25 Results for Office And Administrative Jobs in Rexdale, ON

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Administrative Assistant

Toronto, ON
onsite
Temporary
22.80 - 26.40 CAD / Hourly
We are looking for an Administrative Assistant to join our team on a Contract basis in Toronto, Ontario. In this role, you will provide dependable day-to-day administrative support, help keep office operations organized, and contribute to a well-organized experience for both internal teams and external visitors. This opportunity is well suited to someone who is attentive to detail, responsive, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Produce, edit, and organize documents, reports, and presentation materials while maintaining a high level of accuracy and consistency. • Coordinate calendars by arranging meetings, appointments, and travel plans to support smooth daily operations for team members. • Prepare meeting materials, record key discussion points, and track follow-up items to help ensure timely completion of next steps. • Maintain orderly physical and digital filing systems so records remain secure, current, and easy to retrieve when needed. • Enter and update information in administrative systems with care to support complete and accurate recordkeeping. • Monitor office supply levels, place orders as required, and liaise with suppliers to ensure the workplace remains well stocked. • Welcome visitors and handle incoming inquiries courteously, delivering strong service to clients and colleagues alike. • Support communication by managing email correspondence and assisting with inbound and outbound calls as part of daily administrative operations. • Review existing administrative practices, identify opportunities for greater efficiency, and recommend practical improvements to workflows.
2026-10-29T13:58:45Z

Office Manager

Mississauga, ON
onsite
Temporary
30.40 - 35.20 CAD / Hourly
We are looking for an experienced Office Manager to provide hands-on administrative and operational support for a busy team in Mississauga, Ontario. This Long-term Contract opportunity is ideal for someone who is highly organized, self-directed, and comfortable managing both executive support duties and day-to-day office coordination in a fast-paced environment. The successful candidate will bring strong judgement, attention to detail, and the ability to keep priorities moving smoothly while handling confidential information with professionalism. Responsibilities: • Provide senior-level administrative support by preparing documents, presentations, and correspondence for leadership and internal teams. • Coordinate meetings, calendars, and office events while ensuring conference rooms and shared spaces are scheduled effectively. • Manage expense submissions and reconciliation activities with accuracy, including follow-up on invoices and related records. • Oversee daily office operations such as incoming mail, package handling, storage organization, and vendor coordination. • Maintain a proactive working relationship with external service providers, including office facilities and storage partners, to support smooth operations. • Partner with internal teams such as IT to address office needs, resolve issues promptly, and improve administrative processes. • Create and maintain clear process documentation to support consistency, efficiency, and knowledge sharing across office functions. • Communicate regularly with senior leadership by providing timely updates, coordinating requests, and supporting shifting business priorities.
2026-10-07T19:48:43Z

Administrative Assistant

Toronto, ON
onsite
Permanent
50000.00 - 70000.00 CAD / Yearly
We are looking for an Administrative Assistant to join a busy team in Ontario, where you will provide day-to-day administrative, project, and bookkeeping support. This position is well suited to someone who thrives in a varied role, stays organized under pressure, and takes pride in maintaining accurate records and smooth office operations. You will work closely with leadership and project staff to help keep schedules, documentation, reporting, and financial tasks on track in a detail-focused environment. Responsibilities: • Maintain project files, spreadsheets, and tracking records to support accurate documentation and reporting. • Update information in internal project and administrative systems, ensuring records remain complete and current. • Arrange meetings, manage calendars, and coordinate appointments to support efficient scheduling across the team. • Provide administrative assistance to managers and project leaders by preparing documents, monitoring timelines, and following up on key tasks. • Support the planning of company activities and business development initiatives through coordination and logistical assistance. • Assist with routine bookkeeping duties, including receivables, invoicing support, and related financial record maintenance. • Prepare quarterly marketing-related reports and verify that client information is accurate and up to date. • Welcome visitors and couriers courteously while overseeing incoming and outgoing mail, deliveries, and front-office coordination. • Help maintain office operations by arranging service requests, monitoring supply levels, and coordinating equipment or facility needs.
2026-11-04T19:58:44Z

Executive Assistant

Brampton, ON
onsite
Permanent
75000.00 - 80000.00 CAD / Yearly
Key Responsibilities: Executive & Administrative Support • Provide direct administrative support to the President. • Manage calendars, meetings, appointments, and daily scheduling. • Prepare, edit, and organize emails, letters, reports, presentations, and other business documents. • Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners. • Screen and prioritize calls, emails, and requests. • Coordinate meetings, including booking rooms, preparing agendas, taking notes, and tracking action items. • Maintain confidential company and executive information with professionalism and discretion. • Assist with travel arrangements, reservations, event planning, and other executive needs. • Organize and maintain digital and physical files. Business & Office Coordination: • Support the President with daily business operations and administrative priorities. • Track outstanding items, deadlines, approvals, and follow-ups. • Assist with coordinating documents for projects, vendors, clients, and internal departments. • Communicate with staff, management, and external contacts in a professional manner. • Help prepare information for meetings, proposals, company updates, and presentations. • Support general office administration as needed. Social Media & Marketing Support • Assist with creating and posting basic social media content for platforms such as LinkedIn. • Help collect project photos, company updates, employee highlights, and event content. • Work with internal teams to gather information for posts and marketing materials. • Draft captions and simple company announcements. • Help maintain a professional and consistent company brand online. • Support website or marketing updates when required. • Coordinate with external marketing vendors, photographers, or designers when needed. Qualifications: • Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role. • Previous experience supporting a President, business owner, senior executive, or leadership team is strongly preferred. • Post-secondary education in Business Administration, Office Administration, Communications, Marketing, or a related field is preferred. • Experience working in a small-to-medium-sized business is considered an asset. • Experience in the construction, civil, engineering, trades, or related industry is an asset but not required. • Strong experience managing calendars, scheduling meetings, preparing documents, and handling executive-level follow-ups. • Excellent written and verbal communication skills. • Strong organizational and time-management skills with the ability to manage multiple priorities. • High level of professionalism, discretion, and confidentiality. • Strong attention to detail and ability to work independently with minimal supervision. • Proficient with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams. • Basic knowledge or hands-on experience with social media platforms, including LinkedIn, Instagram, and Facebook. • Experience creating simple social media posts, captions, company announcements, or marketing content is an asset. • Valid driver’s licence and access to a vehicle is an asset, depending on business needs.
2026-10-30T15:13:42Z

Office Operations and Executive Support Coordinator

Toronto, ON
onsite
Temporary
25.00 - 32.00 CAD / Hourly
We are looking for an Office Operations and Executive Support Coordinator to oversee daily office operations and provide administrative support to executive leadership in a hybrid work environment. This role is ideal for a highly organized, proactive professional who can manage multiple priorities while maintaining a high level of professionalism and discretion. Key Responsibilities• Manage day-to-day office operations, including supplies, equipment, shared spaces, mail, shipping, and vendor coordination• Serve as the main contact for building management, repairs, maintenance, and office service providers• Coordinate meeting logistics, catering, visitor support, and hospitality• Support onboarding and offboarding activities related to workspace setup, equipment, and office access• Assist with document preparation, data entry, office communications, and general administrative support• Reconcile corporate credit card statements, process invoices, and support purchasing and expense documentation• Maintain office health and safety and emergency preparedness materials• Provide executive support, including calendar management, travel coordination, meeting scheduling, conference registrations, and event logistics• Assist with special projects and other administrative duties as needed
2026-11-02T17:08:48Z

Office Manager

Toronto, ON
onsite
Permanent
80000.00 - 120000.00 CAD / Yearly
Manager, Office & Business Operations This individual will oversee the day-to-day administrative operations of our Toronto head office, located at Yonge & Davisville, while supporting a variety of business initiatives and special projects across the organization. The successful candidate is an energetic and resourceful professional who thrives in a dynamic environment, enjoys wearing multiple hats, and can balance operational responsibilities with project-based work. They are highly organized, proactive, and comfortable working independently while partnering with stakeholders across the business. Key Responsibilities<ul><li>Manage office administration, mail, courier services, deliveries, and logistics across the organization.</li><li>Serve as a key point of contact for employees regarding office operations, workplace services, and administrative support.</li><li>Coordinate office supply inventory, procurement activities, and vendor relationships.</li><li>Process invoices, track expenses, and support office budget management.</li><li>Oversee the day-to-day operations of the Toronto office, ensuring a professional, efficient, and welcoming workplace environment.</li><li>Assist in planning and executing office improvements, relocations, renovations, and workspace optimization initiatives.</li><li>Develop, document, and continuously improve administrative processes and operational procedures.</li><li>Lead or support special projects and cross-functional initiatives, including operational improvements, workplace enhancements, and business process optimization.</li><li>Coordinate and support internal events, meetings, employee engagement initiatives, and company-wide activities.</li><li>Prepare reports, presentations, and administrative materials for leadership as required.</li></ul>
2026-10-22T18:58:44Z

Administrative Assistant

North York, ON
onsite
Permanent
55000.00 - 70000.00 CAD / Yearly
We are looking for a highly organized and dependable Office Coordinator to support daily executive and office operations for a busy real estate brokerage in North York, Ontario. This position suits someone who can stay ahead of priorities, coordinate multiple activities at once, and maintain a careful and composed presence when dealing with confidential matters. The successful candidate will help streamline schedules, communications, documentation, and administrative processes so leadership can remain focused on business goals and client relationships. Responsibilities:• Oversee complex scheduling for senior leadership, evaluate incoming meeting requests, and adjust calendars to accommodate shifting priorities.• Organize meetings with staff, clients, and external contacts by confirming logistics, preparing materials, and ensuring all participants are well informed.• Review incoming messages and correspondence, prepare thoughtful responses when appropriate, and bring urgent items to leadership attention.• Maintain clear tracking of deadlines, follow-ups, and outstanding commitments to support consistent execution of business priorities.• Create, edit, and proofread presentations, reports, contracts, and other business documents with a high level of accuracy.• Coordinate travel arrangements, including itineraries, bookings, and supporting documentation for business-related trips.• Process invoices and expense submissions while keeping administrative records, files, and documentation up to date and well organized.• Support the planning and execution of leadership sessions, company functions, and client-facing events.• Contribute to special projects and recommend practical improvements that enhance office efficiency and administrative workflows.• Handle sensitive business information with discretion and care at all times.
2026-11-04T17:13:44Z

Contract Administrator (Loans)

Markham, ON
onsite
Temporary
19.00 - 20.00 CAD / Hourly
We are looking for a detail-oriented Contract Administrator (Loans) to join an automotive financial services team in Markham, Ontario on a Contract basis. In this role, you will support the accurate handling of loan and lease documentation while helping maintain a high standard of service for dealership partners and customers. This opportunity is well suited to someone who enjoys working with documentation, validating financial information, and resolving discrepancies in a fast-paced environment. Responsibilities: • Review incoming loan and lease agreements to confirm completeness, accuracy, and compliance with established requirements. • Enter contract information into internal systems with a high degree of precision and attention to detail. • Compare rates, terms, figures, and supporting documents to ensure all contract details align correctly. • Investigate discrepancies in submitted files and work directly with dealerships through written and verbal communication to obtain corrections or missing information. • Maintain organized contract records and supporting documentation to support efficient retrieval and audit readiness. • Apply document control practices to manage financial files in accordance with company standards and timelines. • Assist with additional administrative or contract-related tasks as assigned to support daily operations.
2026-10-27T13:18:45Z

Financial Systems Administrator

Toronto, ON
onsite
Permanent
90000.00 - 120000.00 CAD / Yearly
This is a hybrid position (3x a week in the office) in Downtown Toronto. This job posting is for a current vacancy with our client. We are looking for someone who combines strong technical skills with hands-on experience supporting financial and accounting applications. Working closely with Finance, IT, Security, and other business stakeholders, you will help develop, enhance, integrate, and support enterprise financial systems. The role is particularly well suited to someone with strong SQL expertise who enjoys solving complex systems issues, improving processes, and working directly with business users. What you will do and how you will make an impact … <ul><li>Develop, enhance, and support solutions across financial and accounting systems.</li><li>Build and maintain complex SQL queries, stored procedures, views, and functions.</li><li>Support reporting, dashboards, integrations, and automation initiatives.</li><li>Troubleshoot application and systems issues and work with internal technology teams and external vendors to resolve them.</li><li>Assist with application upgrades, patches, testing, and implementations.</li><li>Support SQL Server administration and ongoing system maintenance.</li></ul>
2026-10-01T13:33:48Z

Project Assistant

Toronto, ON
remote
Temporary
21.85 - 25.30 CAD / Hourly
We are looking for a Project Assistant to support a non-profit organization in Toronto, Ontario through a Long-term Contract opportunity. In this role, you will help keep projects organized by coordinating meetings, maintaining accurate records, and supporting regular status reporting. The ideal candidate brings strong administrative judgement, clear communication skills, and confidence using Microsoft Office tools to keep project information current and accessible. Responsibilities: • Coordinate calendars, arrange meetings, and ensure participants receive the information they need in advance. • Maintain project tracking tools by updating timelines, action items, feedback, and progress notes in Microsoft Planner and related documents. • Enter and organize project data with accuracy, ensuring records remain complete, current, and easy to retrieve. • Prepare routine status updates and summaries to support project visibility for internal stakeholders. • Assist with document management by organizing files, scanning materials, and maintaining orderly administrative records. • Support day-to-day office and project coordination tasks to help timelines stay on track and priorities remain organized. • Create and update spreadsheets, reports, and presentation materials using Microsoft Excel, Word, and PowerPoint. • Provide responsive administrative support and clear communication when handling project-related inquiries and follow-up.
2026-11-02T18:03:40Z

Controller

Etobicoke, ON
onsite
Permanent
90000.00 - 110000.00 CAD / Yearly
Our client, a well-established and respected construction company, is seeking an experienced Accounting Manager / Controller to oversee the day-to-day accounting and financial operations of the organization.This is a hands-on leadership position suited to an accounting professional who enjoys taking ownership of the full accounting cycle while overseeing a small accounting/administrative team. The role will have responsibility for cash flow, financial reporting, payroll, AP/AR, government remittances, reconciliations, and accounting related to the company's property and tenant portfolio.Key ResponsibilitiesFinancial Reporting & Accounting<ul><li>Prepare monthly and interim financial statements and management reporting.</li><li>Lead the month-end close process, including monthly journal entries, reconciliations, and supporting schedules.</li><li>Perform and review bank and general ledger account reconciliations.</li><li>Prepare regular bank status and cash position reports.</li><li>Manage cash flow and monitor short-term funding requirements.</li><li>Prepare and coordinate federal and provincial corporate tax installments.</li><li>Ensure accurate and timely HST/GST reporting and remittances.</li></ul>Accounts Receivable & Accounts Payable<ul><li>Manage accounts receivable, collections, and cash application.</li><li>Oversee the accounts payable function and ensure invoices and payments are processed accurately and on time.</li><li>Coordinate rush and priority cheque requirements.</li><li>Monitor outstanding receivables and payables and proactively address issues.</li></ul>Payroll & Benefits<ul><li>Manage management/office payroll and oversee payroll administration for field employees.</li><li>Ensure payroll information is accurate and processed within established deadlines.</li><li>Coordinate employee benefit remittances.</li><li>Manage WSIB claims, reporting, and clearance certificates.</li></ul>Property & Tenant Accounting<ul><li>Prepare monthly tenant billings.</li><li>Track lease payments and TMI (taxes, maintenance, and insurance) recoveries.</li><li>Monitor tenant accounts, outstanding balances, and related reconciliations.</li><li>Maintain accurate accounting records relating to the company's properties and tenants.</li></ul>Team & Office Oversight<ul><li>Supervise the day-to-day activities of the accounting function.</li><li>Review work completed by accounting staff and ensure appropriate internal controls are maintained.</li><li>Establish priorities and ensure monthly accounting deadlines are consistently met.</li><li>Work closely with ownership/senior management and provide timely financial information to support business decisions.</li></ul>
2026-10-08T21:43:45Z

Receptionist

Guelph, ON
onsite
Temporary
20.50 - 22.00 CAD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-office operations in Ontario. This contract position is ideal for someone who communicates clearly, stays organized in a fast-paced setting, and creates a welcoming experience for employees, visitors, and clients. The successful candidate will manage reception duties, coordinate mail and document handling, and maintain confidentiality while balancing multiple priorities. Responsibilities:• Welcome visitors, employees, and clients in a courteous manner while ensuring the front desk reflects an organized and welcoming image.• Handle incoming calls through a multi-line phone system, respond to routine inquiries, and direct messages to the appropriate contacts promptly.• Oversee daily mailroom activities, including sorting regular mail, coordinating courier shipments, and processing priority packages and other deliveries.• Keep visitor and access records up to date by monitoring sign-in procedures and maintaining reception logbooks with accuracy.• Prepare, organize, and file office documents so records remain easy to retrieve and properly maintained.• Support administrative tasks such as data entry, photocopying, laminating, and assembling bound documents as needed.• Manage email correspondence and assist with routine office communication while protecting sensitive and confidential information at all times.• Provide flexible front-office support during a short-term coverage period, adapting quickly to changing priorities and operational needs.
2026-10-28T20:44:07Z

Receptionist

Concord, ON
onsite
Permanent
55000.00 - 60000.00 CAD / Yearly
We are looking for a detail-oriented and approachable Receptionist to support daily front desk operations in Ontario. This role is ideal for someone who enjoys creating a positive first impression, keeping the reception area organized, and assisting with a range of administrative tasks. The successful candidate will help ensure visitors, employees, and deliveries are handled efficiently while contributing to a smooth and welcoming office environment. Responsibilities: • Welcome visitors and direct them appropriately while providing courteous and attentive service at the front desk. • Respond to incoming questions in person, by phone, and through email, resolving routine matters and forwarding more complex concerns to the right team. • Oversee access to the office by following entry procedures and supporting badge coordination for staff and guests. • Keep the reception and common front office areas tidy, presentable, and ready for daily business activities. • Arrange meeting room bookings, support parking coordination, and help manage visitor logistics throughout the day. • Sort incoming mail, prepare outgoing packages, and coordinate courier pickups and deliveries. • Track office supply levels, place replenishment requests when needed, and help maintain orderly storage of materials. • Provide administrative assistance through data entry, document filing, and record organization to support office efficiency.
2026-10-20T13:58:45Z

Benefits Administrator

Etobicoke, ON
onsite
Temporary
35.00 - 40.00 CAD / Hourly
We are looking for a detail-oriented Benefits Administrator to support employee benefits and pension activities for a Contract position based in Etobicoke, Ontario. In this role, you will manage complex benefits data, respond to plan-related inquiries, and help ensure programs are administered accurately and in compliance with applicable regulations. The ideal candidate brings strong analytical skills, sound judgment, and the ability to coordinate effectively with internal partners and external vendors. Responsibilities: • Administer complex benefits, pension, pay, and incentive program data while reviewing plan documents to ensure accuracy and proper application of policies. • Provide practical guidance to employees and managers by addressing plan-related questions, interpreting policies, and supporting informed decision-making. • Coordinate with internal teams and external vendors on enrolment, eligibility, escalations, and issue resolution to maintain smooth program delivery. • Prepare analysis, reporting, and recommendations related to benefits and pension matters, including budget considerations and operational impacts. • Strengthen program effectiveness by supporting audits, enhancing controls, improving communications, and preparing for recurring annual activities. • Help maintain compliance with applicable federal, provincial, and local requirements through documentation support, filings, audit readiness, and governance activities. • Lead year-end pension administration tasks such as reviewing pensionable earnings and service data, validating information, supporting annual reporting, and coordinating employee communications. • Track legislative and regulatory developments affecting benefit and pension plans, assess operational impact, and support updates to processes and administration practices.
2026-10-28T17:28:46Z

Receptionist

Toronto, ON
onsite
Temporary
19.79 - 22.91 CAD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front-desk operations in Toronto, Ontario. This Long-term Contract opportunity is ideal for someone who enjoys helping visitors, managing communications, and keeping administrative tasks on track in a well-organized office setting. The successful candidate will bring strong customer service skills, attention to detail, and the ability to handle multiple priorities throughout the day. Responsibilities: • Greet visitors and create a positive first impression by providing courteous and efficient front-desk support. • Manage a multi-line phone system, direct calls to the appropriate contacts, and take accurate messages when needed. • Coordinate appointment bookings and maintain calendars to support smooth daily scheduling. • Prepare, send, and respond to email communications in a clear, timely, and effective manner. • Enter and update information accurately in internal records, spreadsheets, and office documents. • Organize and maintain digital and paper filing systems so information is easy to access and up to date. • Provide general administrative assistance using Microsoft Word, Excel, and Outlook to support office operations.
2026-11-04T19:43:44Z

Executive Assistant

North York, ON
onsite
Temporary
36.10 - 41.80 CAD / Hourly
We are looking for a contract Executive Assistant to provide dependable day-to-day administrative support to the President of a non-profit organization in North York, Ontario. This short-term opportunity is suited to someone who can step in quickly, manage routine priorities with confidence, and help maintain an organized workflow. The role focuses on practical coordination, including calendar support, meeting logistics, and invoice administration, while working collaboratively with other executive support team members. Responsibilities: • Coordinate the President’s schedule by arranging meetings, updating calendar commitments, and ensuring appointments are managed efficiently. • Handle invoice administration using Great Plains, maintaining accuracy and supporting timely processing of payments and records. • Provide general administrative assistance that keeps daily operations moving smoothly, including document preparation, scanning, and related office tasks. • Support meeting execution through scheduling, logistics coordination, and the use of tools such as Cisco Webex Meetings when required. • Monitor competing priorities, organize incoming requests, and help ensure urgent matters are addressed in a timely manner. • Work closely with other executive assistants and internal stakeholders to maintain continuity of support during this contract period. • Assist with expense-related coordination, travel arrangements, and administrative follow-up as needed. • Contribute to presentation materials, collateral decks, or small project coordination tasks when additional support is required.
2026-10-30T20:08:46Z

Client Relations Administrator

Toronto, ON
onsite
Temporary
29.93 - 34.65 CAD / Hourly
We are looking for a Client Relations Administrator to support day-to-day coordination and client-facing administrative activities in Toronto, Ontario. This Contract position is well suited with 1–2 years of experience in financial services, wealth management, or client service operations who is looking to build a long-term career in client relations and financial administration. Responsibilities:<ul><li>Managing and reconciling recurring and ad hoc payments, including EFTs and wire transfers</li><li>Processing cash withdrawals, deposits, and account transfers</li><li>Supporting client onboarding activities and account transitions</li><li>Assisting with transfers between financial institutions and asset conversions</li><li>Supporting portfolio management activities, including account monitoring, portfolio administration, asset allocation updates, and ensuring client information is maintained accurately</li><li>Utilizing Excel and other financial systems to support daily operations</li><li>Collaborating closely with the Client Relations team and reporting to the Head of Client Relations</li></ul>
2026-10-26T17:58:43Z

Bilingual Pensions

Brampton, ON
onsite
Permanent
85000.00 - 95000.00 CAD / Yearly
Our client is seeking a Bilingual Pensions, & HR Specialist to support a broad range of employee programs and HR administration activities. This role is ideal for a detail-oriented professional who enjoys balancing program administration, employee support, compliance, and process improvement within a collaborative environment. Key Responsibilities:<ul><li>Administer employee benefit and retirement programs, ensuring accurate enrollment, maintenance, and ongoing support.</li><li>Serve as a primary point of contact for employee inquiries related to benefits, leaves, and related programs.</li><li>Liaise with internal stakeholders and external service providers to ensure effective program delivery and issue resolution.</li><li>Support regulatory reporting, audits, documentation, and compliance activities.</li><li>Review and reconcile program-related invoices and records for accuracy.</li><li>Assist with employee life event administration, including leaves, retirements, and other employment-related changes.</li><li>Coordinate employee communications, program education, and information sessions.</li><li>Manage leave and disability cases, including tracking, communication, and return-to-work support.</li><li>Maintain accurate records, reports, and administrative processes while identifying opportunities for improvement.</li><li>Provide general HR support and assist with additional employee programs as required.</li></ul>
2026-10-14T13:23:42Z

Property Manager

Toronto, ON
onsite
Permanent
80000.00 - 100000.00 CAD / Yearly
Are you a hands-on property management professional who takes pride in running a well-maintained building and delivering an exceptional tenant experience?Our client is seeking a Property Manager to oversee the daily operations of a commercial property serving healthcare professionals, tenants, patients, and visitors. Reporting to the Vice President of Operations, you will manage building operations, tenant relationships, vendor services, and property improvements while supporting financial oversight and compliance.This opportunity offers broad operational ownership, direct collaboration with senior leadership, and the ability to make a visible impact on the property’s performance and tenant experience.Key ResponsibilitiesProperty Operations<ul><li>Oversee daily building operations, ensuring a safe, professional, welcoming, and well-maintained environment.</li><li>Conduct regular inspections to identify maintenance, repair, safety, and operational needs.</li><li>Coordinate preventative maintenance, repairs, service calls, building access, security, and signage.</li><li>Take ownership of property issues from initial assessment through resolution, escalating significant concerns as needed.</li></ul>Tenant and Vendor Relationships<ul><li>Serve as the primary contact for tenants, responding to inquiries, concerns, and service requests.</li><li>Communicate clearly regarding maintenance, building access, service disruptions, and property updates.</li><li>Source quotes, coordinate contractors, and monitor vendor performance, work quality, and timelines.</li><li>Maintain service agreements, warranties, certificates, and vendor records.</li></ul>Financial Administration and Compliance<ul><li>Review invoices, monitor operating expenses, and work with Accounting on payments and financial reporting.</li><li>Support annual operating budgets, forecasts, and expense planning.</li><li>Prepare purchase orders within delegated authority.</li><li>Maintain accurate property records, schedules, and reports for senior leadership.</li><li>Coordinate required inspections, testing, permits, and certifications.</li><li>Support compliance with applicable requirements and coordinate responses to incidents and emergencies.</li></ul>Projects, Leasing, and Marketing Support<ul><li>Coordinate repairs, renovations, capital projects, and property improvements.</li><li>Monitor project schedules, costs, and outstanding requirements.</li><li>Support leasing activities through prospective tenant inquiries, property tours, and information coordination.</li><li>Coordinate updates to property listings, website content, signage, and marketing materials.</li><li>Identify opportunities to improve operational efficiency, tenant retention, and long-term property value.</li></ul>
2026-10-21T17:48:46Z

Law Clerk

Toronto, ON
remote
Temporary
28.50 - 33.00 CAD / Hourly
We are looking for a Part Time Law Clerk to provide dependable legal and administrative support within a busy legal environment in Toronto, Ontario. This Remote Long-term Contract position is well suited to someone who is highly organized, confident managing litigation-related documents, and comfortable coordinating deadlines across multiple files. The successful candidate will play a key role in keeping legal records accurate, preparing court materials, and supporting day-to-day practice operations with strong attention to detail. Responsibilities:• Prepare, review, and organize legal correspondence, pleadings, and other file materials to support ongoing litigation matters.• Maintain calendars, track critical deadlines, and help ensure lawyers are fully prepared for meetings, filings, and court-related activities.• Use legal practice and case management systems such as Aderant and CompuLaw to update files, record activities, and monitor matter progress.• Assemble, scan, copy, and distribute legal documents while ensuring records are complete, accurate, and easy to retrieve.• Support document preparation and formatting in Adobe Acrobat and other legal software applications as required.• Conduct file-related searches and gather relevant property or registry information using tools such as ACRIS when applicable.• Coordinate administrative follow-up on active matters, including organizing supporting materials and maintaining well-structured legal documentation.• Assist with workflow updates or process changes affecting legal support activities when required as part of ongoing file administration.
2026-10-08T14:38:43Z

Litigation Associate

Concord, ON
onsite
Permanent
100000.00 - 120000.00 CAD / Yearly
We are looking for a Litigation Associate to join a busy legal practice in Concord, Ontario. This opportunity is well suited to a lawyer with solid commercial litigation experience who is ready to take ownership of files and build trusted client relationships. The successful candidate will handle a varied dispute portfolio, contribute practical legal insight, and work closely with colleagues in a collaborative and focused environment. Responsibilities:• Take carriage of litigation matters from initial assessment through to settlement, hearing, or trial, ensuring each file progresses efficiently.• Prepare a wide range of legal documents, including pleadings, motion records, affidavits, applications, settlement materials, and client correspondence.• Represent clients at examinations, mediations, pre-trial conferences, and court attendances with confidence and professionalism.• Develop thoughtful litigation approaches for disputes involving commercial matters, construction issues, employment concerns, and contractual claims.• Advise clients on legal risk, procedural options, and practical next steps tailored to the circumstances of each matter.• Work closely with lawyers, clerks, and administrative team members to coordinate file activity and support effective case management.• Maintain regular communication with clients, opposing counsel, and external experts to move matters forward and resolve issues promptly.• Monitor limitation periods, court schedules, and procedural obligations to ensure all deadlines and filing requirements are met.
2026-11-03T17:04:11Z

Accountant

Toronto, ON
onsite
Temporary
33.25 - 38.50 CAD / Hourly
We are looking for an Accountant to join a Toronto, Ontario team in a Long-term Contract position. This role supports day-to-day financial operations while providing clear analysis and dependable reporting that helps leaders make sound business decisions. The successful candidate will contribute to accurate accounting records, strong controls, and coordinated financial administration across areas such as payments, reconciliations, investment activity, and contract support. This position also plays an important part in finance process improvement and in supporting the rollout, adoption, and ongoing enhancement of the organization’s financial management system. Responsibilities: • Oversee core accounting records by maintaining the general ledger and related financial documentation with a high degree of accuracy. • Manage payable and receivable activities, including reviewing invoices, processing transactions, and helping ensure payments and receipts are recorded on time. • Complete regular reconciliations for bank accounts, corporate credit cards, and other balance sheet items to support reliable financial reporting. • Prepare monthly, quarterly, annual, and ad hoc financial analyses that highlight trends, explain variances, and identify potential risks or opportunities. • Support planning activities through budget-to-actual reporting, forecasting, cash flow review, and financial modelling for management use. • Record and reconcile investment transactions, confirm portfolio balances against custodian information, and produce periodic investment reporting for stakeholders. • Assist with audit and compliance requirements by organizing schedules, preparing supporting documentation, and helping meet legislative and policy obligations. • Strengthen finance operations by documenting procedures, recommending efficiencies, and serving as a key support resource for financial system configuration, testing, training, and continuous improvement. • Coordinate finance-related deliverables, monitor reporting timelines, and maintain organized contract records to help ensure deadlines and administrative requirements are met.
2026-10-19T16:18:45Z

Executive Assistant

Markham, ON
onsite
Temporary
30.40 - 35.20 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership for a Contract position in Markham, Ontario. This opportunity is ideal for someone who excels at presentation preparation using advanced excel, managing complex schedules, coordinating travel, and handling administrative priorities with professionalism and discretion. The successful candidate will play a key role in keeping executive operations organized, supporting meetings and communications, and ensuring day-to-day activities run smoothly within a fast-paced electronics environment. Responsibilities:• Manage executive calendars, arrange meetings, and adjust priorities to keep leadership schedules running efficiently.• Coordinate domestic and international travel plans, including itineraries, bookings, and related logistics.• Prepare, review, and submit expense claims using approved systems while maintaining accuracy and compliance.• Support virtual and in-person meetings by organizing materials, scheduling sessions through Cisco Webex Meetings, and following up on action items.• Maintain records and administrative data within CRM and other business systems to ensure information remains current and accessible.• Assist with timekeeping and attendance-related administrative tasks using Kronos Timekeeping System and other internal tools as required.• Produce, organize, scan, and copy documents to support executive reporting, correspondence, and operational needs.• Provide day-to-day administrative support to C-suite stakeholders, handling sensitive information with a high level of confidentiality.
2026-10-08T20:18:42Z

Payroll Administrator

York Region, ON
onsite
Permanent
75000.00 - 95000.00 CAD / Yearly
About the Opportunity Robert Half Canada has partnered with an organization in the transportation, haulage, and logistics industry to hire a Payroll Administrator. This role is ideal for a detail-oriented payroll professional with experience managing payroll processes in a deadline-driven environment. The successful candidate will support accurate and timely payroll administration while maintaining compliance with company policies and applicable legislation. Key Responsibilities<ul><li>Process payroll accurately and on schedule for hourly, salaried, and, where applicable, unionized employees</li><li>Maintain employee payroll records, including new hires, terminations, rate changes, deductions, and benefits updates</li><li>Review and verify timesheets, attendance records, and payroll-related data for accuracy and completeness</li><li>Administer statutory deductions, remittances, and year-end payroll reporting, including T4s and related documentation</li><li>Respond to employee payroll inquiries in a professional and timely manner</li><li>Reconcile payroll accounts and assist with month-end reporting and related journal entries</li><li>Support payroll audits and maintain payroll documentation in an organized and confidential manner</li><li>Coordinate with Human Resources, Accounting, and operational teams to ensure accurate payroll processing</li><li>Monitor compliance with applicable employment standards, payroll legislation, and internal controls</li><li>Identify opportunities to improve payroll procedures and reporting processes</li></ul>
2026-10-08T19:34:16Z

Legal Secretary

Vaughan, ON
onsite
Temporary
45.39 - 52.56 CAD / Hourly
We are looking for a Legal Secretary to support a busy legal team in Ontario. This long-term contract opportunity is ideal for someone who thrives in a fast-paced environment and can manage administrative and legal support duties with accuracy and discretion. The successful candidate will play an important role in document preparation, calendar coordination, and file management while helping keep legal operations organized and on schedule. Responsibilities: • Prepare, format, revise, and finalize a variety of legal documents, correspondence, and litigation materials with a high degree of accuracy. • Maintain lawyers’ calendars by arranging meetings, tracking deadlines, and coordinating key dates through legal docketing tools such as CompuLaw. • Organize, update, and manage physical and electronic case files using case management systems to ensure records remain accessible and current. • Support litigation processes by assembling pleadings, filing materials, and monitoring documentation requirements for active matters. • Use software such as Aderant and Adobe Acrobat to assist with document handling, editing, billing-related tasks, and production workflows. • Retrieve and verify property or registration-related information through systems such as ACRIS when required for legal matters. • Handle high-volume scanning, photocopying, and document distribution while maintaining confidentiality and file integrity. • Communicate with internal staff, legal professionals, and external contacts clearly and effectively to support the progress of legal work.
2026-10-06T19:33:46Z

25 results for Office And Administrative in Rexdale, ON