9 results for Administrative Clerk in Port Coquitlam, BC

Administrative Assistant

Delta, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-06-02T00:00:00Z

Data Entry Clerk

Burnaby, BC
onsite
Contract / Temporary
20.9 - 22 CAD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join a wholesale distribution organization in Burnaby, British Columbia on a Contract basis. This in-office role is suited to someone who enjoys accuracy-focused work, can manage repetitive tasks efficiently, and is comfortable working six hours per day. The successful candidate will support data administration activities that help keep records current, organized, and reliable across business operations. Responsibilities: • Enter high volumes of information into internal records and spreadsheets with a strong focus on accuracy and completeness. • Review numeric data carefully to identify inconsistencies, missing details, or input errors before finalizing entries. • Maintain rebate-related records and update supporting information in a timely and organized manner. • Use Microsoft Excel to sort, validate, and manage data for reporting and tracking purposes. • Cross-check entered information against source documents to ensure records remain accurate and up to date. • Organize digital files and data sets so information can be retrieved quickly by internal stakeholders. • Assist with updates to internal systems and records, including work connected to changes in company platforms or processes when required. • Follow established office procedures for handling confidential business information and maintaining data integrity.
2026-06-04T00:00:00Z

Office & Administration Manager

Abbotsford, BC
onsite
Permanent
55000 - 70000 CAD / Yearly
We are looking for an Office & Administration Manager to support a growing engineering and manufacturing business in Abbotsford, British Columbia. This position serves as a key operational link across customer service, order coordination, shipping, and accounting, helping daily activities run smoothly from initial inquiry to final delivery. The ideal candidate brings strong administrative judgement, financial accuracy, and the ability to keep multiple priorities moving in a fast-paced environment. Responsibilities: <ul><li>Manage customer communications by answering questions about products, order progress, delivery timing, and shipment status with professionalism and clarity.</li><li>Enter and maintain sales orders in the company’s order management platform, ensuring details are accurate and up to date throughout the process.</li><li>Work closely with production, sales, and shipping teams to keep orders on schedule, address issues early, and support dependable fulfillment.</li><li>Prepare and organize operational documents such as job records, picking documentation, invoices, and shipping paperwork.</li><li>Produce deposit and final customer invoices, process payments, and assist with receivables follow-up and basic accounting entries.</li><li>Review vendor invoices against packing slips and related records to support accurate payable processing and financial documentation.</li><li>Coordinate freight activity and import/export paperwork with carriers and customs contacts to support compliant cross-border shipments.</li><li>Maintain orderly digital and paper filing systems, oversee office supply levels, and provide general administrative support for day-to-day operations.</li><li>Identify workflow gaps and contribute to practical process improvements that strengthen coordination across departments.</li></ul>
2026-06-02T00:00:00Z

Administrative Assistant 3

Vancouver, BC
onsite
Contract / Temporary
18.5 - 21 CAD / Hourly
We are looking for an Administrative Assistant to join a property and asset management team in Vancouver, British Columbia on a Contract basis for an initial 2-month term, with the possibility of extension. This role supports day-to-day office operations by coordinating administrative activities, welcoming visitors, and assisting internal teams with a high standard of service. The successful candidate will help keep the office organized, respond to tenant and team needs efficiently, and handle confidential information with care. Responsibilities:• Provide front-desk coverage and administrative support for property management and building operations, ensuring a positive experience for tenants, visitors, and staff.• Coordinate calendars, meeting spaces, and shared resources while assisting with incoming maintenance requests and general service inquiries.• Prepare and format business documents such as letters, memos, forms, and internal communications with accuracy and attention to detail.• Process invoices and support accounts payable activities, including data entry and coding within Yardi Voyager when required.• Manage incoming and outgoing mail, distribute correspondence promptly, and complete a variety of clerical tasks to support daily office functions.• Maintain tidy and well-stocked common areas, including boardrooms, kitchens, and office equipment spaces, and arrange replenishment of office supplies as needed.• Track and organize operational supplies and staff uniforms for the building operations team, keeping records current and materials properly identified.• Provide backup assistance to other administrative team members during absences and create purchase orders in company systems when requested.• Carry out additional administrative assignments as needed to support smooth office and property operations.
2026-06-01T00:00:00Z

Administrative Coordinator

Vancouver, BC
onsite
Permanent
65000 - 75000 CAD / Yearly
Our client, a growing publicly listed organization, is seeking a highly organized and detail-oriented Administrative Coordinator to support its Corporate Secretariat function. This is a newly created role offering the opportunity to build processes, implement structure, and play a key role in a fast-evolving corporate environment. Key Responsibilities:• Provide administrative support to the Corporate Secretary, including preparation and organization of corporate documentation• Maintain and organize electronic records, including leading the transition to and ongoing management of SharePoint• Develop templates, processes, and document standards to support governance and reporting requirements• Manage internal tracking systems (e.g., Monday.com) to support workflow and task management• Assist with corporate policies and documentation, including French translation and version control• Support corporate operations aligned with public company standards and requirements
2026-06-02T00:00:00Z

Payroll Administrator

Vancouver, BC
onsite
Contract / Temporary
38 - 44 CAD / Hourly
We are looking for a Payroll Administrator to join a growing IT software organization in Vancouver, British Columbia on a Long-term Contract basis. This position will support Canadian payroll operations across two payroll groups and play an important role in delivering accurate, responsive service to employees. The successful candidate will bring strong Dayforce expertise, a solid understanding of payroll practices, and a customer-focused approach to handling payroll inquiries and processing. Responsibilities: • Process semi-monthly Canadian payroll for two employee groups, ensuring payroll data is accurate, complete, and submitted on schedule. • Manage payroll transactions for a primarily salaried, non-union workforce while maintaining compliance with applicable payroll legislation and company policies. • Use Dayforce to review, validate, and update payroll information, including earnings, deductions, and employee changes. • Respond to payroll-related questions from employees and internal stakeholders with professionalism, accuracy, and a strong service mindset. • Investigate and resolve payroll discrepancies by reviewing records, identifying issues, and applying appropriate corrections in a timely manner. • Support payroll administration activities such as payment processing, record maintenance, and coordination with the broader payroll team. • Assist with benefit-related payroll items and collaborate with team members on reconciliation tasks when required. • Contribute to continuity within the payroll function during the contract period while helping maintain smooth day-to-day operations.
2026-06-04T00:00:00Z

Receptionist

Vancouver, BC
onsite
Contract / Temporary
20.9 - 22 CAD / Hourly
We are looking for a welcoming and highly organized Receptionist to join an engineering firm in Vancouver, British Columbia on a Contract basis through the end of July. This position is ideal for someone who enjoys being the first point of contact for visitors and callers while keeping daily office operations running smoothly. The successful candidate will support front-desk activities, meeting coordination, general administration, and shared workplace upkeep in a detail-focused office environment. Responsibilities: • Manage incoming calls, direct them appropriately, and record clear messages when needed. • Welcome guests and staff at reception, ensuring every interaction is courteous, helpful, and attentive. • Respond to routine questions and provide accurate information to visitors, callers, and internal teams. • Handle incoming and outgoing mail, courier packages, and deliveries with careful organization and timely distribution. • Arrange meetings and lunch-and-learn sessions, including room preparation, catering coordination, and post-meeting clean-up. • Maintain kitchens, meeting rooms, and common areas by restocking supplies, loading or unloading the dishwasher, and keeping shared spaces tidy. • Track office and kitchen inventory levels and place supply orders to support uninterrupted daily operations. • Provide administrative assistance such as document preparation, formatting, certificate generation, file archiving, and retrieval of stored records. • Support vendor coordination, internal events, and other operational activities as required across departments and office locations.
2026-06-04T00:00:00Z

Receptionist

Vancouver, BC
onsite
Contract / Temporary
20.9 - 22 CAD / Hourly
We are looking for a detail-oriented and approachable Receptionist to support a construction and contractor office. This is a contract position suited to someone who communicates confidently, creates a welcoming experience for visitors, and stays productive in a quieter front-desk environment. The successful candidate will serve as a key point of contact for both internal teams and external guests, including key clients and senior leaders. Responsibilities:• Welcome visitors, maintain a welcoming front-desk presence, and ensure guests are assisted promptly and courteously.• Answer and direct incoming calls using a multi-line phone system while providing clear and effective communication.• Monitor the locked entrance, manage visitor access, and respond to courier arrivals by following site instructions.• Coordinate deliveries and support the handling of packages and materials for office staff.• Keep the reception area and shared spaces neat, organized, and presentable throughout the day.• Assist with meeting and visitor hospitality by arranging refreshments such as coffee and water for clients and guests.• Help organize lunch bookings or reservations as needed to support meetings and schedules.• Provide administrative support through email management, appointment coordination, file organization, and routine data entry.• Work closely with corporate services and leadership while asking questions when clarification is needed to ensure tasks are completed accurately.
2026-06-04T00:00:00Z

Receptionist

Vancouver, BC
onsite
Contract / Temporary
20 - 22 CAD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front-desk operations in Vancouver, British Columbia. This contract opportunity is ideal for someone who enjoys creating a positive first impression while keeping office activities running smoothly in an onsite environment. The successful candidate will manage visitor interactions, coordinate communications, and provide dependable administrative support across the office. Responsibilities:• Welcome visitors courteously, assist with sign-in procedures, and ensure guests are directed to the appropriate contact or meeting space.• Answer incoming telephone calls promptly, handle general inquiries, and route messages accurately to team members.• Prepare and organize meeting rooms, including scheduling support and room readiness for internal and external meetings.• Provide day-to-day administrative assistance such as managing mail, courier deliveries, and basic office documentation.• Maintain front-desk coverage throughout the workday while supporting a clean, orderly, and well-maintained reception area.• Use Outlook and Microsoft Office applications to manage calendars, draft correspondence, and update simple records or spreadsheets.• Assist with coordination of office events or hospitality arrangements when meetings or special activities are scheduled.• Complete routine clerical tasks that require attention to detail, sound judgement, and basic mathematical accuracy.
2026-06-01T00:00:00Z