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3 results for Administrative Coordinator in Vaughan, ON
- Scarborough, ON
- remote
- Permanent
- 60000.00 - 71000.00 CAD / Yearly
- We are looking for a Health and Safety Coordinator to support safe, compliant operations across worksites in Ontario. This role is ideal for a proactive, detail-oriented individual who can build strong relationships, guide employees and leaders on best practices, and help strengthen a culture of prevention. The successful candidate will combine practical field experience with sound knowledge of safety legislation, inspections, investigations, and training delivery.<br><br>Responsibilities:<br>• Lead regular site reviews to identify hazards, recommend corrective actions, and promote consistent adherence to safety standards.<br>• Conduct incident and near-miss investigations, determine underlying causes, and help implement measures that reduce the likelihood of recurrence.<br>• Deliver safety orientations, toolbox talks, and other training sessions that improve awareness and reinforce safe work practices.<br>• Monitor compliance with applicable legislation, industry requirements, and internal policies across multiple work locations.<br>• Support audit preparation and participate in certification or compliance reviews by maintaining accurate records and required documentation.<br>• Work closely with supervisors, workers, and other stakeholders to encourage accountability and strengthen day-to-day safety performance.<br>• Track outstanding safety items, follow up on corrective actions, and help prioritize activities based on operational risk.<br>• Travel between sites as needed to provide on-site guidance, coaching, and hands-on safety support.
- 2026-11-11T00:00:00Z
- Toronto, ON
- remote
- Permanent
- 50000.00 - 70000.00 CAD / Yearly
- We are looking for an Administrative Assistant to join a busy team in Ontario, where you will provide day-to-day administrative, project, and bookkeeping support. This position is well suited to someone who thrives in a varied role, stays organized under pressure, and takes pride in maintaining accurate records and smooth office operations. You will work closely with leadership and project staff to help keep schedules, documentation, reporting, and financial tasks on track in a detail-focused environment.<br><br>Responsibilities:<br>• Maintain project files, spreadsheets, and tracking records to support accurate documentation and reporting.<br>• Update information in internal project and administrative systems, ensuring records remain complete and current.<br>• Arrange meetings, manage calendars, and coordinate appointments to support efficient scheduling across the team.<br>• Provide administrative assistance to managers and project leaders by preparing documents, monitoring timelines, and following up on key tasks.<br>• Support the planning of company activities and business development initiatives through coordination and logistical assistance.<br>• Assist with routine bookkeeping duties, including receivables, invoicing support, and related financial record maintenance.<br>• Prepare quarterly marketing-related reports and verify that client information is accurate and up to date.<br>• Welcome visitors and couriers courteously while overseeing incoming and outgoing mail, deliveries, and front-office coordination.<br>• Help maintain office operations by arranging service requests, monitoring supply levels, and coordinating equipment or facility needs.
- 2026-11-11T00:00:00Z
- North York, ON
- remote
- Permanent
- 55000.00 - 70000.00 CAD / Yearly
- <p>We are looking for a highly organized and dependable Office Coordinator to support daily executive and office operations for a busy real estate brokerage in North York, Ontario. This position suits someone who can stay ahead of priorities, coordinate multiple activities at once, and maintain a careful and composed presence when dealing with confidential matters. The successful candidate will help streamline schedules, communications, documentation, and administrative processes so leadership can remain focused on business goals and client relationships.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex scheduling for senior leadership, evaluate incoming meeting requests, and adjust calendars to accommodate shifting priorities.</p><p>• Organize meetings with staff, clients, and external contacts by confirming logistics, preparing materials, and ensuring all participants are well informed.</p><p>• Review incoming messages and correspondence, prepare thoughtful responses when appropriate, and bring urgent items to leadership attention.</p><p>• Maintain clear tracking of deadlines, follow-ups, and outstanding commitments to support consistent execution of business priorities.</p><p>• Create, edit, and proofread presentations, reports, contracts, and other business documents with a high level of accuracy.</p><p>• Coordinate travel arrangements, including itineraries, bookings, and supporting documentation for business-related trips.</p><p>• Process invoices and expense submissions while keeping administrative records, files, and documentation up to date and well organized.</p><p>• Support the planning and execution of leadership sessions, company functions, and client-facing events.</p><p>• Contribute to special projects and recommend practical improvements that enhance office efficiency and administrative workflows.</p><p>• Handle sensitive business information with discretion and care at all times.</p>
- 2026-11-09T00:00:00Z