8 results for Office Coordinator in Ontario

Office Services Coordinator

Toronto, ON
onsite
Temporary
20.9 - 24.2 CAD / Hourly
We are looking for an Office Services Coordinator to support daily front-of-house and administrative operations in our office within the services industry. This long-term contract opportunity is ideal for someone who brings a service-oriented approach to reception, office coordination, and team support. The successful candidate will help maintain an organized workplace, provide a welcoming experience for visitors, and assist with a range of office services that keep business activities running smoothly. Responsibilities: • Welcome visitors, clients, and staff in a courteous manner while managing the front desk and directing inquiries appropriately. • Answer and route incoming calls, take accurate messages, and respond to general administrative questions with strong customer service. • Coordinate day-to-day office services such as meeting room scheduling, mail distribution, courier arrangements, and supply management. • Support internal teams with administrative tasks including document preparation, filing, data entry, and general office organization. • Monitor shared office spaces to ensure they remain tidy, functional, and ready for employees and guests throughout the day. • Assist with onboarding logistics, workstation readiness, and other coordination activities that contribute to an efficient office environment. • Liaise with vendors and building contacts to address routine service requests and maintain smooth office operations. • Contribute to operational updates or office process changes as needed, including supporting administrative adjustments tied to internal systems or workflow improvements.
2026-08-04T00:00:00Z

Human Resources (HR) Coordinator

Ottawa, ON
onsite
Temporary
19.7885 - 22.913 CAD / Hourly
We are looking for a bilingual Human Resources (HR) Coordinator to support a non-profit organization in Ottawa through a Long-term Contract opportunity. In this role, you will provide day-to-day HR administrative support across recruitment, onboarding, employee documentation, and issue resolution. The ideal candidate brings at least two years of related experience, strong working knowledge of Dayforce, and confidence using Excel to maintain accurate records and reporting. Responsibilities:• Coordinate onboarding activities for new hires, including preparing documentation, tracking progress, and helping ensure a smooth start to employment.• Conduct reference checks and follow up with candidates or contacts to gather and record hiring-related information accurately.• Arrange interviews by liaising with candidates and internal stakeholders, confirming schedules, and maintaining organized recruitment calendars.• Respond to employee and candidate inquiries, investigate routine concerns, and help resolve HR-related issues in a timely and thorough manner.• Maintain HR records and generate reports using Excel and Dayforce to support accurate tracking of staffing and administrative data.• Provide administrative support for payroll, benefits, and general HR processes while helping maintain compliance with internal practices.• Assist with training coordination and other employee support activities to help deliver an efficient HR service experience.
2026-08-05T00:00:00Z

Purchasing Coordinator

Welland, ON
onsite
Temporary
27 - 34 CAD / Hourly
We are looking for a detail-oriented Materials Planner to join a metal fabrication operation in Welland, Ontario on a Contract basis. In this role, you will help keep production running smoothly by coordinating the supply of raw materials and components, maintaining accurate purchasing information, and working closely with internal teams and external suppliers. This opportunity is well suited to someone who can manage competing priorities, respond quickly to changing production needs, and support efficient inventory and procurement practices. Responsibilities:• Coordinate the procurement of raw materials and production components so plant operations remain supplied on schedule.• Work closely with external vendors and service providers to secure materials under terms that support business needs and timelines.• Arrange transportation and issue pickup requests with carriers to ensure inbound shipments move according to plan.• Partner with scheduling teams on a daily basis to align purchasing activity with production demand and forecast requirements.• Liaise with receiving personnel to verify delivery timing, confirm incoming materials, and resolve discrepancies when needed.• Track inventory levels to maintain required stock availability while identifying excess, slow-moving, or obsolete materials for follow-up action.• Prepare, update, and distribute purchasing and inventory reports to support operational visibility and decision-making.• Contribute to inventory control activities, including participation in annual physical inventory counts and related reconciliation efforts.
2026-08-04T00:00:00Z

Receptionist & Office Assistant

Toronto, ON
onsite
Permanent
50000 - 60000 CAD / Yearly
Robert Half Canada is supporting a client in the search for a Receptionist & Office Assistant. This opportunity is well suited to someone who is organized, approachable, and attentive to detail, with a strong commitment to providing professional front-office and administrative support. Key Responsibilities<ul><li>Welcome visitors, clients, and team members in a professional and respectful manner</li><li>Answer, screen, and direct incoming phone calls and email inquiries</li><li>Maintain reception and common areas to support a clean, organized, and welcoming workplace</li><li>Manage incoming and outgoing mail, courier deliveries, and office shipments</li><li>Provide general administrative support, including data entry, filing, scanning, and document preparation</li><li>Schedule meetings, book boardrooms, and assist with calendar coordination</li><li>Order and track office supplies and support vendor coordination as needed</li><li>Assist with internal office operations and provide support to various departments</li><li>Maintain accurate records while handling sensitive information with discretion</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-07-16T00:00:00Z

Administrative Assistant

Waterloo, ON
onsite
Permanent
70000 - 100000 CAD / Yearly
We are hiring a Senior Administrative Assistant to support a well-established and highly successful Investment Advisory practice. The Senior Administrative Assistant is responsible for managing the full spectrum of client account administration, transaction processing, account transfers, and regulatory documentation within this high-volume Investment Advisory practice. This is a key position, the operational backbone of the practice and requires extensive experience supporting Investment Advisors, managing client accounts, processing investment transactions, and ensuring regulatory compliance.The successful candidate will be a seasoned financial services professional who can operate independently, oversee complex client transactions, and provide exceptional service to high-net-worth clients.ResponsibilitiesClient Account Administration<ul><li>Open new client accounts and maintain account documentation</li><li>Process account transfers, including incoming and outgoing assets</li><li>Manage client requests and account updates</li><li>Coordinate RESP withdrawals, RRIF payments, estate settlements, and other account transactions</li><li>Ensure all documentation is complete, accurate, and compliant</li></ul>Trade & Transaction Processing<ul><li>Process client trade instructions accurately and efficiently</li><li>Handle cash withdrawals, deposits, transfers, and journal requests</li><li>Monitor transactions through completion and resolve any discrepancies</li><li>Liaise with internal operations teams and external financial institutions</li></ul>Compliance & Regulatory Administration<ul><li>Maintain compliance documentation and client records</li><li>Review new account applications for completeness and regulatory requirements</li><li>Ensure adherence to CIRO and firm compliance standards</li><li>Prepare and submit regulatory and compliance-related paperwork</li><li>Support audits, reviews, and compliance inquiries</li></ul>Client Service Excellence<ul><li>Act as a primary point of contact for clients</li><li>Respond to client inquiries regarding accounts, transactions, and documentation</li><li>Build strong, trusted relationships with clients through professional and proactive service</li><li>Handle sensitive and confidential client information with discretion</li></ul>Office Operations Leadership<ul><li>Serve as the senior administrative resource within the practice</li><li>Identify opportunities to improve processes and efficiencies</li><li>Provide guidance and support to junior administrative staff as required</li><li>Ensure smooth day-to-day operations of the advisory practice</li></ul>
2026-07-29T00:00:00Z

Administrative Assistant

Cambridge, ON
onsite
Permanent
45000 - 55000 CAD / Yearly
Administrative AssistantFinancial Services | Wealth Management | Full-TimeAre you an experienced Administrative Assistant with a background in financial services, wealth management, insurance, or investments? Do you enjoy being the trusted support person who keeps everything running smoothly behind the scenes while delivering an exceptional client experience?Our client is a well-established, owner-operated financial services practice known for its collaborative culture, approachable leadership team, and genuine appreciation for its employees. This is an opportunity to join a close-knit, professional team where your contributions will be valued and recognized every day.What You'll Be DoingAs a key member of the team, you will support the Financial Advisor and clients through a variety of administrative, operational, and client service activities, including:<ul><li>Prepare client files and meeting materials for financial planning appointments.</li><li>Complete and process insurance and mutual fund applications accurately and efficiently.</li><li>Ensure all documentation is complete, compliant, and submitted within required timelines.</li><li>Schedule appointments and manage calendars using Microsoft Bookings.</li><li>Coordinate and manage DocuSign documentation and client signatures.</li><li>Maintain organized electronic and paper client files.</li><li>Support client onboarding activities and ongoing service requests.</li><li>Communicate professionally with clients via phone, email, and in person.</li><li>Create and schedule social media content to support the firm's online presence.</li></ul>
2026-07-09T00:00:00Z

Administrative Assistant

St Thomas, ON
onsite
Permanent
55000 - 70000 CAD / Yearly
Administrative Assistant – Financial Services (CSC Required)Location: St ThomasJob Type: Permanent Full-TimeWe’re hiring an experienced Administrative Assistant to join a very well established financial services / wealth management firm. This is an excellent opportunity for someone with their CSC (Canadian Securities Course) looking to build a long-term career in a supportive, team-oriented environment.You’ll be supporting a high-performing team and working under a friendly, approachable, and highly regarded manager who values their team and recognizes strong performance.Key Responsibilities:<ul><li>Provide administrative support to senior advisors</li><li>Assist with trade processing and execution support in accordance with advisor direction</li><li>Manage calendars, scheduling, and client meetings</li><li>Prepare client documentation, reports, and correspondence</li><li>Handle client communication and inquiries in a professional manner</li><li>Maintain accurate records and compliance documentation</li><li>Assist with office coordination and workflow management</li></ul>
2026-07-31T00:00:00Z

Bookkeeper

Ottawa, ON
onsite
Permanent
75000 - 80000 CAD / Yearly
Robert Half is partnering with a owner managed business looking to hire a Full charge Bookkeeper to join their team. This is a full-time/permanent role in the Ottawa-South area. Details:-Competitive salary (75-80K)-Full benefits + DPSP-3 weeks vacation + closed between Christmas & New Years-Free parking-Fully on site role-Excellent culture and leadership team Responsibilities:-Process and manage a high volume of accounts payable and accounts receivable transactions.-Prepare T4s and Records of Employment (ROEs).-Complete HST remittances accurately and on time.-Review and verify invoice accuracy and validity.-Enter vendor bills and coordinate payments to suppliers.-Communicate with vendors to resolve billing discrepancies and outstanding issues.-Prepare bank deposits and cheques for authorization and signature.-Perform bank and credit card reconciliations.-Assist with the preparation of financial statements.-Post monthly journal entries to the general ledger.-Conduct cash flow analysis and reporting.-Support the management team with additional finance-related responsibilities.-Participate in month-end and year-end closing processes.-Maintain organized physical and electronic filing systems and carry out other administrative and accounting duties as needed.
2026-08-05T00:00:00Z