<p>We are looking for a reliable and organized Office Administrator to support our daily operations and provide administrative assistance to the Brand and Analyst teams. This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and enjoys a variety of responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations and ensure a well-organized work environment</li><li>Manage office supplies and equipment, including inventory tracking and reordering</li><li>Provide administrative support to the Brand Team and Analyst Team</li><li>Respond to email and phone inquiries in a timely and professional manner</li><li>Coordinate the shipping and receiving of samples, monitor and track shipments</li><li>Maintain sample room inventory and place sample orders as needed</li><li>Prepare boardroom for meetings, including setup and cleanup</li><li>Run and update reports as required</li><li>Handle customer complaints and direct them to appropriate personnel if needed</li><li>Perform ad hoc administrative tasks as assigned</li><li>Ability to lift boxes/packages up to 20lbs</li></ul>
The Business Assistant reports directly to VP of Personal Insurance Pricing and is responsible for supporting the day-to-day administration requirements of the senior Personal Insurance Pricing leadership team and the support of requests for the Head Office Personal Insurance team’s shared services administration team. The successful candidate will be responsible for the provision of administrative support including calendar and inbox management, expense report management, travel booking, system access requests, onboarding/offboarding of new hires, event planning/onsite coordination and other associated duties. <br> Description for Internal Candidates What can you expect in this role? The Business Assistant reports directly to VP of Personal Insurance Pricing and is responsible for supporting the day-to-day administration requirements of the senior Personal Insurance Pricing leadership team and the support of requests for the Head Office Personal Insurance team’s shared services administration team. The successful candidate will be responsible for the provision of administrative support including calendar and inbox management, expense report management, travel booking, system access requests, onboarding/offboarding, event planning/onsite coordination and other associated duties. • Manages the VP, Personal Insurance Pricing’s calendar and inbox in all coordination of meetings, managing multiple conflicting meetings and necessary resources, booking and scheduling meetings with internal and external clients, expense report management, deadlines and approvals. Coordinates and books for VP, Personal Insurance Pricing's local and international travel • Assists the senior Personal Insurance Pricing leadership team with administrative functions • Supports system access, onboarding/offboarding and other administrative requests for the Head Office Personal Insurance team’s shared services administration team. • Event planning /onsite coordination for the Personal Insurance & Sonnet teams in the Montreal Office and other associated duties as a member of the Personal Insurance Employee Experience Committee. • Provides coding of invoices and forwards onto appropriate approval authority • Other duties as assigned, including supporting other Personal Insurance functions in the Montreal office
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our clients team in Toronto, Ontario. In this role, you will provide essential support to ensure the smooth operation of their office, handling a variety of administrative tasks and contributing to the overall efficiency of our operations. Your professionalism, discretion, and proactive approach will be key to your success as you collaborate with team members and manage daily responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the Executive Assistant and team, ensuring daily operations run smoothly.</p><p>• Organize and maintain the document management system, including scanning, uploading, and creating folders.</p><p>• Oversee office inventory by managing supplies, snacks, and beverages to meet the needs of staff.</p><p>• Handle courier shipments, as well as incoming and outgoing mail, with precision and timeliness.</p><p>• Coordinate catering services and prepare boardrooms for meetings, lunches, and events.</p><p>• Disseminate internal notices and updates about events to keep staff informed.</p><p>• Assist with calendar management, including scheduling business and personal appointments in the absence of the Executive Assistant.</p><p>• Conduct research projects related to office operations or vendor improvements as needed.</p>
We are looking for an Administrative Assistant to join our team on a contract basis in Markham, Ontario. In this role, you will play a key part in supporting staffing operations by managing schedules, coordinating communication, and handling administrative tasks. If you thrive in a fast-paced environment and possess strong organizational skills, we invite you to apply for this opportunity.<br><br>Responsibilities:<br>• Respond to incoming calls from clients to address staffing requests and provide excellent customer service.<br>• Maintain accurate and up-to-date records by entering data and managing schedules efficiently.<br>• Coordinate onboarding documentation for new team members, ensuring all required forms are completed.<br>• Monitor and report timesheet submissions to ensure timely processing and accuracy.<br>• Schedule appointments and manage calendars to support staffing and operational needs.<br>• Communicate effectively with team members and clients through email correspondence.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.<br>• Address any inquiries or concerns from clients and staff in a thorough and timely manner.<br>• Assist with other administrative duties to ensure smooth office operations.
We are looking for a detail-oriented Sales Administrator to join our team in Toronto, Ontario, on a long-term contract basis. In this role, you will play a vital part in ensuring the smooth execution of sales and trade agreements, handling administrative tasks, and supporting logistical operations. This position requires collaboration with both internal teams and external partners to ensure efficient order processing, documentation, and customer service.<br><br>Responsibilities:<br>• Process customer orders and input relevant data into internal systems with accuracy.<br>• Prepare and manage sales and purchase contracts, along with associated documentation.<br>• Issue invoices and oversee accounts receivable and payable to ensure timely transactions.<br>• Coordinate logistics operations, including customs documentation, truck scheduling, and shipment tracking.<br>• Address customer inquiries and resolve basic issues to maintain satisfaction.<br>• Monitor inventory levels, identify discrepancies, and report findings to management.<br>• Assist in preparing credit applications, tracking credit limits, and managing overdue accounts.<br>• Organize and maintain confidential documents under the guidance of the General Manager.<br>• Support monthly inventory reporting and contribute to the preparation of business intelligence reports.<br>• Provide backup assistance to other contract administrators during absences and support the team with ad-hoc assignments.
<p>We are looking for a dedicated and detail-oriented Executive Assistant to join our team in Markham, Ontario. In this long-term contract position, you will be instrumental in supporting our leadership team by managing administrative tasks, coordinating schedules, and ensuring smooth communication across departments. This role requires excellent organizational skills, a proactive approach to problem-solving, and the ability to thrive in a fast-paced healthcare environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements.</p><p>• Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and efficient communication.</p><p>• Prepare and edit documents, presentations, reports, and correspondence as required.</p><p>• Coordinate and support meetings by preparing agendas, taking minutes, and following up on action items.</p><p>• Handle confidential and sensitive information with discretion and professionalism.</p><p>• Oversee the organization and maintenance of files, records, and documentation for easy access and retrieval.</p><p>• Assist in planning and executing special projects, ensuring deadlines and objectives are met.</p><p>• Collaborate with various departments to support quality improvement initiatives and organizational goals.</p><p>• Provide logistical support for on-site events and meetings, including booking venues and managing resources.</p><p>• Monitor and manage office supplies, ensuring the workplace is well-equipped and operational.</p><p>• Liaise professionally with board members, senior management, staff, and community stakeholders.</p><p><br></p>
<p>We are looking for an experienced Executive Assistant to join our team a contract basis. Based in Toronto, Ontario, this role involves providing high-level administrative and operational support to executives and board members within the healthcare and social assistance sector. The successful candidate will excel in managing complex schedules, facilitating virtual meetings, and handling sensitive information with discretion and careful attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Organize and oversee board and committee meetings, including scheduling, logistics, and preparation of agendas and meeting packages.</p><p>• Prepare and distribute board materials, ensuring timely delivery at least seven days in advance of meetings.</p><p>• Accurately record, maintain, and manage board minutes using the "Board Effect" platform, and ensure follow-ups on action items are completed.</p><p>• Provide advanced calendar management for executives, coordinating high-volume scheduling and prioritizing critical meetings.</p><p>• Act as a gatekeeper by managing meeting requests and delegating inquiries to appropriate teams or departments when necessary.</p><p>• Draft, proofread, and edit reports, communications, and other materials to ensure accuracy and clarity.</p><p>• Facilitate virtual meetings using collaboration tools such as Microsoft Teams and Cisco Webex, including sharing screens and resolving technical issues.</p><p>• Support a paperless office by effectively using tools such as Microsoft Outlook, Teams, and other digital systems.</p><p>• Maintain a detail-oriented and resourceful approach when interacting with board members, stakeholders, and team members.</p><p>• Manage travel arrangements, expense reporting, and other administrative tasks efficiently to support executive operations.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will support daily office operations, ensuring smooth workflows and effective communication. The ideal candidate will bring strong organizational skills and a proactive approach to handling administrative tasks.<br><br>Responsibilities:<br>• Welcome and assist visitors and guests, ensuring a positive and friendly experience.<br>• Perform kitchen-related tasks, such as maintaining cleanliness and restocking supplies.<br>• Organize and manage filing systems to ensure easy access to important documents.<br>• Handle faxing, photocopying, and other document preparation duties.<br>• Coordinate courier services and ensure timely delivery of packages.<br>• Arrange catering services for meetings and events as required.<br>• Oversee printer maintenance and manage mailroom operations effectively.<br>• Support facilities management tasks, ensuring the office environment remains functional and well-maintained.
<p>We are looking for a detail-oriented and organized Investor Relations Administrator to join our team on a long-term contract basis in Toronto, Ontario. In this role, reporting to the Director, Investor Relations, the Administrator, Investor Relations you will work closely with the Director, the IR team and the senior executive team to develop and execute the Company’s investor relations and communications strategy.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Maintaining investor database for the Investor Relations, Treasury and ESG Teams; including tracking investor feedback from conferences, ESG discussions, webinars, and proxy meetings;</p><p>• Preparation of a bi-weekly report to the CEO and CFO summarizing investor, analyst, and ESG engagement activities and upcoming events for the executive team; </p><p>• Leading weekly department meetings, including summarizing upcoming events and priorities, and maintaining calendar and checklists of all investor relations events </p><p>• Leading corporate access and investor events, primarily the coordination, participation and planning of industry conferences, marketing and other corporate access events, including conference logistics for executive management, prioritizing key investors, 1x1 schedules, presentation materials and investor biographies; </p><p>• Assisting in travel arrangements, including flights and hotels, for conferences, marketing and other investor events; </p><p>• Occasional attendance of industry conferences, marketing and other investor events; </p><p>• Assisting in scheduling pre-quarter and post-quarter calls with analysts and investors; including preparation of analyst consensus estimates for earnings and production forecasts; </p><p>• Supporting and coordinating AGM-related events with the Corporate Secretary team, including securing venues and providing on-site assistance; C2 - INTERNAL </p><p>• Assisting in proxy voting season, including scheduling proxy calls with key investors and preparing reports of proxy results from the previous year for the Corporate Secretary team and Board of Directors; </p><p>• Assisting in the preparation, review, and distribution of external communication materials, including first draft of presentations, press releases, annual report, and quarterly materials; </p><p>• Assisting in the preparation of materials to be presented to the Board of Directors; </p><p>• Maintaining the corporate website; </p><p>• Other related duties as required.</p>
<p>We are seeking a highly organized, proactive, and detail-oriented <strong>Executive Assistant</strong> to provide high-level administrative support to members of the Executive Team and their direct reports. This role will primarily support senior leaders, ensuring seamless day-to-day operations and contributing to strategic initiatives.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Manage complex calendars and coordinate dynamic meeting schedules for senior executives.</li><li>Organize domestic and international travel arrangements, including detailed itineraries and logistical support.</li><li>Assist with planning and execution of events and projects, ensuring alignment with business objectives.</li><li>Create and refine professional PowerPoint presentations, incorporating data visualizations and key messaging.</li><li>Prepare, format, and distribute documents for internal and external meetings with accuracy and timeliness.</li><li>Process and reconcile vendor invoices and expense reports; maintain financial records in accordance with company policies.</li><li>Handle incoming communications (email, phone, correspondence) with discretion and timely follow-up.</li><li>Provide cross-functional support to other Executive Assistants during peak periods or high-demand projects.</li><li>Facilitate onboarding for new team members, ensuring a smooth and welcoming transition.</li><li>Contribute to office operations and process improvement initiatives, including documentation and workflow enhancements.</li></ul>
We are seeking a =+ years of experience, detail oriented, and service-oriented Executive Assistant to provide high-level administrative and operational support to the Senior Vice President and other members of the Executive Management Team. The ideal candidate is proactive, detail-oriented, and takes pride in representing leadership with excellence—managing complex calendars, communications, and priorities with discretion and efficiency in a fast-paced, detail oriented environment. <br> Key Responsibilities Provide comprehensive calendar management with proactive planning and follow-up, scheduling/rescheduling internal and external meetings, organizing logistics, and managing last-minute changes with professionalism. Prioritize and manage executive emails and communications; coordinate directly with internal and external stakeholders. Prepare daily briefing documents, including meeting details, materials, and calendar look-aheads. Compile, design, and review confidential correspondences, presentations, organizational charts, reports, and other materials using Microsoft Word, Excel, PowerPoint, and Visio. Coordinate and prepare agendas, arrangements, materials, and minutes for board, executive, and management meetings; track and follow up on action items. Prepare and format detail oriented reports and PowerPoint presentations, including visuals and design elements. Ensure all documents requiring signature are accurate and include relevant supporting materials. Monitor deadlines and follow up on outstanding items to ensure timely completion. Coordinate complex travel arrangements, itineraries, and expense reporting. Manage departmental infrastructure, including CRM systems, databases, directories, and electronic/paper filing systems. Assist with event planning and execution for internal and external functions. Support divisional and business development initiatives, including project coordination, tracking deliverables, and maintaining communication on progress. Coordinate divisional meetings, retreats, and offsite events by preparing agendas, materials, and follow-up documentation. Provide additional administrative support to the Senior Vice President and Executive Management as required.
<p>We're looking for a versatile, detail-driven Legal & HR Operations Specialist to support essential functions across legal administration, corporate governance, and HR operations. This blended role is perfect for someone who excels at balancing priorities in dynamic settings and managing sensitive data with confidentiality. If you're an adaptable professional who thrives in evolving business environments, this position offers the opportunity to make a significant organizational impact.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Legal Operations & Governance:</strong></p><ul><li>Collaborate closely with senior leadership to ensure compliance and optimize legal workflows.</li><li>Manage corporate records and regulatory documentation to meet internal and external standards.</li><li>Oversee the contract lifecycle, including drafting, reviewing, tracking approvals, renewals, and administering e-signature processes.</li><li>Prepare, coordinate, and document board and committee meetings, including agendas, resolutions, minutes, and portal management.</li><li>Support legal research, regulatory filings, and due diligence for business initiatives.</li><li>Maintain tracking systems for legal matters, deadlines, invoices, and documentation.</li><li>Provide general legal administrative assistance, including proofreading and editing documents.</li></ul><p><strong>Human Resources Operations:</strong></p><ul><li>Administer HR processes and systems throughout the employee lifecycle, from onboarding through offboarding.</li><li>Create and manage HR documentation, such as employment agreements, amendments, and compliance records.</li><li>Support employee equity programs and consultant agreements with precise attention to detail.</li><li>Coordinate timely completion of policy acknowledgments, training compliance, and performance review cycles.</li><li>Maintain organized HR records and contribute to internal process improvements and surveys.</li></ul><p><br></p>
We are looking for a dedicated Front Desk Coordinator to join our team in Toronto, Ontario. In this role, you will act as a key point of contact for clients, ensuring exceptional service delivery through collaboration with internal departments. As part of the Mid-Office Service Team, you will support independent Portfolio Managers and Introducing Brokers by managing daily operations and resolving client issues. This is a hybrid long-term contract position requiring at least three days per week on-site, with newer team members expected to work in the office more frequently.<br><br>Responsibilities:<br>• Build and nurture strong client relationships by coordinating efforts with internal teams and departments.<br>• Maintain a high standard of customer service by keeping clients informed about new products, services, and developments relevant to their business.<br>• Resolve client issues promptly and thoroughly, while recommending improvements to enhance overall service delivery.<br>• Review and approve administrative tasks such as bank transfers, de-registrations, foreign exchanges, and internal account transfers on a daily basis.<br>• Serve as a liaison between clients and operational teams to ensure timely and proactive task completion.<br>• Coordinate and document regular client meetings to address service and operational concerns, following up to ensure resolution.<br>• Provide guidance to clients on company policies, procedures, and available training that impact their business operations.<br>• Offer process improvement recommendations to strengthen client relationships and streamline operations.<br>• Represent the company professionally during client meetings and business events.
<p>We are seeking an experienced, detail-oriented, and highly organized <strong>Payroll and Benefits Administrator</strong> to manage payroll and benefits for our growing team of over 300 hourly and salaried employees. In this critical role, you will oversee the full-cycle payroll process and ensure compliance, accuracy, and on-time delivery while administering employee benefits programs. The ideal candidate is proficient in <strong>ADP Workforce Now</strong>, has strong communication skills, and thrives in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Full-Cycle Payroll Management:</strong></p><ul><li>Oversee the accurate and timely processing of payroll for 300+ employees, including hourly and salaried staff.</li><li>Ensure compliance with legal regulations and company policies while maintaining meticulous payroll records.</li><li>Prepare and manage year-end payroll functions, including issuing T4s, EHT reconciliations, and WSIB reconciliations.</li><li>Upload payroll journal entries to support financial reporting and maintain records.</li></ul><p><strong>Employee Changes & Records:</strong></p><ul><li>Handle employee updates, including new hires, terminations, and ongoing changes in payroll systems.</li><li>Prepare and issue <strong>Records of Employment (ROEs)</strong> promptly and accurately.</li></ul><p><strong>Benefit Plan Administration:</strong></p><ul><li>Coordinate and administer employee benefits programs, managing enrollments, changes, and terminations effectively.</li><li>Serve as the first point of contact for employees seeking information or assistance regarding benefit packages.</li><li>Monitor benefit plan processes and identify opportunities to improve efficiency while ensuring compliance with regulations.</li></ul><p><strong>Compliance & Continuous Improvement:</strong></p><ul><li>Stay informed about payroll-related legislation, trends, and best practices to ensure compliance with federal and provincial regulations.</li><li>Evaluate payroll and benefits systems to optimize workflows and ensure accuracy.</li></ul><p><strong>Collaboration & Communication:</strong></p><ul><li>Partner with HR and finance teams to enhance payroll and benefit processes while resolving issues swiftly and effectively.</li><li>Provide clear and consistent communication to employees and stakeholders regarding payroll and benefits matters.</li></ul><p><br></p>
<p>Robert Half is looking for a dedicated Supply Chain Coordinator to join our team in Toronto, Ontario. In this role, you will focus on managing and expanding key product lines within the steel industry while fostering strong client relationships. You will also collaborate with offshore offices to ensure effective communication and alignment on strategic objectives. </p><p><br></p><p>Responsibilities:</p><p>• Oversee supply chain processes for steel products, ensuring efficient management and coordination with the team.</p><p>• Coordinate and monitor supply chain operations to ensure timely delivery of materials and products.</p><p>• Build and strengthen relationships with customers to drive business growth and retention.</p><p>• Identify and pursue opportunities to promote and develop new business initiatives.</p><p>• Manage inventory levels to meet production and distribution needs while minimizing costs.</p><p>• Track shipments and address any issues in transit to ensure on-time delivery.</p><p>• Maintain open communication channels with international offices and internal departments to align on strategic goals.</p><p>• Conduct research to explore new products and assess potential clients or avenues for expansion.</p><p>• Organize and participate in regular business meetings with customers to discuss opportunities and market trends.</p><p>• Visit clients to strengthen relationships and analyze emerging market demands.</p><p>• Support management by preparing data reports, presentation materials, and executing tasks related to new projects.</p><p>• Ensure compliance with company policies, regulations, and industry standards.</p><p>• Collaborate with internal teams (logistics, production, customer service) to align supply chain activities with business objectives.</p><p>• Proactively identify potential supply chain risks and work to mitigate them.</p><p>• Assist in contract negotiations with suppliers to secure favorable terms and pricing.</p>
We are looking for a dynamic HR Recruiter to join our team on a contract basis. This role involves sourcing and qualifying candidates for various departments, ensuring a seamless recruitment process. Based in Mississauga, Ontario, this position offers the flexibility of remote work and requires a self-driven individual eager to meet targets and deadlines in a fast-paced environment.<br><br>Responsibilities:<br>• Conduct comprehensive candidate sourcing for multiple departments and roles.<br>• Manage initial screening calls to assess qualifications and suitability.<br>• Coordinate interview schedules with senior recruitment staff.<br>• Utilize recruitment tools and systems, including Oracle, to streamline hiring processes.<br>• Collaborate with a talent acquisition team to meet organizational hiring goals.<br>• Ensure a high standard of candidate evaluation during screening to deliver quality candidates.<br>• Problem-solve independently and adapt to evolving recruitment needs.<br>• Maintain accurate records and documentation throughout the recruitment process.<br>• Work efficiently within set timelines to meet hiring targets.
We are looking for a detail-oriented and friendly Receptionist to join our team in Toronto, Ontario. As the first point of contact for visitors and clients, you will play a vital role in creating a welcoming and organized environment. This position is ideal for someone with strong customer service skills and a passion for maintaining efficient office operations in a fast-paced setting.<br><br>Responsibilities:<br>• Greet and assist visitors, clients, and employees with courtesy and efficiency.<br>• Maintain accurate visitor records, ensuring all guests sign in upon arrival.<br>• Perform general administrative tasks, including data entry, filing, and managing office supplies.<br>• Address client and visitor inquiries, providing exceptional customer service at all times.<br>• Handle incoming and outgoing mail, including sorting, distributing, and preparing shipments.<br>• Support the marketing team with seasonal mail-outs and other assigned tasks.<br>• Keep the reception area and lobby clean, organized, and welcoming.<br>• Monitor and restock office amenities such as coffee machines and snack bars, placing replenishment orders as needed.<br>• Manage multi-line phone systems, directing calls and taking messages efficiently.<br>• Complete additional responsibilities as assigned by management.
We are looking for a detail-oriented and bilingual Contract Coordinator to join our team on a contract basis in Markham, Ontario. In this role, you will play a key part in ensuring the accurate processing and verification of lease and loan contracts. This is an excellent opportunity for someone with strong administrative and communication skills who thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Review and process lease and loan contracts with a high level of accuracy.<br>• Verify incoming documents to ensure all details are complete and correct.<br>• Cross-check contract terms and numerical information against provided documentation.<br>• Communicate with dealers via phone and email to address and resolve discrepancies.<br>• Provide reception coverage once a week as part of your role.<br>• Collaborate with internal teams to ensure smooth contract processing.<br>• Adhere to company policies and compliance standards during all contract-related activities.<br>• Maintain organized records of processed contracts for auditing purposes.
<p>We are seeking a <strong>Payroll Coordinator</strong> to join our team on a part-time basis in Oshawa. In this role, you’ll handle payroll processing, financial reconciliation, and provide administrative HR support. If you have a strong background in payroll systems and thrive in a dynamic environment, we’d love to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Process full-cycle payroll for various employee groups, including unionized and non-union staff, management, and executives, using Ceridian Dayforce.</li><li>Prepare and distribute annual T4s, T4As, and perform monthly, quarterly, and annual reconciliations.</li><li>Track key payroll metrics like turnover, absenteeism, and overtime, and share insights with department leaders.</li><li>Reconcile payroll-related accounts monthly or quarterly, ensuring accurate financial records.</li><li>Post bi-weekly payroll to the general ledger and prepare related journal entries.</li><li>Investigate payroll variances and assist with budgeting and forecasting.</li><li>Support compliance and audits, ensuring accurate reporting to regulatory agencies.</li><li>Help with HR tasks such as job postings, interview scheduling, and onboarding/offboarding processes.</li><li>Maintain and update employee records and HR systems with care and confidentiality.</li></ul><p><br></p>
<p>Robert Half is seeking a <strong>Bookkeeper</strong> to join our client’s dynamic team in <strong>Scarborough, Ontario</strong>. This role is ideal for a detail-oriented professional with a passion for numbers and strong organizational skills. As the Bookkeeper, you will play a crucial role in ensuring accurate financial management, compliance with tax regulations, and supporting the team in maintaining a strong financial foundation.</p><p><br></p><p>This opportunity offers an excellent platform to grow your career while making significant contributions to achieving financial efficiency and success for the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain and manage <strong>accurate financial records</strong>, including accounts payable (AP), accounts receivable (AR), and the general ledger.</li><li>Reconcile <strong>bank statements and credit card accounts</strong>, addressing discrepancies in a timely manner.</li><li>Prepare financial reports, including <strong>balance sheets, income statements, and cash flow statements</strong>, for management review.</li><li><strong>Process payroll</strong>, ensuring compliance with applicable employment and tax laws.</li><li>Track and manage <strong>fixed assets</strong>, including handling depreciation schedules.</li><li>Assist in <strong>budget preparation and financial forecasting</strong>.</li><li>Support <strong>internal and external audits</strong> by organizing financial documentation and providing explanations when needed.</li><li>Identify and resolve inconsistencies or process errors in financial records.</li><li>Perform miscellaneous <strong>administrative and accounting tasks</strong> as required.</li></ul><p><br></p>
<p>We are looking for an experienced IT Director to oversee and guide the strategic development of our organization's core technology infrastructure. This role requires a visionary leader capable of ensuring the reliability, scalability, and security of systems spanning data centres, cloud platforms, networks, and enterprise applications. The successful candidate will play a vital role in aligning technological strategies with organizational goals while fostering collaboration across teams and maintaining vendor relationships.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Strategic Leadership:</strong> Provide direction for the IT Infrastructure and ISO teams, collaborating with senior leadership to design and implement infrastructure strategies that drive business growth, operational excellence, and digital transformation.</li><li><strong>Team Development:</strong> Lead, mentor, and support IT Infrastructure personnel, including network engineers, system administrators, service desk staff, and cybersecurity specialists.</li><li><strong>Systems Management:</strong> Ensure the reliability, availability, and optimal performance of all IT systems, including servers, storage solutions, and cloud environments.</li><li><strong>Project Execution:</strong> Manage infrastructure projects from initiation through completion, overseeing budgets, timelines, and resource allocation.</li><li><strong>Vendor Management:</strong> Build and maintain strong relationships with external service providers, technology vendors, and consultants.</li><li><strong>Cybersecurity & Compliance:</strong> Enforce comprehensive security protocols and ensure adherence to relevant industry standards and regulatory requirements.</li><li><strong>Business Continuity:</strong> Develop and maintain disaster recovery and business continuity plans to safeguard operations against system outages or cyber threats.</li><li><strong>Technical Expertise:</strong> Demonstrate a deep understanding of information systems, network and system architectures, ERP platforms, and system integrations (including APIs).</li><li><strong>Needs Analysis & Procurement:</strong> Evaluate departmental requirements and business documentation to identify technology needs and procure cost-effective hardware and software solutions.</li><li><strong>Financial Oversight:</strong> Manage operating and capital expenditures related to infrastructure planning, design, and execution—including staffing, technologies, and partnerships.</li><li><strong>Site Support:</strong> Travel to various locations to support infrastructure build-outs and assist with client or vendor audits.</li><li><strong>Process Improvement:</strong> Develop and implement strategies to enhance productivity and streamline processes to meet or exceed company performance targets.</li><li><strong>Performance Management:</strong> Guide and evaluate team members to foster growth and talent development.</li><li><strong>Culture & Engagement:</strong> Promote company core values and initiatives to inspire and engage employees.</li><li><strong>Additional Duties:</strong> Perform other responsibilities as assigned.</li></ul>
<p>A downtown client of Robert Half is seeking a skilled and proactive <strong>IT Analyst</strong> to join their team. The ideal candidate will have experience in IT support, networks, printers, servers, and VMware. You will play a key role in ensuring the smooth operation of our IT infrastructure by providing technical support, troubleshooting issues, and maintaining system performance.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide IT support to end-users by troubleshooting hardware, software, and network issues.</li><li>Manage and maintain IT infrastructure, including servers, network devices, and printers.</li><li>Configure, monitor, and optimize network performance to ensure minimal downtime.</li><li>Maintain and support VMware environments, including virtual machines and associated infrastructure.</li><li>Install, configure, and update software and hardware as needed.</li><li>Assist in IT security implementations and ensure compliance with best practices.</li><li>Document IT procedures, troubleshooting steps, and system configurations.</li><li>Collaborate with vendors and service providers for IT-related procurements and support.</li><li>Perform system backups and recovery operations.</li><li>Stay updated with industry trends and emerging technologies to enhance IT operations.</li></ul><p><br></p>
<p>Robert Half is partnering with a reputable manufacturing client located in Bolton, Ontario to recruit a skilled HR Generalist for a stand-alone role at their facility. This is an excellent opportunity for a self-driven HR detail oriented who thrives in a hands-on environment and is ready to take ownership of the full HR function.</p><p>Key Responsibilities:</p><ul><li>Act as the sole HR representative on-site, supporting all HR-related activities. Lead recruitment, onboarding, and employee lifecycle processes.</li><li>Administer HR policies and ensure compliance with employment legislation.</li><li>Manage employee relations, investigations, and performance management.</li><li>Maintain HRIS records and coordinate payroll and benefits administration.</li><li>Support health & safety initiatives and training programs.</li><li>Advise leadership on HR best practices and workforce planning.</li><li><br></li></ul>
<p>We are seeking a <strong>Talent Acquisition Manager</strong> to lead recruitment efforts for a dynamic and growing organization in Pickering, Ontario. You’ll play a key role in building strong teams across multiple locations, including a new facility, while creating innovative strategies to attract top talent. If you’re passionate about recruitment, employer branding, and driving results in a global organization, this is your opportunity to make an impact.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage the full recruitment lifecycle, ensuring a smooth hiring process for candidates and managers alike.</li><li>Create and implement effective sourcing strategies to attract top talent for blue-collar and white-collar roles.</li><li>Lead employer branding initiatives to enhance the company’s reputation as a leading employer in the job market.</li><li>Ensure all recruitment processes are compliant while delivering an exceptional candidate experience aligned with company values.</li><li>Collaborate with global talent acquisition teams to improve local and global recruitment strategies.</li><li>Work closely with internal teams to align recruitment with workforce needs and long-term business goals.</li><li>Take charge of staffing from the ground up for a new facility, building a workforce that drives success.</li><li>Use recruitment metrics and data-driven insights to refine processes and inform decisions.</li><li>Travel to various sites as needed to engage with teams and understand hiring needs on the ground.</li></ul><p><br></p>
<p>Reporting to the Director of Financial Planning, Analysis and Treasury, the Senior Manager of Financial Planning & Analysis will play a key role in supporting the organization’s growth strategy by providing strategic financial oversight and risk management through planning, reporting, and analysis. This role will deliver insights to inform decision-making and ensure financial discipline across the enterprise.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Lead the development of annual plans, forecasts, and long-range planning to guide the organization in achieving its strategic goals.</li><li>Prepare and deliver financial reporting and insights to senior leadership and the Board of Directors on a monthly, quarterly, and annual basis.</li><li>Ensure financial and management reporting is timely, accurate, and actionable for decision-making.</li><li>Direct, coordinate, and consolidate institutional financial management reporting.</li><li>Oversee operating expense cost centres, ensuring clarity, accountability, and efficiency in annual budgets, forecasts, and cost management.</li><li>Analyze key performance indicators and trends to provide meaningful insights and forecasts for senior leadership.</li><li>Develop financial models to forecast, analyze, and support strategic initiatives.</li><li>Manage and optimize the FP& A planning system, ensuring its effective use for accurate and insightful reporting.</li><li>Continuously evaluate and improve FP& A processes, systems, and tools.</li><li>Recruit, develop, and lead a high-performing team of finance professionals, including direct and indirect reports.</li><li>Address competency gaps within the team and support professional growth and development.</li><li>Foster a culture of cost-consciousness and value-for-money across the organization.</li></ul>
