Administrative Coordinator Jobs in Surrey, BC

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Coordinator - Office Services

Burnaby, BC
remote
Temporary
20.90 - 22.00 CAD / Hourly
We are looking for a dependable Coordinator - Office Services to support daily front-desk and workplace operations in Burnaby, British Columbia. This Contract position is ideal for someone who enjoys creating a welcoming office experience, keeping shared spaces organized, and responding calmly to day-to-day administrative needs. Working fully onsite, you will serve as a key point of contact for visitors, employees, and building-related requests while helping the office run smoothly. Responsibilities: • Welcome guests and staff at reception, manage visitor sign-in procedures, and issue access cards in accordance with office protocols. • Handle incoming calls and direct inquiries to the appropriate contacts while maintaining a courteous and helpful first impression. • Monitor the front entrance and coordinate building access by buzzing in approved visitors and responding to general reception needs. • Support office operations by tracking, ordering, and replenishing workplace and kitchen supplies to maintain a well-stocked environment. • Oversee shared areas such as the kitchen and coffee station, ensuring they remain tidy, functional, and ready for daily use. • Liaise with building security when parking-related concerns arise, including matters involving assigned stalls or visitor access. • Submit and follow up on property or maintenance requests through the designated ticketing system when facility issues occur. • Provide additional reception coverage and administrative assistance as needed to support business continuity during staffing gaps or urgent situations.
2026-11-09T00:00:00Z

Recruiting Coordinator

Vancouver, BC
remote
Permanent
60000.00 - 65000.00 CAD / Yearly
Our client, a well-established and highly respected professional services firm, is seeking a Recruiting Coordinator to join its collaborative team in downtown Vancouver. This is an exciting opportunity for a highly organized, detail-oriented, and proactive professional who thrives in a fast-paced, project-driven environment. Supporting a diverse portfolio of client engagements across Western Canada, the Recruiting Coordinator plays a key role in the execution of search projects through research, sourcing, candidate outreach, scheduling, and overall project coordination. This position is ideal for someone who is naturally curious, resourceful, service-oriented, and energized by uncovering top talent across a variety of industries and functional areas. Key Responsibilities Search Coordination & Administration<ul><li>Coordinate multiple schedules for internal team members, clients, and candidates, including calls, virtual meetings, and in-person interviews</li><li>Prepare, edit, format, and proofread a variety of documents and correspondence</li><li>Assemble interview packages, candidate materials, and related search documentation</li><li>Maintain accurate and up-to-date contact information in internal databases</li><li>Coordinate travel arrangements, meeting logistics, and catering for in-person meetings as required</li><li>Support weekly operational updates and search progress reporting</li><li>Arrange candidate degree/designation verification and psychological assessments through third-party vendors as needed</li></ul>Research & Search Strategy<ul><li>Review client documentation, websites, and industry materials to develop a strong understanding of each search assignment</li><li>Conduct market mapping and research to identify target organizations, potential candidates, and source contacts</li><li>Research advertising options and post career opportunities through relevant industry channels</li><li>Partner with senior team members to develop effective sourcing and search strategies</li><li>Leverage LinkedIn, publications, websites, databases, and proactive research techniques to identify high-potential talent</li></ul>Candidate Development & Outreach<ul><li>Support candidate sourcing, outreach, and recruitment activity throughout the search lifecycle</li><li>Engage professionally with candidates and sources to gather market intelligence and assess potential fit</li><li>Track and present research findings, outreach activity, and candidate conversations in a clear and organized format</li><li>Liaise with candidates and clients throughout active search assignments</li></ul>
2026-11-09T00:00:00Z

Administrative Assistant

Vancouver, BC
remote
Permanent
65000.00 - 70000.00 CAD / Yearly
Our client, a well-established professional services firm, is seeking a detail-oriented and dependable Administrative Assistant to join their small, quiet, and professional office. This position is ideal for someone who enjoys providing strong administrative support, working in an organized environment, and contributing to the smooth day-to-day operations of a close-knit team. Reporting to the Office Manager, the Administrative Assistant will support accountants and help maintain efficient office processes. Key Responsibilities Administrative Support<ul><li>Open and maintain client and administrative files, both physical and electronic</li><li>Close client and administrative files using records management and practice management systems</li><li>Prepare engagement letters and other correspondence from templates</li><li>Provide administrative support to accountants as needed</li><li>Assist with filing and records management</li></ul>Billing and Financial Administration<ul><li>Assist with posting accounts payable entries</li><li>Assist with monthly billing processes</li></ul>Office Coordination<ul><li>Process incoming and outgoing mail, including deliveries to the Post Office</li><li>Send faxes</li><li>Order office supplies and maintain inventory</li><li>Set up and clean up meeting rooms for client visits</li></ul>Other Duties<ul><li>Sanitize office equipment daily</li><li>Keep the kitchen stocked with snacks and refreshments</li></ul>
2026-11-09T00:00:00Z

Administrative Assistant

Vancouver, BC
remote
Permanent
59924.00 - 59925.00 CAD / Yearly
Our client, a respected research organization, is seeking an Administrative Assistant to support leadership within on of its busiest divisions. This is a diverse and fast-paced role that includes executive support, committee coordination, scheduling, records management, safety documentation, and document control. Responsibilities<ul><li>Provide administrative support to divisional leadership and committee members</li><li>Coordinate meetings, calendars, travel, and special events</li><li>Prepare correspondence, agendas, reports, and tracking spreadsheets</li><li>Support proposal submissions and maintain records in internal systems</li><li>Track and process safety documentation for scheduled experiments</li><li>Assist with beam scheduling coordination and communicate schedule updates</li><li>Support document management and quality control processes</li></ul>
2026-11-09T00:00:00Z

Administrative Assistant

Delta, BC
remote
Permanent
50000.00 - 60000.00 CAD / Yearly
Our client is seeking a dependable, detail-oriented Administrative Assistant to support the day-to-day operations of their business. This is an excellent opportunity for a well-rounded administrative professional who enjoys keeping things organized, managing a variety of responsibilities, and ensuring the office runs smoothly. Working directly with the business owner, you will play an important role in managing administrative functions, assisting with basic bookkeeping, coordinating payments, and maintaining accurate records. The ideal candidate is proactive, organized, trustworthy, and comfortable taking ownership of their responsibilities in a hands-on environment.Industry experience would be an asset, but a strong administrative background, attention to detail, and willingness to learn are equally important. Key Responsibilities• Provide day-to-day administrative support directly to the business owner.• Manage incoming and outgoing mail, general correspondence, and office documentation.• Prepare bank deposits, collect payments, and assist with payment processing.• Process accounts payable and ensure invoices and payments are handled accurately and on time.• Assist with basic bookkeeping and routine financial administration using Sage 50.• Maintain organized files, records, and documentation, ensuring information is accurate and up to date.• Support general office coordination and help manage the day-to-day needs of the business.• Monitor outstanding administrative tasks and follow through to ensure nothing is overlooked.• Handle confidential information with discretion and professionalism.• Identify administrative priorities and take initiative to keep operations running efficiently.
2026-11-09T00:00:00Z

Office Administrator

Richmond, BC
remote
Temporary
24.00 - 25.00 CAD / Hourly
On behalf of our client, Robert Half is seeking an Office Administrator for a contract position based in Richmond, BC. This on-site role focuses on supporting daily administrative operations and facilities tasks within a dynamic office environment. The successful candidate will contribute to the smooth functioning of the office for a period of four weeks. Job Responsibilities <ul><li>Manage daily office activities, including reception duties, correspondence, scheduling, and supply coordination.</li><li>Serve as the primary contact for visitors, clients, and staff at the main reception desk and phone lines.</li><li>Maintain cleanliness and order in common areas, kitchens, and meeting rooms, and oversee the procurement of maintenance supplies.</li><li>Coordinate meeting logistics, including boardroom setup, catering arrangements, and minute-taking when required.</li><li>Handle the receipt of packages and manage shipping, receiving, and inventory tracking using relevant systems.</li><li>Assist with travel arrangements and address inquiries related to expense reports.</li><li>Support internal office moves, maintenance scheduling, and liaise with external vendors for services such as pest control or locksmiths.</li><li>Order, restock, and maintain coffee, snack, and beverage supplies, ensure coffee machines are operational, and set up daily refreshments.</li><li>Contribute to organizing events, support special projects, and assist with facilities-related purchases as needed.</li></ul> Job Requirements <ul><li>Completion of high school diploma or GED; additional administrative or relevant training is considered beneficial.</li><li>Two to three years of experience in office administration and facilities coordination.</li><li>Demonstrated proficiency with Microsoft Office Suite, including Word, Excel, and Outlook; experience with Jira and other systems is advantageous.</li><li>Strong organizational, time management, and problem-solving abilities.</li><li>Effective communication and customer service skills.</li><li>Ability to manage multiple tasks and adapt to changing priorities in the workplace.</li><li>Understanding of basic accounting, facilities operations, or the ability to read blueprints is an asset.</li></ul>
2026-11-10T00:00:00Z

6 results for Administrative Coordinator in Surrey, BC