8 results for Entry Level Administrative Assistant in Toronto, ON

Entry Level Accountant

Toronto, ON
onsite
Permanent
45000 - 55000 CAD / Yearly
We are looking for an Entry Level Accountant to join a growing finance team in Toronto, Ontario. This role is well suited to someone who is detail-oriented, eager to build a career in accounting, and comfortable working with financial data in a fast-paced environment. The successful candidate will support day-to-day accounting operations, contribute to accurate recordkeeping, and help maintain efficient financial processes across the organization. Responsibilities:• Process routine financial transactions and assign accurate general ledger codes to support proper recordkeeping.• Assist with accounts payable and accounts receivable activities, including verifying details, preparing entries, and following up on outstanding items.• Perform account and bank reconciliations to identify discrepancies and help ensure financial records remain current and accurate.• Maintain accounting information within financial software platforms, including ERP tools and Dynamics NAV, while supporting data accuracy and consistency.• Prepare, organize, and review digital financial documents using tools such as Adobe Acrobat to support reporting and audit readiness.• Contribute to daily accounting operations by recording entries, updating ledgers, and assisting with month-end administrative tasks.• Support the finance team with system-related accounting activities and help carry out updates or process changes within accounting platforms when required.
2026-07-09T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Contract / Temporary
33.25 - 38.5 CAD / Hourly
We are looking for an Executive Assistant to provide seamless support to a senior HR executive within a respected investment advisory environment. This long-term contract opportunity is ideal for someone who thrives in a fast-paced setting, brings sound judgment to shifting priorities, and maintains a detail-oriented, proactive approach to executive support. The successful candidate will play a key role in keeping meetings, communications, materials, and administrative activities organized so leadership can stay focused on strategic objectives. Responsibilities:• Provide dedicated administrative support to the Chief People Officer, ensuring daily activities and priorities are managed efficiently.• Oversee a complex calendar, arrange meetings, and adjust schedules quickly to accommodate changing business needs.• Create and organize briefing packages, partner communications, and other materials required for executive review.• Prepare meeting agendas in advance and ensure all background documents are assembled and distributed on time.• Monitor follow-up tasks arising from meetings and maintain visibility on outstanding action items and deadlines.• Process and reconcile expense submissions promptly while keeping accurate records of related documentation.• Coordinate travel arrangements and meeting logistics using appropriate business tools and platforms.• Maintain an organized administrative workflow by managing correspondence, documents, and time-sensitive requests with attention to detail.• Anticipate executive needs and provide dependable day-to-day support that strengthens overall time management and productivity.
2026-07-08T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
85000 - 95000 CAD / Yearly
Our client in Scarborough, ON is seeking a highly organized and proactive Executive Assistant to provide senior-level administrative support to executive leadership. This role requires excellent communication skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will play a key role in supporting day-to-day operations, coordinating executive activities, and facilitating efficient workflow across the organization. Key Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, meeting schedules, and appointments</li><li>Coordinate internal and external meetings, including preparing agendas, materials, and follow-up items</li><li>Screen and prioritize communications, including emails, phone calls, and correspondence</li><li>Prepare reports, presentations, documents, and other business materials</li><li>Arrange travel, accommodations, and related itineraries as required</li><li>Record meeting notes and track action items to support timely follow-up</li><li>Maintain confidential files, records, and sensitive information with a high degree of discretion</li><li>Liaise with internal teams and external stakeholders in a professional manner</li><li>Support special projects and other administrative functions as assigned</li></ul>
2026-06-23T00:00:00Z

Executive Assistant

Toronto, ON
remote
Contract / Temporary
33.25 - 38.5 CAD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to two senior executives in Toronto, Ontario. This Long-term Contract opportunity is ideal for someone who excels in a fast-paced corporate environment and can manage competing priorities with professionalism and discretion. The successful candidate will play a key role in keeping daily operations organized through strong coordination, communication, and administrative support. Responsibilities: • Oversee complex calendars for two C-suite leaders, ensuring meetings, priorities, and scheduling changes are managed smoothly. • Coordinate business travel arrangements, including itineraries, bookings, and related logistics to support efficient executive travel. • Prepare, review, and submit expense reports accurately and on time using designated expense management tools. • Provide day-to-day administrative support by organizing documents, handling correspondence, and maintaining executive materials. • Facilitate meeting logistics through virtual platforms and internal systems, ensuring sessions run efficiently and participants are well supported. • Maintain accurate records and assist with information tracking across administrative and customer relationship management systems. • Support time-related administrative processes and related coordination tasks using internal workforce tools where required. • Scan, copy, and organize business documents to ensure information is accessible, current, and professionally maintained.
2026-07-10T00:00:00Z

Administrative / Facilities Assistant

North York, ON
onsite
Permanent
50000 - 60000 CAD / Yearly
We are looking for a proactive Office / Facilities Assistant to help maintain a well-run, detail-focused office environment in North York, Ontario. This position combines workplace coordination with administrative support, making it ideal for someone who is organized, hands-on, and attentive to detail. The successful candidate will help keep shared spaces operating smoothly, coordinate service needs, and provide reliable day-to-day support across office functions. Responsibilities:• Oversee the daily upkeep of the office and help ensure shared spaces remain tidy, organized, and ready for use.• Inspect common areas regularly, address operational issues promptly, and take action before disruptions affect employees or visitors.• Manage inventory for office supplies, refreshments, and workplace essentials, arranging reorders to maintain appropriate stock levels.• Receive incoming deliveries, sort materials efficiently, and restock supplies in designated areas.• Liaise with cleaning providers, maintenance contacts, and other service vendors to support consistent facility standards.• Arrange repairs and service requests for office equipment and workplace issues, following through to ensure timely completion.• Maintain checklists, trackers, and related records to support organized execution of office and administrative duties.• Provide administrative assistance such as data entry, document maintenance, and general office support for internal teams.• Handle shifting priorities effectively while responding quickly to urgent matters and day-to-day operational needs.
2026-07-02T00:00:00Z

Office Assistant

North York, ON
onsite
Permanent
60000 - 65000 CAD / Yearly
We are looking for a dependable Office Assistant to support daily administrative operations for a growing manufacturing company in Concord, Ontario. This position is well suited to someone who enjoys keeping an office organized, assisting internal teams, and delivering a positive experience to customers and visitors. The successful candidate will play an important role in maintaining efficient workflows, accurate documentation, and responsive front-office support. Responsibilities: • Provide day-to-day administrative assistance to leadership and staff across multiple departments to help keep operations running smoothly. • Manage front-desk activities by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members. • Maintain office records, prepare documents, and complete data entry tasks with a high level of accuracy and attention to detail. • Order and organize office supplies while ensuring shared workspaces and administrative resources remain well maintained. • Support billing activities by assisting with invoicing and helping with accounts payable and accounts receivable administration. • Deliver customer service support by responding to routine requests and coordinating follow-up with internal teams as needed. • Handle photocopying, scanning, filing, and other general office tasks to support efficient document management. • Protect sensitive business information by maintaining confidential files and following established administrative procedures.
2026-06-12T00:00:00Z

Mailroom Assistant

Toronto, ON
onsite
Contract / Temporary
23.75 - 27.5 CAD / Hourly
We are looking for a dependable Mailroom Assistant to support daily document handling and front-desk related operations for a Financial Services organization in Toronto, Ontario. This Long-term Contract position is ideal for someone who works accurately, manages administrative tasks efficiently, and is comfortable in a fast-paced office setting. The successful candidate will help maintain smooth mail distribution, data processing, and general reception support while contributing to an organized workplace. Responsibilities: • Receive, sort, and distribute incoming mail, courier packages, and internal documents in a timely manner. • Prepare outgoing correspondence and shipments, ensuring items are labelled, packaged, and routed correctly. • Enter alphanumeric information into internal systems with a high level of accuracy and attention to detail. • Provide administrative support at the front desk, including directing visitors and responding to routine inquiries. • Use Microsoft Word and Excel to update records, prepare basic documents, and track daily activities. • Maintain organized filing systems and ensure mailroom and reception areas remain orderly and well maintained. • Coordinate with internal departments to deliver documents and support day-to-day office communication.
2026-07-02T00:00:00Z

Mailroom Assistant

Thornhill, ON
onsite
Contract / Temporary
20 - 23 CAD / Hourly
We are looking for a dependable Mailroom Assistant to provide part-time office support in Markham, Ontario. This Long-term Contract opportunity is suited to someone who can work independently, manage light but important on-site tasks, and help keep daily office operations running smoothly. The role begins with on-site onboarding and training support, with ongoing visits scheduled based on business needs. Responsibilities: • Manage incoming mail by receiving, organizing, and delivering items to the appropriate areas within the office. • Prepare outbound packages, courier materials, and mail shipments, ensuring items are processed accurately and sent on time. • Attend the office on a periodic basis to provide in-person support, including scheduled monthly visits and additional site attendance when required. • Respond to routine workplace issues such as basic printer troubleshooting and coordination of technical support requests. • Act as a point of contact for facility-related matters by arranging cleaning services, submitting maintenance requests, and communicating with building management. • Help maintain an orderly and functional office by identifying supply or equipment needs and arranging replacements when necessary. • Provide general administrative and operational assistance to support day-to-day office activities. • Assist with office setup and ongoing coordination needs related to the current workplace environment when requested.
2026-07-09T00:00:00Z