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2 results for Medical Administrative Assistant in Toronto, ON
- Toronto, ON
- onsite
- Temporary
- 22.8 - 26.4 CAD / Hourly
- We are looking for an Administrative Assistant to join our team on a Contract basis in Toronto, Ontario. In this role, you will provide dependable day-to-day administrative support, help keep office operations organized, and contribute to a well-organized experience for both internal teams and external visitors. This opportunity is well suited to someone who is attentive to detail, responsive, and comfortable managing multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Produce, edit, and organize documents, reports, and presentation materials while maintaining a high level of accuracy and consistency.<br>• Coordinate calendars by arranging meetings, appointments, and travel plans to support smooth daily operations for team members.<br>• Prepare meeting materials, record key discussion points, and track follow-up items to help ensure timely completion of next steps.<br>• Maintain orderly physical and digital filing systems so records remain secure, current, and easy to retrieve when needed.<br>• Enter and update information in administrative systems with care to support complete and accurate recordkeeping.<br>• Monitor office supply levels, place orders as required, and liaise with suppliers to ensure the workplace remains well stocked.<br>• Welcome visitors and handle incoming inquiries courteously, delivering strong service to clients and colleagues alike.<br>• Support communication by managing email correspondence and assisting with inbound and outbound calls as part of daily administrative operations.<br>• Review existing administrative practices, identify opportunities for greater efficiency, and recommend practical improvements to workflows.
- 2026-10-29T00:00:00Z
- Toronto, ON
- onsite
- Temporary
- 19 - 22 CAD / Hourly
- We are looking for a Contract Administrative Assistant to support day-to-day workplace operations in Toronto, Ontario. This position plays an important role in creating an organized, detail-focused, and welcoming office environment for employees and visitors. The successful candidate will help coordinate administrative activities, maintain office resources, and ensure the workspace runs efficiently.<br><br>Responsibilities:<br>• Welcome employees, guests, and service providers while maintaining a courteous and positive front-office experience.<br>• Support workplace events by arranging room setup, coordinating catering, liaising with external vendors, and keeping event schedules current.<br>• Monitor kitchen and pantry inventory, replenish supplies as needed, and help keep shared areas clean, stocked, and functional.<br>• Carry out routine inspections of office spaces to identify housekeeping, safety, or maintenance concerns and follow up as required.<br>• Apply workplace procedures consistently and escalate building, cleaning, or repair issues to the appropriate teams.<br>• Work closely with facilities, janitorial staff, and internal contacts to address operational needs and maintain a well-managed office environment.<br>• Maintain administrative records, update tracking documents and databases, and prepare reports with accuracy and attention to detail.<br>• Provide general office support through email communication, appointment scheduling, call handling, and data entry tasks.<br>• Assist with basic upkeep of shared office equipment and help ensure common workplace resources remain in good working order.
- 2026-10-26T00:00:00Z