Workplace Coordinator Jobs in Surrey, BC

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Client Care Coordinator

Chilliwack, BC
onsite
Temporary
22 - 24 CAD / Hourly
We are looking for a Client Care Coordinator to join a retail-based hearing care clinic in Chilliwack, British Columbia on a Contract basis. This position is ideal for an administrative team member who enjoys creating a welcoming client experience while managing scheduling, documentation, and billing activities with accuracy. The successful candidate will support daily clinic operations, handle client communications effectively, and contribute to business growth through proactive follow-up and service coordination. Responsibilities:• Welcome clients in person and by phone, direct inquiries appropriately, and coordinate meeting room use to ensure a smooth front-desk experience.• Arrange and confirm upcoming appointments, including service visits and new assessments, while keeping schedules organized and up to date.• Process detailed billing activities that involve funding programs, regulated coverage, workplace claims, and client support programs, ensuring information is accurate and complete.• Maintain strong client relationships by responding to questions, assisting walk-in visitors, and providing attentive service throughout each interaction.• Reach out to past clients who have not visited in several years to encourage re-engagement and support ongoing clinic activity.• Complete data entry and manage both paper-based and digital records with a high level of care, organization, and confidentiality.• Support daily outreach initiatives such as call lists, promotions, and clinic campaigns as part of overall client engagement efforts.• Assist with general administrative duties required to keep the clinic running efficiently, including correspondence, file handling, and coordination of client flow.
2026-10-21T00:00:00Z

Recruiting Coordinator

Vancouver, BC
onsite
Permanent
60000 - 62000 CAD / Yearly
Our client, a well-established and highly respected professional services firm, is seeking a Recruiting Coordinator to join its collaborative team in downtown Vancouver. This is an exciting opportunity for a highly organized, detail-oriented, and proactive professional who thrives in a fast-paced, project-driven environment. Supporting a diverse portfolio of client engagements across Western Canada, the Recruiting Coordinator plays a key role in the execution of search projects through research, sourcing, candidate outreach, scheduling, and overall project coordination. This position is ideal for someone who is naturally curious, resourceful, service-oriented, and energized by uncovering top talent across a variety of industries and functional areas. Key Responsibilities Search Coordination & Administration<ul><li>Coordinate multiple schedules for internal team members, clients, and candidates, including calls, virtual meetings, and in-person interviews</li><li>Prepare, edit, format, and proofread a variety of documents and correspondence</li><li>Assemble interview packages, candidate materials, and related search documentation</li><li>Maintain accurate and up-to-date contact information in internal databases</li><li>Coordinate travel arrangements, meeting logistics, and catering for in-person meetings as required</li><li>Support weekly operational updates and search progress reporting</li><li>Arrange candidate degree/designation verification and psychological assessments through third-party vendors as needed</li></ul>Research & Search Strategy<ul><li>Review client documentation, websites, and industry materials to develop a strong understanding of each search assignment</li><li>Conduct market mapping and research to identify target organizations, potential candidates, and source contacts</li><li>Research advertising options and post career opportunities through relevant industry channels</li><li>Partner with senior team members to develop effective sourcing and search strategies</li><li>Leverage LinkedIn, publications, websites, databases, and proactive research techniques to identify high-potential talent</li></ul>Candidate Development & Outreach<ul><li>Support candidate sourcing, outreach, and recruitment activity throughout the search lifecycle</li><li>Engage professionally with candidates and sources to gather market intelligence and assess potential fit</li><li>Track and present research findings, outreach activity, and candidate conversations in a clear and organized format</li><li>Liaise with candidates and clients throughout active search assignments</li></ul>
2026-10-20T00:00:00Z

Order Desk Coordinator

Abbotsford, BC
onsite
Permanent
50000 - 55000 CAD / Yearly
Are you an organized, customer-focused professional who enjoys keeping orders moving, coordinating details, and ensuring customers receive exceptional service? Our client is looking for an Order Desk Coordinator to join their team in Abbotsford. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys working with customers and internal teams, and takes pride in accuracy and follow-through. The OpportunityIn this role, you will be responsible for coordinating customer orders from initial entry through to delivery, ensuring accurate information, timely communication, and smooth day-to-day operations. Working closely with customers, sales, logistics, warehouse, and other internal departments, you will play an important role in maintaining efficient order processing and a positive customer experience. The ideal candidate is detail-oriented, proactive, and comfortable balancing multiple priorities while maintaining a high level of accuracy. Key Responsibilities<ul><li>Receive, review, and process customer orders accurately and efficiently.</li><li>Enter orders into the company's internal systems and verify pricing, quantities, product details, and delivery requirements.</li><li>Coordinate order fulfillment, shipment scheduling, and delivery timelines with logistics, warehouse, and production teams as required.</li><li>Communicate with customers regarding order confirmations, availability, delivery updates, and any changes or delays.</li><li>Respond to customer inquiries and resolve order discrepancies in a timely and professional manner.</li><li>Maintain accurate customer records, order documentation, and system information.</li><li>Monitor outstanding orders and proactively follow up on issues to ensure deadlines are met.</li><li>Collaborate with sales and internal departments to ensure customer requirements are communicated clearly.</li><li>Assist with invoicing, purchase orders, reporting, and other administrative duties as needed.</li><li>Identify opportunities to improve order processing, communication, and overall workflow efficiency.</li></ul>
2026-10-28T00:00:00Z

3 results for Workplace Coordinator in Surrey, BC