volume transactions including purchases, sales, settlements, and inventory activity.</li><li>Manage and reconcile inventory subledger accounts.</li><li>Support month-end and year-end close activities.</li><li>Assist with audits, reporting, and ad hoc financial analysis.</li><li>Ensure accuracy and quality control across automated and recurring processes.</li></ul>Process & Systems<ul><li>Act as a key process owner for critical operational workflows.</li><li>Support ERP maintenance, enhancements, configuration, and user training.</li><li>Coordinate and participate in User Acceptance Testing (UAT).</li><li>Maintain system documentation and process procedures.</li><li>Partner with vendors, developers, and internal stakeholders to improve business processes.</li><li>Identify root causes of operational issues and implement sustainable solutions.</li></ul>Leadership<ul><li>Supervise and mentor a small team.</li><li>Lead and participate in cross-functional projects.</li><li>Support business growth through scalable process improvements.</li></ul>Why Join?<ul><li>Newly created, high-impact role.</li><li>Blend of finance, systems, operations, and leadership responsibilities.</li><li>Opportunity to drive process improvements and business growth.</li><li>Collaborative team environment a growing and profitable company.</li></ul>
2026-09-10T00:00:00Z