Workplace Coordinator Jobs in Port Credit, ON

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Office Manager

North York, ON
onsite
Permanent
70000.00 - 100000.00 CAD / Yearly
We are looking for a highly organized and dependable Office Coordinator to support daily executive and office operations for a busy real estate brokerage in North York, Ontario. This position suits someone who can stay ahead of priorities, coordinate multiple activities at once, and maintain a careful and composed presence when dealing with confidential matters. The successful candidate will help streamline schedules, communications, documentation, and administrative processes so leadership can remain focused on business goals and client relationships. Responsibilities:• Oversee complex scheduling for senior leadership, evaluate incoming meeting requests, and adjust calendars to accommodate shifting priorities.• Organize meetings with staff, clients, and external contacts by confirming logistics, preparing materials, and ensuring all participants are well informed.• Review incoming messages and correspondence, prepare thoughtful responses when appropriate, and bring urgent items to leadership attention.• Maintain clear tracking of deadlines, follow-ups, and outstanding commitments to support consistent execution of business priorities.• Create, edit, and proofread presentations, reports, contracts, and other business documents with a high level of accuracy.• Coordinate travel arrangements, including itineraries, bookings, and supporting documentation for business-related trips.• Process invoices and expense submissions while keeping administrative records, files, and documentation up to date and well organized.• Support the planning and execution of leadership sessions, company functions, and client-facing events.• Contribute to special projects and recommend practical improvements that enhance office efficiency and administrative workflows.• Handle sensitive business information with discretion and care at all times.
2026-10-02T23:58:45Z

Administrative Assistant

Toronto, ON
onsite
Temporary
25.00 - 27.00 CAD / Hourly
We are looking for an Administrative Assistant to support daily office coordination and contribute to a well-run hybrid workplace in Toronto, Ontario. This contract position is suited to someone who is organized, service-oriented, and comfortable managing a wide range of administrative activities in a fast-paced environment. The successful candidate will help maintain an efficient office setting while providing practical support to staff, leaders, and visiting guests. Responsibilities:• Coordinate day-to-day office administration by keeping shared spaces such as the kitchen, reception area, and meeting rooms tidy, stocked, and ready for use.• Manage office supply levels, arrange purchases in advance of shortages, and handle courier, shipping, and mail distribution needs.• Welcome external guests and help prepare internal and client-facing meetings by arranging room setup, refreshments, and related logistics.• Assist teams with document preparation, formatting, and updates, while completing data entry tasks, supporting survey distribution, and maintaining accurate records in the CRM system.• Organize travel for program staff, including booking flights, accommodations, and rental vehicles in line with business needs.• Collect supporting receipts for corporate card transactions and complete monthly expense reconciliations for review.• Monitor office equipment, coordinate repairs when required, track assets, and research replacement options or new vendors as needed.• Work with program teams to facilitate access to both on-site and off-site storage, and provide administrative support for special projects, events, and team activities in partnership with People and Culture.
2026-10-13T19:23:47Z

Admin Coordinator / Executive Assistant

Toronto, ON
onsite
Permanent
70000.00 - 80000.00 CAD / Yearly
Job Title: Management AssistantSalary: $70-$80k Location: Toronto, Ontario Job Type: Full-time, Permanent Job Summary:Robert Half Canada is recruiting on behalf of our client, a global Asset Management firm for a Management Assistant opportunity in Toronto. This role is ideal for an organized and adaptable administrative professional who enjoys supporting office operations and senior team members in a fast-paced corporate environment. Key Responsibilities<ul><li>Coordinate meetings and events, including scheduling, preparing meeting materials, booking conference rooms, arranging catering, and ensuring meeting spaces are set up and equipped for a seamless experience.</li><li>Provide administrative support to leadership team members, assisting with document preparation, correspondence, reporting, special projects, and ad hoc administrative requests as needed.</li><li>Manage complex calendars and scheduling for senior leaders, coordinating internal and external meetings across multiple time zones, resolving scheduling conflicts, and ensuring efficient time management.</li><li>Coordinate domestic and international travel arrangements, including flights, and accommodations ensuring compliance with company policies.</li><li>Prepare, reconcile, and maintain expense reports and corporate credit card records.</li><li>Maintain confidential records, files, and administrative documentation while exercising a high degree of professionalism, discretion, and attention to detail.</li><li>Serve as a key point for greeting visitors and external clients.</li></ul>
2026-09-25T17:53:47Z

Purchasing Coordinator

Mississauga, ON
onsite
Temporary
24.00 - 25.50 CAD / Hourly
We are looking for a detail-oriented Purchasing Coordinator to support procurement activities for a long-term contract opportunity based in Mississauga, Ontario. In this role, you will help ensure timely purchasing, accurate records, and consistent communication with suppliers and internal teams. The successful candidate will play an important part in maintaining purchasing data, tracking approvals, and supporting the flow of materials and assets across the business. Responsibilities: • Prepare purchase orders for equipment, capital items, and operational expenses, ensuring requests are processed accurately and on time. • Send completed orders to suppliers and maintain organized tracking records for follow-up and reporting purposes. • Provide departments with clear updates on order progress, expected delivery timelines, and any purchasing-related issues. • Maintain product and item information in spreadsheets and ERP records to support accurate procurement and inventory data. • Track capital approval activities and keep related documentation current throughout the purchasing cycle. • Coordinate the internal sale of capital assets by assigning costs and supplying required details to route administration teams. • Verify that negotiated pricing and supplier discounts are correctly applied to all purchase orders before release. • Support intercompany transactions and keep manufacturer pricing information up to date within the ERP system.
2026-10-09T14:53:45Z

Office Manager

Mississauga, ON
onsite
Temporary
30.40 - 35.20 CAD / Hourly
We are looking for an experienced Office Manager to provide hands-on administrative and operational support for a busy team in Mississauga, Ontario. This Long-term Contract opportunity is ideal for someone who is highly organized, self-directed, and comfortable managing both executive support duties and day-to-day office coordination in a fast-paced environment. The successful candidate will bring strong judgement, attention to detail, and the ability to keep priorities moving smoothly while handling confidential information with professionalism. Responsibilities: • Provide senior-level administrative support by preparing documents, presentations, and correspondence for leadership and internal teams. • Coordinate meetings, calendars, and office events while ensuring conference rooms and shared spaces are scheduled effectively. • Manage expense submissions and reconciliation activities with accuracy, including follow-up on invoices and related records. • Oversee daily office operations such as incoming mail, package handling, storage organization, and vendor coordination. • Maintain a proactive working relationship with external service providers, including office facilities and storage partners, to support smooth operations. • Partner with internal teams such as IT to address office needs, resolve issues promptly, and improve administrative processes. • Create and maintain clear process documentation to support consistency, efficiency, and knowledge sharing across office functions. • Communicate regularly with senior leadership by providing timely updates, coordinating requests, and supporting shifting business priorities.
2026-10-07T19:48:43Z

Business Operations Assistant

Toronto, ON
onsite
Permanent
75000.00 - 90000.00 CAD / Yearly
Are you resourceful, highly organized, and comfortable using technology to keep a business running smoothly?Our client, an established, privately held commercial real estate company, is seeking a Business Operations Associate to support daily operations across its property business, affiliated design company, and related family entities.Working closely with two principals, you will coordinate business priorities, manage office services, support technology and software operations, and keep projects moving. This is a hands-on opportunity for someone who enjoys variety, takes ownership, and follows through.What You’ll Do<ul><li>Coordinate business operations: Track priorities, manage follow-ups, organize documents and approvals, and ensure outstanding items move through to completion.</li><li>Support the principals: Coordinate calendars, meetings, travel, correspondence, and event logistics, including personal and family administration as required.</li><li>Manage office services: Coordinate supplies, service providers, vendor relationships, and staff onboarding and offboarding, including accounts, devices, and access.</li><li>Oversee software administration: Maintain subscription records, user licences, renewals, and monthly spending reports for Microsoft 365, AI tools, and other business applications.</li><li>Coordinate technology support: Provide first-line assistance, escalate issues to the external IT provider, and track open tickets through resolution.</li><li>Maintain operational systems: Keep the SOP library, internal technology resources, and quick-start guides current; monitor existing low-code automations using documented procedures.</li><li>Support projects and improvements: Research suppliers, obtain quotes, coordinate purchases, and help colleagues use approved software and AI tools effectively.</li></ul>
2026-10-07T18:24:11Z

HR and Administrative Generalist

North York, ON
onsite
Permanent
60000.00 - 70000.00 CAD / Yearly
Robert Half Canada is seeking an organized and service-oriented HR and Administrative Generalist to support a broad range of human resources and administrative functions for a client organization in North York. This position plays an important role in day-to-day back-office operations and serves as a key point of contact for employees, visitors, and external callers.The successful candidate will help ensure smooth office operations, deliver strong internal customer service, and support HR processes, employee experience, and administrative activities across the organization. Key Responsibilities Human Resources<ul><li>Support the recruitment and hiring process, including candidate sourcing, screening, interview coordination, and hiring recommendations.</li><li>Assist with onboarding and offboarding processes to help create a positive employee experience.</li><li>Coordinate and support employee training and development initiatives.</li><li>Provide day-to-day guidance to employees and managers on HR policies, procedures, and practices.</li><li>Partner with internal and external stakeholders to support programs and initiatives that contribute to a respectful and inclusive workplace culture.</li><li>Assist with performance management processes, including goal setting, reviews, feedback, and appraisal administration.</li><li>Maintain accurate and confidential employee records in compliance with applicable employment legislation and company policies.</li><li>Support employee engagement programs and initiatives.</li><li>Participate in HR projects and other related duties as assigned.</li></ul> Administration, Customer Service, and Communication<ul><li>Perform daily administrative duties, including recordkeeping, office coordination, and operational support.</li><li>Help maintain efficient back-office operations and ensure consistency with established procedures.</li><li>Receive, sort, and distribute incoming mail, courier packages, and deliveries.</li><li>Monitor office supply inventory and place orders as needed.</li><li>Communicate effectively with management and external service providers, including vendors, trades, and security contacts.</li><li>Coordinate office maintenance, equipment servicing, and vendor support as required.</li><li>Answer and direct incoming phone calls in a professional and courteous manner.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Handle sensitive and confidential information with discretion.</li><li>Provide administrative support to management and assist with special projects.</li></ul>
2026-09-15T17:08:41Z

Payroll Analyst

North York, ON
onsite
Permanent
95000.00 - 118000.00 CAD / Yearly
Senior Payroll Accounting & Reporting Analyst Position Summary We are seeking an experienced Senior Payroll Accounting & Reporting Analyst to oversee payroll accounting activities, reconciliations, reporting, auditing, and process improvement initiatives within a large and complex organization. This role serves as a key liaison between Payroll, Finance, HR, and other business stakeholders to ensure the accuracy, integrity, and compliance of payroll financial data. The successful candidate will provide analytical support, lead payroll-related audits, supervise team members, and contribute to continuous improvement of payroll systems and processes. Key Responsibilities Payroll Accounting & Reporting Reconcile payroll-related general ledger accounts and investigate discrepancies. Perform root cause analysis and provide recommendations to resolve account variances. Prepare and analyze payroll reports on a weekly, monthly, quarterly, and annual basis. Review payroll postings and ensure accuracy of payroll-related financial transactions. Support payroll processing through the preparation and delivery of payroll accounting data. Prepare journal entries and supporting documentation as required. Conduct aging analyses, trend reporting, and variance analysis. Develop and maintain reporting frameworks to support payroll operations and business decisions. Analyze payroll-related data and employee leave information to identify trends and areas for improvement. Ensure compliance with accounting standards, payroll legislation, and internal controls. Audit & Compliance Lead and support payroll audit activities. Design, test, and implement audit reports and monitoring processes. Collaborate with Finance and external stakeholders during annual audits. Prepare documentation and provide support for internal and external reviews. Assist with payroll overpayment recovery analysis and related reporting. Interpret and communicate payroll accounting policies, controls, and statutory requirements. Systems & Process Improvement Identify opportunities to improve payroll reporting, controls, and operational processes. Participate in payroll system enhancements, testing, and implementation projects. Support integration of new payroll processes and reporting requirements. Develop and maintain process documentation, workflows, and reporting procedures. Research emerging payroll trends, best practices, and system capabilities. Leadership & Collaboration Supervise and support designated payroll staff. Assist with employee onboarding, training, performance management, and workflow coordination. Work closely with Payroll, Finance, HR, and operational teams to ensure accurate payroll accounting practices. Provide guidance and expertise on payroll accounting, reporting, and compliance matters. Support initiatives that promote diversity, inclusion, and equitable workplace practices.
2026-10-07T21:13:42Z

HR & Payroll Manager

Toronto, ON
onsite
Permanent
76000.00 - 93000.00 CAD / Yearly
We are looking for an experienced HR & Payroll Manager to lead core people operations and payroll activities for a non-profit organization in Toronto, Ontario. This position combines strategic human resources oversight with hands-on administration, ensuring employees are supported through consistent policies, accurate payroll processing, and effective benefits coordination. The successful candidate will help strengthen HR practices, maintain compliance, and contribute to a well-organized employee experience across the organization. Responsibilities: • Oversee end-to-end payroll administration, ensuring employees are paid accurately and on schedule while maintaining proper records and controls. • Manage daily human resources operations, including employee documentation, policy administration, and support for managers and staff on workplace matters. • Administer group benefits and related programs, acting as a key point of contact for enrolments, updates, and issue resolution. • Maintain and improve HR policies, procedures, and internal guidelines to support compliance and consistent practices across the organization. • Support recruitment and onboarding activities by coordinating hiring processes, maintaining applicant tracking information, and ensuring a smooth start for new employees. • Deliver or coordinate employee training initiatives that reinforce organizational policies, procedures, and best practices. • Prepare HR and payroll reports, monitor key employee data, and provide insights to support operational planning and decision-making. • Partner with internal stakeholders and external vendors on HRIS, HCM, and payroll platforms such as ADP Workforce Now, Ceridian, and related systems. • Assist with HR process updates or system-related changes when required, ensuring minimal disruption and clear communication to employees and managers.
2026-09-11T19:58:39Z

Operations Manager

Vaughan, ON
onsite
Permanent
80000.00 - 120000.00 CAD / Yearly
We are looking for an Operations Manager to lead the daily administration and operational performance of our branch in Vaughan, Ontario. This position oversees staff leadership, planning, budgeting, and cross-functional coordination while ensuring local activities remain aligned with broader corporate standards and international priorities. The successful candidate will bring strong organizational judgement, financial oversight, and the ability to manage facilities, vendors, and reporting processes in a structured environment. Responsibilities:• Direct the day-to-day operations of the Hub, providing leadership, guidance, and performance oversight for the local team.• Prepare the annual operating plan and budget forecast in partnership with finance stakeholders, and support submission for leadership review and approval.• Coordinate workforce planning, recruitment activities, onboarding, and employee documentation while ensuring compliance with employment standards and internal policies.• Manage office and laboratory space requirements, including site setup, equipment needs, and ongoing facility operations in a cost-conscious manner.• Oversee purchasing activities for operational and project-related needs, maintaining proper approvals, documentation, and separation of responsibilities throughout the procurement process.• Liaise with technology teams to arrange system access, equipment provisioning, and information security support for Hub employees and operations.• Support project start-up and delivery processes by coordinating project identifiers, confirming scope and funding details, and maintaining accurate reporting on time, effort, and costs.• Monitor external partnerships and agreements to ensure appropriate internal approvals are obtained and that contractual obligations, confidentiality terms, and reporting commitments are followed.• Track financial performance against approved budgets, assist with intercompany invoicing and cost reporting, and contribute to audit readiness when required.• Maintain regular communication with key teams across regions, including Germany, to align priorities, resolve operational dependencies, and keep stakeholders informed of progress.
2026-09-28T14:53:44Z

Receptionist & Office Assistant

Toronto, ON
onsite
Permanent
50000.00 - 60000.00 CAD / Yearly
Robert Half Canada is supporting a client in the search for a Receptionist & Office Assistant. This opportunity is well suited to someone who is organized, approachable, and attentive to detail, with a strong commitment to providing professional front-office and administrative support. Key Responsibilities<ul><li>Welcome visitors, clients, and team members in a professional and respectful manner</li><li>Answer, screen, and direct incoming phone calls and email inquiries</li><li>Maintain reception and common areas to support a clean, organized, and welcoming workplace</li><li>Manage incoming and outgoing mail, courier deliveries, and office shipments</li><li>Provide general administrative support, including data entry, filing, scanning, and document preparation</li><li>Schedule meetings, book boardrooms, and assist with calendar coordination</li><li>Order and track office supplies and support vendor coordination as needed</li><li>Assist with internal office operations and provide support to various departments</li><li>Maintain accurate records while handling sensitive information with discretion</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-09-11T16:13:41Z

Manager- Payroll & Benefits

Hamilton, ON
onsite
Permanent
100000.00 - 120000.00 CAD / Yearly
Our client is a Canadian-based company located in Hamilton, Ontario seeking a Manager, Payroll & Benefits to join their team and take ownership of payroll, benefits, pension administration and related HR processes for both Canadian and U.S. employees. Reporting to the Chief Financial Officer and Vice-President of Human Resources, this is a highly visible role that works closely with Finance, Human Resources, external consultants, benefit providers, pension trustees and government agencies. Key ResponsibilitiesPayroll Administration<ul><li>Administer Canadian and U.S. salaried payroll, ensuring accurate, timely and confidential processing.</li><li>Oversee Canadian hourly payroll administration in accordance with the collective bargaining agreement and applicable legislation.</li><li>Review payroll registers, coordinate payroll funding and maintain accurate payroll records.</li><li>Prepare and file annual payroll reporting, including T4s, T4As and U.S. Forms W-2.</li><li>Ensure compliance with payroll legislation, tax requirements, employment standards and company policies.</li></ul>Benefits Administration<ul><li>Manage the day-to-day administration of Canadian and U.S. employee benefit programs, including health, dental, life, disability and AD& D plans.</li><li>Administer short- and long-term disability claims, including coordination of return-to-work programs.</li><li>Lead annual benefit renewals, carrier negotiations and cost-containment initiatives.</li><li>Liaise with benefit providers, consultants, legal counsel and employees.</li><li>Reconcile benefit eligibility files, carrier invoices and management reports.</li><li>Administer Supplemental Unemployment Benefit (SUB) Plan requirements and regulatory filings.</li></ul>Pension Administration<ul><li>Serve as a member of the Company's Pension Committee.</li><li>Administer defined benefit, defined contribution and SIMPLE IRA pension plans.</li><li>Process pension transactions including retirements, enrolments, pension adjustments, lump-sum payments and benefit calculations.</li><li>Maintain pension records and ensure compliance with applicable legislation and filing requirements.</li><li>Prepare pension reports, funding schedules, benefit forecasts and regulatory filings.</li><li>Monitor pension funding requirements and support ongoing process improvements.</li></ul>Payroll Accounting & Financial Reporting<ul><li>Prepare and reconcile payroll, benefit and pension-related journal entries.</li><li>Reconcile payroll liabilities, source deductions, benefit premiums and pension contributions.</li><li>Process statutory remittances, including EHT, WSIB and other regulatory obligations.</li><li>Calculate monthly insurance premiums and prepare related payments.</li><li>Prepare weekly funding requirements for the Administrative Services Only (ASO) account.</li><li>Support monthly and year-end financial reporting.</li><li>Provide payroll, pension and benefit information for financial statement preparation.</li></ul>
2026-09-16T18:53:38Z

Senior IT Recruiter

Toronto, ON
onsite
Temporary
45.00 - 50.00 CAD / Hourly
Our client is a well-established insurance leader with more than 60 years of history, over 4,300 employees, and a reputation for combining innovation, customer service, and financial stability. They are looking for an experienced Senior IT Recruiter to support hiring initiatives in Toronto, Ontario. This Long-term opportunity is Contract to Hire, suited to a Talent acquisition specialist who can lead end-to-end recruitment for mid- to senior-level technical positions across software engineering, product, data, infrastructure, security, and related teams. This role will be working closely with Canadian Head of IT and HR Leadership team to help them build an IT Delivery Centre based out of Toronto. The role requires strong partnership with business leaders, thoughtful market insight, and a commitment to delivering an efficient and positive candidate experience from sourcing through onboarding. Responsibilities:• Develop targeted recruitment plans to attract talent with experience in technical roles across engineering, product, data, infrastructure, security, and other technology functions.• Partner with hiring managers and HR stakeholders to clarify role expectations, define hiring priorities, and align recruitment activity with business goals.• Source, assess, and interview candidates to evaluate technical capability and overall fit, then present well-matched talent for hiring consideration.• Manage the complete hiring cycle, including job advertising, talent mapping, interview scheduling, debrief coordination, background checks, offer presentation, and negotiation.• Support key talent acquisition priorities by advancing initiatives related to employer brand, diversity and inclusion, and internal career movement.• Use labour market research, competitor intelligence, and compensation trends to recommend effective sourcing approaches and improve hiring outcomes.• Provide guidance on recruitment practices involving immigration considerations and employment-related requirements, working with internal partners and external advisors when needed.• Monitor recruitment workflows to identify process improvements in areas such as pipeline health, sourcing results, interviewer alignment, and selection quality.• Contribute to onboarding coordination and share best practices with team members to strengthen recruiting consistency and effectiveness. Please Note that the regular working hours for this role are: 11:00am - 8:00pm EST. Must be able to work as per PST time zone.
2026-10-08T20:08:44Z

Legal Assistant

Toronto, ON
onsite
Permanent
85000.00 - 100000.00 CAD / Yearly
Our client is a respected boutique insurance defence law firm in Toronto seeking an experienced Legal Assistant to support a highly regarded Partner and two associates with busy litigation practices. This is not a traditional transactional legal assistant role. The successful candidate will become a trusted right-hand partner, taking ownership of files, anticipating needs, managing competing priorities, and helping ensure matters progress efficiently. The ideal individual is proactive, highly organized, and confident working in a fast-paced litigation environment where priorities can shift quickly. While insurance defence experience is preferred, candidates with strong civil litigation experience from plaintiff, commercial litigation, employment, or other litigation practices are encouraged to apply. Key Responsibilities<ul><li>Provide dedicated litigation support to one Partner and two lawyers with active practices.</li><li>Manage calendars, court deadlines, limitation periods, discoveries, mediations, pre-trials, and trial scheduling.</li><li>Prepare, revise, format, and proofread legal correspondence, pleadings, motion materials, affidavits, mediation briefs, and other litigation documents.</li><li>Coordinate service and filing of court materials through the Ontario Courts and applicable electronic filing systems.</li><li>Maintain and organize litigation files, ensuring accuracy and compliance with court deadlines and procedural requirements.</li><li>Coordinate with clients, opposing counsel, court offices, experts, adjusters, and other external stakeholders.</li><li>Monitor file progress and proactively follow up on outstanding documentation, productions, undertakings, expert reports, and litigation milestones.</li><li>Assist with the preparation of document briefs, motion records, hearing materials, and trial materials.</li><li>Manage lawyer expenses, travel arrangements, meeting coordination, and other practice management responsibilities as required.</li><li>Support service and filing requirements in jurisdictions outside Ontario. Prior experience is not required, but a willingness to learn procedures across Canada is essential.</li><li>Act as a key resource to the legal team by identifying issues, anticipating next steps, and helping keep files moving forward efficiently.</li></ul>
2026-10-08T17:38:44Z

Interim VP Finance - US GAAP

Hamilton, ON
onsite
Temporary
60.00 - 80.00 CAD / Hourly
Interim VP Finance, US GAAP Location: Hamilton, ON Area (Primarily Remote)Work Model: Primarily Remote. Must be able to travel to Hamilton, ON, approximately once every 2 to 3 weeksTerm: 6-month contract (with potential extension) Our client is seeking an experienced finance leader to support a high-growth organization as it advances through significant corporate milestones. This individual will play a hands-on role overseeing financial reporting, technical accounting matters, audit coordination, equity-related accounting activities, and public company readiness initiatives. Responsibilities<ul><li>Lead the preparation and review of monthly, quarterly, and annual financial reporting deliverables within a US GAAP environment.</li><li>Serve as the primary liaison with external auditors and coordinate all audit-related activities.</li><li>Research, assess, and document complex accounting matters, providing practical recommendations to executive leadership.</li><li>Oversee accounting for various equity-related transactions and maintain accuracy of shareholder records and ownership tracking.</li><li>Support regulatory reporting obligations and assist with ongoing public-company compliance requirements.</li><li>Develop and enhance month-end close procedures, financial controls, and governance processes.</li><li>Partner with external advisors, valuation specialists, and technical accounting consultants as required.</li><li>Establish reporting frameworks, timelines, and documentation standards to support future growth.</li><li>Provide leadership, mentorship, and oversight to additional accounting team members as the function expands.</li><li>Remain actively involved in core accounting activities including reconciliations, analysis, period-end close, and audit support.</li></ul>
2026-10-13T14:54:02Z

Senior Project Manager

Toronto, ON
onsite
Temporary
70.00 - 80.00 CAD / Hourly
We are looking for a Senior Project Manager/ Scrum Master to lead engineering delivery for a hospitality-focused organization in Toronto, Ontario. This Long-term Contract position is ideal for a hands-on leader who can guide teams through complex product and platform initiatives while fostering strong collaboration across technical and business groups. The successful candidate will bring experience in agile software delivery, platform oversight, and modern application development across web, mobile, and cloud environments. The ideal candidate will have strong experience working with the Agile Methodology. This is a long term contract role located in North York, Ontario - 3 days in office. Responsibilities:• Guide and support software engineers across multiple initiatives, creating a team environment focused on accountability, growth, and high-quality delivery.• Oversee end-to-end execution of application development projects, from early planning and prioritization through launch and post-release stabilization.• Manage platform operations alongside development activities, including production oversight, alert response, and service reliability monitoring.• Partner with stakeholders across business and technical functions to align priorities, communicate progress, and address risks in a timely manner.• Provide regular coaching, performance feedback, and career development support through one-on-one meetings and structured development planning.• Contribute to hiring efforts by participating in recruitment, interviewing, and onboarding for engineering talent.• Promote agile practices, engineering standards, and continuous improvement to strengthen delivery outcomes across teams.• Coordinate complex cross-platform work involving distributed teams, varied priorities, and collaboration across multiple time zones.
2026-09-25T12:28:45Z

Customer Service Representative

Burlington, ON
onsite
Temporary
20.00 - 23.00 CAD / Hourly
We are looking for a Customer Service Representative to join our branch team on a contract basis. In this member-facing role, you will provide attentive day-to-day support while assisting with routine banking and administrative activities in a low-volume branch environment. This opportunity is well suited to someone who communicates clearly, understands core banking processes, and enjoys delivering reliable service to members. Responsibilities: • Welcome members at the branch and respond to inquiries with a detail-oriented, service-focused approach • Assist with everyday banking support by handling transactions and addressing questions related to credit, debit, and general account services • Support branch operations through administrative tasks such as document preparation, data entry, appointment coordination, and record maintenance • Manage inbound calls and email correspondence promptly, ensuring member requests are directed and resolved efficiently • Work closely with branch colleagues to help maintain smooth daily operations and consistent member service • Use Microsoft Word and Excel to prepare forms, update information, and complete routine reporting as needed • Process service requests accurately while following established banking procedures and compliance requirements
2026-10-02T18:28:42Z

Account Manager

Toronto, ON
onsite
Permanent
65000.00 - 69000.00 CAD / Yearly
We are looking for an Account Manager to support physician members with insurance-related guidance in a consultative, service-oriented environment in Toronto, Ontario. This hybrid position blends client relationship management, coverage expertise, and day-to-day advisory support, making it well suited to someone who enjoys helping clients understand benefits options and resolve questions with care. The role emphasizes group benefits and health and dental coverage while delivering a high standard of service rather than focusing on high-pressure sales activity. Responsibilities:• Build trusted relationships with physician members by responding to coverage questions and providing clear guidance on available insurance and benefits options.• Partner closely with the advisory team to coordinate member support, prepare client information, and help move cases forward efficiently.• Explain eligibility, enrolment details, and plan features related to group benefits, health coverage, and dental programs in an accurate and accessible way.• Deliver attentive client service by addressing issues promptly, following up on outstanding items, and helping resolve policy or administrative concerns.• Maintain detailed client records and interactions within CRM and related office systems to support service continuity and reporting.• Assist with sales support activities by identifying member needs, sharing suitable product information, and contributing to a positive client experience.• Participate in onboarding and training programs to strengthen product knowledge, service capability, and understanding of internal processes.• Support administrative and office functions tied to account management, documentation, and coordination with internal stakeholders.
2026-09-15T17:08:41Z

Operations Specialist

Toronto, ON
onsite
Temporary
26.60 - 30.80 CAD / Hourly
We are looking for an Operations Specialist to join a team in Toronto, Ontario on a Long-term Contract basis. This position is well suited to someone with strong administrative experience who can manage operational tasks with accuracy while maintaining clear communication with internal and external contacts. The successful candidate will support day-to-day processes, coordinate with multiple vendors, and contribute to smooth service delivery in a fast-paced environment. Responsibilities:· Own end-to-end execution across operational workflows; handle exceptions, escalations, and anything that falls outside automated processes · Work directly with third-party providers, vendors, and community or regulatory bodies to resolve issues and move cases to resolution · Validate AI-generated outputs; take ownership of quality, accuracy, and effectiveness before downstream impact · Manage a high volume of open cases simultaneously against hard deadlines · Cross-train across workflows to cover volume variability · Identify process gaps and give feedback on where tools or workflows need to improve
2026-09-09T18:14:10Z

Sr. Executive Assistant

Vaughan, ON
onsite
Permanent
110000.00 - 130000.00 CAD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to a senior executive in Vaughan, Ontario. This position is central to keeping business priorities, communications, and daily activities running smoothly while also helping manage select personal matters with discretion and sound judgement. The successful candidate will bring strong organizational instincts, excellent communication skills, and the ability to anticipate needs in a fast-moving executive environment. Responsibilities: • Oversee a demanding executive calendar, prioritize competing requests, and coordinate meetings to protect time for key business objectives. • Arrange detailed travel plans, including flights, ground transportation, accommodations, and backup plans for changes or disruptions. • Manage personal appointments, errands, and time-sensitive requests to reduce distractions and support day-to-day efficiency. • Serve as an experienced point of contact for senior leaders, board representatives, clients, and external partners, ensuring responsive and clear communication. • Prepare meeting materials, capture decisions and follow-up items, and track progress on strategic initiatives to support executive accountability. • Lead the planning of executive events, business dinners, leadership gatherings, and offsite sessions that strengthen relationships and alignment. • Improve administrative workflows, document organization, and office processes to enhance efficiency across the executive function. • Coordinate with other senior administrative staff to promote consistent support practices across the leadership team. • Support confidential business activities such as due diligence coordination, secure document handling, vendor liaison, and expense review and submission.
2026-09-16T17:18:47Z

Human Resources (HR) Manager

Toronto, ON
onsite
Temporary
38.00 - 44.00 CAD / Hourly
We are looking for an experienced Human Resources (HR) Manager to join a non-profit organization in Toronto, Ontario on a Long-term Contract basis. This position is ideal for a well-rounded HR leader who can lead with sound judgement in a unionized setting while remaining actively involved in daily operations. The successful candidate will support labour relations, employee engagement, talent acquisition, and leadership coaching, while helping the organization maintain effective people practices across the full employee lifecycle. Responsibilities: • Lead labour relations activities by interpreting collective agreements, responding to workplace concerns, and guiding grievance resolution in a unionized environment. • Build and maintain productive working relationships with union representatives, leaders, and employees to support respectful and collaborative outcomes. • Provide day-to-day HR guidance across employee relations, policy application, performance matters, and operational people issues. • Partner with hiring managers to coordinate recruitment efforts, support selection processes, and strengthen onboarding practices. • Coach people leaders on employee management, workplace communication, and consistent application of HR policies and procedures. • Oversee HR administration, including benefits coordination, documentation, reporting, and maintenance of accurate employee records within HR systems. • Contribute to training and development initiatives that enhance leadership capability, compliance, and employee experience. • Support organizational events, planning activities, and logistics as part of a hands-on HR leadership approach. • Prepare HR and union-related reports, monitor key issues, and recommend practical solutions that align with organizational objectives.
2026-09-22T13:54:09Z

Legal Secretary

Vaughan, ON
onsite
Temporary
45.39 - 52.56 CAD / Hourly
We are looking for a Legal Secretary to support a busy legal team in Ontario. This long-term contract opportunity is ideal for someone who thrives in a fast-paced environment and can manage administrative and legal support duties with accuracy and discretion. The successful candidate will play an important role in document preparation, calendar coordination, and file management while helping keep legal operations organized and on schedule. Responsibilities: • Prepare, format, revise, and finalize a variety of legal documents, correspondence, and litigation materials with a high degree of accuracy. • Maintain lawyers’ calendars by arranging meetings, tracking deadlines, and coordinating key dates through legal docketing tools such as CompuLaw. • Organize, update, and manage physical and electronic case files using case management systems to ensure records remain accessible and current. • Support litigation processes by assembling pleadings, filing materials, and monitoring documentation requirements for active matters. • Use software such as Aderant and Adobe Acrobat to assist with document handling, editing, billing-related tasks, and production workflows. • Retrieve and verify property or registration-related information through systems such as ACRIS when required for legal matters. • Handle high-volume scanning, photocopying, and document distribution while maintaining confidentiality and file integrity. • Communicate with internal staff, legal professionals, and external contacts clearly and effectively to support the progress of legal work.
2026-10-06T19:33:46Z

Accounts Payable Clerk

Mississauga, ON
onsite
Contract / Temporary to Hire
25.65 - 29.70 CAD / Hourly
We are looking for an Accounts Payable Clerk to join a construction-focused organization in Mississauga, Ontario on a contract basis with the potential to become permanent. This role is well suited to someone who brings strong attention to detail, sound judgement, and a hands-on approach to managing high-volume invoice activity. The successful candidate will help maintain accurate payment records, support timely approvals, and contribute to efficient vendor account administration across the business. Responsibilities: • Review incoming invoices against purchase orders, receipts, and related backup to confirm completeness and accuracy before entry. • Enter and code payables transactions correctly while ensuring pricing, quantities, taxes, and billed services align with supporting documentation. • Coordinate invoice approvals through the company’s digital workflow system and follow up with division leaders or project stakeholders to prevent delays. • Identify eligible payment discounts and apply them appropriately to support cost control and maximize savings. • Prepare payment batches and assist with cheque runs in accordance with established schedules and internal controls. • Reconcile vendor statements on a regular basis, investigate unmatched items, and work directly with suppliers to clear discrepancies. • Maintain organized accounts payable records and update data in a timely manner to support reporting and audit readiness. • Respond professionally to inquiries from internal teams and external vendors regarding invoice status, payments, and account issues. • Take on additional accounting support duties as needed, with a focus on accuracy, timeliness, and dependable execution.
2026-10-08T13:54:05Z

Sr Finance Manager

Markham, ON
onsite
Permanent
140000.00 - 150000.00 CAD / Yearly
We are looking for a Senior Finance Manager to lead core financial operations and support accurate, timely reporting for the organization in Markham, Ontario. This role is suited to a detail-oriented finance leader who can oversee day-to-day accounting activities, strengthen controls, and guide process improvements across multiple accounting functions. The successful candidate will work closely with internal stakeholders to support budgeting, payroll, payables, and system-based financial workflows while maintaining compliance and reporting integrity. Responsibilities:• Direct daily accounting operations, ensuring financial records are complete, accurate, and prepared in accordance with internal standards and reporting deadlines.• Oversee accounts payable activities, monitor payment workflows, and resolve issues that may affect the timely processing of vendor obligations.• Manage payroll-related accounting tasks and coordinate with relevant teams or service providers to support accurate and compliant payroll administration.• Supervise month-end and period-end close activities, including account reconciliations, variance review, and the preparation of supporting documentation.• Lead budget coordination efforts by partnering with business leaders to compile financial inputs, track performance, and support forecast adjustments.• Review financial data in ERP and related accounting platforms to identify discrepancies, improve reporting quality, and strengthen process efficiency.• Support the administration and effective use of tools such as ADP, BlackLine, Concur, and other accounting systems that enable financial operations.• Evaluate existing accounting procedures and implement improvements to enhance controls, consistency, and operational effectiveness, including system-related process updates where required.
2026-10-06T16:18:47Z

Administrative Assistant

Burlington, ON
onsite
Temporary
24.00 - 25.00 CAD / Hourly
We are looking for an Administrative Assistant to support day-to-day office operations in Burlington, Ontario. This Long-term Contract position is well suited to someone who enjoys organizing information, maintaining accurate records, and providing dependable administrative support across teams. The successful candidate will help keep documentation complete, prepare reports and correspondence, and contribute to the smooth coordination of office activities. Responsibilities: • Assemble and organize job documentation packages so materials are complete, accurate, and ready for use. • Examine maps and municipal information to confirm files contain the appropriate supporting details. • Review records and packets to ensure required documents and data are included before submission or distribution. • Create, update, and maintain routine reports to support administrative tracking and office operations. • Draft, manage, and respond to written communications in a clear and timely manner. • Work closely with office personnel and corporate contacts to share information and support administrative needs. • Complete a range of paper-based administrative tasks, including document handling and general office support. • Maintain orderly filing systems and keep records easy to retrieve and up to date. • Learn company software and follow established processes to complete administrative duties effectively.
2026-10-02T21:44:30Z

25 results for Workplace Coordinator in Port Credit, ON