15 results for Accounting Clerk in Vaughan, ON

Full Charge Bookkeeper We are looking for a skilled and detail-oriented Full Charge Bookkeeper to join our team in Toronto, Ontario. This is a Contract position offering the opportunity to transition into a long-term role. The ideal candidate will bring extensive bookkeeping expertise, particularly in legal settings, and will be comfortable working in a hybrid environment. Responsibilities: • Oversee all bookkeeping functions, ensuring compliance with legal trust accounting and law society requirements. • Manage financial transactions, including accounts payable, accounts receivable, and bank reconciliations. • Collaborate with the finance and accounting team to maintain accurate financial records and reports. • Utilize accounting software systems, such as QuickBooks Online, to manage and organize financial data. • Support month-end and year-end close processes to ensure timely and accurate reporting. • Provide guidance to the assistant bookkeeper and oversee their daily tasks. • Work closely with the legal team to address any finance-related inquiries or requirements. • Adapt quickly to new technology and software, ensuring seamless integration into existing workflows. • Maintain confidentiality and accuracy in handling sensitive financial information. • Assist with the transition from PC Law to Leap software as needed.

Accounts Receivable Assistant We are offering an exciting opportunity in the industry for an Accounts Receivable Assistant. As an Accounts Receivable Assistant, you will be crucial in handling customer credit applications, maintaining accurate customer records, and resolving customer inquiries. Your role will also involve monitoring customer accounts and taking appropriate action. Responsibilities: • Ensure the accurate and prompt processing of customer credit applications. • Uphold accurate records of customer credit. • Take charge of the daily monitoring of invoicing conducted by the ERP system and confirm its timely delivery to customers. • Ensure timely and accurate application of payments and make appropriate account adjustments. • Investigate and resolve any discrepancies in account balances. • Process credit notes and conduct comprehensive account investigations. • Adhere strictly to corporate credit and collections policies and procedures. • Assist the Credit Manager in reviewing accounts and managing collections. • Release orders daily following credit policies and the Credit Manager’s instructions. • Maintain comprehensive collection notes for all assigned accounts. • Assist with insurance claims as necessary. • Set up new customer accounts and maintain AR files and records. • Respond promptly to customer inquiries and requests. • Prepare accurate and timely AR aging reports as required by the Credit Manager. • Ensure monthly statements are sent to customers promptly and accurately.

Lien Clerk Our client is seeking an experienced Lien Clerk to join their firm in Vaughan, Ontario. The ideal candidate will be responsible for managing and processing lien files, ensuring compliance with applicable laws and regulations, preparing and serving necessary documents, maintaining accurate records, conducting lien-related research, and liaising with clients and legal professionals. Key ResponsibilitiesPrimary duties include, but are not limited to:<ul><li>Preparing, editing, and formatting legal documents and correspondence related to liens.</li><li>Collaborating with clients and industry professionals to resolve lien-related issues.</li><li>Managing complex and large lien files, establishing and maintaining an organized filing system for both paper and electronic records.</li><li>Assisting in the preparation of notices, affidavits, and other legal documents related to liens.</li><li>Ensuring compliance with legislative requirements for all lien notices and communications.</li><li>Monitoring lien deadlines to ensure timely compliance.</li><li>Performing other duties as assigned.</li></ul>

Accounts Receivable Specialist We are seeking an organized and detail-oriented Accounts Receivable Specialist to join a growing construction company. This role is essential to maintaining the company’s cash flow by managing customer relationships, overseeing invoicing, ensuring timely payments, and handling collections activities. The ideal candidate will bring a proactive approach, strong communication skills, and an understanding of the unique challenges within the construction industry. <ul><li>Maintain and reconcile accounts receivable sub-ledger to ensure accuracy.</li><li>Monitor aging reports and follow up on overdue accounts to maintain timely payment cycles.</li><li>Foster excellent customer relationships by addressing billing inquiries and resolving discrepancies swiftly.</li><li>Collaborate with internal teams, including project managers and accountants, to ensure all documentation aligns with contract expectations.</li><li>Develop and execute collection strategies to reduce DSO </li><li>Contact customers regarding overdue invoices, document all communication, and escalate unresolved issues as needed.</li><li>Analyze and report on delinquent accounts, identifying potential risks and recommending solutions.</li><li>Work with project managers to confirm payment terms align with contract terms and project progress </li><li>Prepare regular accounts receivable and collections dashboards for leadership review.</li></ul>

Accounts Receivable Administrator We are offering an exciting opportunity for an Accounts Receivable Administrator in North York. This is a full time permanent position offering a hybrid work environment. The successful candidate will be part of a dynamic team, working in a fast-paced environment. This role involves handling customer inquiries, maintaining customer records, processing donations, and ensuring the smooth operation of all Accounts Receivable related tasks. Responsibilities: <ul><li>Process incoming payments (cash, cheques, electronic transfers) and record them in ERP system.</li><li>Issue invoices and customer statements.</li><li>Follow up with customers on outstanding invoices</li><li>Reconcile AR subledger with Aged Receivable reports maintaining account accuracy</li><li>Update AR process documentation and optimize workflows.</li><li>Assist finance teams with bank reconciliations and AR issues.</li><li>Handle inquiries and maintain positive customer relations.</li><li>Support audit requests from the Controller.</li></ul>

General Office Clerk We are looking for a detail-oriented and proactive General Office Clerk to join our team on a contract basis in Toronto, Ontario. In this role, you will handle a variety of administrative and operational tasks to ensure the smooth functioning of our office. If you thrive in a dynamic environment and enjoy providing essential support to a team, this position is perfect for you. Responsibilities: • Perform day-to-day administrative duties, including data entry and maintaining accurate records. • Ensure the office is well-stocked by managing supplies and restocking items as needed. • Handle light housekeeping tasks to maintain a clean and organized workspace. • Assist with shipping and receiving tasks, including lifting and organizing boxes. • Manage documentation processes, including scanning and filing important records. • Organize and schedule appointments to support team workflow. • Support the team by handling general customer service inquiries. • Use Microsoft Office applications, such as Word, Excel, and Outlook, to complete tasks efficiently. • Collaborate with colleagues to ensure smooth daily operations.

Assistant Controller Assistant Controller Position Type: 12 month contract Location: Hamilton, On-site (4 days/week, 1 day remote)About the Company:Our client is undergoing growth and other exiting changes. They are seeking a detail-oriented and adaptable Assistant Controller to support day-to-day accounting while contributing to process improvements.Responsibilities:<ul><li>Support Controller with monthly worksheets for complex transactions.</li><li>Manage compliance and transactional tasks, including reconciliations, month-end close, job costing, and project analysis.</li><li>Analyze financial reports for projects/divisions to aid forecasting.</li><li>Assist Accounting team in troubleshooting and optimizing processes.</li><li>Contribute potentially to software implementation and system upgrades.</li><li>Perform reporting and analysis using Excel/Google Sheets.</li></ul>

Accounts Payable & Receivable Specialist We are offering an exciting opportunity for an Accounts Payable & Receivable Specialist in Guelph, Ontario. As a specialist, you will be responsible for managing both accounts payable and receivable, ensuring financial accuracy, and supporting our company's strategic financial goals. You will perform various accounting tasks, including data reporting, account reconciliations, and invoice processing. This position will also require you to work independently to manage multiple financial responsibilities and provide valuable insights into our financial health. Responsibilities: • Accurately and efficiently process customer credit applications • Maintain detailed financial records and documentation • Collaborate with internal teams to ensure smooth financial operations • Conduct regular account reconciliations to maintain financial accuracy • Generate and distribute financial reports for various departments • Manage full-cycle accounts receivable, including invoicing, recording payments, and collections follow-up • Address vendor and customer inquiries • Assist in month-end closing activities related to accounts payable and receivable • Investigate and resolve discrepancies in financial records • Utilize skills in QuickBooks Online and Microsoft Excel to perform job duties

Legal Assistant We are looking for a detail-oriented Legal Assistant to join our client on a contract basis in Toronto, Ontario. In this role, you will provide vital support to a team of three lawyers, ensuring the smooth management of legal and administrative tasks. This position offers a blend of on-site and remote work, with four days in the office and one day from home each week. Responsibilities:• Manage and organize legal documents, including preparing, reviewing, and maintaining case files and binders.• Provide proactive administrative support by anticipating the needs of the lawyers and ensuring all materials are ready for upcoming tasks.• Assist in billing and accounting processes, utilizing software tools such as Acumin to ensure accurate and timely invoicing.• Coordinate calendars and schedules, ensuring appointments, deadlines, and meetings are efficiently managed.• Collaborate with the team to provide limited client communication and support as required.• Utilize advanced software tools like Adobe Pro and iManage for document management and preparation.• Maintain confidentiality and handle sensitive information with discretion and professionalism.• Support case management by ensuring all necessary details and documents are well-organized and accessible.• Adapt quickly to changing priorities and provide assistance in other areas as needed.

General Office Clerk We are looking for a diligent General Office Clerk to join our team in Oakville, Ontario. In this role, you will be tasked with providing exceptional customer service, handling administrative tasks, and supporting our office operations. This role offers a short term contract employment opportunity. Responsibilities: • Communicate effectively with insurance companies on behalf of our customers • Answer incoming phone calls and attend to customer inquiries • Provide assistance to customers and ensure their needs are met • Perform general office duties as required, including reception tasks • Update customer information in our system promptly and accurately • Act as the representative of our business, demonstrating professionalism at all times • Utilize your robust administrative skills to deal with challenging customer interactions • Organize files and documents to maintain an efficient workspace • Schedule appointments and manage shipping functions • Provide back office support to maintain smooth operations.

Family Office Services – Associate (UHNW Tax/Planning) Please note that the listed salaries represent the total compensation amount. We are currently partnering with a prestigious Private Investment Office that provides tailored services to a select group of ultra-high-net-worth families. These families have made outstanding contributions to business, public service, and philanthropy.The organization is experiencing significant growth and is seeking to add a Family Office Services Associate (UHNW Tax/Planning) to their team. For the ideal candidate, they are open to considering more senior-level titles depending on experience and expertise. What You’ll Do:· Support an experienced team that acts as an Outsourced-Chief Investment Officer (“OCIO”), while also handling tax planning, accounting, and compliance for UHNW families.· Collaborate on complex tax structuring and assist in crafting forward-thinking strategies tailored to each client’s unique needs.· Actively contribute to team discussions focused on financial planning and family office operations.· Conduct in-depth analysis and modeling to offer detailed insights for tax-efficient strategies.· Work on projects of varying scope, from routine tasks to complex issues—no task is too small or too big. Why Join?· Exceptional culture: An environment built on mutual respect, shared success, and a supportive community.· Ultra-high-net-worth clients: Work alongside an experienced team to serve an elite group of families who value discretion, innovation, and excellence.· Collaborative Team: This close-knit, highly engaged group works together to maintain a supportive dynamic where ideas flow freely.· Prime Midtown Location: Spend 4 days in-office per week at a convenient and accessible location.

Payroll Administrator We are offering a contract employment opportunity for a Payroll Administrator in the Construction/Contractor industry, based in Vaughan, Ontario. In this role, you will be tasked with processing employee payroll, ensuring compliance with legal standards, and managing complex payroll issues. Responsibilities:• Efficiently process employee payroll using accounting software systems• Ensure compliance with payroll legislation and standards• Handle complex payroll issues, particularly in a unionized environment• Utilize ADP Workforce Now and Ceridian for payroll processing• Maintain accurate records of employee payroll data• Collaborate effectively with other employees within the organization• Perform auditing and accounting functions as needed• Utilize Crystal Reports and About Time software in performing duties• Manage high volumes of data with excellent attention to detail

Reporting and Financial Analysis Specialist Job Description: Reporting and Financial Analysis SpecialistPosition Type: Contract (6 months plus) Location: Hybrid (4 days on-site, one day remote)About the Role: Our client, a global an industry leader is expanding and experiencing exciting times. They are seeking a Reporting and Financial Analysis Specialist to support reporting, facilitate financial reconciliations and variance analyses, drive financial campaigns, and oversee compliance with reporting analytics. This role requires technical expertise, problem-solving acumen, and strong collaboration skills to align with organizational objectives. Key Responsibilities:· Troubleshoot issues with reports, providing effective solutions and ensuring the smooth operation of the software.· Collaborate with internal, external, and business teams to assist with the development and implementation of reports.· Conduct training sessions on functionalities and create thorough user guides or manuals for end-users.· Reconcile financial results and perform variance analyses to ensure data accuracy and completeness.· Conduct detailed account reviews, ensuring balances align with organizational expectations.· Develop insightful commentary to explain major financial variances.· Hold reporting validation meetings with stakeholders to establish key deliverables and campaign processes.· Develop and refine templates and processes for validation and consolidation at regional, segment, and country levels.· Ensure alignment with Group and Regional requirements and financial targets.· Collaborate with reporting system owners to ensure appropriate account mapping, data consistency, and US GAAP compliance.· Monitor and align reporting views across various systems.· Contribute to the enhancement of reporting analytics to support data-driven decision-making.

Payroll Specialist We are looking for a detail-oriented Payroll Specialist to join our team on a short-term contract basis in Toronto, Ontario. In this role, you will play a key part in ensuring the accurate and timely processing of payroll for a multi-provincial workforce of approximately 2,000 employees. This position offers an excellent opportunity to apply your expertise in payroll systems and compliance within a dynamic environment. Responsibilities:• Process biweekly payroll accurately for a multi-provincial workforce of around 2,000 employees.• Collaborate with management to address payroll-related inquiries and provide necessary support.• Ensure compliance with federal and provincial payroll regulations, including tax filings and remittances.• Assist in preparing for and coordinating payroll audits, ensuring all documentation is accurate and complete.• Maintain and update employee records in Workday, ensuring data integrity and confidentiality.• Identify and resolve payroll discrepancies in a timely and efficient manner.• Generate reports and perform data analysis using Microsoft Excel, including advanced formulas.• Support process improvements to enhance payroll efficiency and accuracy.• Provide guidance and training to team members on payroll processes and best practices.

HR Payroll Specialist We are offering a Contract employment opportunity for a Payroll Specialist in Toronto, Ontario. Working in a dynamic and fast-paced environment, you will be a crucial team member, handling full cycle payroll processing, benefits and pension plans administration, and HR reporting. Responsibilities:• Processing bi-weekly payroll for employees across multiple provinces, ensuring adherence to relevant legislation and internal policies.• Conducting troubleshooting and analysis for organizational and payroll-related issues, and providing comprehensive solutions and advice.• Drafting company-wide communications pertaining to payroll and benefits.• Managing and updating information in HR systems, including ADP's Workforce Now.• Administering pension and benefit plans.• Handling employee inquiries and requests regarding payroll and benefits.• Overseeing the year-end process, including T2200 and government filings such as T4/T4A, Releve 1, EHT, Workers Compensation, and CNESST.• Creating and analyzing monthly and quarterly HR reports.• Assisting with program management tasks such as the annual Service Award recognition program and the Flexible Time Off (FTO) program.• Maintaining and updating the internal HR page on the intranet site.• Issuing payments for external vendors for the HR department.• Providing employment letters and verifications upon request.• Assisting the HR team with daily administrative work and projects.