13 results for Project Coordinator in Scarborough, ON

Project Coordinator

Georgetown, ON
onsite
Contract / Temporary
45 - 55 CAD / Hourly
We are looking for an experienced Project Coordinator to support project governance, reporting, and cross-functional coordination for a wholesale distribution organization in Georgetown, Ontario. This Long-term Contract position is ideal for a detail-oriented individual who can manage financial tracking, reporting accuracy, and stakeholder communication in a hybrid work environment. The successful candidate will bring strong organizational skills, confidence working with senior stakeholders, and the ability to contribute effectively within structured project delivery frameworks. Responsibilities: • Coordinate project activities, timelines, and deliverables to help keep initiatives on track and aligned with business priorities. • Maintain project budgets by monitoring costs, supporting reconciliations, and preparing financial updates for leadership review. • Extract, organize, and validate contract and project data from enterprise systems to ensure accurate reporting and record management. • Produce clear status reports, dashboards, and presentation materials using Excel, Power BI, and related tools to support decision-making. • Facilitate communication among project teams, business partners, and other stakeholders to resolve issues and maintain progress. • Support project planning and oversight in primarily waterfall environments while adapting to agile practices when required. • Use tools such as Microsoft Project, ServiceNow, Jira, and AI-enabled applications to improve coordination, reporting, and administrative efficiency. • Assist with quality assurance, documentation control, and process follow-up across multiple workstreams in a fast-paced setting.
2026-06-03T00:00:00Z

Project Manager

Toronto, ON
onsite
Contract / Temporary
90 - 110 CAD / Hourly
We are looking for a senior Project Manager to join our team in Toronto, Ontario on a Long-term Contract assignment. This position will guide several IT and business initiatives at the same time, with the main emphasis on shaping a business intelligence roadmap and advancing key digital projects. The successful candidate will bring strong leadership in discovery, planning, stakeholder alignment, and executive-level reporting while working closely with business teams, IT partners, and external vendors. This role is best suited to someone who is comfortable navigating changing priorities and delivering structure across complex, multi-stream programs. Responsibilities: • Direct the discovery and planning activities for a business intelligence program, including assessment of existing reporting tools, data sources, and operational processes. • Lead workshops and consultations with business and technical teams to capture needs, clarify priorities, and translate findings into clear project documentation. • Create future-state plans for BI capabilities, including governance considerations, operating approach, and a practical implementation roadmap. • Oversee the rollout of a Qualtrics solution by coordinating internal stakeholders, third-party vendors, timelines, risk items, and launch readiness. • Support the definition of initial Qualtrics use cases, ensuring technical dependencies, integrations, and user access needs are addressed. • Partner with leadership on the procurement of a digital strategy consultant by preparing RFP materials, coordinating vendor evaluations, and tracking selection activities. • Monitor multiple project streams at once, maintaining schedules, budgets, status updates, and executive-ready reporting across all active work. • Work with business leaders, IT teams, and external service providers to keep deliverables aligned, resolve issues quickly, and maintain momentum toward agreed outcomes. • Contribute to enhancement initiatives related to client information systems as needed, helping coordinate priorities, documentation, and cross-functional execution.
2026-05-27T00:00:00Z

Event Coordinator

Toronto, ON
onsite
Permanent
60000 - 85000 CAD / Yearly
Robert Half Canada is seeking a motivated and detail-oriented Event Coordinator on behalf of a respected firm in the legal sector. This is an excellent opportunity for a proactive professional with strong organizational skills who enjoys managing various events and activities. Key Responsibilities:<ul><li>Plan, coordinate, and execute a wide range of internal and external events, including seminars, conferences, and company gatherings</li><li>Liaise with vendors, venues, and suppliers to ensure seamless event logistics</li><li>Create and manage event project plans, budgets, and timelines</li><li>Support the marketing team with promotional materials and event communications</li><li>Handle event registration, guest lists, and attendee communications</li><li>Coordinate event set-up, audio-visual requirements, and on-site logistics</li><li>Maintain event records and provide post-event analysis and reporting</li><li>Collaborate with multiple departments to ensure alignment with organizational goals</li></ul>
2026-06-09T00:00:00Z

Project Accountant

Concord, ON
onsite
Permanent
75000 - 85000 CAD / Yearly
We are looking for a Project Accountant to support financial operations for project-based work in Vaughan, Ontario. This role focuses on maintaining accurate billing, receivables, payables, and account reconciliations while helping ensure project costs are properly tracked and reported. The successful candidate will work closely with internal teams to keep financial records current, resolve discrepancies, and contribute to efficient accounting processes. Responsibilities: • Prepare and issue project invoices, including progress billings, with close attention to contract terms and billing schedules. • Reconcile accounts regularly to identify variances, investigate discrepancies, and maintain accurate financial records. • Process vendor invoices and payment transactions in a timely manner while ensuring supporting documentation is complete. • Monitor incoming payments, apply cash receipts, and follow up on outstanding balances to support healthy accounts receivable aging. • Track project-related costs and financial activity to help maintain accurate job accounting and reporting. • Use Oracle and Microsoft Excel to analyze financial data, update records, and produce clear accounting support documents. • Assist with month-end activities by reviewing transactions, preparing reconciliations, and supporting reporting requirements. • Collaborate with project managers and internal stakeholders to address billing questions, cost issues, and account variances.
2026-06-10T00:00:00Z

Administrative Coordinator

Scarborough, ON
onsite
Contract / Temporary
21.85 - 25.3 CAD / Hourly
We are looking for an Administrative Coordinator to support daily front-office and administrative operations for a wood and furniture manufacturing business in Toronto, Ontario. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, keeping office activities organized, and providing responsive service to both visitors and internal teams. The successful candidate will help ensure smooth day-to-day coordination by managing reception tasks, handling office requests, and supporting communication across the workplace. Responsibilities: • Welcome visitors to the showroom and office, respond to inquiries professionally, and direct guests to the appropriate team members. • Manage front-desk activities by answering calls, receiving deliveries, and coordinating courier pickups and drop-offs. • Provide general administrative support to maintain efficient office operations, including organizing routine tasks and assisting with day-to-day coordination. • Monitor workplace supply needs and prepare orders for office items and refreshment-related products, following internal approval processes before purchases are placed. • Oversee coffee machine arrangements and help ensure shared office areas remain functional, stocked, and presentable. • Use Microsoft Office and Microsoft Teams to support communication, scheduling, document handling, and administrative follow-up. • Assist with customer service requests by identifying the correct sales contact and helping route inquiries accurately and efficiently. • Support a collaborative office environment by working closely with colleagues across departments and responding to operational needs as they arise.
2026-06-09T00:00:00Z

Project Manager, Product

Toronto, ON
onsite
Contract / Temporary
33 - 38 CAD / Hourly
Our Finance client in downtown Toronto is looking for a Project Manager for a 6 month contract. The Project Manager will be working in office 4 days per week, and 1 day work from home. The Project Manager will act as the central point of coordination for initiatives involving collaboration with product, delivery and go-to-market teams. Responsibilities: <ul><li>Serve as the primary coordination point with counterpart project managers to manage shared priorities and resolve delivery conflicts.</li><li>Manage projects end‑to‑end, from initiation through completion, ensuring milestones stay on track and visible to stakeholders.</li><li>Develop and maintain integrated project plans, tracking sequencing, risks, and cross‑initiative dependencies.</li><li>Plan and facilitate key project activities, including discovery sessions, stakeholder workshops, and progress checkpoints.</li><li>Manage intake and prioritization of new project work, including initiatives originating from cross‑sector collaboration.</li><li>Coordinate go‑to‑market and product launch activities, building dependency‑aware launch plans with Product and enablement teams.</li><li>Proactively identify, assess, and mitigate project risks and issues, escalating decisions with clear recommendations when needed.</li></ul>
2026-05-27T00:00:00Z

Project Manager/Sr. Consultant

Scarborough, ON
onsite
Contract / Temporary
70 - 85 CAD / Hourly
We are looking for an experienced Project Manager/Senior Consultant to guide a non-profit organization in Scarborough, Ontario through the next stage of a complex enterprise transformation. This Long-term Contract opportunity is ideal for someone who can bring structure to a post-implementation environment, strengthen organizational readiness, and build confidence among stakeholders at all levels. The successful candidate will help shape a practical future-state approach, improve user adoption, and provide clear direction in a multi-system setting with significant executive attention. Responsibilities: • Lead the stabilization of a previously launched enterprise transformation by identifying gaps, setting priorities, and creating a practical path forward. • Design and execute a change management roadmap that supports the optimization of Workday and related business systems across the organization. • Partner with senior leaders, operational teams, and external advisors to align decisions, surface risks, and maintain momentum on key initiatives. • Develop communication and engagement plans that improve understanding, readiness, and adoption for a broad employee population. • Facilitate workshops, planning sessions, and stakeholder meetings to define the future state and gather input from clinical, administrative, HR, and payroll groups. • Assess current implementation challenges and recommend actions that reduce delivery risk while supporting long-term organizational goals. • Collaborate with advisory partners and internal teams to coordinate change activities across interconnected platforms, including HR, scheduling, and legacy environments. • Provide regular updates, insights, and recommendations to executive leadership to support visibility, accountability, and informed decision-making. • Support part-time project delivery by balancing strategic planning with hands-on change leadership in a complex, unionized, 24/7 operating environment.
2026-06-11T00:00:00Z

Project Manager/Sr. Consultant

Toronto, ON
onsite
50 - 55 CAD / Hourly
This is an active contract opportunity with our client based in Toronto. We are looking for an experienced Project Manager/Senior Consultant to lead a complex program over a 15–18-month engagement. This position is suited to someone who can bring structure to evolving priorities, coordinate stakeholders effectively, and move key initiatives from planning through execution. The successful candidate will combine strong delivery leadership with the ability to support integration-related activities and guide progress toward long-term program goals. Responsibilities:• Lead the day-to-day delivery of program activities, ensuring timelines, scope, and priorities remain aligned with business objectives.• Build and maintain detailed project plans, tracking milestones, dependencies, risks, and resource needs throughout the engagement.• Work closely with cross-functional teams and stakeholders to clarify requirements, resolve issues, and keep initiatives moving forward.• Oversee integration-related workstreams, including coordination of tasks connected to IMIS and associated business processes.• Facilitate status meetings, prepare progress updates, and communicate key decisions, risks, and action items to leadership and project teams.• Identify potential delivery challenges early and implement practical solutions to maintain momentum and achieve target outcomes.• Support planning and execution activities tied to system integration efforts as part of the broader program roadmap.• Promote consistent project governance practices, documentation standards, and accountability across all phases of delivery.
2026-06-08T00:00:00Z

Accounting Coordinator

Woodbridge, ON
onsite
Permanent
65000 - 75000 CAD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations in Ontario. This role is well suited to someone who is highly organized, detail-oriented, and comfortable managing a range of accounting activities in a fast-paced environment. The successful candidate will contribute to accurate financial records, timely transaction processing, and effective coordination across billing, payables, and receivables functions. Responsibilities: • Maintain financial records by reviewing, reconciling, and updating account information to ensure accuracy across transactions and balances. • Process vendor invoices and payment activities promptly while verifying supporting documentation and coding details. • Manage customer invoicing and follow up on outstanding balances to help keep receivables current and organized. • Perform regular account reconciliations to identify discrepancies, investigate variances, and resolve issues efficiently. • Prepare and issue billing documents with a high level of accuracy while ensuring timelines and internal standards are met. • Support month-end accounting activities by organizing records, tracking entries, and assisting with financial reporting requirements. • Use Microsoft Excel to analyze data, prepare summaries, and maintain structured accounting schedules. • Work within Microsoft Dynamics 365 Business Central to record transactions, monitor financial information, and support ongoing accounting processes.
2026-05-25T00:00:00Z

Program Supervisor

Toronto, ON
onsite
Permanent
66000 - 76000 CAD / Yearly
Our client is seeking a Program Supervisor to provide leadership and day-to-day oversight for program operations within a care-focused environment. This role is responsible for supporting staff, ensuring high-quality service delivery, maintaining compliance with policies and procedures, and contributing to a safe, respectful, and person-centered setting.The ideal candidate brings strong leadership skills, sound judgment, and experience supporting teams in human services, healthcare, community services, or a related field.Key Responsibilities<ul><li>Supervise the daily operations of assigned programs and support consistent service delivery</li><li>Provide guidance, coaching, and day-to-day support to frontline staff</li><li>Monitor program activities to help ensure quality, safety, and compliance with internal policies and applicable regulations</li><li>Support staff scheduling, workload coordination, and shift coverage as needed</li><li>Participate in hiring, onboarding, training, performance management, and staff development</li><li>Promote a collaborative, inclusive, and respectful team environment</li><li>Assist with incident review, documentation, reporting, and follow-up</li><li>Support the development and implementation of individualized service plans, where applicable</li><li>Maintain accurate and timely program records, reports, and administrative documentation</li><li>Collaborate with internal teams, external service providers, families, and community partners as appropriate</li><li>Identify opportunities for continuous improvement in program delivery and team processes</li><li>Participate in crisis response, problem-solving, and escalation support when required</li></ul>
2026-05-19T00:00:00Z

Payroll Coordinator

Toronto, ON
onsite
Permanent
65000 - 75000 CAD / Yearly
We are looking for a detail-oriented Payroll Coordinator to support accurate and timely payroll operations for a service-based organization in Toronto, Ontario. This position plays an important role in maintaining employee pay records, administering payroll-related updates, and ensuring deductions and payments are processed correctly. The ideal candidate brings strong payroll knowledge, comfort working with accounting and payroll platforms, and the ability to manage confidential information with care. Responsibilities:• Administer end-to-end payroll activities, ensuring employees are paid correctly and on schedule.• Maintain and update payroll records, including earnings, deductions, benefits, and other employee data changes.• Review timesheet and attendance information through time-tracking systems to confirm accuracy before payroll processing.• Coordinate benefit-related payroll entries and verify that applicable remittances and deductions are handled properly.• Process payroll-related payments and support reconciliations to help maintain accurate financial records.• Prepare payroll reports and summaries using reporting tools to assist with analysis, audits, and internal review.• Work within platforms such as ADP Workforce Now and other accounting software to support efficient payroll administration.• Investigate payroll discrepancies and respond to questions from employees or internal stakeholders in a timely manner.• Assist with payroll system updates or process changes when required, including activities connected to platform or workflow adjustments.
2026-06-11T00:00:00Z

Health and Safety Coordinator

North York, ON
onsite
Permanent
60000 - 70000 CAD / Yearly
We are looking for a Health and Safety Coordinator to support safe work practices across operations in Ontario. This role is suited to a hands-on, detail-oriented individual who can promote compliance, strengthen safety culture, and work closely with employees and leaders in active industrial or construction environments. The successful candidate will help drive inspections, training, investigations, and continuous improvement initiatives while balancing multiple priorities in a fast-paced setting. Responsibilities:• Lead site-level health and safety activities by monitoring workplace conditions and encouraging adherence to legislative and company safety requirements.• Conduct inspections, audits, and hazard assessments, then follow through on corrective actions to reduce risk and improve overall safety performance.• Coordinate incident reporting and investigations, identify root causes, and recommend practical measures to prevent recurrence.• Deliver safety orientations, toolbox talks, and training sessions that build awareness and reinforce safe work behaviours across the workforce.• Partner with supervisors, employees, and other stakeholders to address compliance issues and promote consistent application of safety procedures.• Maintain accurate records, reports, and documentation related to inspections, training, incidents, and audit findings.• Support certification, audit preparation, and ongoing compliance efforts within established health and safety programs and standards.• Travel between sites as needed to provide on-site guidance, assess conditions, and respond to operational safety priorities.
2026-05-28T00:00:00Z

NON - IT - T2S36 Coordonnateur - Intermediaire

Toronto, ON
onsite
Contract / Temporary
20 - 22 CAD / Hourly
Job: Analyst: Payments Primary Location: Toronto Ontario Language: English Hybrid work: 4 times per week at the office Description National Bank Independent Network NBIN is Canadas leading provider of custody trade execution and brokerage solutions for Independent Portfolio Managers Introducing Brokers and Investment Fund managers. With over 25 years of continuous service and a team of more than 240 professionals we serve 400 independent firms with over 290 billion in assets and 800000 Canadian investors. Position Summary The Payments Team is responsible for the comprehensive review and approval of payment-related transactions for NBIN clients including wires EFTs and cheques. The role supports administrative efficiency and accuracy by completing assignments promptly responding to client and partner inquiries in a timely and professional manner and maintaining strict attention to detail across payment processing and documentation. Key Responsibilities - Review validate and approve payment-related transactions for NBIN clients in accordance with established procedures service standards and risk controls. - Ensure accuracy and completeness of payment instructions supporting documentation and required approvals prior to processing. - Investigate exceptions and discrepancies e.g. missing information mismatched details incomplete authorizations and coordinate timely resolution with client firms and internal partners. - Monitor assigned work queues and complete tasks within defined turnaround times prioritizing urgent requests and managing multiple requests concurrently. - Respond to client and partner inquiries promptly and professionally primarily via email providing clear guidance on requirements next steps and status updates. - Document actions taken decisions and supporting rationale within applicable systems to maintain a strong audit trail. - Identify recurring issues and contribute to process improvements job aids and updates to procedures to enhance efficiency and client experience. - Adhere to confidentiality privacy and information security requirements when handling client data and payment information. Required Qualifications - Post-secondary education or equivalent combination of education and relevant experience. - 3 year of experience in operations payments processing financial services administration or a related client service environment or demonstrated capability in a fast-paced processing role. - CSC completion is considered an asset - Strong attention to detail and commitment to accuracy in data entry verification and documentation. - Proven ability to manage competing priorities meet deadlines and maintain quality under time constraints. - Strong written communication skills with a professional email tone able to communicate requirements clearly and succinctly. - Comfort working across multiple systems and workflows strong ability to learn new tools and processes quickly. - ...
2026-06-11T00:00:00Z