7 results for Office Coordinator in Vancouver, BC

Workplace Experience Coordinator

Vancouver, BC
onsite
Contract / Temporary
20.9 - 22 CAD / Hourly
We are looking for a welcoming and highly organized Workplace Experience Coordinator to join our team in Vancouver, British Columbia on a Contract basis. This fully onsite position plays an important role in creating a positive day-to-day office experience by supporting front desk operations, coordinating workplace needs, and assisting employees and visitors with care and warmth. The ideal candidate brings strong customer service skills, a strong presence, and the flexibility to handle a mix of reception, hospitality, and light administrative responsibilities. Responsibilities: • Welcome employees, guests, and vendors at the front desk, ensuring each visitor receives a detail-oriented and friendly first impression. • Oversee visitor check-in procedures, answer general inquiries, and help orient guests by providing information about the office environment. • Monitor shared inboxes and respond to workplace-related requests in a timely and organized manner. • Support the setup and readiness of meeting rooms and common areas, including arranging furniture and maintaining a tidy, functional workspace. • Assist with general office coordination tasks such as filing, scanning, and light administrative support as needed. • Contribute to workplace initiatives and special projects, including providing event support for office gatherings and seasonal activities. • Help maintain overall office upkeep by identifying day-to-day needs and ensuring supplies and shared spaces remain well organized. • Provide onsite support to the workplace team by handling changing priorities and assisting with operational tasks across the office.
2026-05-22T00:00:00Z

Purchasing Coordinator

Surrey, BC
onsite
Contract / Temporary
25 - 28 CAD / Hourly
We are looking for a Purchasing Coordinator to join our team in Langley, British Columbia on a Long-term Contract assignment. This position supports purchasing, shipping, receiving, and inventory activities in an in-office environment, with a strong focus on keeping operations organized and on schedule. The successful candidate will work closely with internal teams, suppliers, and transportation partners to ensure materials and products move accurately, efficiently, and in line with customer needs. Responsibilities: • Coordinate incoming and outgoing shipments to support timely delivery and efficient transportation planning. • Work with vendors, customers, carriers, and freight partners to arrange pickups, deliveries, and shipment schedules. • Prepare and manage shipping and receiving records such as bills of lading, customs paperwork, receiving documents, and return forms. • Monitor freight activity, provide updates on delivery timing, and address delays, damages, or other transportation issues. • Receive and inspect inbound goods, confirm quantities against purchase orders, and report shortages or product concerns. • Maintain inventory accuracy by updating stock records, processing adjustments, and supporting proper product labelling and storage practices. • Partner with warehouse and customer service teams to reinforce established processes and improve day-to-day coordination. • Identify opportunities to reduce logistics costs and recommend practical improvements to purchasing and distribution workflows.
2026-05-23T00:00:00Z

Service Coordinator

Surrey, BC
onsite
Contract to Hire
26 - 30 CAD / Hourly
We are looking for a Service Coordinator to join our team in Surrey, British Columbia on a contract basis with the potential to become permanent. This in-office role supports a busy service operation across both residential and commercial work, helping keep communication, scheduling, and documentation organized and on track. The successful candidate will bring strong coordination skills, sound judgment, and a customer-focused approach to managing daily service activities in a fast-paced environment. Responsibilities: • Coordinate daily service requests by assigning work to technicians based on urgency, location, and trade expertise. • Keep customers informed throughout the service process by providing updates, answering questions, and addressing concerns in a timely manner. • Serve as the central point of communication between clients, technicians, and internal team members to support efficient issue resolution. • Monitor work orders from intake to completion, ensuring service activities are accurately recorded and completed within expected timelines and budget guidelines. • Review technician timesheets, service documentation, and related records to confirm accuracy and support payroll and client reporting requirements. • Organize dispatch schedules for a high-volume plumbing service team and adjust plans as priorities shift or urgent calls arise. • Work closely with subcontractors, vendors, and field staff to coordinate service support, materials, and operational needs. • Arrange the purchase of parts and supplies, track related expenses, and help maintain proper administrative records for procurement activities. • Contribute to team efficiency by assisting with office coordination tasks, supporting service quality standards, and helping improve day-to-day processes.
2026-05-20T00:00:00Z

Administrative Assistant

Delta, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-05-22T00:00:00Z

Administrative Assistant

Surrey, BC
onsite
Contract / Temporary
22.5 - 25 CAD / Hourly
We are looking for an Administrative Assistant to join our team in Langley, British Columbia in an on-site support role. This Long-term Contract position is ideal for someone who enjoys keeping operations organized, communicating with customers and internal teams, and handling shifting priorities in a fast-paced environment. The successful candidate will provide day-to-day administrative and customer support, help ensure orders and account details are processed accurately, and contribute to smooth coordination across departments. Responsibilities: • Enter and review customer orders promptly, ensuring all requests are processed accurately within required timelines. • Work closely with internal departments to coordinate order fulfilment and support the completion of complex customer requests. • Set up new customer records and maintain account information to keep system data current and accurate. • Update customer-specific pricing details and assist with invoice corrections when adjustments are needed. • Support the return process for empty containers by coordinating documentation and follow-up activities. • Respond to customer concerns, document issues clearly, and direct matters to the appropriate team for resolution. • Prepare and distribute customer-related documents and reports, including compliance and product information forms as required. • Promote the company's online customer platform and assist clients with basic questions related to its use.
2026-05-23T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Contract / Temporary
20.9 - 24.2 CAD / Hourly
We are looking for a dependable Administrative Assistant to join an IT Software team on a contract basis. This position supports daily office coordination by managing front-desk activities, assisting with scheduling, and helping deliver a detail-oriented experience for visitors, vendors, and internal teams. The role is well suited to someone who can work independently, stay organized in a fast-paced environment, and handle a mix of administrative, reception, and event-related tasks with confidence. Responsibilities: • Coordinate front-desk and reception activities, greeting visitors and providing a detail-oriented first point of contact for the office. • Manage incoming communications by answering calls, responding to emails, and directing inquiries to the appropriate contacts. • Arrange appointments, maintain calendars, and support meeting logistics for team members and office activities. • Liaise with vendors and building operations to resolve onsite issues and ensure the workplace runs smoothly. • Oversee shipping and receiving tasks, including tracking deliveries and handling outgoing packages. • Provide administrative support through data entry, document preparation, and general office organization using Microsoft Office tools. • Assist with event and concierge-related support, helping with setup, coordination, and day-of administrative needs. • Work independently to prioritize tasks, follow up on outstanding items, and maintain consistent service for staff and guests.
2026-05-13T00:00:00Z

Bookkeeper

Langley, BC
onsite
Permanent
65000 - 75000 CAD / Yearly
About the OpportunityRobert Half is currently recruiting for a Full cycle Bookkeeper to join a growing service-based organization in Surrey, BC. This role is ideal for a detail-oriented accounting professional who thrives in a hands-on environment and enjoys managing full-cycle accounting responsibilities across a dynamic business. You will play a key role in overseeing day-to-day financial operations, supporting month-end processes, and ensuring accurate and timely reporting for a company with annual revenues of up to $25 million. Key Responsibilities<ul><li>Manage full-cycle accounting, including general ledger, journal entries, and reconciliations</li><li>Oversee Accounts Payable and Accounts Receivable (AP/AR) functions</li><li>Process and coordinate payroll (approximately 50 employees) through a third-party provider (Ceridian experience is an asset)</li><li>Perform month-end close activities, including financial reporting and variance analysis</li><li>Prepare and submit tax remittances (GST, PST, payroll-related filings, etc.)</li><li>Maintain accurate financial records using Sage 50 and Microsoft Excel</li><li>Support budgeting and ad hoc financial analysis as needed</li><li>Ensure compliance with accounting standards and internal controls</li></ul>
2026-05-15T00:00:00Z