<p>Are you a detail-oriented professional with a passion for investment management and operational excellence? Robert Half is seeking a skilled <strong>Portfolio Administrator</strong> on behalf of our client, a reputable and well-established investment management firm. This is a fantastic opportunity to play a key role in ensuring operational accuracy and supporting client service for a high-performing team within the financial services industry.</p><p><br></p><p>In this position, you will be responsible for tasks such as client onboarding, daily reconciliations, pooled fund trading oversight, and ensuring compliance with regulatory processes. If you have a client-focused mindset, deep financial knowledge, and impeccable attention to detail, we encourage you to apply today.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and maintain accurate reports for clients, management, and internal stakeholders.</li><li>Facilitate client onboarding by managing account opening documentation and ensuring compliance with KYC and FATCA requirements.</li><li>Handle client requests with professionalism and accuracy, including correspondence and reporting.</li><li>Reconcile daily transactions between internal systems and custodians for accuracy and efficiency.</li><li>Provide support for pooled fund activities, including trade tracking, NAV (Net Asset Value) calculations, and financial reporting processes.</li><li>Review trade allocations to ensure compliance and accuracy while adhering to firm and regulatory guidelines.</li><li>Assist in drafting and distributing client communications, as well as supporting regulatory filings and internal recordkeeping efforts.</li><li>Coordinate presentations, client events, and other related activities as needed.</li></ul><p> </p><p><br></p><p><br></p>
We are looking for a detail-oriented Financial Analyst to join our team in Toronto, Ontario. In this long-term contract role, you will play a vital part in financial reporting, analysis, and process optimization for our hospitality business. The successful candidate will collaborate with various stakeholders to ensure accurate financial insights and drive improvements across budgeting, forecasting, and reporting processes.<br><br>Responsibilities:<br>• Streamline the IT invoice process by identifying inefficiencies and recommending improvements for internal and vendor workflows.<br>• Prepare, analyze, and maintain financial data to support monthly, quarterly, and annual reporting requirements.<br>• Reconcile detailed spending reports across multiple accounts and projects to ensure accuracy and completeness.<br>• Develop monthly and quarterly variance reports, conducting in-depth reviews to enhance forecast precision and provide actionable insights to leadership.<br>• Facilitate regular discussions with business partners to share financial trends, risks, and opportunities, while refining rolling financial forecasts.<br>• Coordinate with stakeholders during the annual budget process, managing schedules and submissions.<br>• Oversee the year-end accrual process in collaboration with Corporate Accounts Payable and business partners.<br>• Support external audit activities by preparing reconciliations, schedules, and responding to auditor inquiries.<br>• Automate routine financial tasks and implement process improvements to enhance efficiency.<br>• Provide valuable financial insights to senior management by leveraging data visualization tools and analytical techniques.
<p><strong>Location:</strong> Toronto, ON - downtown, 4 days/onsite</p><p><strong>Contract:</strong> 18 months. Role pays annual salary and benefits.</p><p><br></p><p>Are you an experienced finance professional with a passion for Capital Markets and a knack for leading high-impact initiatives? We are seeking a <strong>Controller - Manager, Investment Finance and Reporting</strong> to join a dynamic finance team on an 18-month fixed-term contract. This is a unique opportunity to step into a leadership role and help grow a world-class controllership function that prioritizes people, process excellence, and long-term growth.</p><p><br></p><p><strong>About the Role</strong></p><p>Reporting to the Senior Manager, Capital Markets Controllership, you will play a key role in overseeing the financial reporting processes for a sophisticated investment platform. You will manage month-end and year-end close activities, legal entity reporting, and partner closely with teams across the organization to deliver accurate, timely, and high-quality financial results.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li><strong>Lead Month-End & Year-End Close:</strong> Oversee ledger close processes for Capital Markets, ensuring accuracy and alignment with enterprise standards.</li><li><strong>Manage Financial Reporting Deliverables:</strong> Review accounting templates, journal entries, and reporting packages for internal and external stakeholders.</li><li><strong>Maintain Strong Controls:</strong> Supervise daily trial balance attestations, investigate variances, and uphold a robust control environment.</li><li><strong>Legal Entity Reporting:</strong> Prepare and review statutory financial statements, audit support, and tax reporting packages.</li><li><strong>Business Partner Collaboration:</strong> Act as the main liaison with Corporate Accounting, Tax, Operations, Front Office, and Data teams to resolve complex accounting issues.</li><li><strong>Mentor and Lead:</strong> Provide coaching and guidance to junior team members, fostering a collaborative and high-performing team culture.</li><li><strong>Drive Process Improvements:</strong> Lead initiatives around automation, control enhancements, and close cycle efficiency.</li><li><strong>Support Strategic Initiatives:</strong> Participate in ad hoc projects, regulatory reporting, and strategic finance initiatives impacting Capital Markets.</li></ul><p><br></p>
<p>We are looking for an experienced Accounting Manager for a client in the construction industry to oversee financial operations and ensure the accuracy of the organization's accounting processes. The ideal candidate will bring expertise in managing financial systems, streamlining processes, and leading a team to achieve operational excellence. This role is based in Toronto and offers an opportunity to make a significant impact on the company's financial health.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee full-cycle accounting, HST and T2 tax filings, audits, and internal controls.</p><p>• Monitor financial performance, identify improvements, and make recommendations.</p><p>• Maintain accurate financial records, including general ledger, accounts payable/receivable, cash flow, and budgets.</p><p>• Prepare monthly, quarterly, and annual financial statements in compliance with accounting standards.</p><p>• Develop and enforce accounting policies, procedures, and internal controls.</p><p>• Lead budgeting and forecasting processes in collaboration with department heads.</p><p>• Manage cash flow and working capital, ensuring optimal cash management.</p><p>• Conduct regular reviews of financial data to identify discrepancies and implement corrective measures.</p><p>• Collaborate with internal teams to ensure compliance with financial regulations and standards.</p><p>• Develop and maintain accounting policies and procedures to improve efficiency and accuracy.</p><p>• Train and mentor team members, fostering growth and ensuring high performance.</p><p>• Coordinate audits and ensure readiness for financial reviews.</p><p>• Evaluate and implement improvements to internal control systems.</p>
<p>We are looking for an experienced Finance Manager to lead and oversee financial operations with our client in Toronto, Ontario. The ideal candidate will bring strong expertise in financial planning, analysis, and reporting, along with a proven ability to guide teams and collaborate across departments. This role is integral to driving strategic decision-making through accurate forecasting, budgeting, and expenditure management.</p><p><br></p><p>Responsibilities:</p><p>• Lead financial planning, budgeting, and forecasting processes in collaboration with management and operational teams.</p><p>• Provide mentorship and support to a team of specialists and senior analysts, ensuring their growth and success.</p><p>• Conduct detailed evaluations of departmental expenditures and workforce utilization to offer actionable insights and recommendations.</p><p>• Identify opportunities to enhance management reporting functions and work with leaders to enable data-driven decisions.</p><p>• Monitor, track, and reconcile expenditures to ensure accuracy and compliance with financial policies.</p><p>• Participate in cross-departmental initiatives aimed at improving processes and implementing effective financial systems.</p><p>• Act as a subject matter expert, advising internal stakeholders on financial policies, corporate guidelines, and collective agreements.</p><p>• Perform additional duties as required to support the organization’s financial objectives.</p>
We are looking for a detail-oriented and experienced Staff Accountant to support the Manager of Accounting in a dynamic and growing environment. In this role, you will handle a variety of financial tasks, including processing transactions, analyzing key business processes, and ensuring accurate financial reporting. This position is based in Toronto, Ontario, and offers an exciting opportunity to contribute to the success of our organization.<br><br>Responsibilities:<br>• Prepare and post monthly journal entries and reconcile balance sheets as part of month-end closing activities.<br>• Oversee accounts receivable and accounts payable processes, including vendor payments, online bill payments, and rent disbursements.<br>• Manage and review expense reports for executives and senior leadership to ensure compliance and accuracy.<br>• Assist in the day-to-day management of accounting activities to maintain smooth operations.<br>• Maintain and organize cash and credit card deposit records for efficient tracking and reporting.<br>• Collaborate with shop employees to ensure accurate daily cash balancing and recommend process improvements.<br>• Support the posting of monthly duties and tariffs invoicing with accuracy and timeliness.<br>• Assist in the preparation and submission of monthly sales tax returns.<br>• Regularly review lease data for accuracy and completeness.<br>• Contribute to the implementation and management of lease administration and accounting systems, acting as a project manager when required.
<p>We are looking for a dedicated Manager of Accounting Services to oversee and enhance the financial operations of our organization. This role requires a meticulous leader with expertise in assurance engagements. Based in Toronto, this public practice position offers the opportunity to drive efficiency and ensure compliance with financial procedures.</p><p><br></p><p>Responsibilities:</p><p>• Lead the planning and execution of compilation, review, and limited scope audit engagements, including those of a complex nature. </p><p>• Supervise the preparation and review of financial statements in accordance with applicable accounting standards (ASPE/GAAP). </p><p>• Monitor engagement risk, quality, timelines, and budgets across all assurance assignments. </p><p>• Manage a diverse client portfolio of owner-managed businesses, understanding their operations, risks, and strategic goals. </p><p>• Maintain strong client relationships by delivering responsive service and practical advisory support across tax, budgeting, forecasting, and financial reporting. </p><p>• Contribute to firm-wide operational and strategic planning, identifying opportunities to improve workflow, client engagement, and internal systems. </p><p>• Support the business development process by participating in proposal preparation and identifying growth opportunities within existing client relationships. </p><p>• Lead and manage a team of up to five team members. </p>
We are looking for an experienced Accounting Manager to lead financial reporting and development accounting for large-scale, mixed-use projects. Based in Toronto, Ontario, this role requires a detail-oriented individual with a strong understanding of accounting systems, budget analysis, and financial processes. The ideal candidate will thrive in a collaborative environment and contribute to process improvements while ensuring compliance with established accounting standards.<br><br>Responsibilities:<br>• Manage monthly and quarterly accounting processes and reporting for large-scale development projects, including overseeing budget variances and the monthly draw process.<br>• Prepare detailed quarterly financial reports, providing analysis of account balances and period-over-period changes to support internal and external disclosures.<br>• Collaborate with property and capital teams to ensure timely approvals and accurate balance sheet reconciliations.<br>• Oversee the accurate and timely completion of all development-related accounting transactions, including transitions to operational accounting.<br>• Implement and maintain accounting policies specific to development accounting, ensuring compliance and accuracy.<br>• Identify opportunities to enhance development accounting processes, recommending and executing improvements while adhering to internal controls.<br>• Ensure all financial documentation and reports meet organizational and regulatory standards.<br>• Support cross-departmental initiatives to streamline processes and improve efficiency.
<p>We are looking for a detail-oriented and proactive Executive Assistant to provide high-level administrative support to our executive team. This contract position, based in Toronto, Ontario, requires someone who excels at managing schedules, coordinating travel, and handling expense reporting. The role offers a hybrid work model, with two days per week in the office.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars for C-suite executives, ensuring all meetings and deadlines are accurately scheduled.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare and process expense reports using Concur and other financial systems, ensuring compliance with company policies.</p><p>• Support day-to-day operations by organizing meetings, preparing agendas, and taking detailed minutes.</p><p>• Maintain and update records in CRM systems, ensuring all information is accurate and up-to-date.</p><p>• Assist with timekeeping and payroll tasks and other relevant systems.</p><p>• Handle document management tasks such as photocopying, scanning, and filing important documents.</p><p>• Facilitate virtual meetings, ensuring seamless communication and collaboration.</p><p>• Collaborate with internal teams to ensure the smooth execution of administrative processes.</p><p>• Monitor and prioritize incoming communications, responding on behalf of executives when appropriate.</p>
<p>We are looking for an experienced Senior Accountant and Manager to join a well-established accounting firm in Trenton, Ontario. This role is ideal for a motivated individual with a strong background in audits, reviews, and tax services who thrives in a client-focused environment. You will play a vital role in delivering comprehensive accounting solutions to owner-managed businesses.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and review financial statements, ensuring accuracy and compliance with accounting standards.</p><p>• Conduct audits, reviews, and Notice to Reader engagements for a variety of clients.</p><p>• Manage corporate and personal tax filings, providing expert guidance on tax planning and compliance.</p><p>• Build and maintain strong relationships with business owners to understand their needs and provide tailored advice.</p><p>• Oversee client accounts, including monitoring transactions and balances to ensure financial health.</p><p>• Address audit findings, providing recommendations for improvement and implementing solutions.</p><p>• Lead audit engagements, coordinating with team members to deliver high-quality results.</p><p>• Collaborate with internal and external stakeholders to support the growth and success of clients' businesses.</p><p>• Ensure all financial records are organized and up-to-date, adhering to regulatory requirements.</p><p>• Provide innovative strategies to clients, helping them optimize their financial operations and achieve growth.</p>
<p>We are looking for an experienced HR Generalist to join our team in Toronto, Ontario. This long-term contract position is ideal for someone who excels in providing comprehensive HR administrative support within the dynamic environment of a financial investment firm. You will play a key role in managing employee onboarding, benefits administration, payroll, and other critical HR functions.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and execute employee onboarding processes, ensuring all documentation and ID verification are completed accurately.</p><p>• Prepare and distribute offer letters, benefits enrollment packages, and other HR-related communications.</p><p>• Manage payroll operations using systems such as UKG.</p><p>• Oversee HR reporting activities, including compliance tracking and data analysis.</p><p>• Facilitate employee terminations, ensuring all procedures are conducted in a thorough and compliant manner.</p><p>• Conduct candidate screening and background checks to support the recruitment process.</p><p>• Provide training and guidance on company policies and procedures to employees.</p><p>• Maintain accurate records and ensure confidentiality in all HR-related matters.</p><p>• Collaborate with internal teams to optimize HR workflows and processes.</p>
<p>We are looking for a skilled Finance Manager to oversee financial planning and analysis activities, ensuring the organization operates with fiscal efficiency and strategic insight. This role is based in Toronto and involves managing budgets, financial reporting, and forecasting processes. The ideal candidate will bring expertise in financial tools and systems to drive informed decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Develop and manage annual budgets, ensuring alignment with organizational goals and objectives.</p><p>• Oversee financial forecasting and planning processes to support strategic decision-making.</p><p>• Prepare and analyze detailed financial reports, identifying trends and providing actionable insights.</p><p>• Manage budget, including forecasting, tracking expenses and performing monthly variance analysis to identify and explain deviations from budgeted figures, ensuring financial accountability and strategic decision making. </p><p>• Manage monthly and annual financial close activities, ensuring timely and accurate reporting in compliance with accounting standards. </p><p>• Help develop and analyze key performance indicators (KPIs) and provide actionable insights. </p><p>• Prepare financial models and scenario analyses to evaluate investment opportunities, capital expenditures, and business cases. </p><p>• Collaborate with cross-functional teams to support financial strategies and operational improvements.</p><p>• Lead initiatives to streamline budget processes and improve financial planning methodologies.</p><p><br></p>
<p>Are you a seasoned finance professional with a knack for managing plant operations? We’re on the lookout for a <strong>Plant Controller</strong> to join our clients team and play a critical role in driving our financial strategy and performance. Reporting to the Corporate Controller, you'll be a key partner for the plant management team and General Manager, ensuring smooth financial operations from budgeting to cost accounting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Strategic Partnering:</strong> Collaborate with plant leadership and contribute to financial planning, forecasting, and strategy development.</li><li><strong>Budgeting & Reporting:</strong> Oversee annual budgets, profit/loss reviews, and financial statements </li><li><strong>Accounting Operations:</strong> Handle general accounting, month-end close, tax compliance, and ERP systems.</li><li><strong>Cost Management:</strong> Ensure accurate cost accounting, bills of materials, production business cases and inventory analysis.</li><li><strong>Performance Improvement:</strong> Advise on financial analysis, capital investments, and cost reduction initiatives.</li></ul>
<p>Reporting to the Director of Financial Planning, Analysis and Treasury, the Senior Manager of Financial Planning & Analysis will play a key role in supporting the organization’s growth strategy by providing strategic financial oversight and risk management through planning, reporting, and analysis. This role will deliver insights to inform decision-making and ensure financial discipline across the enterprise.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Lead the development of annual plans, forecasts, and long-range planning to guide the organization in achieving its strategic goals.</li><li>Prepare and deliver financial reporting and insights to senior leadership and the Board of Directors on a monthly, quarterly, and annual basis.</li><li>Ensure financial and management reporting is timely, accurate, and actionable for decision-making.</li><li>Direct, coordinate, and consolidate institutional financial management reporting.</li><li>Oversee operating expense cost centres, ensuring clarity, accountability, and efficiency in annual budgets, forecasts, and cost management.</li><li>Analyze key performance indicators and trends to provide meaningful insights and forecasts for senior leadership.</li><li>Develop financial models to forecast, analyze, and support strategic initiatives.</li><li>Manage and optimize the FP& A planning system, ensuring its effective use for accurate and insightful reporting.</li><li>Continuously evaluate and improve FP& A processes, systems, and tools.</li><li>Recruit, develop, and lead a high-performing team of finance professionals, including direct and indirect reports.</li><li>Address competency gaps within the team and support professional growth and development.</li><li>Foster a culture of cost-consciousness and value-for-money across the organization.</li></ul>
<p>Are you a proactive and detail-oriented professional looking to manage and improve the efficiency of a fast-paced office environment? We are seeking a skilled <strong>Office Manager</strong> to join our team and oversee finance, administration, technology, human resources, facilities, and operations. This is a dynamic opportunity to contribute to a thriving organization while leading critical day-to-day functions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Finance & Administration</strong></p><ul><li>Oversee accounting activities for multiple companies, including payables, receivables, payroll, client billing adjustments, and financial reporting.</li><li>Supervise and provide guidance to two team members managing financial operations.</li><li>Review and monitor bank accounts, approve online payments (including wire transfers), and liaise with banks on general, trust, and credit card accounts.</li><li>Coordinate month-end and year-end financial reviews in collaboration with external accountants.</li><li>Ensure compliance with Law Society of Ontario (LSO) financial requirements, including mandatory filings and audits.</li><li>Handle tax and regulatory filings such as HST, transaction levies, and annual reports.</li><li>Manage insurance renewals related to professional liability, property, cyber, life, and other policies.</li><li>Oversee GIC investments and firm cell phone accounts.</li></ul><p><strong>Technology</strong></p><ul><li>Act as the main point of contact for technology support providers, assisting with day-to-day troubleshooting and emergency IT needs.</li><li>Manage the firm’s technology requirements, including software and subscription management (e.g., NetDocs, Zoom, Westlaw, Adobe).</li><li>Serve as the administrator for firm systems and technology accounts.</li></ul><p><strong>Human Resources</strong></p><ul><li>Lead all recruitment efforts, from candidate interviews to onboarding.</li><li>Handle employee offboarding, ensuring proper documentation is completed.</li><li>Oversee payroll and administer health benefits programs.</li><li>Track vacation, sick leave, and other absences while ensuring employee policies are enforced.</li><li>Support training, performance management, and resolve HR issues as needed.</li><li>Ensure compliance with health and safety regulations, as well as employment laws.</li><li>Maintain and update organizational policies and procedures.</li></ul><p><strong>Facilities & Operations</strong></p><ul><li>Ensure the smooth day-to-day running of the office, including staff access, supplies, and facilities maintenance.</li><li>Coordinate with vendors and service providers for operational needs.</li><li>Take on ad hoc projects to assist partners in achieving firm-wide goals.</li></ul><p><br></p><p><br></p>
<p>We are seeking an experienced <strong>Payroll Manager</strong> to join our team on a <strong>6-month contract</strong>. This is a critical leadership role overseeing the payroll function for a large, complex organization of <strong>4,000 employees</strong>, including those in a <strong>unionized environment (2 unions)</strong>.</p><p>As Payroll Manager, you will lead a team of five payroll professionals, ensuring accurate and timely processing of bi-weekly payroll. You will oversee approvals, reviews, and compliance, while maintaining the highest level of accuracy and confidentiality in all payroll operations.</p><p><br></p><p><strong>Contract Details</strong></p><ul><li><strong>Term:</strong> 6 months </li><li><strong>Location:</strong> Downtown Toronto (3 days onsite, 2 days remote)</li><li><strong>Schedule:</strong> Full-time, standard business hours</li></ul><p><strong>Key Responsibilities</strong></p><ul><li>Lead and manage a team of 5 payroll specialists, providing coaching, mentorship, and support.</li><li>Oversee the end-to-end payroll process for 4,000 employees, including unionized groups.</li><li>Ensure timely and accurate bi-weekly payroll processing, approvals, and compliance with legislation and collective agreements.</li><li>Review and approve complex payroll transactions, reconciliations, and adjustments.</li><li>Maintain strong internal controls and ensure compliance with all payroll-related policies, regulations, and collective agreements.</li><li>Partner with HR and Finance on reporting, audits, and issue resolution.</li><li>Monitor and meet strict deadlines with a high degree of accuracy.</li><li>Drive efficiencies and process improvements within the payroll function.</li></ul><p><br></p>
<p>Robert Half is seeking a <strong>Hands-on Accounting Manager</strong> with strong leadership and accounting expertise for a Markham client. The ideal candidate will possess practical accounting skills, experience in inventory management, and the ability to lead a team in a collaborative work environment. This role requires close interaction with warehouse operations, handling transactional processes, and providing mentorship to staff. This is a 10–12-month contract, and working arrangement is 5 days onsite. </p><p> </p><p><strong>Accounting & Financial Oversight:</strong></p><p>· Perform day-to-day accounting tasks, including general ledger management, reconciliations, and month-end processes.</p><p>· Prepare and submit tax reports, including HST compliance and submissions.</p><p>· Manage customer deposits and reconciliation processes effectively.</p><p>· Hands-on involvement in managing transactional accounting functions across Accounts Payable (AP), Accounts Receivable (AR), and Credit.</p><p>· Prior experience with payroll duties using ADP Workforce Now (WFN) is an asset. </p><p> </p><p><strong>Inventory Management:</strong></p><p>· Oversee inventory controls and processes, ensuring accurate tracking and reconciliation of transactions.</p><p>· Manage and address issues related to shipments, including investigating delays or missing deliveries with the warehouse team.</p><p>· Coordinate sales orders associated with purchase orders and trouble-shoot discrepancies.</p><p><strong> </strong></p><p><strong> </strong></p>
We are looking for a detail-oriented and bilingual Contract Coordinator to join our team on a contract basis in Markham, Ontario. In this role, you will play a key part in ensuring the accurate processing and verification of lease and loan contracts. This is an excellent opportunity for someone with strong administrative and communication skills who thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Review and process lease and loan contracts with a high level of accuracy.<br>• Verify incoming documents to ensure all details are complete and correct.<br>• Cross-check contract terms and numerical information against provided documentation.<br>• Communicate with dealers via phone and email to address and resolve discrepancies.<br>• Provide reception coverage once a week as part of your role.<br>• Collaborate with internal teams to ensure smooth contract processing.<br>• Adhere to company policies and compliance standards during all contract-related activities.<br>• Maintain organized records of processed contracts for auditing purposes.
We are looking for a detail-oriented and experienced Payroll Coordinator to join our team on a part-time basis in Oshawa, Ontario. This role involves managing various aspects of payroll processing, financial reconciliation, and HR administrative support. If you thrive in a dynamic environment and have a strong background in payroll systems, we encourage you to apply.<br><br>Responsibilities:<br>• Process full-cycle payroll for various employee groups, including unionized, non-union, management, and executive, using Ceridian Dayforce.<br>• Prepare and distribute annual T4s, T4As, and complete monthly, quarterly, and annual reconciliations.<br>• Monitor and report on key payroll metrics such as turnover, absenteeism, and overtime, providing insights to department leaders.<br>• Reconcile payroll-related balance sheet accounts and ensure accurate financial records on a monthly or quarterly basis.<br>• Post bi-weekly payroll to the general ledger and prepare associated journal entries with accuracy and timeliness.<br>• Investigate payroll variances and contribute to budgeting and forecasting efforts.<br>• Assist with external audits and ensure compliance with reporting requirements to regulatory agencies.<br>• Support HR processes such as job postings, interview scheduling, and candidate communications.<br>• Facilitate onboarding and offboarding processes, ensuring smooth transitions for employees.<br>• Maintain and update employee records and HR databases, ensuring compliance and confidentiality.
<p>We are looking for a dedicated and detail-oriented Cost Accountant to join our team in Etobicoke, Ontario. This role is integral to ensuring accurate financial reporting, budget management, and cost analysis to support operational efficiency. The ideal candidate will bring expertise in accounting systems, variance analysis, and ERP platforms to optimize financial processes.</p><p><br></p><p>Responsibilities:</p><p>• Conduct detailed cost analysis to monitor expenses and improve financial efficiency.</p><p>•Create Item Master and affiliated records for all new Molded and Printed inventory items</p><p>•Develop routings to allocate labour and overhead costs to inventory items</p><p>•Ensure purchased items are costed accurately</p><p>•Revalue actual inventory costs monthly based on resin pricing</p><p>•Weekly reporting of Flash results and customer volumes, including labor and overhead spending with managers/supervisors (weekly and monthly)</p><p>•Participate in Month-end financial close in agreed-upon time frame for inventory/cost issues.</p><p>•Participate in year-end audit</p><p>•Analyze material variances and freight and pallet costs (monthly)</p><p>•Assist with financial budget preparation for Toronto facility</p><p>•Administration of Bill of Material, Routings and Costed BOMs (daily)</p><p>•Administration of daily cycle count adjustments (daily)</p><p>•Assist and later lead annual physical inventory to include planning, execution and variance analysis for finished goods, raw materials and W.I.P.</p><p><br></p><p><br></p>
We are looking for a highly organized and detail-oriented Executive Business Coordinator to provide essential support to our Managing Director and oversee the smooth operation of daily business functions. This role combines elements of executive assistance, financial administration, office management, and technology optimization. The ideal candidate will have strong communication skills, a proactive approach to problem-solving, and a keen interest in leveraging technology to enhance efficiency.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Managing Director, including managing schedules, organizing meetings, and preparing reports.<br>• Assist with client communications, follow-ups, and after-sales care to maintain strong relationships.<br>• Oversee financial tasks such as invoicing, accounts receivable/payable, and reconciling financial records.<br>• Coordinate with external bookkeepers to prepare financial summaries and ensure accurate billing and collections.<br>• Manage the day-to-day operations of the office, including supply inventory, vendor services, and equipment maintenance.<br>• Maintain secure and organized digital and physical records, ensuring compliance with organizational standards.<br>• Build and nurture relationships with clients and suppliers, addressing inquiries and coordinating onboarding processes.<br>• Identify and implement automation tools to streamline invoicing, document management, and communication workflows.<br>• Stay informed about emerging technologies and recommend solutions to improve business processes.<br>• Ensure all compliance requirements, such as inspections and certifications, are met in a timely manner.
<p><strong>Payroll Administration & Compliance</strong></p><ul><li>Process full-cycle Canadian payroll for a unionized workforce, ensuring accuracy and timeliness.</li><li>Maintain payroll schedules and deadlines to comply with legislation, collective agreements, and internal policies.</li><li>Handle statutory deductions, pension contributions (e.g., HOOPP), and other payroll adjustments.</li><li>Review and reconcile retroactive pay, vacation payouts, sick leave, and statutory holidays.</li><li>Interpret and apply employment legislation and union agreements.</li><li>Prepare government remittances, T4/T4A filings, and Records of Employment.</li><li>Partner with Finance to reconcile payroll-related GL accounts and year-end adjustments.</li><li>Implement payroll changes related to new collective agreements, including retroactive calculations.</li></ul><p><strong>System & Process Optimization</strong></p><ul><li>Act as a subject matter expert for payroll and timekeeping systems (ANSOS, Smart Stream, SAP, Workday).</li><li>Assist with HRIS and payroll system upgrades, testing, and data validation.</li><li>Identify gaps and recommend process improvements to enhance efficiency and accuracy.</li></ul><p><strong>Reporting & Analytics</strong></p><ul><li>Prepare and analyze payroll reports for internal stakeholders and compliance purposes.</li><li>Conduct audits, reconciliations, and variance analyses to ensure payroll integrity.</li><li>Support internal and external audit processes with thorough documentation and timely responses.</li></ul><p><strong>Stakeholder Collaboration</strong></p><ul><li>Provide expert guidance to employees, managers, HR, Finance, and other departments on payroll matters.</li><li>Collaborate cross-functionally to ensure payroll is integrated with benefits, HR, and timekeeping systems.</li><li>Maintain strong relationships with external partners, including banks, government agencies, and pension providers.</li></ul><p><br></p>
<p><strong>ESSENTIAL DUTIES AND RESPONSIBILITIES</strong></p><p>· Safeguard assets and assure accurate and timely recording of all transactions by implementing disciplines of internal audits, controls and checks across all departments </p><p>· Manage the accuracy and productivity of day-to-day activities of accounts payable, cash disbursements, invoicing/billing, customer credits and collections, payroll, perpetual inventory integrity, fixed asset records, general & entity accounting, cost accounting, Human Resources, and IT Systems/Operations, Software Requirements etc. </p><p>· Develop, improve and issue timely monthly financial records for Executive Director, Development and Board of Directors </p><p>· Assure financial plans are consistent with organizational goals </p><p>· Provide financial analysis tools to evaluate company ventures or special projects, programs, capital expenditures, products costing, etc. when necessary </p><p>· Manage commercial banking relationships to facilitate an appropriate credit resource under highly competitive terms </p><p>· Assure that assets are not awkwardly encumbered with personal guarantees or unrealistic commitments </p><p>· Work closely with Executive Director in the development and economic evaluation of various fringe benefit programs for staff and program components </p><p>· Interface with outside audit firms(s), banks and lessors, casualty/liability insurance agent(s), credit card companies, and collection agencies </p><p>· Manage IT System - Interface with IT provider, software provider and internal staff.</p><p>· Other duties as necessary </p><p><strong>SUPERVISORY RESPONSIBILITY</strong></p><p>Manages the overall direction, coordination, and evaluation of the Accounting/Finance, Operations, & HR Departments. Carries out supervisory responsibilities in accordance with the company policies and applicable laws. Responsibilities include interviewing, hiring, planning, assigning, directing work, rewarding, disciplining employees, performance reviews, and addressing complaints and resolving problems</p><p> <strong>OTHER RESPONSIBILITIES:</strong> </p><p>· Support company through exemplary workmanship</p><p>· Represent company and liaise with worldwide agency network as required.</p><p>· Any other duties as directed by the President</p>
<p>We are looking for an experienced Sr. Contracts & Procurement Manager to join our team in Toronto, Ontario. In this Contract role, you will play a key part in managing sourcing initiatives, negotiating contracts, and ensuring compliance with organizational goals. This position offers an exciting opportunity to work closely with cross-functional teams and deliver measurable value in procurement operations.</p><p><br></p><p>Responsibilities:</p><p>• Lead small to medium-scale negotiations, including drafting contracts, conducting market analysis, and performing financial evaluations.</p><p>• Oversee supplier onboarding processes and ensure smooth integration into procurement systems.</p><p>• Manage all aspects of contract lifecycles, including initiating new agreements and handling renewals.</p><p>• Collaborate with stakeholders and cross-functional teams to support supplier sourcing initiatives.</p><p>• Prepare comprehensive reports and presentations to communicate procurement outcomes and strategies.</p><p>• Supervise small to medium tail suppliers throughout their lifecycle, ensuring alignment with organizational standards.</p><p>• Drive improved commercial outcomes through effective sourcing strategies and negotiations.</p><p>• Ensure procurement activities meet agreed-upon organizational objectives and key performance indicators.</p><p>• Deliver projects within established timelines and budgets while maintaining compliance with regulatory and statutory requirements.</p>
We are looking for a highly experienced Project Manager to lead and oversee the successful delivery of complex IT projects. This long-term contract position is based in Toronto, Ontario, and requires a dynamic individual with a proven track record in project management. The ideal candidate will possess strong leadership skills, technical expertise, and the ability to manage multiple stakeholders in a hybrid work environment.<br><br>Responsibilities:<br>• Oversee the full lifecycle of projects, ensuring timely and successful delivery of objectives.<br>• Define project scope, key stakeholders, timelines, resource needs, and deliverables.<br>• Implement standardized templates and communication processes to ensure clarity and consistency across projects.<br>• Establish a project management office (PMO) with clearly defined roles and responsibilities for all team members.<br>• Collaborate with subject matter experts to gather input and drive project success.<br>• Monitor project progress and outcomes, making adjustments to plans or timelines as necessary to meet goals.<br>• Track and manage project budgets, addressing potential overruns and securing additional funding when needed.<br>• Prepare and present project-related KPIs and reports to local management and centralized IT teams.<br>• Facilitate meetings and discussions to support the planning and execution of local IT initiatives.<br>• Ensure adherence to Agile and Waterfall methodologies, leveraging tools like Jira and Project to optimize project outcomes.
