9 results for Administrative Clerk in Port Coquitlam, BC

Administrative Assistant

Vancouver, BC
onsite
Permanent
50000 - 70000 CAD / Yearly
Our client, a well-established and highly regarded law firm in downtown Vancouver, is seeking an Administrative Assistant to provide dedicated support to a team of 2–3 lawyers. This is a key role for a polished and highly organized professional who thrives in a fast-paced legal environment and enjoys balancing practice support, project coordination, billing, and day-to-day administration. This opportunity is ideal for someone who takes pride in producing high-quality work, delivers excellent client service, and is looking to grow their career within a collaborative and professional law firm setting. Key ResponsibilitiesPractice and Administrative Support<ul><li>Open, maintain, close, and archive client files</li><li>Collect and organize required client intake documentation, including compliance-related forms</li><li>Manage calendars, meetings, deadlines, contact lists, and bring-forward systems for assigned lawyers</li><li>Prepare expense reports, trust-related documentation, and mail forwarding materials</li><li>Answer and direct phone calls and respond to email inquiries</li><li>Communicate professionally with clients and external contacts as needed</li></ul>Project and Document Coordination<ul><li>Track the status of active matters and update internal project management tools</li><li>Maintain organized contact lists and project records</li><li>Monitor next steps, key contacts, and task ownership across ongoing files</li><li>Intake, organize, and route correspondence and documentation appropriately</li><li>Take meeting minutes and follow up on action items</li><li>Edit and format correspondence, agreements, reports, forms, and spreadsheets</li><li>Coordinate document execution and assemble final documentation packages</li></ul>Billing and Financial Administration<ul><li>Prepare WIP reports, pre-bills, and client invoices</li><li>Review billing for completeness and accuracy, including edits where required</li><li>Send invoices to clients and save supporting correspondence to file</li><li>Follow up on outstanding accounts receivable balances</li><li>Prepare trust documentation related to invoice payments</li></ul>Team Support<ul><li>Provide backup support to other legal support staff during absences</li><li>Assist with occasional shared reception coverage as needed</li></ul>
2026-09-04T00:00:00Z

Office Assistant

Abbotsford, BC
onsite
Permanent
55000 - 70000 CAD / Yearly
Our client is a well-established and growing organization with a strong reputation in the construction and excavation industry. They are looking for an Office Administrator to join their close-knit team and play an important role in supporting the day-to-day administrative and financial operations of the business. This is an excellent opportunity for someone who enjoys working in a smaller, personable office environment, where you can build strong relationships with a well-tenured team and have a meaningful impact on the business. The successful candidate will be organized, dependable, detail-oriented, and comfortable taking ownership of a variety of administrative and accounting-related responsibilities. What You'll Be Doing<ul><li>Provide day-to-day administrative support to the office and management team</li><li>Manage incoming calls, emails, correspondence, and general office inquiries</li><li>Prepare, process, and distribute customer invoices</li><li>Assist with Accounts Receivable, including invoicing, payment follow-up, and account reconciliations</li><li>Provide support with Accounts Payable, including processing invoices and maintaining accurate records</li><li>Enter and maintain financial and administrative data with a high degree of accuracy</li><li>Assist with billing, expense tracking, and other basic accounting functions</li><li>Maintain organized digital and physical filing systems</li><li>Coordinate office supplies, documentation, and general office requirements</li><li>Assist with various administrative tasks and projects as required</li><li>Work closely with the internal team to ensure information and documentation are accurate and up to date</li></ul>
2026-08-31T00:00:00Z

Accounts Payable Clerk

North Vancouver, BC
remote
Temporary
28.5 - 33 CAD / Hourly
We are looking for an Accounts Payable Clerk to join a wholesale distribution organization in North Vancouver, British Columbia on a Contract basis. This role will provide hands-on support to the finance team during a period of increased workload, with a primary focus on accounts payable operations and month-end activities. The successful candidate will contribute to accurate financial processing, assist with related accounting tasks, and help maintain timely reporting and compliance requirements. Responsibilities: • Manage the complete accounts payable cycle, including reviewing invoices, assigning correct coding, matching supporting documents, reconciling statements, and preparing payment runs within Syspro. • Provide day-to-day support to the finance team by helping address elevated transaction volumes and ensuring work is completed efficiently during staffing gaps and onboarding periods. • Answer internal inquiries related to financial information, investigate discrepancies, and interpret accounting data to support informed decision-making. • Assist with additional accounting duties as needed, including selected accounts receivable tasks and reconciliation of general ledger balances. • Coordinate and prepare monthly closing schedules for the accounts payable team to support an organized and timely period-end process. • Review monthly calculations prepared by the accounts payable team to confirm accuracy and resolve any variances before finalization. • Create and maintain spreadsheet-based reports, validate financial details, prepare journal entries, and complete account reconciliations. • Support the preparation, review, approval, and filing of tax returns and related remittances to help ensure compliance with applicable regulations and deadlines.
2026-09-01T00:00:00Z

Accounts Payable Clerk

Surrey, BC
onsite
Temporary
22 - 25 CAD / Hourly
We are looking for an Accounts Payable Clerk to join an organization in Abbotsford, British Columbia on a Contract basis through the end of November. This in-office role will support a busy accounting team by helping maintain accurate invoice processing and dependable payment administration. The position is well suited to someone who is organized, detail-oriented, and comfortable working with internal teams in a structured office environment. Responsibilities:• Process a high volume of supplier invoices with accuracy and attention to deadlines.• Enter accounts payable information into the company system and keep records current and complete.• Review supporting documents, organize files, and ensure paperwork is properly maintained for audit readiness.• Apply appropriate coding to invoices and assign costs to the correct projects, departments, or jobs as needed.• Assist with scheduled cheque runs. • Communicate with internal stakeholders to clarify invoice details, resolve discrepancies, and support smooth workflow.• Use basic Excel functions to track payment details, organize data, and support reporting needs.• Follow established procedures to help maintain completeness, consistency, and efficiency across accounts payable activities.
2026-09-03T00:00:00Z

Accounts Payable Clerk

Surrey, BC
onsite
Temporary
22.5 - 25 CAD / Hourly
We are looking for an Accounts Payable Clerk to join an organization in Langley, British Columbia on a short term contract basis. This in-office opportunity will support day-to-day accounts payable activities, with a focus on accurate invoice handling, vendor communication, and timely data entry. The role is well suited to someone who enjoys detailed transactional work, works well with multiple team members, and can adapt to shifting priorities across accounts payable functions. Responsibilities:• Enter supplier invoices and payment details into the system with a high degree of accuracy.• Compare purchase order information against invoice records to confirm that documentation aligns before processing.• Examine vendor statements regularly and follow up on any discrepancies or outstanding items.• Respond to questions from vendors and store contacts while providing dependable administrative support to the accounts payable team.• Assist different accounts payable groups as needed to help maintain workflow and daily processing targets.• Work closely with supervisors, team leads, and colleagues during training and daily operations to ensure procedures are followed correctly.• Maintain organized records and complete data entry tasks efficiently in a high-volume processing environment.
2026-09-03T00:00:00Z

Accounts Payable Clerk

Burnaby, BC
onsite
Contract / Temporary to Hire
23.75 - 27.5 CAD / Hourly
We are looking for an Accounts Payable Clerk to join a retail organization in Burnaby, British Columbia on a contract-to-permanent basis. This role is ideal for someone who enjoys high-volume invoice processing, stays organized in a fast-paced setting, and communicates well with internal stakeholders and vendors. You will support day-to-day payables activities, help keep reconciliations accurate, and contribute to a smooth approval and payment process within a collaborative hybrid work environment. Responsibilities: • Process a high volume of vendor invoices with accuracy, ensuring coding and supporting details are complete before entry. • Coordinate invoice approvals by following up with the appropriate internal contacts and resolving delays in a timely manner. • Reconcile vendor statements regularly and investigate discrepancies, missing invoices, and payment-related questions. • Respond to vendor inquiries professionally, providing updates and working toward prompt resolution of account issues. • Maintain organized and up-to-date vendor records, including account details and supporting documentation. • Perform account reconciliations such as bank, cash, expense, credit card, and daily balance reviews as required. • Use Excel to support reconciliations, track outstanding items, and prepare clear working files for the AP process. • Assist with administrative improvements to accounts payable workflows, including document handling through shared digital folders and SharePoint. • Collaborate with the AP team and other departments to gather information needed for accurate processing and reporting.
2026-09-04T00:00:00Z

Accounting and Administration Manager

Vancouver, BC
onsite
Permanent
100000 - 125000 CAD / Yearly
The Accounting and Administration Manager will oversee the efficient administrative operations, manage the billing and maintenance administration team while also performing other key duties as assigned. This role requires a strong blend of leadership, organizational skills, and the ability to maintain a l of customer service in a client-facing role. This role will be responsible for maintaining and documenting all contract information, provide regular data reporting to the client, overseeing the accounting and administrative requirements of the contract, and assisting in overall financial reporting. <ul><li>Lead, mentor, and coordinate the activities of the contract’s administrative and billing staff, ensuring efficient workflow and adherence to deadlines</li><li>Foster a collaborative and supportive team environment, setting performance expectations and conducting regular performance reviews for all direct reports</li><li>Oversee contract full-cycle accounting, including monthly, quarterly, and annual accrual processes</li><li>Oversee document control processes and maintain contract accounting records in accordance with the client’s requirements</li><li>Oversee the completion of accounts receivable, accounts payable, and payroll functions, ensuring accuracy and compliance.</li><li>Assist in development of facility maintenance budgets, forecasts, and variance analysis</li><li>Drive continuous improvement of accounting processes, controls and reporting</li><li>Oversee work order management responsibilities of the team</li><li>Work with procurement and other departments on implementing and streamlining workflow processes</li><li>Create and update training materials, ensuring consistency in process execution and quality of service</li><li>Lead ongoing training initiatives to improve team efficiency and service quality</li><li>Offer back-up support to the Administrators, ensuring administrative duties are handled efficiently when needed</li><li>Other duties as assigned</li></ul>
2026-08-26T00:00:00Z

Payroll Administrator

Vancouver, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and growing Canadian organization, is seeking a Payroll Administrator to join their team in the Tri-Cities area. This is an excellent opportunity for a payroll professional who enjoys working in a high-volume environment and is looking to join a collaborative, people-focused organization. Reporting to the Payroll Team Lead, the Payroll Administrator will be responsible for processing full-cycle payroll for over 500+ union and non-union employees across multiple locations while ensuring compliance with employment standards, collective agreements, and company policies. Please note: This is a 16-month maternity leave coverage with the potential for extension or permanent employment based on business needs and performance. Key Responsibilities• Process bi-weekly payroll for 500+ unionized and non-unionized employees.• Process garnishments, off-cycle payments, terminations, and Records of Employment (ROEs).• Investigate and resolve payroll discrepancies and employee payroll inquiries.• Assist with year-end payroll activities, including T4-related inquiries and reporting.• Maintain employee payroll records, including new hires, rehires, compensation changes, and employee information updates.• Prepare payroll reconciliations and various payroll-related reports, including union dues and seniority reporting.• Monitor and communicate payroll and timekeeping discrepancies to internal stakeholders.• Provide payroll and timekeeping system training to new employees as required.• Stay current with employment standards legislation, collective agreements, and payroll best practices.• Contribute to process improvements and payroll documentation updates.• Support additional payroll and administrative projects as required.
2026-09-02T00:00:00Z

Receptionist

Vancouver, BC
onsite
Permanent
50000 - 60000 CAD / Yearly
Our client is seeking a polished, dependable, and customer-focused Receptionist to support daily office operations in a professional services environment. This individual will serve as the first point of contact for visitors, clients, and callers, helping create a welcoming and professional experience while providing critical administrative support to the team. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced office setting. Key Responsibilities• Greet clients, visitors, and vendors in a professional and courteous manner• Answer, screen, and direct incoming phone calls• Manage incoming and outgoing mail, packages, and deliveries• Schedule appointments and maintain meeting room calendars• Perform data entry, filing, scanning, and document management tasks• Maintain reception, conference room, and kitchen areas to ensure a polished office appearance• Order office supplies and track inventory as needed• Conduct conflict checks• Provide administrative and clerical support to team members• Assist with special projects and additional office duties as assigned• Participate in planning and coordinating employee social events throughout the year
2026-09-01T00:00:00Z