<p>We have an opening for a junior and/or an intermediate litigation legal assistant in our Vancouver office. The successful candidate would be motivated, a quick learner and be an integral part of our friendly and collaborative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Performing LAA work from file opening to closing.</li><li>Drafting simple pleadings, including application records, books of authorities, appeal records and appeal books.</li><li>Drafting correspondence.</li><li>Filing documents with court registries.</li><li>Communicating with opposing counsel, experts and clients.</li><li>Maintaining BF limitation dates.</li></ul>
<p>Our Langley based Real Estate client is looking for an Accounting Manager for their IPP portfolio. Reporting to the CEO, the Accounting Manager will oversee a team of three (Property Accountant, Accounting Clerk & Administrative Assistant) and take ownership of the financial reporting package for 6 entities, including financial statements, variance analysis, the CAM reconciliation, recoveries and the annual budgeting and forecasting process. This a 'hands on' role and will require an Accounting Manager who is happy to be involved with the day to day operational accounting, including a small payroll, but also be happy to deal with tax issues as they arise and periodic partnership reporting that is required from time to time.</p><p><br></p><p><br></p>
<p><strong>Position Overview:</strong></p><p> We are seeking an experienced and detail-oriented AR and Credit Analyst to play a key role in managing the full cycle of accounts receivable (AR) processes for a large company and optimize their credit operations. The successful candidate will be responsible for policy development, streamlining the credit process, analyzing customer data, and ensuring efficient cash flow management. </p><p> </p><p>In this role, the Credit Analyst will work closely with branch admin clerks, the Controller, and other operations team members to support strategic decision-making and ensure smooth AR operations.</p><p> </p><p> <strong>Key Responsibilities:</strong></p><p><strong>Accounts Receivable Policy Development:</strong></p><ul><li>Design and implement comprehensive AR policies and procedures to improve operations and mitigate credit risks.</li></ul><p><strong>AR Standard Operating Procedures (SOP) Manual:</strong></p><ul><li>Develop and maintain an AR SOP manual that standardizes processes across the organization and promotes compliance with best practices.</li></ul><p><strong>Credit Process Optimization:</strong></p><ul><li>Streamline the credit evaluation and granting processes to enhance efficiency, minimize risks, and create scalable workflows.</li></ul><p><strong>Data Analysis for Strategic Decision-Making:</strong></p><ul><li>Analyze customer data and AR metrics to provide insights for better decision-making on credit terms, risk assessments, and operational improvements.</li></ul><p><strong>Credit Analysis and Approval:</strong></p><ul><li>Perform detailed credit analysis and determine appropriate credit limits and terms for new and existing customers.</li></ul><p><strong>AR Issue Resolution:</strong></p><ul><li>Collaborate with branch clerks to investigate and resolve AR issues, account discrepancies, and invoicing errors efficiently.</li></ul><p><strong>Month-End AR Closing and Reporting:</strong></p><ul><li>Manage AR month-end closing activities, ensuring accuracy and timeliness in reporting. Create detailed reports to support thorough financial reviews.</li></ul><p><strong>Cash Flow Management:</strong></p><ul><li>Support cash flow planning by identifying AR trends and implementing measures to optimize collection cycles and liquidity.</li><li>Improve the current collections process and provide strategic guidance on policy improvement with the ongoing projects. </li></ul><p><strong>Controller Support:</strong></p><ul><li>Provide AR-specific assistance to the Controller by offering analysis, insights, and recommendations on improving processes and managing cash flow.</li><li>Assist in setting up the AR module within the newly implemented ERP system</li><li>Provide Collections support to the branch clerks and provide timely feedback to Controller on current challenges & improvement areas. </li></ul><p> </p><p> </p><p><br></p><p><br></p>
<p>We are searching for a highly skilled Executive Assistant to provide high-level administrative support to executive leadership within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Manage and coordinate calendars for 1 Executive and coordinate all internal and external scheduling requests.</p><p>• Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.</p><p>• Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.</p><p>• Provide support to the Executive regarding written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.</p><p>• Coordinate with other departments internally to maintain the Executive’s action list and follow-up, as well as overseeing smooth work flow and assisting in compiling briefings and reports.</p><p>• Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.</p><p>• Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.</p><p>• Facilitate interdepartmental communication, as needed.</p><p>• Manage special projects, as assigned.</p><p><br></p><p><br></p>
<p>We are working with a top-tier global executive search and leadership advisory firm who is seeking an experienced Executive Assistant to support their Vancouver office. This role combines high-level administrative support with project coordination, client engagement, and communication responsibilities across confidential C-suite leadership mandates.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, client communications, and travel for a senior executive</li><li>Coordinate high-touch search projects and ensure deadlines, deliverables, and compliance are met</li><li>Liaise professionally with global clients and senior-level candidates</li><li>Create and edit confidential reports, presentations, and search materials</li><li>Collaborate with internal consultants, researchers, and a national EA team</li></ul>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our clients team in Langley, British Columbia. In this role, you will manage a variety of accounts payable tasks while ensuring accuracy and efficiency in processing invoices and reconciling accounts. This is a long-term contract position within the construction industry, offering a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices, ensuring accuracy in coding and matching with purchase orders.</p><p>• Reconcile vendor accounts and resolve discrepancies in a timely manner.</p><p>• Manage expense reports and ensure compliance with company policies.</p><p>• Perform month-end accounts payable close procedures with precision.</p><p>• Prepare and execute cheque runs accurately and within deadlines.</p><p>• Maintain organized records of accounts payable documentation for auditing purposes.</p><p>• Collaborate with team members to handle a high volume of invoices efficiently.</p><p>• Utilize accounting software, including J.D. Edwards, to process transactions.</p><p>• Communicate effectively with vendors and internal departments to address inquiries.</p>
<p>Our client in the investment space is looking for an Office Administrator to join their team. The successful candidate will support the smooth operation of their office and contribute to a positive, productive work environment. This role offers excellent exposure to the financial services industry and opportunities for career growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as first point of contact for visitors and vendors; manage mail, couriers, and office supplies.</li><li>Oversee office facilities, equipment, and service providers to ensure a well-maintained workplace.</li><li>Support onboarding and integration of new employees, coordinating with HR and IT.</li><li>Provide administrative support across departments including HR, Sales, Operations, Marketing, and Technology.</li><li>Assist with company-wide events, initiatives, and special projects.</li></ul>
<p>Our client, a leading independent investment firm, is seeking an experienced <strong>M& A Law Clerk</strong> to join their Vancouver office on an <strong>18-month contract with strong potential for permanent role</strong>. This position offers the opportunity to work on complex corporate and transactional matters in a fast-paced, professional environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex corporate transactions, from initial counsel instructions through to completion of post-closing filings</li><li>Execute corporate and securities name searches, and assist with share/asset purchase and sale transactions as well as reorganizations</li><li>Prepare documents for British Columbia and Federal entities, including incorporations, organizations, continuances, amendments, amalgamations, and dissolutions</li><li>Prepare and file extra-provincial registrations, business names, and required corporate updates</li><li>Maintain both electronic and physical corporate records, including supporting the onboarding and maintenance of an electronic corporate database</li><li>Perform administrative and related duties as assigned, and assist colleagues when needed</li><li>Respond to internal and external requests for information and documentation, providing general legal support services</li><li>Take on additional responsibilities as required to support the firm’s business objectives</li></ul>
<p>We are looking for an experienced Senior Accountant to join our client’s team in Burnaby, British Columbia. This is a 3-month temp-to-perm role, starting 100% on-site for the initial two months, and moving to a hybrid schedule (3 days per week on-site) thereafter. The position sits within the wholesale distribution industry and requires strong analytical and technical expertise. The Senior Accountant will play a key role in supporting financial operations, overseeing reconciliations, and ensuring accurate reporting for multiple retail locations.</p><p><br></p><p>Responsibilities:</p><p>• Review monthly income statements for 29 retail locations, including 15 corporate and 14 associate stores.</p><p>• Prepare adjusting journal entries to maintain accurate financial records.</p><p>• Support half-year-end closing activities, ensuring all tasks are completed by the deadlines.</p><p>• Conduct variance analyses by comparing budgets to historical data using a floating year-end approach.</p><p>• Reconcile head office accounts and provide detailed reviews of balance sheet accounts.</p><p>• Perform gross margin analysis, inventory assessments, and identify inventory shrinkage.</p><p>• Ensure payroll reconciliation aligns with accounting standards, including vacation balance adjustments.</p><p>• Manage month-end and year-end closings within established timelines of 10 days and 15 days, respectively.</p><p>• Oversee and guide a team of four retail accountants to ensure smooth financial operations.</p>
<p>Are you looking to further your career in the field of accounting while working in a dynamic and supportive environment? Our client is seeking a <strong>Accounting Clerk</strong> to join their team and support various finance operations. This is an excellent opportunity for professionals with a strong accounting foundation, keen attention to detail, and a passion for organization and efficiency.</p><p> </p><p><strong>Key Responsibilities</strong></p><p>In this role, the Accounting Clerk will:</p><ul><li>Take ownership of the <strong>expense reporting process</strong>, which will represent 50% or more of their workload, ensuring it is both comprehensive and accurate.</li><li>Assist with <strong>Accounts Payable (AP)</strong> and <strong>Accounts Receivable (AR)</strong> tasks, including ad hoc support as needed.</li><li>Provide <strong>data entry support</strong> for the finance department, ensuring accuracy and timely completion of tasks.</li><li>Manage <strong>incoming requests</strong> for the finance department and ensure they are directed or resolved efficiently.</li></ul><p><strong> </strong></p><p><br></p>
<p>Our client, a boutique law firm in downtown Vancouver, is seeking a motivated and experienced <strong>Legal Assistant</strong> to join their estate planning and estate administration team to work closely with their lawyers. They specialize in estate administration, trust and estate planning, tax planning, and estate/tax litigation. The successful candidate will be a confident communicator who is able to manage a busy calendar, multitask, possesses sound business judgment, and can maintain confidential communications. An ability to collaborate with lawyers and all staff both in person and remotely in a supportive team environment is essential.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>drafting correspondence</li><li>maintaining all administrative functions of the practices</li><li>maintaining electronic and physical files in accordance with standard procedures, including file openings and closings</li><li>maintaining calendars</li><li>maintaining a BF system</li><li>providing support with respect to accounting</li><li>communicating with clients</li></ul>
<p>Our Langley based real estate client is looking to hire an Accounting Clerk for their team. The Accounting Clerk will be responsible for payables (30-%) and receivables, including collections (30%), as well as month end duties (40%) ranging from account and back reconciliations to remittances.</p>
We are looking for a detail-oriented Receptionist to join our team in Burnaby, British Columbia, on a contract basis. In this role, you will play a vital part in ensuring smooth day-to-day operations, including managing communications, organizing documents, and supporting various administrative tasks. This is an exciting opportunity to contribute to a dynamic environment within the real estate development industry.<br><br>Responsibilities:<br>• Manage incoming and outgoing packages efficiently, ensuring timely delivery and receipt.<br>• Perform document-related tasks such as scanning, printing, and organizing files.<br>• Maintain and update Excel spreadsheets to track employee training records.<br>• Coordinate the ordering of office supplies to maintain inventory levels.<br>• Handle basic accounting tasks, including scanning cheques, saving files to the server, and reviewing statements.<br>• Approve invoices using Beanworks software, ensuring accuracy and compliance.<br>• Arrange catering for meetings, such as ordering pizza for production gatherings.<br>• Update company address books to ensure contact information is current and accessible.
We are looking for a meticulous Payroll Administrator to join our team in Vancouver, British Columbia. In this Contract-to-Permanent position, you will oversee the end-to-end payroll process while ensuring compliance with applicable regulations. This role is ideal for someone with a strong background in payroll systems and accounting practices who thrives in a collaborative environment.<br><br>Responsibilities:<br>• Process bi-weekly payroll for approximately 140 employees, ensuring accuracy and compliance with company and government standards.<br>• Review and verify salary allocations to maintain accurate records and compliance with organizational policies.<br>• Manage payroll-related functions, including tax reporting, benefit administration, and accounting processes.<br>• Utilize ADP Workforce Now to execute payroll tasks efficiently and address system-related issues.<br>• Calculate and process statutory deductions such as income tax, CPP, and EI contributions.<br>• Reconcile payroll accounts and prepare reports for internal and external stakeholders.<br>• Collaborate with the accounting team to ensure seamless integration of payroll and financial data.<br>• Stay updated on payroll legislation and best practices to ensure compliance with evolving regulations.<br>• Address employee inquiries related to payroll, benefits, and tax deductions in a thorough and timely manner.
<p>Our client is looking for an Accounts Payable Coordinator to join their accounting team located on the Vancouver/Burnaby border. Reporting to the VP of Finance you will oversee the full cycle of accounts payable processing for a variety of projects. The ideal candidate will have 2+ experience in a similar position and have excellent communication skills.</p><p><br></p><p><strong>Responsibilities;</strong></p><ul><li>Entering accounts payable invoices into the company ERP System</li><li>Maintaining the vendor management system</li><li>Vendor communication and relationship management</li><li>Conduct month end procedures including preparing payments and credit card reconciliations.</li><li>Monitoring and actioning the company accounting email</li><li>Maintaining an understanding of project timelines, updates and payments.</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Payroll Specialist to join our team on a contract basis in Vancouver, British Columbia. In this role, you will be responsible for managing full-cycle payroll and benefits administration for a non-unionized workforce. This is an excellent opportunity for someone with strong organizational skills and a passion for accuracy in payroll processes.<br><br>Responsibilities:<br>• Manage end-to-end payroll processing for approximately 150 non-union employees, ensuring accuracy and compliance with company policies.<br>• Process bi-weekly payroll for both hourly and salaried employees using designated payroll systems.<br>• Set up and maintain employee profiles in relevant systems, including onboarding and orientation for new team members.<br>• Administer employee benefits, including enrollments, changes, deductions, and terminations.<br>• Review and manage timesheets, ensuring all data is accurate and properly recorded.<br>• Oversee employee expense reimbursements, including review, approval, posting, and payment.<br>• Calculate and record month-end accruals for wages, salaries, and benefits contributions.<br>• Handle terminations, including final payroll processing and compliance with applicable regulations.<br>• Reconcile annual time-off records and manage carryover balances in line with company policies.<br>• Prepare and file annual tax returns and reports, including EI, BC Employer Health Tax, and T4 filings.
<p>Our client, located in downtown Vancouver, is seeking a highly experienced Payroll Specialist to join the People & Culture Shared Services team. This individual will play a key role in ensuring accurate payroll processing, compliance with federal and provincial regulations, and delivering exceptional service to internal stakeholders. This is an exciting opportunity to join a dynamic and fast-growing company with excellent opportunities for career advancement.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process full-cycle salary and hourly payroll for multiple entities, including journal entries</li><li>Ensure timely, accurate payroll transactions in compliance with all regulations</li><li>Manage reporting and remittances for payroll withholding tax, EHT, WCB, and WSIB</li><li>Maintain payroll reports and documentation</li><li>Complete payroll reconciliations, vacation accruals, and journal entries on a monthly, quarterly, and annual basis</li><li>Update payroll systems with new hire information and employee data changes</li><li>Respond to payroll inquiries from internal stakeholders in a timely manner</li><li>Oversee year-end reporting including T4s and T4As</li><li>Support system implementation projects (e.g., ADP Workforce Now) with internal/external partners</li><li>Contribute to payroll-related process improvements and shared services initiatives</li></ul><p><br></p><p><br></p>
