We are looking for a detail-oriented Accounting Clerk to join our team in Woodbridge, Ontario. In this role, you will handle a variety of financial tasks, including managing accounts, processing invoices, and maintaining accurate records. This position is ideal for someone who thrives in a fast-paced environment and has a strong grasp of accounting principles.<br><br>Responsibilities:<br>• Perform account reconciliations to ensure accuracy and resolve discrepancies.<br>• Manage accounts payable and accounts receivable processes, including timely payments and collections.<br>• Process invoices efficiently, ensuring compliance with company policies and procedures.<br>• Handle billing operations, including preparing and reviewing invoices for clients and vendors.<br>• Conduct data entry tasks to maintain up-to-date financial records.<br>• Utilize accounting software such as Oracle, QuickBooks, and SAP to manage financial data.<br>• Generate financial reports and summaries using Microsoft Excel.<br>• Collaborate with team members to streamline accounting workflows and improve efficiency.<br>• Maintain confidentiality and safeguard sensitive financial information.<br>• Assist with other accounting tasks as needed to support the department.
We are looking for a detail-oriented Accounting Clerk to join our team in Woodbridge, Ontario. This is a long-term contract opportunity that offers room for growth in a dynamic, fast-paced environment. The successful candidate will play a key role in managing accounts payable and receivable processes, ensuring accuracy and efficiency in financial operations.<br><br>Responsibilities:<br>• Process and manage accounts payable and accounts receivable transactions for small accounts, handling approximately 20-40 invoices weekly.<br>• Reconcile accounts to ensure accuracy and resolve discrepancies in a timely manner.<br>• Assist with credit management tasks, including supporting transitions as team members retire.<br>• Maintain organized records of financial data, including billing, invoices, and payment histories.<br>• Perform accurate data entry for financial transactions using accounting software such as QuickBooks, SAP, or Oracle.<br>• Collaborate with various departments to facilitate smooth financial operations across multiple facilities.<br>• Support the preparation of financial reports as required by management.<br>• Ensure compliance with company policies and accounting standards in all financial activities.<br>• Contribute to process improvements to enhance efficiency and accuracy within the accounting function.<br>• Provide assistance to senior accounting staff and controllers in day-to-day tasks.
We are looking for an Accounting Clerk to join our team on a contract basis in East York, Ontario. In this role, you will play a key part in supporting financial operations, ensuring accurate journal entries, and reconciling accounts. This is an excellent opportunity to contribute to a charitable organization while leveraging your accounting expertise.<br><br>Responsibilities:<br>• Prepare and post journal entries to ensure accurate financial reporting.<br>• Reconcile accounts by identifying and resolving discrepancies.<br>• Manage accounts payable and accounts receivable processes, including billing and invoice processing.<br>• Perform data entry tasks with precision and efficiency.<br>• Create and maintain high-quality Excel spreadsheets to handle large datasets, utilizing advanced functions such as VLookups, index/match, and conditional statements.<br>• Generate financial reports and documentation using Microsoft Word.<br>• Communicate effectively with stakeholders to provide exceptional customer service.<br>• Uphold confidentiality and integrity in handling sensitive financial information.<br>• Assist with ad-hoc accounting tasks as required, ensuring flexibility in a dynamic environment.
Accounts Payable:<br>• Completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices<br>• Reconciling processed work by verifying entries and comparing system reports to balances<br>• Ensuring outstanding balances are updated with credit memos that are due<br>• Paying employees by receiving and verifying expense reports using company-specific accounting software<br>• Verifying vendor accounts by reconciling monthly statements and related transactions<br>• Maintaining historical records of all invoices, reports, receipts, and cheques by saving documents properly on the network<br>• Assisting other departments with equipment or product purchases, tracking assets and accounts for acquisition<br>• Confirming subcontractor billed working hours, bonuses, and projects<br><br>Accounts Receivable:<br>• Responsible for directing and coordinating all aspects of accounts receivable, bank reconciliation, bank deposits.<br>• Processing and monitoring incoming payments<br>• Responsible for internal controls for their area of responsibility.<br>• Analyze and accurately report the current month’s accounts receivable results.<br>• Assist with internal controls based on JSOX regulations to ensure assets are adequately safeguarded and results are accurately reported.<br>• Report all requested financial information to Director of finance.<br>• Manage, plan and coordinate the annual external audit process.<br>• Ensure that all federal corporate tax and Statistics Canada reports are completed in a timely manner.<br>• Responsible for cash management and reporting.<br>• Resolve account discrepancies<br>• Journal entries and accruals<br>• Other financial data processing<br>• Proficient on accounting software systems<br>• Credit card reconciliation<br>• Back up of accounting roles within department as needed
We are looking for a detail-oriented Accounting Clerk to join our team on a contract basis in Pickering, Ontario. In this role, you will handle a variety of financial tasks, ensuring accuracy and efficiency in managing payments, invoices, and records. This position is ideal for someone with strong organizational skills and a solid understanding of accounting principles.<br><br>Responsibilities:<br>• Record and post cash receipts while accurately applying payments to the corresponding invoices.<br>• Perform credit checks and manage credit limits to ensure compliance with company policies.<br>• Complete credit applications for new vendor accounts.<br>• Enter accounts payable data into Great Plains (GP) software with precision.<br>• Process and verify employee expense reports in a timely manner.<br>• Print and distribute payable invoices to relevant parties within the office.<br>• Prepare and send customer invoices for accounts receivable.<br>• Coordinate cheque mailing and handle wire transfer confirmations.<br>• Maintain organized filing systems for financial documents and records.
<p>Our client is a specialized software company with over 25 years of experience delivering industry-leading solutions to safeguard mission-critical systems. Their expertise spans across sectors such as banking, healthcare, and telecommunications.</p><p>We are looking for an organized, proactive, and detail-oriented Office Manager to join their growing team in Mississauga.</p><p>In this key role, you’ll oversee day-to-day operational functions with , and general business operations. You will work closely with leadership, clients, and technical teams to ensure smooth and compliant business operations.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Directly oversee and coordinate daily administrative operations to optimize workflows and productivity</li><li>Develop and maintain office systems, including inventory management, technology functionality, and HR practices</li><li>Identify areas for improvement in policies and procedures, creating new guidelines to ensure consistent office practices</li><li>Facilitate communication across teams, creating a collaborative and well-organized workplace.</li><li>Assist in onboarding new employees, arranging training sessions, and organizing team-building events.</li><li>Promote and enforce office policies while fostering a welcoming and inclusive work environment.</li><li>Address operational challenges, including facility-related issues, and liaise with building management when necessary.</li><li>Coordinate with external partners, distributors, and international clients as needed</li></ul>
<p><strong>Office Experience Assistant – 1-Year Contract</strong></p><p><br></p><p>Are you passionate about creating outstanding workplace experiences? Our client, a top consulting firm, is seeking an <strong>Office Experience Assistant</strong> to join their high-performing team in downtown Toronto. In this fully on-site role, you’ll be a key contributor to a welcoming, professional, and well-maintained office environment. This is an excellent opportunity for someone looking to grow their career in administrative support, office services, or hospitality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Monitor and maintain general office appearance and cleanliness across shared spaces, meeting rooms, and kitchen areas</li><li>Restock supplies in kitchens and collaborative zones, manage inventory, and order as needed</li><li>Coordinate catering logistics for internal meetings and events, including setup, teardown, and food service presentation</li><li>Liaise with vendors, building staff, and facilities teams for repairs or routine maintenance requests</li><li>Set up furniture and configuration for meetings; ensure conference rooms are equipped and ready, including basic tech support needs</li><li>Support internal events, from signage to logistics and oversight</li><li>Provide backup coverage to adjacent teams, including greeting visitors, handling guest registration and amenities, and closing the office at day’s end</li><li>Assist guests and staff with navigating the office, including guidance on desk reservation systems, IT access, and general queries</li><li>Manage visitor logs, print badges, and maintain compliance with security protocols</li><li>Triage meeting support requests and communicate with appropriate teams for timely resolution</li></ul>
<p>We are looking for an Office Services Manager to oversee and manage essential office operations within a detail-oriented services environment. This is a 6-month contract position based in Toronto, Ontario (working fully on site), where you will ensure smooth day-to-day site operations, maintain compliance, and foster a positive workplace experience. The role demands strong leadership and organizational skills to manage a variety of office services and collaborate effectively with stakeholders.</p><p><br></p><p>Responsibilities:</p><ul><li>Serve as the primary point of contact for local site leaders, employees, and leads for all operational concerns</li><li>Oversee site operations, including reception, security, emergency response planning, environmental health and safety, food services, supplies, asset and record management, recycling, transportation, and satisfaction surveys</li><li>Collaborate with leadership to foster a positive employee experience, address site needs, and act on survey and feedback input</li><li>Lead and implement site-level initiatives and best practices, partnering with the Regional Lead on planning and execution</li><li>Manage and forecast site operational budgets and costs in partnership with finance teams; identify opportunities for cost savings and service enhancements</li><li>Supervise contract administration, risk management, insurance, vendor relationships, and ensure legal compliance</li><li>Coordinate occupancy planning, seating assignments, office moves, facility projects, and property management services</li><li>Support onboarding, orientation, and recruitment efforts as well as IT coordination for new hires and site events</li><li>Organize and manage community relations and citizenship initiatives (e.g., employee events, charitable activities)</li></ul>
<p>We are looking for an Accounts Receivable Clerk to join our team in Toronto, Ontario. In this role, you will play a key part in managing the company's financial transactions, ensuring accuracy, and maintaining strong relationships with customers. This position offers an opportunity to contribute to a dynamic environment while advancing your career in accounting.</p><p><br></p><p>Responsibilities:</p><p>• Generate and distribute customer invoices, credit memos, and account statements with precision.</p><p>• Record and reconcile payments received via wire transfers, cheques, credit cards, and other methods.</p><p>• Monitor overdue accounts and promptly follow up to ensure timely payments.</p><p>• Conduct credit risk assessments, review customer profiles, and approve sales orders based on credit limits.</p><p>• Communicate professionally with clients to resolve invoice discrepancies and address payment issues.</p><p>• Investigate and resolve billing discrepancies, including pricing errors and deductions.</p><p>• Maintain accurate records of accounts receivable transactions and reconcile customer accounts.</p><p>• Collaborate with internal teams, such as sales and logistics, to resolve shipment and invoice concerns.</p><p>• Prepare regular sales activity reports and provide updates on collections to management.</p><p>• Assist with month-end closing procedures and support audit activities as required.</p><p><br></p><p>This job posting is for a current vacancy with our client.</p><p>Our Specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster</p>
We are looking for a detail-oriented Receptionist to join our team on a contract basis in Toronto, Ontario. In this role, you will provide essential administrative support to ensure the smooth operation of the office. This position requires strong organizational and communication skills, as well as the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring a positive first impression.<br>• Manage incoming phone calls and direct them to the appropriate departments.<br>• Coordinate meeting room bookings and ensure they are set up as required.<br>• Oversee office supplies inventory and handle restocking as needed.<br>• Submit work orders for office maintenance and liaise with the landlord when necessary.<br>• Maintain cleanliness and organization in common areas, including stock rooms and restrooms.<br>• Provide updates and communicate effectively with leadership and management.<br>• Utilize Microsoft Teams and Outlook to perform daily administrative tasks.<br>• Support facilities management by addressing minor issues and escalating them when required.<br>• Ensure all office functions are carried out smoothly and efficiently.
<p>We are looking for an experienced Administrative Assistant to join a dynamic investment firm in Mississauga, Ontario. In this role, you will provide exceptional administrative support across multiple business units, ensuring smooth operations and effective communication. This position is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound communications, including phone calls, emails, and correspondence.</p><p>• Assist with event planning, including scheduling, invitations, and vendor coordination for facility openings and other corporate events.</p><p>• Maintain and update social media platforms for the home care division, ensuring accurate and engaging content.</p><p>• Support insurance renewals and other operational tasks.</p><p>• Prepare and edit documents, presentations, and reports using Microsoft Office tools.</p><p>• Collaborate with diverse business units to ensure seamless administrative support across projects.</p><p>• Organize office operations and procedures, contributing to a productive and detail-oriented work environment.</p><p>• Monitor and manage supplies, ensuring the office is well-stocked and operational.</p><p>• Provide excellent customer service to clients, addressing inquiries and resolving issues promptly.</p>
<p>Robert Half Canada is seeking an organized and proactive <strong>Administrative Assistant</strong> for a growing private wealth management team. This role offers the opportunity to provide essential administrative support in a professional, client-focused environment.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform a variety of administrative tasks including scheduling, correspondence, and document management.</li><li>Prepare and process client paperwork with confidentiality and attention to detail.</li><li>Coordinate meetings, travel arrangements, and calendar management for team members.</li><li>Maintain and update filing systems, both physical and electronic.</li><li>Handle incoming phone calls, emails, and client inquiries promptly and professionally.</li><li>Support the preparation of reports, presentations, and other client materials.</li><li>Assist with special projects as assigned.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join a team on a contract basis in Belleville, Ontario. This role offers an opportunity to contribute to the smooth operation of our construction projects by providing essential administrative support. If you excel in organization, communication, and multitasking, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input and update data to ensure records are complete and current.</p><p>• Prepare and assemble job packets for foremen and field teams to facilitate project execution.</p><p>• Maintain organized filing systems and ensure proper handling of important documents.</p><p>• Communicate effectively with customers and municipalities to provide job-related information.</p><p>• Ensure all required paperwork and documentation are completed and accessible for field crews.</p><p>• Offer general administrative support to the operations team as needed.</p><p>• Schedule appointments and manage calendars to ensure smooth day-to-day operations.</p><p>• Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.</p><p>• Draft and manage email correspondence to maintain clear communication channels.</p>
<p>We are seeking a Leasing Coordinator to support a small office with a strong focus on equipment leasing and rental administration. This role is primarily backend support, focused on documentation, licensing, data accuracy, and Excel-based reporting.</p><p> </p><p><strong>Responsibilities</strong></p><p>· Coordinate equipment leasing and rental documentation</p><p>· Prepare and process lease agreements, term sheets, and contracts</p><p>· Manage licensing, registrations, and renewals</p><p>· Maintain accurate, organized leasing files</p><p>· Build and maintain Excel spreadsheets, formulas, and tables</p><p>· Support reporting, reconciliations, and CRM data accuracy</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Whitby, Ontario. This is a long-term contract position supporting the Health Protection Program, providing essential administrative services in a fast-paced and collaborative environment. The role requires someone who is highly organized, adaptable, and able to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Perform accurate and timely data entry of confidential and sensitive information.<br>• Coordinate administrative tasks such as packing supplies and coolers for public health programs.<br>• Manage email correspondence and maintain schedules using Microsoft Outlook.<br>• Prepare and edit documents using Word, Excel, PowerPoint, and other tools.<br>• Support inventory audits and supply ordering to ensure program needs are met.<br>• Take minutes during meetings and distribute them to relevant stakeholders.<br>• Handle competing priorities and tight deadlines with effective time management.<br>• Work independently and collaboratively to meet organizational goals.<br>• Maintain a scent-free work environment in compliance with workplace policies.
