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2 results for Lease Administrator in Toronto, ON
- Toronto, ON
- onsite
- Permanent
- 70000 - 82000 CAD / Yearly
- We are looking for a detail-oriented Leasing Coordinator / Administrative Assistant to support leasing operations for a residential property portfolio in Toronto, Ontario. In this role, you will help create a smooth and welcoming experience for prospective residents by coordinating appointments, organizing documentation, and keeping leasing records accurate and up to date. You will work closely with leasing and property management teams to ensure applications, approvals, and lease administration are handled efficiently and in accordance with established standards.<br><br>Responsibilities:<br>• Coordinate property tours, leasing appointments, and follow-up activities while maintaining an organized calendar for the leasing team.<br>• Review rental applications for completeness, gather supporting documentation, and ensure files meet internal policies and required timelines.<br>• Assist with applicant screening by arranging credit checks, employment verification, landlord references, and related compliance steps.<br>• Prepare lease packages, supporting forms, and resident documentation for approvals, signatures, and move-in readiness.<br>• Maintain accurate digital and physical leasing records, including document uploads, file organization, and status updates.<br>• Communicate with prospective tenants, leasing staff, and property management to share updates on appointments, approvals, and required next steps.<br>• Track leasing activity such as lead sources, application progress, signed leases, and suite availability, and help compile regular performance reports.<br>• Support leasing events, open houses, and promotional activities in partnership with on-site and marketing teams.
- 2026-10-16T00:00:00Z
- Toronto, ON
- onsite
- Permanent
- 80000 - 100000 CAD / Yearly
- <p>Are you a hands-on property management professional who takes pride in running a well-maintained building and delivering an exceptional tenant experience?</p><p>Our client is seeking a <strong>Property Manager</strong> to oversee the daily operations of a commercial property serving healthcare professionals, tenants, patients, and visitors. Reporting to the <strong>Vice President of Operations</strong>, you will manage building operations, tenant relationships, vendor services, and property improvements while supporting financial oversight and compliance.</p><p>This opportunity offers broad operational ownership, direct collaboration with senior leadership, and the ability to make a visible impact on the property’s performance and tenant experience.</p><p>Key Responsibilities</p><p><strong>Property Operations</strong></p><ul><li>Oversee daily building operations, ensuring a safe, professional, welcoming, and well-maintained environment.</li><li>Conduct regular inspections to identify maintenance, repair, safety, and operational needs.</li><li>Coordinate preventative maintenance, repairs, service calls, building access, security, and signage.</li><li>Take ownership of property issues from initial assessment through resolution, escalating significant concerns as needed.</li></ul><p><strong>Tenant and Vendor Relationships</strong></p><ul><li>Serve as the primary contact for tenants, responding to inquiries, concerns, and service requests.</li><li>Communicate clearly regarding maintenance, building access, service disruptions, and property updates.</li><li>Source quotes, coordinate contractors, and monitor vendor performance, work quality, and timelines.</li><li>Maintain service agreements, warranties, certificates, and vendor records.</li></ul><p><strong>Financial Administration and Compliance</strong></p><ul><li>Review invoices, monitor operating expenses, and work with Accounting on payments and financial reporting.</li><li>Support annual operating budgets, forecasts, and expense planning.</li><li>Prepare purchase orders within delegated authority.</li><li>Maintain accurate property records, schedules, and reports for senior leadership.</li><li>Coordinate required inspections, testing, permits, and certifications.</li><li>Support compliance with applicable requirements and coordinate responses to incidents and emergencies.</li></ul><p><strong>Projects, Leasing, and Marketing Support</strong></p><ul><li>Coordinate repairs, renovations, capital projects, and property improvements.</li><li>Monitor project schedules, costs, and outstanding requirements.</li><li>Support leasing activities through prospective tenant inquiries, property tours, and information coordination.</li><li>Coordinate updates to property listings, website content, signage, and marketing materials.</li><li>Identify opportunities to improve operational efficiency, tenant retention, and long-term property value.</li></ul>
- 2026-10-21T00:00:00Z